MINUTES KCTCS Board of Regents Academic Affairs and Curriculum Committee Meeting September 20, 2012 Committee Members Present: Dr. Gail Henson, Committee Chair Ms. Barbara Hoskins, Committee Vice Chair Mr. Richard A. Bean Dr. Michael Ginsberg Mr. M. Patrick Holland Mr. Barry K. Martin CALL TO ORDER Academic Affairs and Curriculum Committee Chair Henson called to order the meeting of the Kentucky Community and Technical College System Board of Regents Academic Affairs and Curriculum Committee at 1:36 p.m. (ET) on September 20, 2012. The meeting was held in Room 123 D and E of the First Federal Center of Hazard Community and Technical College in Hazard, Kentucky. Chair Henson announced that the press was notified of the meeting on September 12, 2012. Chair Henson extended a welcome on behalf of the Academic Affairs and Curriculum Committee to Mr. M. Patrick Holland and Mr. Barry K. Martin as they were attending their first meeting. There being a quorum present, committee business began with the approval of minutes. APPROVAL OF MINUTES ADDITIONS OR CHANGES TO THE AGENDA ACTION: RATIFICATION OF NEW CREDIT CERTIFICATE AND DIPLOMA PROGRAMS Chair Henson asked the committee if there were any corrections to the June 14, 2012, meeting minutes. Hearing none, Chair Henson declared the minutes approved. There were no additions or changes to the agenda. RECOMMENDATION: That the KCTCS Board of Regents ratify the approval of new credit certificate programs listed in the agenda materials and ratify the diplomas listed, which were created by rollover to aligned curricula. Chair Henson called on KCTCS Chancellor Jay Box to provide additional information related to the recommendation. Dr. Box noted that some of the programs listed are a result of rolling over an existing curriculum to a new integrated curriculum with multiple exit points. All certificate programs included on the list are applicable toward at least one degree program, and additional resources are not required for their implementation. 69
The certificate programs listed in the agenda book support the Kentucky Postsecondary Education Improvement Act of 1997 (as amended). These certificate programs meet all the KCTCS program approval policies and procedures, the KCTCS Policy on Collaborative Program Development, and all applicable Council on Postsecondary Education policies and procedures. MOTION: Ms. Hoskins moved and Dr. Ginsberg seconded that the Academic Affairs and Curriculum Committee recommend that the KCTCS Board of Regents ratify the approval of new credit certificate programs listed in the agenda materials and ratify the diplomas listed, which were created by rollover to aligned curricula. Chair Henson called for a vote. VOTE: The motion was approved unanimously. ACTION: KCTCS COLLEGES CANDIDATES FOR CREDENTIALS RECOMMENDATION: That the KCTCS Board of Regents approve the awarding of KCTCS colleges candidates for degrees and diplomas and ratify certificates as presented in the supplemental booklet, KCTCS Candidates for Credentials April 12, 2012, through July 23, 2012, with the credentials (degrees, diplomas, and certificates) to be awarded to the candidates upon certification that the requirements have been satisfactorily completed. Chair Henson called on Dr. Box to present the candidates for credentials. Dr. Box noted that for the period of April 12, 2012, through July 23, 2012, there were 7,903 credential requests (5,212 of which are unduplicated), including 5,234 certificates; 570 diplomas; 665 associate in arts; 373 associate in science; and 1,061 associate in applied science. The credentials are to be awarded to the students upon certification that the requirements for the credentials have been satisfactorily completed. MOTION: Dr. Ginsberg moved and Ms. Hoskins seconded that the Academic Affairs and Curriculum Committee recommend that the KCTCS Board of Regents approve the awarding of KCTCS colleges candidates for degrees and diplomas and ratify certificates as presented in the supplemental booklet, KCTCS Candidates for Credentials April 12, 2012, through July 23, 2012, with the credentials (degrees, diplomas, and certificates) to be awarded to the candidates upon certification that the requirements have been satisfactorily completed. Chair Henson called for a vote. VOTE: The motion was approved unanimously. 70
ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN INDUSTRIAL MAINTENANCE TECHNOLOGY FOR JEFFERSON COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Industrial Maintenance Technology and a diploma in Industrial Maintenance Technician for Jefferson Community and Technical College (JCTC) to be implemented in spring 2013. Chair Henson called on Dr. Box to introduce the college representatives to present the Industrial Maintenance Technology program proposal. Dr. Box noted that Jefferson Community and Technical College (JCTC) will be the eighth KCTCS college to offer the AAS in Industrial Maintenance Technology. Dr. Box called on JCTC President/CEO Anthony Newberry to discuss the need for this program. Dr. Newberry also introduced Shelby County Campus Director John Wieland and Industrial Maintenance Instructor Gerald Pilitteri. The 63-68 credit hour AAS in Industrial Maintenance Technology program provides graduates with an understanding of the requirements and opportunities in maintenance, good safety practices, pride in workmanship, and an understanding of the principles and accepted practices of the maintenance trade. Graduates may hold positions in factories, hospitals, hotels, etc., where multiskilled maintenance personnel are needed. Courses in air conditioning, carpentry, electricity, machine tool, metal fabrication, and welding are included. Dr. Newberry noted that the Occupational Information Network (O NET) projects that growth of employment for industrial maintenance workers will average 7-13 percent by 2018. Results from a survey of local industries in fall 2010 indicated that 100 percent of those surveyed believed there was a need for a degree program in the area. Chancellor Box recommended the program and addressed the process the program proposal went through before it came to the Board. Chair Henson called for a motion. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Dr. Ginsberg moved and Mr. Holland seconded that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Industrial Maintenance Technology and a diploma in Industrial Maintenance Technician for Jefferson Community and Technical College (JCTC) to be implemented in spring 2013. Chair Henson called for discussion. 71
Questions regarding the need to provide this degree were addressed by Dr. Wieland and Mr. Pilitteri. Dr. Newberry addressed the curriculum. Chair Henson called for a vote. VOTE: The motion was approved unanimously. ACTION: NEW PROGRAM PROPOSAL ASSOCIATE IN APPLIED SCIENCE (AAS) IN PARAMEDIC TECHNOLOGY FOR JEFFERSON COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Paramedic Technology for Jefferson Community and Technical College (JCTC) to be implemented in spring 2013. Chair Henson called on Dr. Box to introduce the college representatives to present the Paramedic Technology program proposal. Dr. Box noted that Jefferson Community and Technical College (JCTC) will be the fifth KCTCS college to offer the AAS in Paramedic Technology. Dr. Box called on JCTC President/CEO Anthony Newberry to discuss the need for this program. Dr. Newberry also introduced the Allied Health and Nursing Dean Carolyn O Daniel and the Allied Health and Nursing Division Chair Eva Oltman. The 60-67 credit hour program prepares graduates to function as a paramedic to deliver emergency care in a variety of environments. The paramedic is primarily responsible for pre-hospital emergency care to acutely ill or injured patients. This care is delivered in a variety of environments, including ambulances, mobile advanced life support units, industrial on-site units, fire departments, and other sites. Dr. O Daniel and Ms. Oltman explained that in order for the graduate to be to eligible to take the Emergency Medical Technician Paramedic (EMT-P) National Registry Examination they must be a graduate of the program. This program meets the standards set forth by the U.S. Department of Transportation National Standard Training and Kentucky Community and Technical College System (KCTCS) Kentucky Board of Emergency Medical Services (KBEMS). Chancellor Box recommended the program and addressed the process the program proposal went through before it came to the Board. Chair Henson called for a motion. MOTION: On behalf of the Academic Affairs and Curriculum Committee, Mr. Martin moved and Ms. Hoskins seconded that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Paramedic Technology for Jefferson Community and Technical College to be implemented in spring 2013. 72
Chair Henson called for discussion. Questions regarding the difference between degee and certificate credientials were addressed by Dr. O Daniel and Dr. Newberry. Ms. Oltman addressed the course offerings that JCTC will offer in the degree program. Chair Henson called for a vote. VOTE: The motion was approved unanimously. UPDATE: PROGRAM APPROVAL/REVIEW PROCESS Chair Henson called on Dr. Box to present this item. Director of Curriculum and Program Support Mary Kleber assisted with the presentation. Dr. Box shared with the committee an overview of the program/approval review process. Handouts provided to the committee members were reviewed by Dr. Box and Dr. Kleber. The review focused on the roles/responsibilities of the following parties in the process: KCTCS Faculty. KCTCS Colleges. KCTCS System Office. Kentucky Public Universities. KCTCS Board of Regents. Council on Postsecondary Education. UPDATE: PROGRAM DEACTIVATIONS Chair Henson called on Dr. Box to address this item. A deactivated program is an academic program that no longer accepts new students as of a specified date but allows students in the pipeline to complete the program. The program can be reopened within five years without going through the new academic program approval process. After five-years, if the program has not been re-opened, it is considered a closed program. A program deactivation is initiated by a college president/chief executive officer as a result of an Instructional Program Review, which is part of the college Institutional Effectiveness Plan. Chair Henson called for discussion. Questions regarding the number of program graduates and their employment status were discussed. Dr. Box announced that this update item would be presented once a year to the Academic Affairs and Curriculum Committee. 73
UPDATE: BACCALAUREATE STUDENT TRANSFER Chair Henson called on Dr. Box to present this item. He noted the following: KCTCS hosted a Foundations of Excellence Kentucky Transfer Summit. This event was held at Jefferson Community and Technical College on May 17, 2012. Over 70 KCTCS representatives were in attendance. Workshop sessions included a multi-institutional exchange of promising practices, discussion of transfer action plans and trends or themes that ermerged across KCTCS, and pre-views of the National Foundations of Excellence Summit and the KCTCS Transfer Transformation Implementation Stage. A National Foundations of Execellence Community College Summit was held June 14-15, 2012, in Asheville, North Carolina. Over 40 KCTCS representatives were in attendance. The KCTCS Transfer Transformation Topic Team have held two organizaitional meetings. During these meetings they developed a team charter and prioritized a list of action steps associated with Transfer Transformation that lead to the initiation of the Foundation of Execellence process. RECESS ACTION: WAIVER REQUEST FOR MADISONVILLE COMMUNITY COLLEGE The Academic Affairs and Curriculum Committee recessed at 2:45 p.m. (ET) and reconvened at 2:58 p.m. (ET). RECOMMENDATION: That the KCTCS Board of Regents adopt the attached resolution (Attachment A) exercising its option for a waiver on behalf of Madisonville Community College for the 2012 calendar year under the waiver provision of KRS 164.020, Section 19, as implemented through Kentucky Administrative Regulation 13 KAR 2:060. Chair Henson called on Dr. Box to present this item. System Director for Cultural Diversity Natalie Gibson assisted with the presentation. Ms. Gibson provided an overview of the Council on Postsecondary (CPE)/Committee on Equal Opportunities (CEO) waiver request process and criteria to the committee. A waiver request by a KCTCS college must include a KCTCS Board of Regents approved resolution submitted to CPE and a quantative assessment of the college s efforts to achieve its objectives. Dr. Box introduced Dr. Judith Rhoads, Madisonville Community College (MCC) President/CEO, who reviewed the college s efforts to improve its performance relative to plan objectives. She noted that MCC has made progress toward meeting equal opportunity goals set by CPE and has demonstrated efforts to achieve progress in this regard. Chair Henson called for a motion. 74
MOTION: On behalf of the Academic Affairs and Curriculum Committee, Mr. Bean moved and Mr. Holland seconded that the Academic Affairs and Curriculum Committee recommend that the KCTCS Board of Regents adopt the attached resolution (Attachment A) exercising its option for a waiver on behalf of Madisonville Community College for the 2012 calendar year under the waiver provision of KRS 164.020, Section 19, as implemented through Kentucky Administrative Regulation 13 KAR 2:060. Chair Henson called for discussion. Questions regarding how the college would present the progress they have made to CPE were addressed by Dr. Rhoads. Chair Henson called for a vote. VOTE: The motion was approved unanimously. UPDATE: DEGREE PROGRAM ELIGIBILITY: 2013 UNOFFICIAL SNAPSHOT Chair Henson called on Dr. Box to present this item. System Director for Cultural Diversity Natalie Gibson assisted with the presentation. Academic year 2011-12 data are used to determine college program degree eligibility status for the calendar year 2013. Each college is assigned one of two degree program eligibility status categories: Automatic eligibility status equals continuous progress toward or achievement of at least four of the six objectives. o Five (5) colleges are expected to make continuous progress toward or will have achieved at least four of six objectives. Waiver eligibility status equals continuous progress toward or achievement of three or fewer of the six objectives. o Eleven (11) colleges are expected to make continuous progress toward or will have achieved three or fewer of the six objectives. Colleges that plan to seek a waiver must initiate the waiver request process through the KCTCS System Office. The official degree program eligibility assessment for 2013 is expected from CPE in January 2013 and will be presented to the KCTCS Board of Regents at the March 2013 meeting. NEXT MEETING Chair Henson announced that the next regularly scheduled meeting of the KCTCS Board of Regents Academic Affairs and Curriculum Committee is December 6, 2012, at the KCTCS System Office, Versailles, Kentucky. 75
ADJOURNMENT Dr. Ginsberg moved and Mr. Martin seconded that the Academic Affairs and Curriculum Committee meeting adjourn. VOTE: The motion was approved unanimously, and the meeting adjourned at 3:50 p.m. (ET). 12/06/12 Date Approved by the Academic Affairs and Curriculum Committee Gail R. Henson Committee Chair 76
Attachment A Kentucky Community and Technical College System Board of Regents Resolution Approving a Degree Program Approval Waiver for Madisonville Community College WHEREAS, KRS 164.020(19) mandates that the Council on Postsecondary Education postpone approval of any new degree program unless the institution has met its equal educational opportunity goals; and WHEREAS, KRS 164.020(19) also provides that an institution not meeting the goals shall be able to obtain a temporary waiver if the institution has made substantial progress toward meeting its equal educational opportunity goals; and WHEREAS, 13 KAR 2:060, Section 4, requires that a waiver request from an institution include a resolution submitted to the Council on Postsecondary Education approved by the institution s governing board; and WHEREAS, 13 KAR 2:060, Section 4, also requires that the waiver request include assessments of the institution s efforts to achieve its objectives set forth for community and technical colleges; and NOW, THEREFORE, BE IT RESOLVED that the Kentucky Community and Technical College System Board of Regents approves the Madisonville Community College request for a waiver for 2012. SO RESOLVED this twenty-first day of September 2012. Porter G. Peeples, Sr., Chair KCTCS Board of Regents Jackie B. Cecil, Secretary KCTCS Board of Regents Michael B. McCall, Ed.D. KCTCS President 77
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