January 13, 2017 4-H Youth Development 212 Scovell Hall Lexington, KY 40546-0064 (859) 257-5961 Fax: (859) 257-7180 www.ca.uky.edu/ces Dear STC Members: Welcome to meeting #3 of the Kentucky State 4-H Teen Council! I am excited to introduce myself as the new State 4-H Extension Specialist responsible for Leadership, Teens and International Programs. I look forward to getting to know each of you in my new role and working with you! I believe the 4-H State Teen Council is a high honor! If you need a ride Patrick will be leaving from the Fayette CES Office and Rachel will be leaving from the Madison CES Office. You must notify Rachel by email (rachel.noble@uky.edu) by 2/1/17 if you need a ride. Space is limited and is first-come, first-serve. Please bring your $50 meeting fee with you to this meeting. It will be collected on the first evening. If you do not have your payment a late fee will be assessed. STC members represent their districts and counties. It is expected that you are going to the area/district meetings and taking back the information you have learned. Make sure you are communicating with your county & district agents! STC members are only members as long as they have the support of their county agent and are members in good standing in the county. Failure to maintain this support/good standing may result in removal from the State Teen Council. STC members are required to go through their agents in all matters. Although we work closely together, I do not take the place of your agent. For example, I will not allow you to bypass your agent to register directly for Teen Conference/Teen Summit. You will attend the session your county is signed-up to attend for Teen Summit, check with your 4-H Agent ASAP to see which session you ll attend. You need to know this information before this meeting. Attendance is considered mandatory for all STC meetings, Teen Conference and one session of Teen Summit. If you cannot attend a meeting, you must email the State 4-H Secretary (please copy the email to me and your 4-H Agent as well), BEFORE the Friday of the meeting. Unexcused absences, frequent absences or habitual lateness may result in dismissal from the council. Several of you have missed one meeting. This means that you may be dismissed from the council if you miss a second meeting. Meeting information, relevant documents and other things for STC members are going to be posted online at our public website. Go to www.kentucky4h.org. Choose Teens at the top and then State 4-H Teen Council from the left hand menu. Please bring your STC polo, khakis and nametag, you will be required to wear this all-day Saturday. I look forward to meeting and working with each of you! Truly, Rachel E. Noble, University of Kentucky Extension Specialist for 4-H Youth Development, Leadership, Teen & International Programs
Kentucky 4-H State Teen Council 212 Scovell Hall University of Kentucky Lexington, KY 40546-0064 (859) 257-5961 Dear Kentucky 4-H 2016-2017 State Teen Council Member: The February meeting has started to approach and the officers have a lot of fun things in store for the board! We will be working with another state board at this meeting. Come prepared to work with new people and an open mindset. We have created a list below of important things you will need to bring with you. If you have any questions at all, please do not hesitate. We will see you February 3rd-5th at the Lake Cumberland 4-H Educational Leadership Center in Jabez, KY. We will start promptly at 7pm (EST) on February 3rd (plan to arrive and check in by 6:30). THINGS TO BRING: STC polo, khakis, and name tag (to be worn all day Saturday) Paperwork and Registration Fee ($50) Calendar Writing utensils, paper and STC binder Toiletries and personal items (linens are provided by the Leadership Center) Snacks to share with the council An outfit for the dance (Mardi Gras theme) Secret pal gift! Community Service: During the February meeting we will be making thinking of you care packages for Saving Hope Woman s Shelter in Leitchfield. The materials that will be needed are to be brought by each district. Each district needs to bring 24 of the assigned item (4 items per person) so we can make 24 care packages. If someone is absent from your District make plans to bring enough items in their absence. Here is the assigned list: District 1: Deodorants District 2: Lotions District 3: Socks District 4: Razors District 5: Shampoos District 6: Bar Soaps District 7: Toothpaste Paperwork and Registration: All paperwork is due to Paloma Falcon, our State 4-H Treasurer, on the first night of arrival, February 3rd. Along with paperwork, please remember that each State Teen Council Meeting has a $50 registration fee. This pays for a portion of your food and lodging at the Leadership Center. The reminder of your fee is subsidized by Kentucky Farm Bureau. Please thank your local Farm Bureau representative for their support. If you are unable to attend the meeting or need to make arrangements for the registration fee, contact Rebecca Hayes before Friday, January 20 th. Tardy payments are charged an additional
Kentucky 4-H State Teen Council 212 Scovell Hall University of Kentucky Lexington, KY 40546-0064 (859) 257-5961 late fee. There will be NO EXCEPTIONS to the payment policy. Late payments (whether from individual, county or agent) will be charged the late fee. If you must arrive late or be absent from the meeting for any reason, it is required that you send a short letter explaining your absence. These must be sent at least 48 hours in advance to Rebecca Hayes, State 4-H Secretary, at rhayesky4h@gmail.com. Please be sure to CC the email to Caryn, at caryn.mccreary@uky.edu, Patrick, at patrick.allen@uky.edu, and Rachel, at rachel.noble@uky.edu. We look forward to a very productive and enjoyable meeting while striving to make the best better! See you soon! Sincerely, Haley Anderson State 4-H President JD Noe State 4-H Vice President Rebecca Hayes State 4-H Secretary Paloma Falcon State 4-H Treasurer
KENTUCKY 4-H STATE TEEN COUNCIL: RESERVATION FORM DATE: Feb 3-5, 2017 COST: $50.00 (Payable to Kentucky 4-H Foundation) REG DEADLINE: 2/3/17 (in person) PAY DEADLINE: 2/12/17 (or late fee) NAME M/F DISTRICT COUNTY County Use Only: PAID UNPAID Check Number: Paid by: Address: E-mail: (please print) SITE: Lake Cumberland 4-H Center, Jabez, KY Phone: (home) Emergency Phone: Alternate Parent Phone: Driving options: Time Site to Meet I will be driving myself (arrival time by 6:30 pm Friday) I would like to ride with State 4-H Staff/4-H Agent Staff from Lexington, KY 3:00 pm EST Fayette CES Office or Madison County CES Office I will be riding with another STC/FLB/SS/SET Board/Council Member Please Rachel Noble know by 2/1/17 if you will meet at the Madison County or Fayette County office. Who: Please bring with you: Completed Reservation Form Check payable to Kentucky 4-H Foundation ($50.00) INSURANCE: We no longer purchase insurance for primary coverage. Your parents insurance will be primary in all instances. However, if you have a deductible that has not been met or have a co-pay policy our insurance will cover your out-of-pocket expense. This will only cover direct travel to and direct travel from the meeting. It does not cover anyone leaving a State Teen Council meeting to go participate in any other school, church, community or other 4-H activity, meeting or function nor when returning to a Council meeting from any of these. I know I am responsible for complying with the Code of Conduct of the Council, including the time that I am to be in my assigned room each evening, and abiding by the rules of the meeting facility. I accept these responsibilities and pledge support for them. My parent or guardian is aware of these and has signed below to indicate knowledge about and support of these. STC Member Date: Parent/Guardian Date: Bring this completed form and payment to the meeting. Failure to notify State 4-H Secretary of absences in advance will result in billing for the meeting.
Kentucky 4-H State Teen Council 212 Scovell Hall University of Kentucky Lexington, KY 40546-0064 (859) 257-5961 (This is a working schedule and subject to change as needed) Time Activity/Event Coordinator Friday February 3rd, 2017 4:30 Officers Arrive, Executive Council Meeting State Officers 6:30 Arrival & Check-In Your Rooms Front Desk, Leadership Center 7:00 Welcome Back! Haley Anderson 7:15 State Specialist Introduction Rachel Noble 7:30 Business Session #1 Haley Anderson Kentucky 4-H President Pledges Reflection Inspirations Room Layout Explanation (summit assignments) Minutes of previous meeting Officer Report Treasurer Report District Duties at Teen Conference Secret Pal Reminders Adjourn 8:00 Officer Trivia State Officer Team 8:30 Committee Meeting #1 Grab Snacks Prior to Meeting JD Noe Kentucky 4-H Vice President 9:00 Summit Session Overview #1 Rachel Noble State Extension Specialist 10:15 Mentor Mentee Get Together 10:45 Hall Time Committee Chair Meeting Officer Team and Advisors 11:00 Lights Out Executive Council Meeting
Kentucky 4-H State Teen Council 212 Scovell Hall University of Kentucky Lexington, KY 40546-0064 (859) 257-5961 Saturday February 4 th, 2017 7:30 Wake Up Paloma Falcon Kentucky 4-H Treasurer 8:00 Breakfast Be There by 8:10 WEAR STC POLOS & NAMETAG 8:30 Individual pictures immediately following breakfast 9:00 District Meeting #1 District Photos Brandon Darby State Program Assistant JD Noe Kentucky 4-H Vice President 9:30 Business Session #2 JD Noe Kentucky 4-H Vice Pledges President Reflection Inspiration Committee Reports AD-HOC committee report District Reports Special Presentation to winner of fundraising challenge Unfinished business Conference/summit/STC shirt discussion Adjourn 10:30 STC Curriculum Presentation AD-HOC Committee 11:15 Summit Overview #2 Rachel Noble State Extension Specialist 12:00 Lunch 1:00 Leadership Activity Advisors Patrick Allen & Caryn McCreary 2:00 Committee Meeting #2 JD Noe Kentucky 4-H Vice President 2:30 Board Presentation Shooting Sports Teen Ambassador Board
Kentucky 4-H State Teen Council 212 Scovell Hall University of Kentucky Lexington, KY 40546-0064 (859) 257-5961 2:45 Community Service Paloma Falcon Kentucky 4-H Treasurer 3:45 Business Session #3 Pledges Reflection Inspiration Committee Reports Teen Conference Theme Stage Mangers District Meeting assignment June STC Outing Officer Q&A Explanation Adjourn Rebecca Hayes State 4-H Secretary 4:30 District Meeting #2 Rebecca Hayes Kentucky 4-H Secretary 5:30 Networking 6:00 Supper 7:00 Leadership Boot Camp/Officer Slating Rachel Noble State Extension Specialist 7:30 Superlatives Get ready for party when done State Officers 8:30 Dance Luncheon Committee 10:00 Hall Time/Officer Q&A State Officers Required for all 2016 Officer Candidates 11:00 Lights Out Sunday February 5 th, 2017 7:30 Wake Up Rebecca Hayes Kentucky 4-H Secretary 8:00 Breakfast Be There by 8:10! 8:30 Committee Meeting #3 JD Noe Kentucky 4-H Vice President
Kentucky 4-H State Teen Council 212 Scovell Hall University of Kentucky Lexington, KY 40546-0064 (859) 257-5961 8:45 Summit Workshop Inspirations Committee 10:15 Business Session #4 Paloma Falcon Kentucky 4-H Treasure Pledges Reflections Inspiration Committee Reports District Report Teen Conference and Summit Workshops Secret Pals Revealed Weekend Evaluations Unfinished Business Adjourn 11:15 Closing Remarks Haley Anderson Kentucky 4-H President 11:30 Clean Up Meeting Room Clean Up Leadership Center Clean Up Rooms, Move Out Important Dates June STC Meeting - June 9-11, 2017 4-H Summit Session 1 - March 9-11, 2017 4-H Summit Session 2 - March 16-18, 2017 4-H Summit Session 3 - March 23-25, 2017 Officer Candidate Slating - April 20-21, 2017 Special Thanks A special thanks is extended to Kentucky Farm Bureau. They subsidize your meeting registration fee by approximately $50 per person (about $2300 per meeting) to help keep costs reasonable. Please thank your local Farm Bureau representative if you have the chance. We would also like to thank the Kentucky 4-H Foundation who provide financial and administrative support to ensure the success of 4-H programs in Kentucky. Without their generous and ongoing commitment to teen programs, we would not have been able to grow into a thriving teen council.
Kentucky 4-H State Teen Council November Meeting Minutes 2016 Business Session 1: The meeting was called to order at 7:46pm EST on Friday, November 4th, 2016 by Paloma Falcon, Kentucky 4-H State Treasurer. We began by having two delegates come forward to recite the pledges. Aaron Ellegood, D7 came forward to lead the Pledge of Allegiance and Ally McQueen, D4 lead the 4-H Pledge. After the pledges, the council took a moment to reflect on the memories and accomplishments they will be making this weekend. Proceeding our reflection, Paloma Falcon, Treasurer then asked for a member of inspirations to come forward. Laura Flannery, D1 said a quote on behalf of inspirations for the council to think about. Paloma Falcon, Treasurer then explained the room layout to the Council. The Parking Lot is meant for concerns or old business that needs to be discussed in the future. Warm Fuzzies are used as inspiration and encouragement for council members. Haley Anderson, State 4-H President came forward to present the officer report to inform the members of what the officers have done since they were inducted at the State Teen Conference. Paloma Falcon, Treasurer explained the process of how they will be taking up registration fees as well as the fundraiser forms and money. She then went on to explain the procedure of how secret pals are to work and the circumstances are if the secret pal was not present. Zach Akers, D1 then motioned to adjourn the meeting, and Alora Snodgrass, D7 seconded that motion. Meeting was adjourned at 7:53pm EST on November 4, 2016. Business Session 2: The session was called to order at 11:43am EST on November 5, 2016 by Rebecca Hayes, Kentucky 4-H Secretary. We began the meeting by having Madison Dodgen, D1 came forward to lead the Pledge of Allegiance and Dylan Gentry, D5 lead the 4-H Pledge. Rebecca Hayes, Secretary then lead the Moment of Reflection for what they did last night and what they have ahead of them for the rest of the weekend. We then had Laura Flannery, D1 from Inspirations Committee came forward and gave a quote for the session. Rebecca, Secretary then moved then had a few reminders about song requests for the Halloween get together, Warm Fuzzies, as well as parking lot. We then asked a member of each committee to come give a report from the first committee meeting. These are listed in presentation order. Technology Committee presented by Presley Woodrum, D5 Chairperson: Noah Carter, D6 Co-chair: Hannah Snyder, D4 Members in attendance: Madison Dodgen D1, Dylan Gentry D5, Presley Woodrum D5, Hannah Snyder D4
Report: Teen Conference slideshow, send photos to Presley, working on photography workshop for Teen Summit. Newsletter Committee presented by Walter Steely Chairperson: Zach Akers, D1 Co-Chair: Liz Walker, D3 Members in attendance: Walter Steely D6, Genaea Sarantakos D4, Liz Walker D3, Molly Logsdon D3, Zach Akers D1 Report: Assigned articles, discuss previous newsletter, begin writing articles Inspirations Committee presented by Skyler Turner, D2 Chairperson: Laura Flannery, D1 Co-Chair: Amanda Harder, D6 Members in attendance: Amanda Harder D6, Whitney Jenkins D1, Camryn McManis D3, Aaron Ellegood D7, Skyler Turner D2, Laura Flannery D1 Report: planned activity for Sunday morning, planned quotes for meetings Luncheon Committee presented by Alora Snodgrass, D7 Chairperson: Kristen Wells, D7 Co-Chair: Catherine Drysdale, D7 Members in attendance: Kristen Wells D7, Alora Snodgrass D7, Nicholas Stevens D2, Carla Sturgill D2, Ally McQueen D4 Report: Discussed decorations from Scovell, discussed superlatives, discussed June luncheon food options, decided on color schemes and decorations for February masquerade party Elections Committee presented by Delaney Simpson, D4 Chairperson: Cole Potter, D1 Co-Chair: Delaney Simpson, D4 Members in attendance: Reina Ranck D4, Ella Potts D5, Camila Falcon D5, Cole Potter D1, Delaney Simpson D4 Report: Summarize constitution articles for presentation, explain revisions, elect spokesperson to present Constitution-Cole Budget Committee presented by Dallas Bailey
Chairperson: Dallas Bailey, D6 Co-Chair: Lexi Brooks, D7 Members in attendance: Mattea Wyatt D6, Parker Smith D3, Dallas Bailey D6, Lexi Brooks D7, Becky Carter D1 Report: Discuss fundraiser outcomes, total fundraiser sales- $4080, discuss magnet sales for summit, budget Marketing Committee present by Morgan Munsey, D5 Chairperson: Morgan Munsey, D5 Co-Chair: Debbie Myers, D3 Members in attendance: Olivia Pitman D5, Corey White D4, Mason Stanton D3, Morgan Munsey D5, Debbie Myers D3 Report: STC shirt for teen conference. There was 2 designs presented so the council took a vote. The artsy Kentucky design got 26 votes and the clover design got 7 votes. From there, Rebecca Hayes, State 4-H Secretary came forward to bring the attendance rules to remind the council members that they were chosen to represent on this level and to take that honor proudly and try everything to not miss a meeting or anything else expected of them. Zach Akers, D1 made a motion to adjourn the meeting and Alora Snodgrass, D5 seconded that motion. Meeting was adjourned at 12:02pm EST. Business Session 3: The meeting was called to order at 5:01pm EST on Saturday, November 5, 2016 by JD Noe, State 4-H Vice-President. Delaney Simpson, D4 came forward to lead the Pledge of Allegiance and Zach Akers, D1 followed with the 4-H pledge. JD Noe, State 4-H Vice- President then presented a reflection to the council reflecting the fun games and new memories and friends they had made thus far and to be open minded for the rest of the weekend. A member of Inspirations Committee, Laura Flannery, D1 came forward and presented us with a quote. Next, the District Reports were presented in the following order by a representative from each District: District 1: presented by Zach Akers Members present: Laura Flannery, Madison Dodgen, Becky Carter, Zach Akers, Cole Potter, Whitney Jenkins One question for the officers: What was your start in 4-H? District 2: presented by Skyler Turner Members present: Nicholas Stevens, Skyler Turner, Carla Strugill
One question for the officers: How have you improved while you have been in office as a person? District 7: presented by Kristen Wells Members present: Alora Snodgrass, Kristen Wells, Lexie Brooks, Aaron Ellegood One question for the officers: What is your main goal for council this year? District 6: presented by Amanda Harder Members present: Walter Steely, Amanda Harder, Dallas Bailey, Mattea Wyatt One question for the officers: What has been the most enjoyable part of the team thus far? District 3: presented by Deborah Myers Members present: Mason Staten, Parker Smith, Camryn McManis, Liz Walker, Deborah Myers One question for the officers: What s been your favorite part about being an officer? District 5: presented by Preseley Woodrum Members present: Dylan Gentry, Preseley Woodrum, Olivia Pittman, Ella Potts, Camilla Falcon, Morgan Munsey One question for the officers: Chocolate or vanilla? District 4: presented by Corey White Members present: Ally McQueen, Reina Ranck, Genea Sarantakos, Delaney Simpson, Corey White, Hannah Snyder One question for the officers: What has been the hardest obstacle as a TEAM you have had to overcome (and how)? We then asked a member of each committee to come give a report from the most recent committee meeting. These are listed in presentation order: Technology presented by Dylan Gentry, D5 Chairperson: Noah Carter, D6 Co-Chair: Hannah Snyder, D4 Members in attendance: Madison Dodgen D1, Dylan Gentry D5, Presley Woodrum D5, Hannah Snyder D4 Report: Teen Conference slide show Budget presented by Lexie Brooks, D7
Chairperson: Dallas Bailey, D6 Co-Chair: Lexi Brooks, D7 Members in attendance: Parker Smith D3, Dallas Bailey D6, Mattea Wyatt D6, Lexie Brooks D7, Becky Carter D1 Report: Decided on buying magnets to sell at Teen Summit and how many to purchase. Newsletter presented by Liz Walker, D3 Chairperson: Zack Akers, D1 Co-Chair: Elizabeth Walker, D3 Members in attendance: Zack Akers D1, Molly Logsdon D3, Genaea Sarantakos D4, Elizabeth Walker D3 Report: Looked at last meetings newsletter as well as discussing and writing this meetings newsletter Elections presented by Cole Potter, D1 Chairperson: Cole Potter, D1 Co-Chair: Delany Simpson, D4 Members in attendance: Cole Potter D1, Camilla Falcon D5, Delaney Simpson D4, Ella Potts D5, Reina Ranck D4 Report: Keep the slating process the same but updated a couple questions Marketing presented by Deborah Myers, D3 Chairperson: Morgan Munsey, D5 Co-Chair: Deborah Myers, D3 Members in attendance: Morgan Munsey D5, Debbie Myers D3, Mason Staten D3, Corey White D4, Olivia Pittman D5 Report: Discussed summit t-shirts and STC promo video Inspirations presented by Amanda Harder, D6 Chairperson: Laura Flannery, D1 Co-Chair: Amanda Harder, D6 Members in attendance: Laura Flannery D1, Camryn McManis D3, Aaron Ellegood D7, Amanda Harder D6, Skylar Turner D2, Whitney Jenkins D1
Report: Planning for Sunday s inspiration activity Luncheon presented by Ally McQueen, D4 Chairperson: Kristen Wells, D7 Co-Chair: Catherine Drysdale, D7 Members in attendance: Kristen Wells D7, Ally McQueen D4, Carla Strugill D2, Alora Snodgrass D7, Nicholas Stevens D2 Report: Discussed and chose snack for the February party and chose superlative categories Cole Potter, D1 then came forward to talk about the constitution revisions that the elections committee changed. He gave a complete over view of the constitution and explained their changes. We moved from there to any unfinished business. The one thing that was spoken about was if the budget committee should or shouldn t purchase magnets to sell at Teen Summit. Zach Akers, D1 then motioned to adjourn the meeting, and Alora Snodgrass, D7 seconded that motion. Meeting adjourned at 5:25pm EST on November 5, 2016. Business Session 4: The meeting was called to order at 10:32 am EST on Sunday, November 6, 2016 by Haley Anderson, State 4-H President. We began the meeting by having Carla Strugill, D2 come forward to lead the Pledge of Allegiance and Nicholas Stevens, D2 to lead the 4-H Pledge. Haley Anderson, State 4-H President then lead the Moment of Reflection for what the members have done this past weekend and what they have to take to the county and district. Next, the District Reports were presented in the following order by a representative from each District: District 1: presented by Laura Flannery Members present: Laura Flannery, Madison Dodgen, Becky Carter, Zach Akers, Cole Potter, Whitney Jenkins District 2: presented by Nicholas Stevens Members present: Nicholas Stevens, Skyler Turner, Carla Strugill District 3: presented by Deborah Myers Members present: Mason Staten, Parker Smith, Camryn McManis, Liz Walker, Deborah Myers District 4: presented by Hannah Snyder Members present: Ally McQueen, Reina Ranck, Genea Sarantakos, Delaney Simpson, Corey White, Hannah Snyder District 5: presented by Preseley Woodrum
Members present: Dylan Gentry, Preseley Woodrum, Olivia Pittman, Ella Potts, Camilla Falcon, Morgan Munsey District 6: presented by Mattea Wyatt Members present: Walter Steely, Amanda Harder, Dallas Bailey, Mattea Wyatt District 7: presented by Alora Snodgrass Members present: Alora Snodgrass, Kristen Wells, Lexie Brooks, Aaron Ellegood After the district reports, Haley Anderson, State 4-H President then proceeded to lead any unfinished business. Brandon Darby, Kentucky 4-H Program Assistant came forward and presented His ideas for the Teen Conference shirt for all the delegates. The discussion was carrying on for too long so Zach Akers, D1 moved to table the discussion until the February meeting. Cole Potter, D1 second the motion. Haley Anderson, State 4-H President came forward to discuss the Peer Review Panel, what its purpose is and what the panel discussed at their working breakfast. They spoke about the consequences of the members that were not present at the meeting and what further action should be taken. From there we moved into a committee structure lecture and the expectations that are not being followed, that was led by JD Noe, State 4-H Vice-President. We passed out the council Polos, had the members collect their warm fuzzies and clean up the room around them. Once cleaning was over, we moved into doing evaluations and gave the members about 10 minutes to complete those. JD Noe, State 4-H Vice-President went from that to revealing who everyone s Secret Pal was and how we will be doing it for the February meeting. Alora Snodgrass, D7 then motioned to adjourn the meeting, and Corey White, D4 seconded that motion. Meeting adjourned at 11:07am EST on November 6, 2016.