Hampton Township School District 4591 School Drive Allison Park, PA 15101 Board Voting Meeting Agenda Monday, February 13, 2017 Dr. Harold Sarver Memorial Library at HMS 7:30 p.m. This Meeting is Being Audio-Taped 1. Call to Order 7:30 p.m. Pledge of Allegiance 2. Roll Call 3. Central Elementary Presentation for the Board 4. Student Awards 5. Comments / Questions from Citizens 6. Approval of Minutes from: January 16, 2017 Board Voting Meeting 7. Treasurer s Report and Payment of Bills Mr. Shages a. General Fund b. Activity Fund c. Cafeteria Fund 8. President s Report Mr. Wesley 9. Board Secretary s Report Ms. Balason 10. Solicitor s Report Mr. Clair 11. Superintendent s Report Dr. Loughead 12. School Board Reports: a. Student Affairs Mrs. Hennessey b. Technology Mr. Stein c. Educational Programs Mrs. Litwiler d. Facilities Ms. Balason e. Personnel Mrs. Lamagna f. Finance Mr. Vasko g. Policy/Legislative Affairs Mr. Shages h. Transportation Mrs. Lueers 13. A.W. Beattie Career Center Board Report Mr. Vasko and/or Mr. Stein 14. HAEE Report Mrs. Lueers 15. Adjournment CALENDAR OF EVENTS: 2/20 Presidents Day HOLIDAY 2/27 Board Special Meeting (if necessary) 3/6 Board Work Session Meeting, 7:00 p.m., Dr. Harold Sarver Memorial Library at HMS 3/13 Board Voting Meeting, 7:30 p.m., Dr. Harold Sarver Memorial Library at HMS 3/20 Professional Development Day (No School for Students) 3/27 Board Special Meeting (if necessary)
February 2017 Meeting Motions 1) *It is recommended and I move that the Board approves the following: January 2017 General Fund 10 Disbursements totaling $2,831,806.39 January 2017 Cafeteria Fund 50 Disbursements totaling $277,214.42 Discussion: Action: Moved: Second: Aye: Nay: 2) *It is recommended and I move that the Board approves the December 2016 Treasurer s Report. Discussion: Action: Moved: Second: Aye: Nay: 3) *It is recommended and I move that the Board approves the December 2016 Student Activities Fund Report. Discussion: Action: Moved: Second: Aye: Nay:
Hampton Township School District Board Voting Meeting Monday, February 13, 2017 Dr. Harold Sarver Memorial Library at HMS 7:30 p.m. Revised - Student Affairs Mary Alice Hennessey, Chairperson Action Items: 1. It is recommended and I move that the Board approves the HHS Wind Ensemble trip for students to attend the PMEA State Conference, Erie, PA on April 20, 2017 with support from the district not to exceed $1025 to help defray costs of transportation. Discussion: Action: Moved: Second: Aye: Nay: 2. It is recommended and I move that the Board approves the Memorandum of Understanding between the Hampton Township School District and the YMCA of Greater Pittsburgh pertaining to the Hampton Township Community Education Pilot Program. Discussion: Action: Moved: Second: Aye: Nay: 3. It is recommended and I move that the Board approves the request from the Wyland PTO to be recognized as a civic and service association within the definitions contained in the Local Option Small Games of Chance Act (Act 195 of 1990). Discussion: Action: Moved: Second: Aye: Nay: 4. Township School District and the University of Pittsburgh for increased services with the Maximizing Adolescent Potential (MAP) program, not to exceed $12,510. (Cost of the program to be paid from state Ready to Learn grant funding) Discussion: Action: Moved: Second: Aye: Nay: Addendum: 5. It is recommended and I move that the Board approves the request from the Creative Arts and Theater Support (CATS) group to be recognized as a civic and service association within the definitions contained in the Local Option Small Games of Chance Act (Act 195 of 1990). Discussion: Action: Moved: Second: Aye: Nay: Old Business: None at this time. New Business: Student Council Update Matt Bagley, Junior Class President, provided the School Board Representative Report this evening. Mr. Bagley reported: o Thon Planning has begun for this year s THON, which will be held on March 31. The public will be provided access to progress via a tracking program on the Hampton District website. o Prom - The planning for Prom also is also underway more information will be provided in the next few months. o HHS students are getting ready for their standardized tests.
HAMPTON TOWNSHIP SCHOOL DISTRICT RESOLUTION BY THE BOARD OF SCHOOL DIRECTORS REGARDING SMALL GAMES OF CHANCE WHEREAS, the Board of School Directors of the Hampton Township School District appreciates the support provided by the various booster organizations that are affiliated with the Hampton Township School District, and WHEREAS, the Creative Arts and Theater Support (CATS) group has expressed a desire to raise additional funds in support of the group s activities, NOW THEREFORE, be it resolved that the Board of School Directors of the Hampton Township School District recognizes CATS as a civic and service association within the definitions contained in the Local Option Small Games of Chance Act, Act 195 of 1990. APPROVED this 13th day of February, 2017. ATTEST: HAMPTON TOWNSHIP SCHOOL DISTRICT Denise Balason, Secretary Bryant B. Wesley, II, President Board of School Directors
Hampton Township School District Board Voting Meeting Monday, February 13, 2017 Dr. Harold Sarver Memorial Library at HMS 7:30 p.m. Technology Mr. Gregory Stein, Chairperson Action Items: None at this time. Old Business: Strategic Vision for Instructional Technology Dr. Loughead provided the Board with an overview of the tentative plans for implementation of a Districtwide instructional transformation with the emphasis on the District s responsibility to help students become creative and innovative problem-solvers and communicators in a way that will allow them to impact the world once they leave the halls of Hampton. The first step to accomplishing this task is to talk in a different way about technology in the District that supports this way of learning. The idea of technology being immersed and part of a student s everyday learning is key to achieving it. Dr. Loughead said he will come back to the Board with a series of plays in the Hampton Hub Playbook to implement some of these ideas in the District. He would like to provide those ideas at the March meeting. Remake Learning Days Plan - Project Based Learning Presentation Mr. McKaveney provided the Board with an overview of the District s plan to participate in Remake Learning Days this year on Wednesday, May 17, 2017 at the Hampton Middle School. Hampton s participation in the event will replace our former T4 Technology Fair. Brian Colonna, co-owner of CodeBreakers in Wexford, is collaborating with the District to create a first-ofits-kind escape room at Hampton Middle School that would be featured during our upcoming Remake Learning Days event. Colonna said these kinds of escape rooms promote logical thinking, STEAM skills and collaborative communication. Students at the Middle School, with some help from the programming students at the High School, will design their own puzzles based around a Mayan theme that will be called Mission to Maya. Mr. McKaveney said the students will be encouraged to participate in a Shark Tank competition, where they create puzzles and present them to a panel of judges, who will vote on the winning puzzle. Dr. Cunningham added that the excitement of this project is that it truly is cross-curricular. Mrs. Lux said the Mayan theme that has been chosen is relevant to every grade level at the Middle School. New Business: None at this time.
Hampton Township School District Board Voting Meeting Monday, February 13, 2017 Dr. Harold Sarver Memorial Library at HMS 7:30 p.m. Educational Programs Mrs. Gail Litwiler, Chairperson Action Items: 1. It is recommended and I move that the Board approve the 2017-2018 District School Calendar.* Discussion: Action: Moved: Second: Aye: Nay: 2. It is recommended and I move that the Board approves the 2017-2018 HMS Program of Studies as amended.* Discussion: Action: Moved: Second: Aye: Nay: Old Business: 2017-18 District Calendar* Dr. Loughead presented a calendar option to the Board explaining that it was very similar to previous years. The only significant changes to this calendar involved professional development days and how they were arranged to allow for consecutive, productive learning opportunities for the faculty. 2017-18 HMS Program of Studies* Dr. Removcik and Mrs. Lux presented an overview of the proposed changes to the 2017-2018 Middle School Program of Studies. The major changes being proposed for the Middle School for the next school year include a new course offering, updated course titles and descriptions for several existing courses, as well as minor edits to other areas. Mrs. Lux expanded by saying it had been about seven years since the Middle School had proposed any significant changes to the Program of Studies, but the changes being proposed for next school year aligned nicely with the district s vision for the future. Memorandum of Understanding with Children, Youth and Families Dr. Cunningham presented a document from the PA Department of Education which would outline a relationship between the Hampton Township School District and the Allegheny County Department of Human Services, Office of Children, Youth and Families to ensure the educational success and school stability of students in foster care. The agreement, which requires the designation of a point of contact in the District and at CYF and outlines specific processes between the two parties, has been tabled for further review by the district solicitor. New Business: None at this time. *Attachment
AUGUST 2017 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SEPTEMBER 2017 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 OCTOBER 2017 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOVEMBER 2017 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 DECEMBER 2017 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 JANUARY 2018* S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Code List: Hampton Township School District 2017-2018 Calendar Date Activities Fri., Aug. 18 Clerical Day #1 Mon. Aug. 21 Prof Dev. Day 1 Tues., Aug. 22 Prof Dev. Day 2 Wed., Aug. 23 Prof Dev. Day 3 Thurs., Aug. 24 Mon., Sept. 4 Student Days Teacher Days First Day of School for Students Total August Days 6 10 Labor Day Total September Days 20 20 Cumulative Total 26 30 Mon., Oct. 9 Columbus Day-Prof Dev. Day #4 Total October Days 21 22 Cumulative Total 47 52 Fri., Nov. 3 Elem - Clerical Day #2 Sec - ½ Clerical Day ½ Prof Dev. Day #5 Thurs., Fri Nov. 23, 24 Dec. 22-31 Thanksgiving Break Total November Days 19 20 Cumulative Total 66 72 Winter Break Total December Days 15 15 Cumulative Total 81 87 Mon., Jan. 1 Winter Break (cont.) *Note - Keystone Exam Windows 1/8/18 thru 1/19/18 Fri.., Jan. 12 End of 1 st Semester Mon., Jan. 15 Martin L. King, Jr. Day Elem Prof Dev. l Day #5 Sec - ½ Clerical Day #2 ½ Prof. Dev. #5 Total January Days 21 22 Cumulative Total 102 109 Fri.., Feb. 16 Prof Dev. Day 6 Mon., Feb. 19 Presidents Day Total February Days 18 19 Cumulative Total 120 128 Mar. 26-30 Spring Break Total March Days 17 17 Cumulative Total 137 145 *Note PSSA Exam Window 4/9/18 thru 5/4/18 Total April Days 21 21 Cumulative Total 158 166 *Note - Keystone Exam Windows 5/14/18 thru 5/25/18 Mon., May 28 Memorial Day Total May Days 22 22 Cumulative Total 180 188 Thurs., June 7 Last Day for Students HS Graduation Fri., June 8 Clerical Day #3 Tues. June 19 Kennywood Day Total June Days 5 6 Cumulative Total 185 194 1-Feb 19, 2018 2-Jun 8, 2018 Make-up Days 3-June 11, 2018 4- June 12, 2018 Semester Terms 1 st Semester 90 Days (1/12/18) 2 nd Semester 95 Days District Holidays: Nov. 24, Dec. 22, Dec. 26, Dec. 29, Mar.30 FEBRUARY 2018 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 MARCH 2018 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 APRIL 2018* S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 MAY 2018* S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 JUNE 2018 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 JULY 2018 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Board Approved 2/13/17 PINK Bd. Voting Mtg, BLUE Bd. Work Session, ORANGE Bd. Special Mtg. YELLOW In-Service/Clerical RED No School
Hampton Township School District For Board Information Executive Summary Topic: Middle School Program of Studies Purpose of the Summary X New Information Consideration for Action Item Board Request General Overview Attached is an update of the most recent edits made to the Middle School Program of Studies as a result of the February 6, 2017 work session meeting. All updates are in blue print. Summary of Edits Grade levels added to core academic courses. Transcript language denoting Middle School courses (Algebra 1 Honors, Geometry Honors, and world language level 1 courses) receiving High School transfer credit moved to those course descriptions within the Program of Studies. Revised technical errors based on feedback. Recommendation It is recommended that the Board of School Directors approve the Middle School Program of Studies with the aforementioned changes. Submitted by: Dr. Jackie Removcik Date: 2/7/17 Mrs. Marlynn Lux
Hampton Township School District VOTING MEETING Monday, February 13, 2017 7:30 p.m. Dr. Harold Sarver Library FACILITIES AGENDA, Ms. Balason, Chair ACTION ITEMS There is no report this evening. OLD BUSINESS Elementary Facility Roof Projects (Wyland) - Update Mr. Farino reviewed the Wyland Roof project with the Board. Mr. Farino indicated that completing the roof replacement with EPDM rubber material was the most pressing large scale capital project for the District at this time. Mr. Farino requested permission to proceed with the bid process through VEBH Architects. Mr. Farino reported that the project will cost the District an estimated $300,000 to finish the remaining roof sections estimated to at approximately 20,000 25,000 sq. ft. Mr. Farino stated that the project could be bid either in phases or in its entirety. NEW BUSINESS Poff Elementary Plumbing Issue Mr. Farino reported that Poff Elementary experienced a backup in a sanitary line last week. The building s main level bathrooms, main lobby, nurse s suite and the computer lab were all effected by the backup. Mr. Farino stated that the District acted immediately, dispatching maintenance and additional custodial staff. The maintenance department snaked the internal building line as the custodial staff quickly and thoroughly addressed cleanup needs. Mr. Farino stated that the Township was working on the line as well, addressing blockage issues on their portion of the line. The District contacted two outside companies to identify and address any issues on the sanitary line from the building to the Township tie in. Mr. Farino reported that drain cleaning and evacuation of the sanitary manhole had been completed. He stated that a video inspection of the internal lines was also completed with no findings. Mr. Farino stated that he will continue to investigate and address any issues. Dr. Loughead stated that the Township and District have worked well together on this issue. He reported that the Township has indicated that they are willing to work with the District to complete the necessary corrective actions. Dr. Loughead stated in the interim, should any sanitary issues occur an action plan is in place. Facilities - Page 1 of 1
Hampton Township School District Board Voting Meeting Monday, February 13, 2017 7:30 p.m. Dr. Harold Sarver Memorial Library at HMS Revised - PERSONNEL Mrs. Pam Lamagna, Chair To: Ms. Balason, Mrs. Hennessey, Mrs. Lamagna, Mrs. Litwiler, Mrs. Lueers, Mr. Shages, Mr. Stein, Mr. Vasko, Mr. Wesley, Dr. Loughead, Dr. Cunningham, and, Mr. Kline Employment of all appointed personnel is contingent upon receipt of all compliance documents. TOPIC FOR BOARD ACTION TEACHERS: 1. It is recommended and I move that the Board approves Professional Employee status for Matthew Combi, High School Guidance Counselor, who has achieved tenure status, effective January 23, 2017. Discussion: Action: Moved: Second: Aye: Nay: 2. It is recommended and I move that the Board approves Ms. Bridget Scherer, to continue as a Long-Term Substitute Grade 1 Teacher at Central Elementary School from February 15, 2017 through the remainder of the 2016-2017 School Year. Salary remains $29,500, pro-rated. (Ms. Scherer is a long-term substitute for Mrs. Amber Griffith.) Discussion: Action: Moved: Second: Aye: Nay: 3. It is recommended and I move that the Board approves Mrs. Sally Meyers, as a Long-Term Substitute World Language (French) Teacher at Hampton High School, from approximately January 31, 2017 through the remainder of the 2016-2017 School Year. Salary is $29,500, pro-rated. (Mrs. Meyers is a long-term substitute for Mrs. Jessica Heranic.) Discussion: Action: Moved: Second: Aye: Nay: 4. It is recommended and I move that the Board approves Ms. Catherine Potter, as a Building Substitute at Hampton High School, from February 3, 2017 through the remainder of the 2016-2017 School Year. Salary is $20,000, pro-rated. (Ms. Potter is replacing Ms. Samantha Curti.) Discussion: Action: Moved: Second: Aye: Nay: 5. It is recommended and I move that the Board approves Ms. Amy Carto, as a Building Substitute at Hampton Middle School, from February 13, 2017 through the remainder of the 2016-2017 School Year. Salary is $20,000, pro-rated. (Ms. Carto is replacing Mr. Andrew Petruska.) Discussion: Action: Moved: Second: Aye: Nay: Revised - Personnel February 13, 2017
PARAPROFESSIONAL/SECRETARIES: 6. It is recommended and I move that the Board approves Mrs. Cara Keller, as a Class 1-D Paraprofessional for the District, effective February 8, 2017. Salary is Year 2: $16.37 per hour for the 60-day probationary period and $16.62 per hour thereafter. (Mrs. Keller is replacing Mrs. Karen Roczko at Hampton Middle School.) Discussion: Action: Moved: Second: Aye: Nay: 7. It is recommended and I move that the Board approves Ms. Sarah Kushnar, as a Long-Term Substitute Class 1-D Paraprofessional at Wyland Elementary School, effective January 25, 2017 through the remainder of the 2016-2017 School Year. Salary is $13.50 per hour. (Ms. Kushnar is replacing Ms. Maria Frantz at Wyland Elementary School.) Discussion: Action: Moved: Second: Aye: Nay: 8. It is recommended and I move that the Board approves Ms. Ashley Arlotti, as a Substitute Paraprofessional for the District, effective February 6, 2017. Discussion: Action: Moved: Second: Aye: Nay: OTHER: 9. It is recommended and I move that the Board approves Kristen Nock, a college student from Duquesne University, for technology support for the 2016-2017 School Year, at a salary of $12.00 per-hour (utilizing Title II Funds), effective November 17, 2016.) Discussion: Action: Moved: Second: Aye: Nay: SUPPLEMENTALS: 10. It is recommended and I move that the Board approves the following Building/Coach Supplemental positions for the 2016-2017 School Year, at a rate of $127 per point: NAME POSITION BUILDING POINTS RANGE TOTAL STIPEND Gary Wilson Baseball Head Coach HS 47 35/47 $5,969 Daniel Hussar Baseball Assistant Coach HS 34 30/38 $4,318 Kellen Wheeler Baseball JV Coach HS 38 30/38 $4,826 Steve Swierezynski Baesball Assistant JV Coach HS 32 24/32 $4,064 Mike Susi Baseball MS Coach MS 30 24/32 $3,810 John Benca Volunteer Baseball Coach Bruce Steckel Volunteer Baseball Coach Jeff Yukevich Volunteer Baseball Coach Ryan Gally Volunteer Baseball Coach James Vollberg Lacrosse Boys Head Coach HS 31 23/31 $3,937 Sam Evans Lacrosse Boys Assistant Coach HS 20 16/20 $2,540 Mike Keuch Volunteer Boys Lacrosse Coach HS Luke Howell Volunteer Boys Lacrosse Coach HS Terrence Hales Volunteer Boys Lacrosse Coach HS Chris Geraud Volunteer Boys Lacrosse Coach HS Kelsey Viets Lacrosse Girls Head Coach HS 31 23/31 $3,937 Rachel (Geldard) Lacrosse Girls Assistant Coach HS 20 16/20 $2,540 Peabody Nate Meade Volunteer Girls Lacrosse Coach Revised - Personnel February 13, 2017
Ron Fedell Softball Head Coach HS 47 35/47 $5,969 Lynn Zdinak Softball Assistant Coach HS 38 30/38 $4,826 Pete Scanga Softball Middle School Coach MS 28 20/28 $3,556 Elizabeth Softball Middle School Assistant Coach MS 20 16/20 $2,540 Swartzwelder Mike Zdinak Volunteer Softball Coach Derek Brinkley Track Head Coach HS 53 41/53 $6,731 Nick Panza Track 1 st Assistant Coach HS 37 29/37 $4,699 Jayne Beatty Track Assistant A Coach HS 29 21/29 $3,683 Joe Cangilla Track Assistant B Coach HS 27 21/29 $3,429 Heather Dietz Track Assistant C Coach HS 22 18/22 $2,794 Mary Bukovac Track Middle School Coach MS 34 26/34 $4,318 Ryan Scott Track MS Assistant A Coach MS 19 15/19 $2,413 Glenn Geary Track MS Assistant B Coach MS 19 15/19 $2,413 Dave Sheets Track MS Assistant C Coach MS 19 15/19 $2,413 Leonard Verdetto Track MS Assistant D Coach MS 17 15/19 $2,159 Grant McKinney Tennis Boys Head Coach HS 33 26/33 $4,191 Jeremy Clendenning Tennis Boys Assistant Coach HS 20 16/20 $2,540 Sean Malone Volunteer Tennis Coach HS Discussion: Action: Moved: Second: Aye: Nay: ADDENDUM: 11. It is recommended and I move that the Board approves Mrs. Cassandra Truden-McHugh, to continue as a Building Substitute at Central Elementary School, from February 16, 2017 through the remainder of the 2016-2017 School Year. Salary continues at $20,000, pro-rated. Discussion: Action: Moved: Second: Aye: Nay: 12. It is recommended and I move that the Board approves Ms. Renee Watterson, as a substitute custodian for the District, effective February 13, 2017. Discussion: Action: Moved: Second: Aye: Nay: Revised - Personnel February 13, 2017
Hampton Township School District VOTING MEETING Monday, February 13, 2016 7:30 p.m. Dr. Harold Sarver Library FINANCE AGENDA, Mr. Vasko, Chair ACTION ITEMS 1. It is recommended and I move that the Board approves the engagement of Piper Jaffray & Company as underwriter for the potential current refunding of the District s 2006B bonds. Discussion: Action: Moved: Second: Aye: Nay: 2. It is recommended and I move that the Board approves the Budget Transfers totaling $1,503.66 for the following: HHS Library Supplies $1,273.78 Poff General Supplies $ 126.89 Poff Nursing Repairs $ 102.99 Discussion: Action: Moved: Second: Aye: Nay: OLD BUSINESS Local Tax Revenue Update as of December 31, 2016 Mr. Vasko reported Local Tax Revenues continue to be strong in the 2016-2017 fiscal year with an overall 3.01% increase from the same time frame as last year. NEW BUSINESS Piper Jaffray & Company Underwriter 2006B Bonds Mr. Vasko stated the Board was being asked to approve Piper Jaffray as the underwriter for the current refunding of the District s 2006B bonds that will be available for refinancing in August. Finance Page 1 of 1
Hampton Township School District Board Voting Meeting Monday, February 13, 2017 Dr. Harold Sarver Memorial Library at HMS 7:30 p.m. Policy/Legislative Affairs Mr. Robert Shages, Chairperson Action Items: 1. It is recommended and I move that the Board approves the first reading of revised policy #005 Organization.* Discussion: Action: Moved: Second: Aye: Nay: Old Business: Policy Revisions 1st Reading Mr. Shages said this policy was last updated in 2003. The changes are indicated on page 5 of the existing policy. Discussion occurred around the wording noted in Section 6 (Committee) of the policy with several Board members suggesting changes. The agreed upon changes have been incorporated into the policy and presented for the first reading approval above. New Business: PSBA Regional Director s Meeting Report (Held Saturday, February 4, 2017) o The structure of 15 current regions was proposed to be reduced to eight areas. Directors discussed the best ways to map the new areas and a convenient location for meetings for all regional members. Mr. Shages said the changes in organizational structure are based on recommendations from a consultant. Mr. Shages said he does not see any real effect on Hampton with these changes. o Property tax reform was discussed very little at the PSBA meeting on Saturday, and the Senate has tabled the resolution they had proposed to replace property taxes with an increase in other tax areas. Mr. Wesley suggested the Board ask Ms. Baxter from PSBA if she would be willing to come and do a presentation on this issue, and the District could push out the meeting date/time/topic via the website and social media to encourage taxpayer attendance. Mr. Shages also reported no-change to the status of the state budget for the current fiscal year, as the impasse enters its eighth month. *Attachment
No. No. 005 005 HAMPTON TOWNSHIP SCHOOL DISTRICT SECTION: SECTION: LOCAL LOCAL BOARD BOARD PROCEDURES PROCEDURES TITLE: TITLE: ORGANIZATION ORGANIZATION ADOPTED: ADOPTED: REVISED: REVISED: November 19, 2003 February 13, 2017 005. ORGANIZATION Section 1. Organization Meeting SC 401, 404, 421 The Board members shall meet and organize annually during the first week of December. Notice of the time and place of the organization meeting shall be given to all Board members by mail at least five (5) days before the proposed meeting by the Board Secretary. The organization meeting shall be a regular meeting. Section 2. Order SC 426 SC 402 The organization meeting shall be called to order by the past President, who shall preside over the election of a temporary President from among the hold-over Board members. The Board Secretary shall be secretary of the meeting. In an election year, the certificates of election or appointment of all new Board members shall be read, and a list shall be prepared of the legally elected or appointed and qualified Board members. The temporary President may administer the oath or affirmation of office to those Board members who have not previously taken and subscribed to the same. Section 3. Officers Election of officers shall be by a majority vote of the members. Where no such majority is achieved on the first ballot, a second ballot shall be cast for the two (2) candidates who received the greatest number of votes. SC 404 SC 426, 427 a. The school directors shall annually, during the first week of December, elect from their members a President and Vice-President who shall serve for one (1) year. The President shall: 1. Preside at all meetings of the Board and vote on motions placed before the Board for action. Page 1 of 6
005. ORGANIZATION - Pg. 2 2. Sign on behalf of the Board such documents as may require his/her signature. 3. Represent the Board in deliberations with other boards, districts, or agencies, unless another member of the Board is so designated. 4. Appoint all committees, unless otherwise specified by the Board, call special meetings, and perform all other duties as prescribed by law. SC 428 SC 404 SC 436, 438 Pol. 811 SC 404 SC 431, 432 Pol. 811 SC 404 The Vice-President shall perform the duties of the President when acting in that capacity. b. The school directors shall annually, during the month of May, elect a Treasurer who shall serve for one (1) year beginning the first day of July after such election. The Treasurer may be a corporation duly qualified and legally authorized to transact a fiduciary business in the Commonwealth, and may be a member of the Board. The Treasurer shall not enter upon his/her duties until furnishing bond in accordance with law and with Board approval. The Treasurer shall be compensated in the manner and at the rate determined by the Board. c. The school directors shall, during the month of May in every fourth year, elect a Secretary who shall serve a term of four (4) years beginning the first day of July following such election, and may be a member of the Board. The Secretary shall not enter upon his/her duties until furnishing bond in accordance with law and with Board approval. The Secretary shall be compensated in the manner and at the rate determined by the Board. Vacancies in any office shall be filled by Board action, and such appointed officers shall serve for the remainder of the unexpired term. The same school director may not hold more than one (1) office of the Board. No commissioned officer or professional employee of the Board shall serve, temporarily or permanently, as an officer of the Board. Section 4. Appointments The Board shall have the authority to appoint: SC 508, 683 SC 1410 a. A tax collector, where a tax collector is not elected to collect taxes, there is a vacancy, or an elected tax collector refuses to qualify. b. School physician(s). Page 2 of 6
005. ORGANIZATION - Pg. 3 SC 1410 SC 324, 406 SC 2401 SC 516 c. School dentist(s). d. Solicitor. e. Independent auditor. f. Delegates to a state convention or association of school directors. SC 406, 1089 g. Assistants, clerks and other employees the Board deems necessary. SC 406 The Board shall annually appoint a qualified attorney as the solicitor for the district, who shall have the following responsibilities: a. Duties and responsibilities to be rendered in consideration of the yearly compensation set by the Board: 1. Attend the regular meetings of the Board and other meetings when requested. At these meetings, the solicitor shall act as a counselor to the Board. 2. Render a written opinion on any legal question when requested by the Board. 3. Prepare or supervise the preparation of all legal papers and documents, which shall be executed by the officers of the Board. 4. Provide to the Superintendent or designee such opinions or other legal information that may be necessary for the immediate or long range of conduct of the affairs of the district. b. Duties and responsibilities for which the solicitor may charge from time to time additional sums of money on the basis of the usual and customary charges for such service: 1. Represent the district in all litigation to which the district may be a party or in which it is interested. 2. Examine, upon the purchase of any real estate by the district, the abstract or preliminary report of title, as the case may be, render a written opinion concerning the same, and represent the Board in the purchase or sale of any real estate. 3. Handle such other matters that it may deem proper and advisable. The compensation for the solicitor shall be set by the Board. Page 3 of 6
005. ORGANIZATION - Pg. 4 SC 514 Appointees of the Board may be removed from office for incompetency, intemperance, neglect of duty, violation of the school laws of the Commonwealth, or other improper conduct, provided that the appointee charged has been given due notice of the reasons and an opportunity for a hearing. Removal shall be approved by the affirmative vote of a majority of those present and voting. Section 5. Resolutions The Board may at the organization meeting, but shall prior to July 1 next following, designate a: SC 621 SC 106 SC 421 a. Depository(s) for school funds. b. Newspaper(s) of general circulation as defined in law. c. Normal day, place and time for regular meetings. d. Normal day, place and time for open committee meetings. Section 6. Committees When specifically charged to do so by the Board, committees of Board members shall conduct studies, make recommendations, and act in an advisory capacity, but shall not take action on behalf of the Board. Members shall be appointed by the President. A member may request or refuse appointment to a committee. Refusal to serve on any one committee shall not be grounds for failure to appoint a member to another committee. Each Board committee shall be convened by a chairperson, who is appointed by the President. Board members shall be permitted and encouraged to attend all committee meetings whether a member or not. The agenda for all committee meetings shall be sent to all Board members. The committees, working in conjunction with the Superintendent, shall primarily act in a fact-finding and advisory capacity. Page 4 of 6
005. ORGANIZATION - Pg. 5 There is no legislative power within the committee structure. The action of any committee shall not be binding on the Board as a whole, except where specifically empowered by a majority of the Board in advance. Recommendations of the committees shall be presented to the Board for action in accordance with the regular order of business. Any member of the Board may make recommendations or motions on any subject, whether or not considered by the committee. Committees with duties outside the district, such as the NASPS A.W. Beattie Career Center and Joint Recreation Committee, shall inform the Board of the activities of the groups. Standing committees, working in conjunction with the Superintendent, shall research, develop and recommend for adoption Board policies, which pertain or relate to designated areas of responsibility. Standing committees may be added, deleted, and/or modified by a majority vote of the school directors. The President may appoint, as soon after the organization meeting as practicable, members of the Board to the following standing committees, where they shall serve a term of one (1) year: a. Transportation Committee. b. Human Resources Personnel Committee. c. Buildings and Grounds Facilities Committee. d. Finance Committee. e. Educational Programs and Technology Committee. f. Technology Committee g. Student Affairs Committee. h. Policy and Legislative Affairs Committee. Ad hoc committees may be created, charged changed and assigned a fixed termination date, which may be extended by the President or a majority of the school directors present at any meeting at which the need for a committee becomes evident. Page 5 of 6
005. ORGANIZATION - Pg. 6 Members of committees shall serve until the committee is discharged. School Code 106, 324, 401, 402, 404, 405, 406, 421, 426, 434, 436, 438, 508, 514, 516, 621, 683, 1089, 1410, 2401 Board Policy 006, 811 Page 6 of 6
Hampton Township School District VOTING MEETING Monday, February 13, 2017 7:30 p.m. Dr. Harold Sarver Library TRANSPORTATION AGENDA, Mrs. Lueers, Chair ACTION ITEMS There is no report this evening. OLD BUSINESS There is no report this evening. NEW BUSINESS There is no report this evening. Transportation Page 1 of 1