ALISAL UNION SCHOOL DISTRICT John Steinbeck Elementary STAFF AND COMMUNITY WEEKLY UPDATE December 20, 2007
ALISAL UNION SCHOOL DISTRICT John Steinbeck Elementary TABLE OF CONTENTS Project Contacts: Alisal Union School District Esperanza Zendejas, Ed.D., Superintendent John Steinbeck Elementary School Marcie Schnegelberger, Principal Construction Management PCM3, Inc. Architects KPI Architects, Inc. 1. Principal Question Summary (Page 3-4) 2. Maintenance And Custodial Shared Responsibility (Page 5) 3. Moving Manifest (Page 6) 4. Interim Housing Site Layout (Page 7) 5. Interim Housing Typical Classroom Layout (Page 8) 6. Master Schedule (Page 9)
Alisal Union School District Steinbeck Elementary Interim Housing Project Teacher/Community Questions Section 05 Revision Revision Approve. Budget To Inc No. Date Description by Dist. Revised Architect in CD's 1 11/13/07 Does Staff have access to other sites questions and answers? 2 Will the Staff be kept well informed on all progress to avoid last 11/13/07 year's turmoil? 3 Will the Teacher's be required to remove all wall decorations 11/13/07 prior to leaving for the Christmas Holiday? 4 Will Staff have to move to the Interim Classrooms so that the 11/13/07 Architect and their consultants can do their investigations? The actual moving of the classrooms into the portable interim 5 11/13/07 housing campus is scheduled for Spring Break, March 17-21, 2008. 6 11/13/07 Will the Funding for the repairs will come from the State? 7 11/13/07 Will the entire Site have to move together? 8 11/13/07 Does the Staff have to start Spring Cleaning now? 9 Will the District provide moving boxes for the teacher to use to 11/13/07 take all personal items home. Are the teachers only allowed to use the Boxes provided by the 10 11/13/07 District? 11 11/13/07 Will there be voluntary weekly meeting held? 12 11/13/07 Information will be updated weekly and posted on our website: www.pcm3.com under Steinbeck School heading. In addition, 50-hard copies will be provided to the Administration office each Friday afternoon. An electronic copy will also be provided to Principal Marcie for distribution. 13 11/15/07 Must teachers remove all items from walls before Christmas vacation in preparation of environmental surveys? 14 Must teachers take home accumulated curriculum, lesson plans 11/15/07 and own furniture prior to the move? 15 11/15/07 Will Classrooms 14A and 14B need to move? 16 Will extra debris boxes to handle "Spring Cleaning" be 11/27/07 delivered immediately? 17 Do boxes leaving a classroom with issues need to have special 11/27/07 treatment? 18 11/27/07 Can handouts be given with bullet points? NO 19 11/27/07 We will provide site map so Principal Schnegelberger may work with staff to determine temporary destination of each classroom. 20 We will provide a list of steps leading up to the move with 11/27/07 Milestone dates. 21 Will the District move items which have been donated to a classroom? 22 Will our portable classrooms have ramps? 23 To supplement teacher layout drawing of classroom can we provide photos of interior? 24 Is the portable classroom size 24 x 40? 25 Is the moving box size a standard 1.5 cu.ft.? PCM3 AUSD Steinbeck Teacher Questions 071220
Alisal Union School District Steinbeck Elementary Interim Housing Project Teacher/Community Questions Section 05 Revision Revision Approve. Budget To Inc No. Date Description by Dist. Revised Architect in CD's 26 Is a "heat sensitive box" one that has petroleum products or is battery powered? 27 Does the PCM3 Website show before/after pictures of projects? 28 Has PCM3 worked in this area before? 29 Has PCM3 had a good response from contractors who want to work in this area? Is the 2-story modular classroom building involved in the 30 upcoming repairs? No 30 Will all workers be DOJ checked and wear Visitor badges? 31 Should all questions from the Community be directed to Principal Marcie Schnegelberger? Is it up to the District to decide if a child can transfer to another 32 school to avoid construction/repairs? For security may a teacher take home over Christmas break 33 12/11/07 District equipment if Principal agrees? PCM3 AUSD Steinbeck Teacher Questions 071220
MAINTENANCE AND CUSTODIAL SHARED RESPONSIBILITIES Items Custodians Maintenance Principal Teachers Pencil Sharpeners Paper Towel Dispensers Soap Dispensers Maps Flags (Holders) Projector Screens Telephones Zip Locks For Cabinets That Remain Computers/Electronic Equipment Heat Sensitive Boxes Garbage Disposals Unbolting Existing Furniture/Cabinets Data And LAN Insta-Hot Water Heaters Supply Disconnect Reconnect Data Personnel Classroom Curtains Stage Curtains Leased Or Rented Equipment Ceiling Wires Personal Furniture School Flags Window Openers/Cranks PCM3, Inc. Maintenance And Custodial Responsibilities
ALISAL UNION SCHOOL DISTRICT JOHN STEINBECK ELEMENTARY Box Number Description of Contents in Each Box MANIFEST 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 PCM3, Inc. AUSD Steinbeck Moving Manifest 071220
John Steinbeck Elementary School Master Schedule DRAFT ID Task Name Duration Start Finish 1 INTERIM HOUSING 72 days Thu 10/25/07 Fri 2/1/08 2 Approved Site Layout 5 days Thu 11/15/07 Wed 11/21/07 3 Locate School As-Builts 6 days Thu 10/25/07 Thu 11/1/07 4 Interim Housing Design Plans 30 days Thu 11/22/07 Wed 1/2/08 5 Confirm Interim Housing Availability 30 days Thu 11/22/07 Wed 1/2/08 6 Prepare Construction Contracts 12 days Thu 1/3/08 Fri 1/18/08 7 Mobilize For Interim Housing Construction 10 days Mon 1/21/08 Fri 2/1/08 8 School Starts Spring Break 8 days Fri 3/14/08 Tue 3/25/08 9 Moving Operation 1 day? Fri 3/14/08 Fri 3/14/08 10 Interim Housing 30 days Mon 2/4/08 Fri 3/14/08 11 STEINBECK CLASSROOM CORRECTIONS 179 days Fri 12/14/07 Wed 8/20/08 12 Surveys 16 days Fri 12/14/07 Fri 1/4/08 13 Finalize Surveys During Spring Break 8 days Fri 3/14/08 Tue 3/25/08 Sec. 4 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 14 School Returns from Winter Break 0 days Mon 1/7/08 Mon 1/7/08 1/7 15 Prepare Construction Documents 40 days Fri 12/21/07 Thu 2/14/08 16 Submit to DSA 30 days Fri 2/15/08 Thu 3/27/08 17 Bidding 37 days Fri 2/15/08 Mon 4/7/08 18 Award of Contract 1 day Tue 4/8/08 Tue 4/8/08 19 Contractor Mobilization 20 days Wed 4/9/08 Tue 5/6/08 20 Construction 70 days Wed 5/7/08 Tue 8/12/08 21 Close Out/District Training 5 days Wed 8/13/08 Tue 8/19/08 22 Move In 1 day Wed 8/20/08 Wed 8/20/08 PCM3, Inc. *This schedule is based on known information. Any subsequent information received could effect this schedule. AUSD Steinbeck Schedule 071220