Musical Handbook And Student Contract The Seneca Valley Musical can and will be one of the most memorable experiences in your life. To help make it a positive memorable experience we have compiled the following handbook to help you understand the resources available to you, your responsibilities as an actor, loft band member or crewmember and what kind of commitment is expected of you throughout the rehearsals and show. You will be able to find many of the following forms in your packet, which should be given to you at the first cast meeting. If you lose your forms or need additional forms they can be found on the musical Website. You will also be able to view the rehearsal schedule and full musical calendar on the Website. Go to: 1. www.svsd.net 2. Click on Sr. High School 3. Click on Teacher Websites 4. Click on Magill, A 5. On left hand side click on Musical Information 6. Click on Musical documents PDF to find handouts 7. Click on Chorus/Musical Calendar to take you to the web calendar with important dates T-shirts - The staff of the musical will design and sell t-shirts to the cast, pit and crew to help publicize and remember this great event. T-shirts are only available to cast, pit band and crewmembers. You will receive a t-shirt order form in your packet during the first cast, pit or crew meeting. It is important that you turn the payment and form in on time! Cast, pit and crew names will appear on the back of the t-shirt and on the front will be the musical logo. T-shirts will be passed out at a rehearsal in February or March. Biography s Any student who has a lead in the show or is a senior may submit a bio to be placed in the program. Bio s are limited to 100 words or less. Those exceeding 100 words will be edited. Information in the bio should be about your training leading up to the musical and your experience in theatre, music and dance. All deadlines should be strictly observed. A biography page is included in your student packet and on the Website. Parent Ads Parents may place an ad in the program for a small fee. This is a great way to support your son or daughter. Grandparents or friends and family may also place parent ads if they want to support one or more of the participants in the musical. Please make sure to turn in your ad by the deadline. A parent ad page is in the student packet or may be found on the musical Website. Business Ads Everyone involved in the musical is required to turn in at least one business ad. This is how we pay for the beautiful programs we have each year. The program costs a lot of money to create but it is a wonderful keepsake for everyone involved with the show. Please get as many business ads as possible. A great place to start is with the companies that have supported us in the past. We will try to put a list of companies up on the Website for you to contact. Again please make sure you do this before the deadline. The program has to be completed many weeks before the show actually opens. Business ad forms are also available on the Website. Food provided during dress rehearsals and shows ($20 a student) Each year we try to provide food for the students during the long nights of dress rehearsals and performances. We will continue to do this but please understand that on the weekend shows there will not be as much food as during the school night performances and rehearsals. Each student is asked to donate at least $20 towards the cost of the food. It is really amazing what the kids get for 7 or 8 nights for that $20. It is important that everyone contribute so we are asking that you turn in your $20 with this contract by the deadline. This is for the Cast and Orchestra and any crew members that will be working backstage the nights of the show. Crew that will not be backstage the nights of the show do not have to pay the $20. Tickets Students their friends and parents get first choice of tickets for the shows by ordering online. The Cast/Crew/Pit order form is also available but you will not be guaranteed first choice through this method. Tickets go on sale usually Dec. 26 th at midnight online. (note we cannot limit who buys online so this really is the fastest and best way to get your tickets first.) You will get to choose your seats and print the tickets out on your computer at home. If you want to buy tickets with our form please fill out the ticket form and turn it in to the ticket box in the school office no later than the first weekend of January for presale Cast/Crew/Pit orders. Tickets will go on sale to the general public around this date. Tickets will be filled on a first come first served basis. Extra tickets can always be purchased at a later time and date. You
can call the school 724-452-6040 x 1406 to buy extra tickets once the phone line has opened around mid- January. Flowers/Balloons At each performance balloons and flowers will be sold to send a special message to your favorite actor, pit band member or crewmember. These will be available in the lobby before the show starts. If you wish to send a personal note please arrive early so as to have time to fill out the card. Do to time constraints some cards may not reach their destination until intermission. Photographs Students will have their pictures taken in early February so that there can be a cast, pit and crew photo wall in the lobby. These pictures will be available for purchase. Please follow the directions carefully on the order forms, which will be available in the lobby. DVD Hopefully either SVTV or another company will make a keepsake DVD of the show if we get school approval. These are only for cast, pit and crewmembers of the musical. It is illegal to make a copy of the show to publicize or to put on the Internet. These DVD s are only for the student s personal use. School Closings and Rehearsal Cancellations If school is closed because of inclement weather we will not have rehearsal that evening. If school is let out early because of inclement weather we will not have rehearsal. If it is a weekend and the weather is questionable please check the Website calendar. On the calendar for that day s rehearsal it will have up to date information on rehearsal changes or cancellations. Please check the actual calendar on the Website because it is the only thing that can be changed from my home computer. The Website itself will not have any up to date info on the cancellation only the calendar. I will also send a mass email sent to you as a text. So check your phone regularly. We will do this through the Remind101 app. See below for info on signing up so you receive cancellations and reminders. Alerts and Reminders This year we are continuing to use the app called Reminders101. This is the only way we will send out snow cancellations and reminders so you need to subscribe by doing the following: (parents and students can both sign up for the alerts) 1. Text 81010 (number for the app, it is not a personal cell phone #) 2. For Cast Members - in the text message part of the text type @castmus 3. For Crew Members in the text message part of the text type @musicalcre 4. For Orchestra Members in the test message part of the text type @loftorches 5. You will then get a text asking for your name to join Mr Magills Musical Cast or Musical Crew group. This is all we will see. We will not get your cellphone number. You will not be able to respond to a text either. We will use this to send reminders and cancellation notices. Make-up Everyone including the boys must provide their own mascara for hygiene reasons. No one is allowed back stage except for actors, pit and crew so if someone other than a make-up crewmember is doing your make-up you will need to have it done before you get to the school. No one is allowed backstage to do your make-up. Also if you are going to do your own make-up you are responsible for your own supplies. The supplies in the make-up room are for the make-up crew only. You may not take them out of the make-up room area. This means hairspray, make-up, curling irons etc. Rehearsals At many schools students are required to attend rehearsals four nights a week whether they will be used all the time or not. We at Seneca prefer to plan out our schedules so that only the people actually needed for each rehearsal are present. This cuts down dramatically on problems. When at rehearsal students are expected to focus and do their best. Disruptions cannot be allowed. NO CELL PHONES during rehearsals. You must remain in the rehearsal area. You are not permitted to go roaming through the halls of the school. Respect the various directors for they are giving you a great opportunity and there is much you can learn from all of them. You may NOT MISS REHEARSALS! You can expect to have only two or three nights a week of rehearsal during the month of Jan. You must be at the rehearsals
when you are called. You must be at the rehearsal when your scene is blocked. Mr. Santa only blocks each scene once. If you are not there you are not in the scene! Rehearsal schedules will go out in early Dec. for January and in early January for February. Plan on being at school every night for rehearsal from the 4 th week of February until the show opens. The last two weeks of rehearsal are extremely important. Everyone must be in his or her place in order for the show to come together and to be a success. YOU MAY NOT MISS REHEARSALS DURING THESE LAST TWO WEEKS!!!!! If you are planning a vacation during this time you will not be able to do the show! There will be NO UNEXCUSED absences. We understand that unforeseen conflicts or events do happen. However we should never be surprised by your absence. It is your responsibility to talk with us far in advance about a conflict. One unexcused absence from a rehearsal may at the discretion of the directors, result in losing your role, being removed from the cast, or being taken out of a scene or musical number. NO ONE MAY MISS DURING THE LAST TWO WEEKS OF REHEARSAL! Everyone must also be able to attend all performances. Under no circumstances may you be allowed to miss a performance. Drug Testing/Activity Fee every student involved in the musical, whether as a cast member, Loft Orchestra member or crew member must be drug tested before they can participate in any activity. Students can obtain a form from the athletic office in the senior high school. They must return the form with the correct fee and be placed on the random drug testing list and be called down to be tested before they can participate in any rehearsal or crew work. It is imperative then that all students get tested in Dec. Students who have already been tested during the current school year for another reason do not need to be tested again. All students must pay the $50 activity fee for All School Musical if you are in the cast. Orchestra members also need to pay the $50 activity fee. Crew members you do not need to pay an activity fee this year. Please take care of this in Dec. You may not practice/rehearse until you have paid. Costumes Students will be given a costume to wear from the costume room. Students are not permitted to make their own costumes unless asked to do so by Mrs. Berkebile. Students are responsible for putting their costumes away each night and taking good care of them. At no time is the costume to leave the school or be worn outside the building. Do not eat in your costume. Students are not permitted in the costume room without direct adult supervision. Performance Nights - No one except for cast, pit and crewmembers are allowed back stage on performance nights. Please do not invite parents, friends or past cast, pit and crewmembers backstage! There are too many people back stage already. Generally you can expect to be called 2 ½ hours before curtain time. Parking (performance nights) Everyone involved in the show should try to park at the back of the parking lot or on the S curve so that our patrons may have the best parking spots. Cast Party Cast Parties are not sponsored by the school district or the directors any parties that occur are the responsibility of the students and parents. We know you want to celebrate your success but you must think about the performances yet to come. Please do not have parties the night before the Sunday Matinee. You need your sleep to be at your best for every audience. Be Responsible! Microphones Students who will be using microphones should be extremely careful when they are wearing the mics. Only the sound people should adjust them or put them on for you. Please turn these in as soon as the show is over each night. Painting We are making it mandatory that all students in the cast must sign-up to paint at least once. We will have sign-up sheets so we don t get too many on any one Saturday. Painting days will mainly be Saturdays but we may have a few Monday and Friday nights as well.
Please Return the Last Page By Fri. Jan. 5 th To Mr. Magill, With $20 for food (Check only)(payable to SVSD) Keep the rest of the packet for your information. Break a Leg!! Mr. Magill
Student Contract Tarzan 2018 (Return to Mr. Magill by Jan. 5 th ) Congratulations on making the cast, loft or crew of this year s musical! It is a great experience and will give you many wonderful benefits and life long memories. Please sign and return this portion of the contract to Mr. Magill. Please keep the rest of the handbook for your information. I understand that I must be at all rehearsals and performances. I understand I may not miss a performance for any reason. I understand that if I have even one unexcused absence from a rehearsal it may result in losing my role, being removed from the cast, or being taken out of a scene or musical number. I understand that I must remain focused and quiet during rehearsals. I must remain in the rehearsal area and I am not permitted to go into the light booth area above the auditorium at any time unless I am on the light crew. (Students who are caught in light booth area will be reported to the office.) I agree to abide by all rules, school and musical, and to do my best so that I do not waste a spot that someone else could have used. I also understand that if I do break the rules I will be given a warning, a phone call home and possibly a detention depending on the situation. In extreme cases I may be removed from the musical or my parents may have to accompany me to rehearsals. Students may not engage in any activity that might potential harm another student, damage school property or personal property. This includes bullying or hazing. I have included my $20 check for food for the final dress rehearsal and 5 performances. (don t turn in without the money) (payable to SVSD) Print Student s Name Student Signature Parent Signature Date Date Parents by signing you are acknowledging that you have read this packet and give permission for your son or daughter to participate in this year s musical and agree to support this contract. Thank you. There are many opportunities for you to help out. Please attend the Mandatory Parent Meeting on Wednesday Jan. 3 rd in the IHS Cafeteria at 7pm to sign up to help. We couldn t do everything we do without you! Thanks. If you want to contact me sooner please email me at: magillar@svsd.net or call me at 724-452-6041 x 1066. (Parents you can sign up for a crew ahead of time by going to the musical website and clicking on parent crews )PLEASE DO THIS IF AT ALL POSSIBLE!