J. Efficiency, Effectiveness, and Accountability Committee *1:30 p.m. (ET), March 15, 2012 Conference Room 102B KCTCS System Office, Versailles, Kentucky Call to Order REVISED March 8, 2012 Page Roll Call Approval Minutes Approval of March 10, 2011, Meeting Minutes... 45 1. Action: KCTCS Strategic Plan 2010-16 Performance Measures - Revisions... 47 Adjournment *Start time will be upon conclusion of the preceding event. REVISED - 43
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DRAFT MINUTES KCTCS Board of Regents Efficiency, Effectiveness, and Accountability Committee March 10, 2011 Committee Members Present: Ms. Johnna Reeder, Committee Chair Mr. Porter G. Peeples, Sr., Committee Vice Chair Mr. Richard A. Bean Mr. Elijah Buell, Jr. Mr. Jackie Cecil Ms. Danita F. Fisher Committee Members Absent: Ms. Tonya J. Davidson Dr. Michael Ginsberg Dr. Gail Henson Ms. Barbara Hoskins Ms. Marcia L. Roth Ms. Doris C. Thomas Mr. Thomas O. Zawacki Mr. C. Ronald James CALL TO ORDER Efficiency, Effectiveness, and Accountability Committee Chair Reeder called to order the meeting of the Kentucky Community and Technical College System Board of Regents Efficiency, Effectiveness, and Accountability (EEA) Committee at 2:20 p.m. (ET), March 10, 2011. The meeting was held in Conference Room 102B of the KCTCS System Office in Versailles, Kentucky. Chair Reeder announced that the press was notified of the meeting on March 2, 2011. There being a quorum present, committee business began with the approval of minutes. APPROVAL OF MINUTES MOTION: Ms. Thomas moved and Ms. Roth seconded that the minutes of the March 12, 2010, meeting be approved. VOTE: The minutes were approved by unanimous consent. ADDITIONS OR CHANGES TO THE AGENDA UPDATE: KCTCS STRATEGIC PLAN 2011-16 PERFORMANCE MEASURES There were no changes to the agenda. Chair Reeder noted that the KCTCS Board of Regents Effectiveness, Efficiency, and Accountability (EEA) Committee is a committee of the whole Board that is responsible for advising KCTCS and recommending action on policies related to accountability. The KCTCS Board of Regents approved the comprehensive KCTCS Strategic Plan 2010-16, including the KCTCS Values, Vision, Mission, Strategic Goals, and the Performance Measures for 2010-16 at the March 10-11, 2010, Board of Regents meetings. The strategic plan went into effect July 1, 2010. Since the performance measures were adopted by the Board in March 2010, President McCall has worked with the President s Leadership Team (PLT) to assign annual targets for each of these measures. The priority assigned to these measures and targets may change over the course of the 2010-16 strategic planning period. Updated information for several 45
DRAFT performance measures will be provided during this Efficiency, Effectiveness, and Accountability (EEA) Committee meeting. President McCall and Dr. Christina Whitfield, KCTCS System Director of the Office of Research and Policy Analysis, provided an update on the Performance Measures and discussed KCTCS involvement in state and national accountability efforts. It was noted that the update on the performance measures included new (and an additional year of) baseline information for several measures, which included Wage Index and Media Focus, and revised previously reported baseline data for several other measures, which included Developmental Education Success Rate for English, math, and reading; Persistence Rate; Persistence Rate Diversity; and Workforce Matriculation. Additionally, it was reported that the Council on Postsecondary Education (CPE) is finalizing its 2011-2015 strategic agenda, Stronger by Degrees. KCTCS staff and staff from other Kentucky postsecondary education institutions participated in developing the plan. The focus areas of the CPE plan were highlighted: college readiness; student success; research, economic, and community development; and efficiency and innovation. It was noted that both KCTCS and CPE strategic plans have shifted an emphasis to completions rather than enrollments. In fall 2010 the American Association of Community Colleges (AACC) issued a request for proposals for two-year institutions interested in participating in the Voluntary Framework of Accountability (VFA), a pilot project. In January 2011 AACC announced that KCTCS was one of two systems chosen as a VFA pilot site. This provides KCTCS with an opportunity to participate in a conversation about the emerging national accountability standards and will allow KCTCS to compare performance on a wide range of outcome measures with other two-year institutions nationwide. NEXT MEETING Chair Reeder announced that the next meeting would be in March 2012 at the KCTCS System Office in Versailles. ADJOURNMENT MOTION: Mr. Cecil moved and Dr. Ginsberg seconded that the Efficiency, Effectiveness, and Accountability Committee adjourn. VOTE: The motion passed unanimously, and the meeting adjourned at 2:58 p.m. (ET). 3/15/12 Date Approved by the Efficiency, Effectiveness, and Accountability Committee Marcia L. Roth Committee Chair 46
REVISED March 8, 2012 ACTION KCTCS STRATEGIC PLAN 2010-16 Agenda Item J-1 PERFORMANCE MEASURES - Revisions March 16, 2012 Recommendation That the KCTCS Board of Regents approve revised definitions for the following KCTCS Strategic Plan 2010-16 Performance Measures as presented in the revised materials emailed to the Board March 8, 2012: Transfer Workforce Matriculation (See Attachment A - Proposed Revisions to Performance Measures for the KCTCS Strategic Plan 2010-16.) Rationale At the March 15, 2012, Efficiency, Effectiveness, and Accountability (EEA) Committee meeting, President Michael B. McCall will provide an update on the KCTCS Strategic Plan 2010-16 Performance Measures. (See Attachment B.) Of the 17 performance measures, 10 are on track to meet the 2015-16 targets; 5 require further monitoring; and definition and target changes are being recommended for 2 (Transfer and Workforce Matriculation). The current Transfer performance measure definition includes an eight year cohort measure which extends beyond the 2010-16 strategic plan timeline. The recommended revision to the Transfer definition allows for annual monitoring of progress and aligns with the Council on Postsecondary Education s 2011-2015 Strategic Agenda: Stronger by Degrees performance measure for Transfer. The current Workforce Matriculation measure definition is limited to a cohort of firsttime workforce students and includes fire/rescue students. The recommended revision for Workforce Matriculation redefines the cohort to include all workforce students and exclude fire/rescue students. Additionally, the revised definition would include students who earn a credential without becoming credential seeking as matriculated students. REVISED - 47
Background The KCTCS Board of Regents EEA Committee is responsible for advising the KCTCS Board of Regents and recommending action on policies related to accountability. The KCTCS Board of Regents Bylaw 10.2.4 states: The purpose of the Efficiency, Effectiveness, and Accountability Committee is to recommend policies related to creating and maintaining the highest level of quality, public accountability, and institutional effectiveness at KCTCS colleges. Specifically, the Committee s responsibility shall be to advise KCTCS and recommend action on policies related to accountability. The Committee shall operate as a committee of the whole and will meet at least annually to review the System s accountability reports and recommend accountability goals for the upcoming year. Routine items considered by the EEA Committee relate to strategic planning and performance measures. The Board of Regents approved the comprehensive KCTCS Strategic Plan 2010-16, including KCTCS Values, Vision, Mission, Strategic Goals, and the Performance Measures for 2010-16 at the March 2010 Board of Regents meetings. The 2010-16 Strategic Plan went into effect July 1, 2010. (See Attachment C.) The Board began identifying the performance measures for the KCTCS Strategic Plan 2010-16 during the September 2009 EEA Workshop. Feedback from the Board s September 2009 EEA Committee meeting and subsequent input from the KCTCS President s Leadership Team was used to identify the proposed performance measures presented for consideration in the comprehensive strategic plan at the March 2010 Board meetings. Performance measures provide a framework for monitoring progress toward a strategic plan goal. One or more measures have been assigned to each strategic plan goal. The KCTCS Office for Research and Policy Analysis staff maintains data on each of these measures as part of the continuous improvement and institutional effectiveness process. Since the performance measures were adopted by the Board in March 2010, President McCall has worked with the President s Leadership Team (PLT) to assign annual targets for the measures. Target means a performance objective identified for a measure. Results for measures which are assigned targets will be regularly reported to the Board. The priority assigned to measures selected for performance targets and the targets themselves may change over the course of the 2010-16 strategic planning period. Updated information for several performance measures will be provided during the EEA meeting. Additionally, President McCall will provide an update on KCTCS involvement in state and national accountability efforts. The Kentucky Council on Postsecondary Education (CPE) finalized the 2011-2015 Strategic Agenda: Stronger by Degrees in 2011. Staff from KCTCS and other Kentucky institutions participated in development of the plan, institutional performance metrics, and performance REVISED - 48
targets. CPE President Bob King will present the CPE strategic agenda to the Board of Regents at the March 16, 2012, meeting. (See Attachment D.) In fall 2010 the American Association of Community Colleges (AACC) issued a request for proposals for two-year institutions interested in participating in the Voluntary Framework of Accountability (VFA), a pilot project. In January 2011 AACC announced that KCTCS was chosen as one of the two VFA pilot sites. Participation in the VFA provided KCTCS an opportunity to participate in a conversation about emerging national accountability standards and allowed KCTCS to compare its performance on a wide range of student outcome measures with two-year institutions across the United States. The project is now successfully completed; the results were presented at the State Higher Education Executive Officers/National Center for Education Statistics National Conference in April 2011. REVISED - 49
Attachment A Proposed Revisions to Performance Measures for the KCTCS Strategic Plan 2010-16 (as proposed March 15-16, 2012) Strategic Goal: Advance excellence and innovation in teaching, learning, and service Measure Engagement Licensure/Certification Pass Rate Definition Average scores on the Community College Survey of Student Engagement's benchmarks of effective educational practice; results from the Community College Faculty Survey of Student Engagement. Annual percent of first-time takers passing licensure and certification exams required by the profession for entry-level positions as reported by state and national examining boards or college licensure exam administrators. Strategic Goal: Increase student access, transfer, and success Measure Developmental Education Success Rate Participation Rate Credentials Persistence Rate Transfer Definition Percent of students referred to developmental courses by subject who complete a developmental course in that subject or re-test at a college level by the end of the second year. KCTCS fall credit enrollment, divided by adult population (ages 18-64), as reported by the United States Census Bureau. Annual count of associate degrees, certificates, and diplomas awarded. Percent of fall/summer first-time credential-seeking students who have earned a credential, transferred to a four-year institution, or are still enrolled at the end of three years. KCTCS/CPE definition, including in-state transfers, out-of-state transfers, students transferring additional credit, transfer credit, transfer credit applied to degree programs, and two transfer rates. In-state transfers and students transferring additional credit, as reported in the Council on Postecondary Education s Comprehensive Database. REVISED - 50
Strategic Goal: Cultivate diversity, multiculturalism, and inclusion Measure Student Diversity Index Employee Diversity Persistence Rate Diversity Definition Percent of students with known ethnicity in all racial/ethnic categories excluding white and nonresident alien, based on fall unduplicated headcount, compared to percent minority population. Percent of employees with known ethnicity in all racial/ethnic categories excluding white and nonresident alien, based on fall unduplicated headcount, compared to percent minority population. Percent of fall/summer first-time credential-seeking minority students who have earned a credential, transferred to a four-year institution, or are still enrolled at the end of three years. Strategic Goal: Enhance the economic and workforce development of the Commonwealth Measure High Wage/High Demand Completions Workforce Matriculation Conversion Rate Definition Annual number of credentials awarded in fields with (1) average salaries at or above the 75th percentile and (2) growing at a rate greater than or equal to the state average, or exceeding 100 annual job openings. Percent of first-time credit non-credential workforce students (excluding fire/rescue students) who enroll as credential-seeking students or earn a credential within three years. Percent of non-credential workforce students (excluding fire/rescue students) who enroll as credential-seeking students or earn a credential within three years. Wage Index Median wage of KCTCS completers earning $2,500 or more in the second quarter after completion, indexed to the state median occupational wage. Strategic Goal: Promote recognition and value of KCTCS Measure Financial Contributions Media Focus Definition Annual dollar amount of financial contributions from grants, contracts, advancement, and other external sources, and endowment income. Number of media citations and positive citations as a percent of total, as reported by the VOCUS media-tracking service and KCTCS Public Relations. REVISED - 51
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Attachment C KCTCS Values, Vision, Mission and Strategic Goals for the KCTCS Strategic Plan 2010-16 (as Approved March 2010) KCTCS Values KCTCS values: Responsiveness to students, employers, and communities. Access with innovative and flexible delivery. Trust, respect, and open communication. Continuous improvement. Inclusion, multiculturalism, and engagement. KCTCS Vision To be the nation s premier community and technical college system. KCTCS Mission The mission of KCTCS is to improve the employability and quality of life of Kentucky citizens as the primary provider of: College and Workforce Readiness. Transfer Education. Workforce Education and Training. KCTCS Strategic Goals Advance excellence and innovation in teaching, learning, and service. Increase student access, transfer, and success. Cultivate diversity, multiculturalism, and inclusion. Enhance the economic and workforce development of the Commonwealth. Promote the recognition and value of KCTCS. REVISED - 99
REVISED - 100 Attachment D RELATIONSHIP MATRIX - CPE STRATEGIC AGENDA, KCTCS STRATEGIC PLAN, AND KCTCS BUSINESS PLAN KENTUCKY COUNCIL ON POSTSECONDARY EDUCATION KENTUCKY COMMUNITY AND TECHNICAL COLLEGE SYSTEM STRATEGIC AGENDA FOCUS AREAS STRATEGIC AGENDA PERFORMANCE METRICS STRATEGIC AGENDA METRICS NEGOTIATED WITH KCTCS STRATEGIC PLAN 2010-2016 PERFORMANCE MEASURES AND TARGETS TRANSFORMATION BUSINESS PLAN KEY STRATEGIES COLLEGE READINESS Readiness of KY High School Graduates Who Enter College Number of GED Graduates New Teacher Excellence Dual Credit STUDENT SUCCESS RESEARCH, ECONOMIC & COMMUNITY DEVELOPMENT Degrees & Credentials Conferred Graduation Rates Graduation Rate Gaps State Appropriations for Public Higher Education State Financial Aid Funding Deficit Research & Development Funding Degrees and Credentials in STEM+H Fields Educational Attainment at the Associate Degree and Higher Total Degrees & Credentials Student Engagement (CCSSE) Transfer to 4-Year Institutions Developmental Education Success Net Direct Cost for Low-Income Students Rate, English Graduation Rates Developmental Education Success Graduation Rates of Underrepresented Rate, Math minority students Developmental Education Success Graduation rate of underprepared students Rates, Reading Graduation rate of low-income students Credentials Awarded Associate Degrees as Proportion of Credentials Awarded Persistence Rate (ALL) Persistence Rate - Diversity Transfer Rate Degrees & Credentials in STEM+H Fields High Wage, High Demand Completions Workforce Matriculation Wage Index Developmental Education Financial Aid Job Placement and Career Development Transfer Student Services EFFICIENCY & INNOVATION Online Learning Degree Productivity Relative to Education and Related Expenditures Credits Earned by Degree Graduates Online Learning (Percent of all credit earned through online learning Participation Rate Curriculum Review Student Diversity Employee Diversity Media Focus Financial Contributions