Northwestern Region Melissa Domme, District 4 Director Cindy Zimmerman, District 4 Secretary 1 Sidewinder Loop Clancy, MT 59634 3273 Arbor Dr. Helena, MT 59602 406-439-5639 406-461-8342 mloy286744@aol.com cindyzimm5@yahoo.com Dear Northwestern Region District 4 Members: It is our pleasure to invite you to the 55th District 4 meeting being held Oct. 3-5, 2014, in Fairmont Hot Springs, MT. The theme for our meeting this year is Your time as a caterpillar has expired, your wings are ready. As women, we change throughout our lives and we hope to inspire and lift you up as if you had wings here on earth. There will be a President/President Elect workshop being conducted by your NWR Region Leadership Friday afternoon to start off our weekend. We are planning a social on Friday evening from 7:00-9:00pm. Information regarding this will be in your registration packets. Our meeting will be filled with fun and useful information that you can fly away with on Sunday. It is our intention for you to leave on Sunday with a smile on your face and memories of a weekend well spent. Please plan on joining us and the rest of your NWR Region officers, as we start this new biennium and learn that Love Lifts Us Higher. We look forward to seeing you in Fairmont and don t forget your swim suits! In Soroptimist friendship, Melissa Domme, District 4 Director Cindy Zimmerman, District 4 Secretary
Your time as a caterpillar has expired, your wings are ready! Official Call 55th Meeting of District 4, Northwestern Region Soroptimist International of the Americas Location: Date: Presiding Officers: Registration: Fairmont Hot Springs 1500 Fairmont Rd Fairmont, MT 59711 October 3, 2014 - President and President Elect Workshop; Friendship Social October 4-5, 2014 - District 4 Meeting Melissa Domme, District 4 Director Cindy Zimmerman, District 4 Secretary Early Bird Registration form and payment of $30 per member must be postmarked by September 4, 2014. After September 4th, registration form and payment of $40 per member, must be postmarked by September 20, 2014. An additional $20 late fee will be charged per registrant for a total of $60, if postmarked after Sept. 20, 2014. Clubs are required to pay two mandatory registration fees whether their delegates attend or not. You may register online utilizing Eventbrite at: http://fairmont2014.eventbrite.com or mail the attached registration form. Registration Chair: Meals: Rooms: Dress: Service Project: Register online at Eventbrite or mail District 4 Meeting Registration, Meals, and Tell and Sell Forms with checks payable to: Northwestern Region. Send checks and registrations to: Michele Pederson, 5100 Castles Rd. Helena, MT 59602. There is an additional cost to register with Eventbrite. Meal Package of $72.00 includes 3 scheduled meal functions, gratuity and incidentals. See Meeting Menu for details. Deadline for meal cancellations is September 28, 2014. The deadline to reserve rooms at the discounted price is noon, September 2, 2014. Call: 800-332-3272. Registering online: www.fairmontmontana.com Group ID:12394 Password: 309 Saturday: Business casual during general session. Saturday Night: Cowgirl/ Western attire for our Montana Style BBQ Dinner- spurs & chaps allowed and encouraged! Sunday: Travel clothes, Soroptimist t-shirt/sweatshirt etc. Bring your donations for "Free the Girls". See separate flyer.
Fairmont Hot Springs Resort 1500 Fairmont Rd. Fairmont, MT 59711 October 3 October 5, 2014 Tentative Agenda 55th Meeting of District 4, Northwestern Region Soroptimist International of the Americas Your time as a caterpillar has expired, your wings are ready! Presiding Officers: Melissa Domme, District 4 Director Cindy Zimmerman, District 4 Secretary Friday, October 3, 2014 3:00-5:00 pm President- President Elect Workshop: Presented by NWR Governor, Carol Hansen & NWR Governor Elect &Region Professional Development Chair, Stephanie Smith, 5:00-6:30 pm Registration for District Meeting: SI of Helena SI Helena 7:00-9:00 pm Welcome Social- Come and visit with all your friends from throughout our District. This will be held in the suite occupied by your District Meeting Team. Saturday, October 4, 2014 7:30-8:15 am Registration for District Meeting: SI Helena 8:30 am Opening Ceremonies: Melissa Domme, District 4 Director Chris Kelly, Di Club Introductions/Banner Parade Cindy Zimmerman, District 4 Secretary Posting of Flags TBD Pledge of Allegiance Chris Kelly, Meeting Chair President SI Introductions Melissa Domme, District 4 Director Chris Kelly, District Direct Welcome Address TBD 9:00 am Short Break 5 minutes Change head table, Introductions: Melissa Domme, District 4 Directory, District 4 Business Session: Melissa Domme, District 4 Director Chris Kelly, District 4Adoption of Official Agenda Cindy Zimmerman, District 4 Secretary Correspondence Cindy Zimmerman, District 4 Secretary Carol Attendance Report Michele Pederson, Registration Chair Cindy Zimmerman, SI He
9:15 am Northwestern Region Officers Report:ing, SI Klamath Falls Governor s Report Carol Hansen, SI of Pasco Kennewick Governor Elect s Report Stephanie Smith, SI of Oak Harbor Announcements Carol Malesich, Site Coordinator Kunz, Site Coordinator 9:45 am Break: 10:00 am General Session Workshop: Reaching Higher through Change Presented by: NWR Governor Elect and Region Professional Development Chair, Stephanie Smith. 11:30- noon Break: 12:00 pm Lunch: Special Seating, First Timers with Region Officers Introductions Melissa Domme, District 4 Director Inspiration TBD 12:30 pm Reports: Nominating Committee Terri Kunz, SI of Helena Fundraising Committee NWR Leadership Announcements Carol Malesich, Site Coordinator 1:15-1:30 pm Break: 1:30-2:30 pm Workshops : Session 1 Learn to Spread Your Wings and Soar Around the SIA & NWR Websites Presented by: NWR Governor, Carol Hansen. "Lift Our Membership Up Presented by: Chris Kelly, District 4 Membership Representative/ Meeting Chair. 2:30-2:45pm Cookie Break: 2:45-3:45 pm Workshops: Session 2 Keeping Your Wings Fit and Ready for Flying Exercise workshop presented by: NWR Treasurer, Carla Tucker & NWR Secretary, Marti Crook. 2:45-3:45 pm How to Induce a Metamorphosis in Fundraising in Your Club Presented by: NWR Governor Elect & Region Professional Development Coordinator, Stephanie Smith. 3:45 5:30 pm FUN Event Presented by: District Secretary Cindy Zimmerman. A mini golf competition. 5:30 pm Set Up for Tell and Sell: 6:00-6:45 pm Tell and Sell with No Host Bar and Social 7:00 pm Dinner: Western theme, wear your cow-girl duds! Inspiration Jan Martin, SI of Helena Keynote Speaker Montana Author/ Historian Ellen Baumler "Raising Higher" Carol Hansen, NWR Governor Announcements Carol Malesich, Site Coordinator
Sunday, October 5, 2014 8:30 am Breakfast: Introductions: Cindy Zimmerman, District 4 Secretary Inspiration: TBD?? 8:40 am Reports: Dream it, Be it Award Sandra Kokoruda, SI of Helena_, SI Live Your Dream Award/ Former WOA Mary Paddock, SI of Dillon Imagine Life Without Violence Sandy Benson, SI of Helena Heritage Soroptimist Celebrating Success Barb Woodhouse, SI of Whitefish Acknowledgement of Chairs & District Cindy Zimmerman, District Secretary Representatives of Other Region Committees 8:50 am Invitation to Region Conference Carol Hansen, NWR Governor Convention Report TBD Site Report Carol Malesich, Site Coordinator Club Fly By s All Club Presidents, 2 minutes each Recognition of Staff at Fairmont Carol Malesich, Site Coordinator Service Project Presentation Kathy Lubke, SI of Helena Heritages, SI Kalispell District Director Report Melissa Domme, District Director Laurel Society Drawing TBD June, SI Hamilton Final Announcements Carol Malesich, Site Coordinator Tell & Sell Drawings Chris Kelly, Meeting Chair Soroptimist Symphony: Melissa Domme, District 4 Director 10:30 am Adjourn Travel Safely
Workshop Descriptions Fairmont District 4 Meeting Oct. 3-5 2014 Friday 10/3/14 3:00-5:00 pm President- President Elect Workshop: Finding the Power Within to Rise Higher Presented by NWR governor, Carol Hansen & NWR Governor Elect & Professional Development Coordinator, Stephanie Smith. Sometimes we wonder if we are doing enough or we may wonder if we could possibly do one thing more. The key to answering these questions is where we are looking for the answers. Are we looking up and imagining the great possibilities that await us or are we looking downward, feeling the weight of duties upon us? This specially designed workshop will help club leaders look up and rise to the great potential within them personally, professionally, and as a Soroptimist. We will discuss how consistent daily acts can produce extraordinary results. Come and share what sustains you as a leader, what inspires you, what helps you laugh and share your love with others, and what talents and gifts you possess to lift others higher. Come ready to participate in this interactive workshop designed for club presidents and presidents elect. You will have the opportunity to ask questions, connect with one another, and to share your best practices so that all can benefit. We ll also mix in activities to make it fun and well worth your time. Saturday 10/4/14 General Session Workshop: Reaching Higher Through Change Presented by: Stephanie Smith/NWR Governor Elect and Professional Development Coordinator. What would make you a happier and healthy person, or Soroptimist or employee or employer or all of the above? Tough question and you probably have an idea or two, but just haven t found the right motivation to make the necessary changes to turn your idea(s) into reality. Sometimes the very idea of change can create great anxiety, anger, denial, grief and every other emotion you can think of. But what if change could be fun? What if change could be done as a team? What if change allowed you and your club to reach higher and achieve more than you thought possible? You will be able to reach higher and achieve whatever your goal is by transforming your what if s into reality, during this fun, interactive and educational session. 1:30-2:30 pm Workshops : Session 1 Learn to Spread Your Wings and Soar Around the SIA & NWR Websites Presented by: NWR Governor, Carol Hansen - Learn where to locate the forms that are needed throughout the year. Please plan to bring your lap-tops, tablets or smart phones.
1:30-2:30 pm "What Makes People Fly Away From Your Club Presented by: Chris Kelly, District 4 Membership Representative/Meeting Chair. Are you looking for new ways to lift your membership up by retaining your current members and recruiting new ones? Join us in our fun and interactive session where we will help you understand the exciting changes in Soroptimist membership criteria by providing resources to help you educate your members about the Soroptimist mission and organization; the new Club Roadmap for Success; best practices and much more. As a result you will be able to shape the future of your Soroptimist club as we continue to break down barriers for engaging more people in our mission. 2:45-3:45 pm Workshops: Session 2 Keeping Your Wings Fit and Ready for Flying Exercise workshop by: NWR Treasurer, Carla Tucker & NWR Secretary, Marti Crook. 2:45-3:45 pm How to Induce a Metamorphosis In Fundraising in Your Club Presented by: NWR Governor Elect & Professional Development Coordinator Stephanie Smith. Do your club fundraisers need a make-over? Are you known in your community for the fundraisers and the giving that you do? Let's turn all of your fundraisers into beautiful monarch butterflies - ones that are unique, bright and rise above all the rest! Join us for an interactive discussion that will change how you think about fundraising! 3:45 5:30 pm FUN Event Presented by: District Secretary Cindy Zimmerman. Are you up for a mini golf competition? We have all the equipment needed and will assemble teams of five. There will be prizes
Meeting Menu Saturday Morning The hotel restaurant has a full breakfast menu. Please be sure to allow time to be served before our meeting starts. This meal is not part of your meal package. Saturday Lunch Regular Meal: Vegetarian Meal: Fairmont Caesar Salad with Blackened Chicken: Crisp romaine tossed with Fairmont s own Caesar dressing, blackened chicken breast & croutons. Lunch is served with fresh rolls & butter, coffee, iced tea or lemonade. Chef s Choice Saturday Dinner Regular Meal: Vegetarian Meal: Western Style Montana BBQ Buffet: Prime rib skewers, tossed green salad, dressings, pasta salad, watermelon, baked beans, coffee, iced tea, lemonade and a light dessert. Chef s Choice Sunday Breakfast Regular Meal: Vegetarian Meal: Western Croissant Sandwich: A flakey croissant or English muffin, folded eggs, patty sausage & cheddar cheese, served with home fried potatoes and a fresh fruit garnish. Coffee, juice and tea included. Chef s Choice
District 4 Service Project Oct. 3-5 2014 All Weekend! Fairmont Hot Springs, MT
Club Delegate* Club President/Alt * Club Member Guest First Timer Registration Fee (If postmarked by Sept 4) All Meal Package Saturday Lunch Saturday Dinner Sunday Breakfast Mini Golf Registration and Meal Grand Total for Row 2014 District 4 Registration and Meal Reservations Final Registration Deadline: September 20, 2014 1. All Clubs are required to pay two Registration Fees whether or not they have members in attendance. 2. Registration form and payment must be postmarked by Sept 4 in order to qualify for the Early Bird registration rate of $30 per registrant 3. Registration form and payments postmarked after Sept 4, but by the deadline of Sept 20, must reflect the registration rate of $40 per registrant 4. Registration form and payment postmarked after the deadline date of Sept 20, will be considered late. A $20 late charge per registrant will be imposed. 5. Meals cannot be guaranteed for registrations postmarked after Sept. 20, 2014 Soroptimist International of District #: Contact Person: Phone #: e-mail: REGISTRATION MEALS Name and Email Address Please type or print clearly, with name as it is to appear on the name badge. Thank you! Check appropriate boxes: For individual meal purchase(s), check below: Each Registrant must circle their choice of meal type. If Vegetarian all meals will be so. Name: Email: $30 Name: $72 $21 $34 $23 $2 Regular Vegetarian $ Regular Email: $30 Name: Vegetarian Regular $ Email: $30 Name: Vegetarian $ Regular Email: $30 Vegetarian $ Mail completed form and check to: TOTAL FOR REGISTRATIONS AND MEALS NAME: Michele Pederson, Registration Chair Note: All Clubs are required to pay two (2) Registration Fees whether or not 5100 Castles Rd. they have members in attendance. $ Helena, MT. 59602 NOTE: Registrations postmarked after Sept 4, but by Sept 20, For online or credit/debit registration: (additional fees apply) must reflect the registration rate of $40 per registrant. After http://fairmont2014.eventbrite.com Sept 20, add late fee. Late Fee, if applicable, $20 x Registrant(s) $ *Each club is allowed 2 voting members (Delegate & President or Alt) TOTAL (amount of check enclosed) Please make check payable to Northwestern Region $
Tell & Sell REGISTRATION FORM When: Saturday evening, October 4, 2014 Set-up: 5:30 p.m. Open: 6:00-6:45 pm Cost: $25 for clubs; $50 for Member Business (no 1/2 tables) No non-commercially packaged food items may be sold, and items using the Soroptimist logo must be properly licensed (see SIA licensing policies @ www.soroptimist.org and additional information below.*) Tell & Sell Registration Cutoff: Postmarked by September 20, 2014 Send this form and table fee to: Michele Pederson 5100 Castles Rd. Helena MT, 59602. Please make checks to: Northwestern Region or you can reserve your spot online at http://fairmont2014.eventbrite.com (an additional fee will apply). Club Name: Contact Person: SI Phone: E-Mail: Items to be sold: Fee enclosed: $25 for club, $50 member business *No club shall offer for sale any food item, food product, cosmetic or skin item, nutritional supplements, and the like which has not been manufactured by a licensed distributer in accordance with the laws under which it is duly licensed, nor may the Soroptimist logo be affixed to any of the aforementioned items or products for resale without documented approval from SIA. Such items must be properly sealed and labeled by the manufacturer and include the manufacturer's name and business location. Open food or beverage items not supplied and/or prepared by the hotel are not allowed. (NWR Bylaws & Procedures, Section E, 15.)