MINUTES OF STUDY SESSION April 25, 2017 Alpine School District s Board of Education met in a study session on Tuesday, April 25, 2017, at 4:00 P.M. in the media center at Lehi Elementary School. M. Hacken, Wendy K. Hart, and Paula H. Hill. Excused: President John C. Burton. Also present: Superintendent Samuel Y. Jarman, Business Administrator Robert W. Smith, and members of the administrative staff. There were six others in attendance. Dual Language Immersion Administrator of Educational Services Dr. Garrick Peterson, and members of his staff, Jane Lindhout and Shari Taylor, presented information about the Dual Language Immersion program (DLI). Alpine School District began a Dual Language Spanish Immersion program at Cherry Hill Elementary many years ago. The difference between the Spanish Immersion programs we have run in the past and the state model, is that the state model requires the student to spend fifty percent of the day in a classroom speaking the immersion language. The teacher of that classroom can only speak the immersion language while interacting with the students. The other half of the day is spent in an English-speaking classroom. Another change with moving forward to the state model is that the program will be K-16. All of the schools with DLI programs are filled to capacity and have a waiting list, with the exception of Aspen Elementary. Shari addressed questions from board members regarding the recent audit of the State DLI program. She also talked about the bridge classes that they would like to offer to high school students allowing them to earn university credit. Clear Creek Assistant Superintendent Dr. John Patten presented on the remodeling/rebuilding needs of Clear Creek. Clear Creek was purchased by ASD in 1972 when the district had 20,000 students. A few updates have been made, but many more are needed to continue using it as an educational facility for students. Last week, members of the school board met with the foundation board to discuss possible fund raising campaigns. Board members agreed to support the foundation board in moving forward to gather more information about doing a capital campaign and a feasibility study. The meeting adjourned at 5:35 P.M. MINUTES OF BOARD MEETING April 25, 2017 Alpine School District s Board of Education met in a regularly scheduled board meeting on Tuesday, April 25, 2017 at 6:00 P.M. in the gymnasium at Lehi Elementary School. M. Hacken, Wendy K. Hart, and Paula H. Hill. Excused: President John C. Burton
2 Also present: Superintendent Samuel Y. Jarman, Business Administrator Robert W. Smith and members of the administrative staff. There were approximately 85 others in attendance. Board member Scott Carlson conducted the meeting. PLEDGE OF ALLEGIANCE Boy Scout Troop 007 led the Pledge of Allegiance. REVERENCE Jason Archibald offered the reverence. ALPINE FOUNDATION RECOGNITIONS Donalyn Ford, Foundation Board Member, presented the You Make A Difference awards to the following individuals from Lehi Elementary School: Teachers Liz Ash Jolene Elison Support Staff Susan Archibald Jan Turner Volunteers Jennifer Chrzanowski Stacey Clark STUDENT RECOGNITIONS The following Lehi Elementary School students were recognized for their excellence: Carmen Soderquist Lexis Hawkins Grace Thatcher Talmage Peterson Ruby Wood Riddeck West Trevin Mitchell PRINCIPAL, PTA, AND SCHOOL COMMUNITY COUNCIL REPORTS Principal Joel Miller reported that Lehi Elementary opened in 1951 and is celebrating 65 years. He has been the principal at the school for four years. Mr. Miller reported that student data has seen great growth in SAGE scores, student proficiency and achievement. They created their own Gifted and Talented Program and a Spanish class for students to participate in before school. Lehi Elementary is
3 a Beverly Taylor Sorenson Grant school, which provides many opportunities for students. Everyday the faculty and staff at Lehi Elementary work to make a difference for students. PTA President Ashley McKinnon reported that their goals include: o Improving the relationship between parents, teachers and staff. o Including more parents in PTA. o Provide more activities for students. They sponsor a school musical, Red Ribbon Week, teacher appreciation and a summer reading program. Their goal for next year is to increase their PTA membership and create a dedicated PTA Board. SCC Chair Clayton Grace reported that the SCC worked with Principal Miller to allocate Trust Land Funds for student educational needs. He reported that they met and exceeded all of their goals and are on track for next year. As a part of their school improvement plan their goals were to: o Increase proficiency in reading by two percent by targeting students through the DIBELS or DRA testing. To meet the goal, two teachers were funded for double dosing in first and second grades and another for third and fourth grade students. o Fund summer days to work on literacy essential standards and wonders. o Improve math proficiency by two percent. o Help gifted and talented students. ACTION ITEM 1. Reappointment of Superintendent Sam Jarman JoDee Sundberg, Board Vice Chair recommended approval of the reappointment of Superintendent Sam Jarman. She explained that every two years the superintendent is thoroughly evaluated by the board. JoDee reported that Superintendent Jarman s evaluation was very successful. JoDee Sundberg made the motion to approve the reappointment of Sam Jarman as the Superintendent of Schools for Alpine School District for the period of two years. Sara Hacken seconded the motion. Other board members offered their support for Superintendent Jarman and expressed appreciation for his passion and love for the students. The motion passed unanimously. 2. Resolution #2017-012 Passenger Van to be Declared Excess Superintendent Jarman recommended approval of Resolution #2017-012. He explained it is for the disposition of a 2008 passenger van. Wendy Hart made the motion to approve the resolution and Mark Clement seconded it. The motion passed unanimously. DISCUSSION/ACTION ITEM 1. School Fees for the 2017-18 School Year Superintendent Jarman explained that the school fee schedule for 2017-18 was discussed in study session on April 11.
4 Mark Clement made the motion to approve the 2017-18 secondary school fee schedule and JoDee Sundberg seconded it. Board members asked clarifying questions regarding some of the fee changes. The schedule represents the maximum amounts that at a school can charge. The motion to approve the school fee schedule 2017-18 passed unanimously. BOARD MEMBER COMMITTEE REPORTS Sara Hacken reported on the Alpine Foundation Meeting she attended. Two items were discussed: 1) Create handicap accessible school playgrounds and 2) raising funds for Clear Creek. Paula Hill reported on her meeting with the Westlake Interagency Network. She said Assistant Principal Kris Packer has done an excellent job running the committee and looks forward to working with Courtney Johnson, who will assume the responsibility next year. Wendy Hart reported that the state board has received a proposed data policy. The committee will be meeting to review the policy on Thursday. Rob Smith and his team received recognition from the Government Finance Officers Association (GFOA) for excellence in financial reporting. He reported that the State Board of Education Finance and Operations staff conducted an audit. Their findings showed no material weaknesses, no significant deficiency or significant findings that required follow-up for your fiscal year 2016. The audit report showed a reduction in the frequency of material weaknesses and significant deficiency findings in fiscal year 2016. The school administration in Alpine School District at the school level and the local school board were commended for their vigilant efforts to improve processes and internal controls. Rob congratulated the entire ASD team. Superintendent Jarman congratulated Rob and his team for their work and the outstanding recognition they received from the state. He also recognized the Cabinet members for their work and expressed gratitude for the efforts they make on a daily basis. ADJOURNMENT OF PUBLIC MEETING On motion by Sara Hacken and seconded by Wendy Hart the meeting adjourned at 7:05 p.m. MINUTES OF CLOSED SESSION April 25, 2017 The Board of Education of the Alpine School District met in a closed session on Tuesday, April 25, 2017 at 7:15 P.M. in the media center at Lehi Elementary School. M. Hacken, Wendy K. Hart and Paula H. Hill. Excused: President John C. Burton. Also present: Superintendent Samuel Y. Jarman, Business Administrator Robert W. Smith, Assistant Superintendent Dr. John Patten and Human Resource Administrator Kevin Cox. The purpose of the closed session was to discuss personnel, property, litigation and collective bargaining issues.
5 Wendy was excused at 8:04 P.M. Kevin was excused at 8:29 P.M. ADJOURNMENT On motion by Scott Carlson and seconded by Mark Clement, the meeting adjourned at 8:40 P.M.