Statewide Longitudinal Database Systems (SLDS) Kathleen M. Jones Associate Vice President for Student Affairs and University Registrar Iowa State University kmjones@iastate.edu Marilyn Marshall Director, University Office for Academic Programs and Services University of Illinois mmmurphy@uillinois.edu Session agenda SLDS background information Iowa SLDS update Illinois SLDS update 1
Statewide Longitudinal Data Systems (SLDS) aka Student Unit Record systems or SURs Longitudinal data systems - Collect high quality data about how individual students perform over time Follow students from preschool to K-12, college and workforce Facilitate reporting and analysis of longitudinal data Help states, districts, schools and teachers make datadriven decisions to improve student learning Facilitate research to increase student achievement and close achievement gaps SLDS and public policy debates SLDS informs two broad public policy debates P-20 pipeline issues progression between sectors High school to college College to college College to workforce Factors influencing student success Financial aid Remediation Course performance Source: Tanya I. Garcia & Hans Peter L Orange, July 2010, State Higher Education Executive Officers Strong Foundations:The State of State Postsecondary Data Systems http://www.sheeo.org/sspds 2
SLDS/SUR Current Status (July 2010) 45 states (including D.C.) have at least one SUR All 45 states collect student demographic and postsecondary enrollment data 19 states collect data from independent, nonprofit institutions 39 states link, share, and/or exchange data with other state agencies/entities Most states release aggregate data and 27 states review and approve FERPA compliant data requests Source: Tanya I. Garcia & Hans Peter L Orange, July 2010, State Higher Education Executive Officers Strong Foundations:The State of State Postsecondary Data Systems http://www.sheeo.org/sspds Types of student data in postsecondary SURs Demographic Postsecondary enrollment Completions Postsecondary academic history Course-level information Financial aid 45 states 45 states 43 states 38 states 37 states 37 states SSN is primary identification number used for matching SSN used with State ID in K-12 system Some states moving away from SSN as primary key Source: Tanya I. Garcia & Hans Peter L Orange, July 2010, State Higher Education Executive Officers Strong Foundations:The State of State Postsecondary Data Systems http://www.sheeo.org/sspds 3
Postsecondary reports generated using SLDS Retention Transfer Remediation Financial Aid High school feedback Tuition/fees/college costs Mobility/migration Economic impact/jobs Course cost analysis Course taking patterns Student learning Articulation 40 states 39 states 38 states 33 states 31 states 24 states 17 states 16 states 15 states 14 states 12 states 12 states MN is the only state that generates all 12 report types! (MNSCU only) Source: Tanya I. Garcia & Hans Peter L Orange, July 2010, State Higher Education Executive Officers Strong Foundations:The State of State Postsecondary Data Systems http://www.sheeo.org/sspds Funding Opportunities for SLDS Statewide Longitudinal Data Systems (SLDS) Grant Program, authorized by Educational Technical Assistance Act of 2002 State Fiscal Stabilization Fund (SFSF) Fourth SLDS program, new awards under ARRA 2009 ARRA Race to the Top Grants Phases I and II Department of Labor s Workforce Data Quality Initiative (WDQI) Foundation support Data Quality Campaign (Bill and Melinda Gates Foundation et. al.) State funding opportunities/matching funds 4
SLDS Grant Program Authorized in 2002 by the Education Sciences Reform Act and the Educational Technical Assistance Act The American Recovery Reinvestment Act (ARRA) of 2009 provided $250 million in SLDS funding to expand data systems to include postsecondary education and workforce information The grants are cooperative agreements more active federal government involvement than in typical grants 3 to 5 year awards of $1.5 to $19.7 million per state Administered by the Institute of Education Sciences (IES) of the U.S. Department of Education Source: Tate Gould and Emily Anthony, U.S. Department of Education SLDS Grant Program presentation http://nces.ed.gov/programs/slds SLDS Grant Summary SLDS grants totaling $515M to 41 states and D.C. FY06 awards: Nov 2005 14 grantees, over $52M FY07 awards: June 2007 13 grantees, over $62M FY09 awards: April 2009 27 grantees, over $150M FY09 ARRA awards: May 2010 American Recovery and Reinvestment Act (ARRA) 20 grantees, $250M 12 America Competes Act assurances required of ARRA grantees Source: Tate Gould and Emily Anthony, U.S. Department of Education SLDS Grant Program presentation http://nces.ed.gov/programs/slds 5
(ARRA) Race to the Top Grants ARRA provided $4.35 billion for Race to the Top fund Phase I awards made in March 2010 (2 states TN, DE) Phase II awards made in August 2010 (10 states) Four core education reform areas Adopt standards and assessments that prepare students to succeed in college and the workplace and to compete in the global economy Build data systems that measure student growth and success, and inform teachers and principals about how they can improve instruction Recruit, develop, reward, and retain effective teachers and principals Turn around lowest-achieving schools Department of Labor s Workforce Data Quality Initiative (WDQI) May 2010, availability of 12.2M in WDQI grants announced 3-year grants to support development and implementation of statewide or multistate longitudinal workforce data systems WDQI grants expected to complement SLDS program Goal comprehensive systems that link education and workforce data across individual lifetimes 6
Data Quality Campaign (DQC) Bill and Melinda Gates Foundation DQC national collaborative effort to improve SLDS availability Provides tools and resources for SLDS development Annual survey to assess state of SLDS progress Ten Essential Data Elements Statewide student identifier Student level enrollment data Student level test data Information on untested students Statewide teacher identifier with teacher-student match Student level course completion transcript data Student level SAT, ACT, AP exam data Student level graduation and drop-out data Ability to match student-level P-12 and higher ed data State data audit system America Competes Act Assurances Assurances required to receive ARRA grant funding Pre-K through Grade 12 and Postsecondary data Unique statewide student identifier Student level enrollment, demographic, program participation Student level transfer in/transfer out points Capacity to communicate with higher education data systems State data audit system to assess data quality, etc. Preschool through Grade 12 data Yearly test scores Teacher identifier system with ability to match teachers to students Student level transcript information with courses & grades Student level readiness scores (such as ACT, SAT) 7
America Competes Act assurances continued Postsecondary education data requirements Information regarding extent to which students transition effectively from secondary to postsecondary, including remedial course enrollments Other information determined necessary to address alignment and adequate preparation for success in postsecondary education IHE Requirements under SFSF (State Fiscal Stabilization Fund Program 34 CFR Chapter II, Nov 12, 2009) For each state, LEA, high school, and defined subgroups (such as gender, ethnic) # of students who enroll in a public Institution of Higher Education (IHE) within 16 months of receiving regular high school diploma # and % who complete at least one year s worth of college credit, applicable to a degree, within two years of enrollment at the IHE Common data standards Initiative Collaborative effort to develop voluntary common standards for SLDS data including K12 to postsecondary education transition variables 8
IHE Data Questions??? State IDs & other info for non-residents, non-citizens? Enrollment, demographic, program participation can states decide what to collect? Transfer in / transfer out points sufficient to submit directory info term by term? For whom? Transitions and remedial course information sufficient to report which subject area? For whom? # who complete one year of work within two years any standards for calculation? States to develop their own systems for collecting this info will federal standards be imposed later? Costs grants may not pay for everything will state help? What about privacy??? Use of SSN some reluctance, depends on the state Standards Vendor standards for security Physical security Role-based access and controls Workforce data and special security needs 9
Where are we? Iowa Perspective on SLDS Iowa SLDS EdInsight: 3 components Project Easier individual student level data Information Management System (IMS): statewide special education data Iowa Testing programs data: ITEDS and ITBS Federal grants offer opportunities to expand vision for SLDS Unified infrastructure for IA educational data Add postsecondary education data Develop P-20 system for tracking students Iowa SLDS Postsecondary Data Iowa Postsecondary Strategy Committee Members represent Iowa Department of Education Iowa Board of Regents Iowa Workforce Development Iowa Regent Universities Iowa Community Colleges Iowa Private Colleges Goal Determine how to meet the SLDS requirements of the State Fiscal Stabilization Fund (SFSF) Ensure SLDS includes data elements described in the America Competes Act Iowa Regent Universities 10
Iowa Postsecondary team charge Address two specific SFSF indicators and seven America Competes Act For each of these nine federal SLDS requirements, committee will agree on interpretation and response Identify security issues and avenues for resolution Address the affect of these requirements on postsecondary students and institutions Draft a strategy proposal that includes definitions, protocols, and other issues Guiding Principles Iowa team This is a research and a compliance based system Abide by federal and state confidentiality requirements Respect the views of all committee members Be respectful of the limited institutional resources available Be transparent to parents and students Recognize limitations of the data which will be point-in-time Define security principles such as transmission methods and data storage Be aware these requirements do not replacing existing ones Define re-disclosure parameters 11
Iowa SLDS Current activities Implement statewide Student ID in higher education Define IA SLDS postsecondary data requirements 9 requirements 7 data elements required by America Competes Act 2 indicators required by State Fiscal Stabilization Fund Not planning full transcript repository for postsecondary Not collecting data that is deemed unnecessary for from the perspective of the 9 requirements Committee will draft MOUs for data collection America Competes Act Required postsecondary data elements Element 1: Unique statewide student identifier Element 2: Student-level enrollment, demographic, and program participation information Element 3: Student-level information about points at which students exit, transfer in, transfer out, drop out or complete P-16 education programs Element 4: Capacity to communicate with higher ed data systems Element 5: State data audit system assessing quality, validity, and reliability Element 11: Data regarding extent to which students transition successfully from secondary to postsecondary education, including whether students enroll in remedial coursework Element 12: Data determined necessary to address alignment and adequate preparation for success in postsecondary education 12
SFSF required indicators (c)(11) Provide, for the State, for each LEA in the State, for each high school in the State and, at each of these levels, by student subgroup, the students who graduate from high school and the number and percentage (including numerator and denominator) who enroll in an institution of higher education within 16 months of receiving a regular high school diploma. (c)(12) Of those who enroll in postsecondary education within 16 months of receiving a regular high school diploma, the number and percentage (including numerator and denominator) who complete at least one year s worth of college credit (applicable to a degree) within two years of enrollment in the IHE. Illinois many students, many institutions Enrollment Institutions Public universities 204,469 9 on 12 campuses Community colleges 380,025 48 Independent not for profit institutions 231,379 99 Proprietary institutions 77,032 32 Out-of-state institutions 8,936 32 with operations in Illinois Total 901,841 223 13
Illinois Shared students Transfers to IL insts Fall 2009 FROM: Public Community Out of State, TO: Univ Colleges Indpndnt Proprietary Other, Unk Total Public Univ 1,207 10,434 1,004 69 3,247 15,961 Community Coll 3,065 5,445 1,829 230 7,186 17,755 Independent 880 6,567 975 167 4,622 13,211 Proprietary 267 1,489 316 193 15,489 17,754 Out of State in IL 85 782 91 77 575 1,610 Total 5,504 24,717 4,215 736 31,119 66,291 Does not include transfers to out of state, international insts. Illinois Governance for education State Board of Education Some 4,500 public schools in 900 districts 1,200 nonpublic schools (limited data) Board of Higher Education Community College Board Federation of Independent Illinois Colleges and Universities (57 insts) Student Assistance Commission 14
Illinois Governance Illinois Board of Higher Education Coordinating role Statutory responsibilities: Approve new programs and Grant institutional operating authority Recommend budgets, Develop master plan, Administer grant programs Maintain a state university and college information system of timely, comprehensive, and meaningful data about Illinois higher education. Illinois shared data Long history, lots of records, limited use Illinois Shared Enrollment and Graduation system 14 million unit records very deep, not wide Enrollment and graduation from1982-2010 Voluntary system Public universities collecting since 1992 Two private institutions joined late 90 s Limited utility with so few independent inst Expanded data elements 2007 15
Illinois ILDS Legislation Public Act 096-0107 (SB1828) July 20, 2009 Effective Date June 30, 2013 Full Functionality Target Date Cross sector public P-12 education early childhood ed public and independent higher education Reduce data collection for institutions and agencies Provide data to schools, institutions, teachers, public Early learning through secondary unit records matched with higher ed unit records 16
Illinois - Structure of H.Ed.. LDS Illinois -- Establish H.Ed.. Consortium Summits April 29, 2010 and October 29, 2010 Central Illinois Private Inst, Chicago Area AIR Informational presentations Website: www.illinoiseducator.uillinois.edu/ilds/ Membership Agreement, FAQ, Agenda, Input Intent to Participate in Consortium Established Interim Governing Board 17
Illinois IHEC Membership Agreement Contractual agreement Participating insts own data, FERPA Governing board 2 reps per sector 1 chair at large 5 agency non-voting Subcommittees Data Access and Use approves research Administrating inst agent for IHEC Illinois - Establish H.Ed.. LDS Data Elements General meeting June 30, 2010 Proposed Final Data Elements Interim committee, share site Technical structure Data Model and Structure Model RFI and meeting with IBM and Oracle Grants for technical assistance 18
Illinois IHEC Current Activity Establish IHE Consortium Finalize Membership Agreement, Distribute for sign-on late spring 2011 Form permanent governing board & committees summer 2011 Need interim database, infrastructure solution Secure long-term funding Raise collaboration with ISBE AACRAO seeks input on SLDS AACRAO Transcript, 2/17/2011 AACRAO Cites Privacy and Security Concerns in Longitudinal Data Systems 21 questions to membership about their state SLDS initiatives Excellent questions definitely worth reviewing 19
AACRAO questions (partial list) How many states have set up or are creating state longitudinal student data systems (SLDS)? How are these authorized at the state level? What are the stated purposes for the collection and warehousing of educational records in SLDS? Is information about the SLDS, their purposes, the data they warehouse, and their uses publicly available and verifiable? If no specific purpose for the SLDS is articulated, are commercial uses or sale of data specifically prohibited? What state agency administers and oversees the SLDS? And 15 more Questions??? 20