Monday, April 25, 2016 School Board Meeting Room 6:00 p.m. Rooms 47/49 (formerly 17 A/B) Please enter door #2 or #3 LEGAL MINUTES I Call to Order / Pledge of Allegiance The Garrett-Keyser-Butler Board of School Trustees met in regular session on Monday, April 25, 2016. The meeting was held in the School Board Meeting Room 47/49. Those in attendance were as follows: Dennis Stockdale, Terry Yarde, Wayne Funk, Dan Weimer, Phil Lemper and Larry Getts. Also in attendance were, Tonya Weaver, Kristi Surfus, Lucas Fielden, Jonell Malcolm, Brittany Ash and a member of the press. Garrett High School Principal, Matt Smith was absent. A full list of attendees is on file at the Superintendent s office. Terry Yarde called the meeting to order at 6:00 p.m. with the Pledge of Allegiance. II Mission Statement Wayne Funk read the Mission Statement following the Pledge of Allegiance. III School District Aims & Reports A. J.E. Ober Report: J.E. Ober Elementary Principal, Kristi Surfus reported Kindergarten round up was very successful and it was very exciting to meet the incoming Kindergarteners. ISTEP testing will begin Wednesday, April 27 th and end May 6 th for the 3 rd, 4 th and 5 th grade students. The Riley Carnival will be held Friday, April 29 th. Students look forward to this event every year; they participate in activities to win prizes. Mrs. Surfus had special guests at the board meeting. The 4 th and 5 th grade Math Bowl teams presented ribbons and plaques they received at the DeKalb County Math Bowl competition to the School Board. The 4 th grade team placed 2 nd at the competition and the 5 th grade team received 1 st place in their grade level. Mrs. Surfus also praised the teams and coach, Mrs. Kidder, for all their hardwork and expressed how proud she was of them. B. Garrett Middle School Report: Principal Lucas Fielden informed the board he attended the Regional Science Fair at Trine University on Saturday March 19 th. He stated it was great to see all the hardwork the kids had put into their science fair projects. Two GMS students, Grace Weller and Jake Davis, received regional recognition at the Regional Science Fair. Mr. Fielden announced spring athletics are in full swing. There are 15 students on the golf team and are currently undefeated. GMS track had a great turnout, there are currently 60 participants and he is excited so many kids are involved. Mr. Fielden gave a special recognition to Jacqui Follett for all of her hardwork on the Middle School semi-formal. He also thanked all the parent volunteers. GMS just finished up the last of ISTEP testing; he wished good luck to the J.E. Ober students. C. Garrett High School Report: Principal Matt Smith was absent. Teachers, Becky Wright and Mark Claxton, gave a report on details of the Washington DC trip. This was the seventh trip to Washington DC for GHS and it was the largest group they have taken; 54 students and 11 adults attended. They informed the board they visited multiple monuments and memorials. The students were part of a wreath laying ceremony at Arlington National Cemetery. Mr. Claxton shared the students gathered a wealth of knowledge from this trip; they really appreciated the opportunity GHS gives them to take such a memorable trip. Mrs. Wright shared she received multiple compliments from tour guides, restaurant staff and bus drivers on how well behaved GHS students were. Mr. Claxton expressed, we have an excellent group of kids, this is a testament of what is going on here at GHS. It gets better each year we go! Teacher, Anthony Thomas, also spoke on behalf of GHS. He updated the board on the Arizona trip that 16 GHS students will be taking on June 6 th. He has received grants in the amount of $15,000 and donations of $1,500 from local businesses to make this trip affordable to the students. The students are looking forward to this trip.
D. Garrett Head Start Report: Director Jonell Malcolm gave a big thank you to Transportation Director, Julie Malcolm for her help in scheduling buses for the Head Start children to take a field trip to the Fort Wayne Children s Zoo. She announced Early Head Start and Head Start staff members are working on the open houses for Butler, Waterloo, Garrett and Auburn buildings. Field day at each location will be May 25 th, they will provide lunch to parents and staff will be available to answer any questions the parents may have. Mrs. Malcolm also announced Garrett Head Start received a grant from DeKalb County Foundation; she was able to use this grant to send 10 staff members to IAEYC. She also expressed her gratitude to Pam Good for all of her help this past week on a project. E. Administration/Innovation Report: Administration/Innovation Director Tonya Weaver reported the strategic planning team had a very productive meeting with the community. The team is gathering additional names and input from community members to help with their planning. Mrs. Weaver also reported students attended an ILC Model United Nations Conference in Kalamazoo, Michigan. The students had an awesome time and boasted about it on social media. She expressed gratitude to Mr. Zaebst and Mrs. Snider for taking the students and allowing them to attend such a great conference. Mrs. Weaver gave feedback from a visit of 15 people from Madison Consolidated Schools on April 6 th. They visited GKB and they expressed how great it was to see all the awesome things happening at the schools. Mrs. Weaver congratulated the district and teachers for working hard to make GKB schools awesome and a place other schools want to visit. She also announced the curriculum team met again and they developed a plan for the month of May. At the meeting they shared information from teachers to keep everyone on the same page. F. Superintendent Report: Superintendent Dennis Stockdale expressed he was proud of the Math Bowl students and teachers. He told them to continue working hard and thanked the parents for helping get their kids to practices and competitions. Mr. Stockdale reported over the next 3 to 4 weeks, he will be meeting with associations, teacher representatives, parents, business leaders and board members to make sure we, the corporation, understand how the parents want us to measure the schools. A new state requirement will measure elementary students on multiple factors and not just on ISTEP scores. Mr. Stockdale announced the schools would be creating an accountability plan that will be very beneficial to the schools, parents and students. The plan will hold the parents, students and schools all accountable to help every student succeed. It will be an easy model for current parents, the community and incoming parents to understand. IV Public Comments Garrett High School teacher, Linda Walls thanked Mr. Wayne Funk for attending the Social Studies team competition. She noted he represents the Purdue alumni and is present every year. Mrs. Walls stated it is quite the commitment and she appreciates him being there. She also expressed her gratitude to Mrs. Kristi Surfus for taking time to sit down with teachers that were worried about the teacher evaluations and process. Mrs. Surfus was very cheerful, upbeat and very positive, which helped reduce their worries. V Approve Corrected Agenda A motion was made by Wayne Funk to approve the corrected agenda. Dan Weimer seconded the motion. Approval was 5 and 0. VI Approval of Minutes A motion was made by Larry Getts to approve the March 14, 2016 minutes. Dan Weimer seconded the motion. Approval was 5 and 0. VII Consent Items
A motion was made by Phil Lemper to approve the Approval of Claims/Payroll/Financial Statement ending March 31, 2016 / Bank Reconciliation. Wayne Funk seconded the motion. Approval was 5 and 0. VIII Personnel A motion was made by Larry Getts to approve the following: - Retirement of Janet Scheurich as Cafeteria employee. - Resignation of Liz Eme as GHS Mathematics Instructor. Phil Lemper seconded the motion. Approval was 5 and 0. A motion was made by Phil Lemper to approve the following coach: - Dustin Underwood as Volunteer Wrestling Coach. Dan Weimer seconded the motion. Approval was 5 and 0. IX Action Items A. Recommendation to Approve the Second Reading of the J.E. Ober Handbook Wayne Funk made a motion for approval. Larry Getts seconded the motion. Approval was 5 and 0. B. Recommendation to Approve the Second Reading of the GMS Handbook C. Recommendation to Approve the Second Reading of the GHS Handbook Larry Getts made a motion for approval. Wayne Funk seconded the motion. Approval was 5 and 0. D. Recommendation to Approve the Second Reading of the GMS Athletic Handbook E. Recommendation to Approve the Second Reading of the GHS Athletic Handbook Larry Getts made a motion for approval. Wayne Funk seconded the motion. Approval was 5 and 0. F. Recommendation to Approve the 2016-2017 J.E. Ober Fundraisers G. Recommendation to Approve the 2016-2017 GMS Fundraisers H. Recommendation to Approve the 2016-2017 GHS Fundraisers Wayne Funk made a motion for approval. Larry Getts seconded the motion. Approval was 5 and 0. I. Recommendation to Approve the 2016-2017 Textbook Rental Fees J. Recommendation to Approve School Lunch Prices for the 2016-2017 School Year
K. Recommendation to Amend the Respectable Use Policy, Effective June 1, 2016 Phil Lemper made a motion for approval. Larry Getts seconded the motion. Approval was 5 and 0. L. Recommendation to Approve 2016-2017 Transfer Tuition M. Recommendation to Approve the 2016 Resolution Regarding Equipment Purchase from Apple, Inc. Phil Lemper asked how much this purchase would be. Dennis Stockdale stated $500,000 for the high school students. N. Recommendation to Dispose of and Accept the Current Buyback Pricing from Diamond Assets (MacBook Unibody, 2.4 GHz Core 2 Duo MB403LL/A) O. Recommendation to Continue the Bring Your Own Apple Device Program for the 2016-2017 School Year P. Recommendation to Approve the Planning and Development of the Railroader Manufacturing Academy at GHS Q. Recommendation to Approve the Business/ILC Imagineering Classes to Take a Field Trip to Kings Island, Cincinnati, OH (May 20, 2016) Phil Lemper made a motion for approval. Larry Getts seconded the motion. Approval was 5 and 0. R. Recommendation to Accept the Following Grant Awards and Donations: - DEKKO Foundation (Growing Leaders) $3,651.00 - Class of 2005 (in Memory of Jamie West) $1,134.10 - State Development Grant (DOE) $70,000.00 Wayne Funk made a motion for approval. Larry Getts seconded the motion. Approval was 5 and 0. Dennis Stockdale commented the Class of 2005 donation would be paying for a pottery wheel for the GHS art classes. Jamie was passionate about art while she attended GHS. S. Recommendation to Approve the Government Entity Resolution Dan Weimer made a motion for approval. Larry Getts seconded the motion. Approval was 5 and 0. T. Recommendation to Apply for Flex elearning Professional Development Days U. Recommendation to Approve the 2016-2017 Head Start/Early Head Start Enrollment Application Wayne Funk made a motion for approval. Phil Lemper seconded the motion. Approval was 5 and 0. V. Recommendation to Approve the 2016-2017 Head Start/Early Head Start Vision and Mission Statements Larry Getts made a motion for approval. Phil Lemper seconded the motion. Approval was 5 and 0.
W. Recommendation to Approve the 2016-2017 Head Start/Early Head Start Program Philosophy Phil Lemper made a motion for approval. Wayne Funk seconded the motion. Approval was 5 and 0. X. Recommendation to Approve the Head Start/Early Head Start Community Grievance Policy and the Impasse Procedure Larry Getts made a motion for approval. Wayne Funk seconded the motion. Approval was 5 and 0. Y. Recommendation to Accept CMS Roofing as the Contractor for the 2016 Roofing and Roof Related Work at Garrett High School and Middle School for the Summer of 2016 Z. Recommendation to Allow Michelle King to Attend the INSFPAC in Grand Rapids, MI on May 4-5, 2016 to Review Lunch Bids for the 2016/2017 School Year X Board Member Comments & Committee Reports Mr. Getts thanked the Math Bowl students for attending the board meeting, expressed they did a great job and to keep up the good work. He also stated Garrett has some of the most talented students in the whole wide world. He attended the GHS play over the weekend and stated the students were phenomenal. Mr. Lemper also stated it was great having the Math Bowl students attend the board meeting. He also expressed to them the Manufacturing Academy will be great and they will continue to have good options as they get older. Mr. Funk said it was great to see the kids here at the board meeting; they represented our school well at the Math Bowl competition. He enjoys going to the academic competitions, it is great to see the kids get into it and enjoy themselves. Mr. Funk encourages students to participate in the arts. Mr. Yarde thanked the Math Bowl students for attending the meeting and presenting their awards. He also commented on the outstanding job the teachers are doing, they are going above and beyond what is asked of them and that is great. XI Announcements - ISBA Spring Regional Meeting Goeglein s April 28, 2016 - ISBA Spring Academy Indianapolis May 23-24, 2016 XII XII Signing of all Documents Adjournment Adjournment was at 6:55 p.m. Terry D. Yarde, President Wayne E. Funk, Vice-President Dr. Danny E. Weimer, Secretary
Larry Getts, Jr., Member Phil P. Lemper, Member