EFFECTIVE RECORD BOOKS

EFFECTIVE RECORD BOOKS

Why Record Books? Record books are used to track progress in projects as well as reflect on learning experiences throughout the year. Learn record keeping Record keeping is an integral part of the 4-H and Youth Development Program. Learn time management Help you establish goals Learn Responsibility Evaluate your progress Recognize youth in their project and record book achievement

3 Types of Record Books 1) Record Book (Regular) a) b) c) d) e) 2) Clover Book (Before 4-H) a) b) c) 3) Title Page Maryland 4-H Summary Record 4-H Story/Essay 4-H Project Record Pictures Page Title Page 4-H Story Clover Record Form Portfolio (Seniors 14-18) a) b) c) d) Title Page 4-H Resume 4-H Essay One additional piece that reflects your 4-H Club work

4-H Record Book Components

Title Page

Maryland 4-H Summary Record This form is to be used by ALL 4-H members Form includes: PAGE 1 Personal Information 4-H goals Project Listing PAGE 2 Club Participation Committees/Offices Promotional Activities PAGE 3 Communication Activities Awards and Honors PAGE 4 Journaling of Activities, Events, and Experiences Signature of 4-Her & Leader There is a JUNIOR/INTERMEDIATE and SENIOR Summary Form

4-H Story Paragraph 2 Talk about your Leadership experiences Offices held Committee membership The story is a narrative form of expression that will include the following: Introduction Age Interests Parents Siblings Where you live Schooling When and why you joined 4-H Paragraph 1 Talk about your 4-H projects Why you selected them Things you have learned from them (successful and not successful) What you have learned through those leadership experiences (positive and negative) Paragraph 3 Talk about 4-H Participation 4-H goals How 4-H has influenced or changed you What you d like to do in the future Paragraph 4 Closing Reflect back on your year in 4-H Your story may be handwritten, or printed. If you choose to use a computer Font size: 12 Margins: 1 inch Stories may be up to 6 pages in length, 3 to 4 pages is sufficient.

4-H Essay The essay question changes EVERY YEAR! 2017 Question: What three adjectives best describe 4-H and describe how they relate to your 4-H experience. Formatting: Essay format Include Paragraphs Font Size: 12 pt Font Type: Times New Roman (preferably) Margins: 1 in.

4-H Project Record There are 3 types of Project Records 1. 2. General (Anything NOT Animal & NOT Shooting Sports) Animal Projects a. b. c. 3. Market Breeding Performance Shooting Sports

General Project Record Page 1- Introductory Page Identify personal information Specific Project you chose What you hope to learn with that project Page 2- Project Journal/Log Describe Exhibits Demonstrations Visual Presentations Learning Experiences Page 3- Project Financial Journal Record and look over expenses and income WORK ON THIS PAGE THROUGHOUT THE YEAR! Page 4- Resources Section List resources that helped you learn more about your project

Animal Project Record Forms Small Pet Rabbit & Cavy Poultry Equine Dog Camelids Dairy Cattle Large Animal Breeding Goats, Sheep, Swine, Beef Livestock MARKET Project Record Goats, Sheep, Swine, Beef

Shooting Sports Project Record NEW THIS YEAR! Record: Project Goals Learning Activities Equipment Inventory Expenditures Income Personal Evaluation Shooting Log

Pictures Page 4-Hers are to add 3 pages of pictures documenting their projects whether it is pictures of them showing their livestock, working on them at home, or attending club events throughout the year. This section may also include newspaper clippings! You may add an additional 3 to 5 pages of project pictures in the last section of the book.

4-H Portfolio FOR SENIORS AGES 14-18

Title Page

4-H Essay The essay question changes EVERY YEAR! 2017 Question: What three adjectives best describe 4-H and describe how they relate to your 4-H experience. Formatting: Essay format Include Paragraphs Font Size: 12 pt Font Type: Times New Roman (preferably) Margins: 1 in.

4-H Resume The resume is an accumulation of what you have done throughout your 4-H Career (start with the most recent and go to oldest) 4-H Resume Guidelines

Other Add ONE additional piece to your portfolio that reflects on your 4-H Club work for the year Ex: Project Record Form

RECORD BOOK SCORING SHEET FOR CLUB LEADERS

RECORD BOOK SCORING SHEET (SIDE A) This form is NEWLY UPDATED You can now fill this out ON THE COMPUTER instead of handwriting it(if you prefer) Side A: Give points for each section then total the entire side A

RECORD BOOK SCORING SHEET (SIDE B) Side B: This is where you will put the TWO projects that you want to judge your child on. Judge them and then add Project 1 and Project 2.

RECORD BOOK SCORING SHEET (SIDE C) SIDE C: Judge the 4-Her OVERALL, then add up the total for SIDE C Section. Add all totals from SIDE A, SIDE B, AND SIDE C to get your GRAND TOTAL Leave comments!

Transmittal Form SUBMISSION BY LEADERS TO 4-H OFFICE

Transmittal Form These forms are IMPORTANT! THESE CAN BE FILLED OUT ON THE COMPUTER INSTEAD OF HANDWRITTEN! There are TWO transmittal forms (NEW THIS YEAR!!!) 1. 2. FOR COUNTY BOOKS FOR ALL MEMBERS

TRANSMITTAL FORM (COUNTY BOOKS) This is for COUNTY BOOKS ONLY! Add all of your Club Info AND Outstanding 4-H Member ONLY add members to this page that are going to be judged at the county level. Put either ONE or TWO projects for each county member NO MORE THAN THAT! We will use these for judging purposes and for printing Project Record Certificates.

How Many Books Can You Submit? IMPORTANT PROJECT INFO: For every 10 members in a project area, you may pick 1 member to be judged at county for that project area Ex: Lewistown Mt. View 4-H Club 20 Members Total 11 members are in Public Speaking 4 members are in Self-Determined (1 Music, 2 Sports, 1 Dance)

TRANSMITTAL FORM (ALL MEMBERS) These are for ALL BOOKS You will list all of your club members on this form and whether they received a Blue, Red or White Ribbon. This will be the form we use to fill out the General Record Book Certificates for your club members.

SUGGESTIONS?

OTHER RECORD BOOK TRAININGS If interested, please sign up for a 20 to 30 minute record book training, just like this one, that can be presented at one of your club meetings during the month of October, November, or December. Please put your name, contact info, club name, and date of meeting you would like us to attend! THERE WILL ALSO BE A COUNTY WIDE RECORD BOOK TRAINING ON TUESDAY, NOVEMBER 22ND, 2016 @ THE FREDERICK COUNTY 4-H CAMP & ACTIVITIES CENTER

QUESTIONS?