CAMPUS LIFE Atherton Union (AU) Atherton Union is the focal point of many activities on campus and oversight of the building is the responsibility of the Programs for Leadership and Service Education (PuLSE) Office (Atherton Union, 101). The union houses the Volunteer Center, bookstore, the Marketplace dining room, the C-Club, Starbucks, the Reilly Room, a quiet study lounge, 24-hour computer lab, The Dawg Den - a student lounge area and several meeting rooms. The offices of the Vice President for Student Affairs, PuLSE, Efroymson Diversity Center, Residence Life, Greek Life, University Bands and Spirit Programs and Internships and Career Services are located in the union. Several student organizations such as Student Government Association (SGA), offcampus student organization, Panhellenic Association and Interfraternity Council, the Drift yearbook, YMCA, Black Student Union, DEMIA, Butler Alliance, Latino Unidos, ASIA, Voices of Deliverance, International Club and ECO also make their home in the union. Bulletin boards are located throughout the building to keep students informed about campus events. Check these boards for up-to-date information on campus activities and functions. The PuLSE Office staff must stamp all notices to be posted, with the exception of employment opportunity notices, which must be approved by the Internship and Career Services staff in (AU 315). Please see the sign posting guidelines on page 56. If there are facility issues or problems with the union, please report them to the PuLSE Office at 940-9262. In the case of an emergency please contact the University police at 940-2873. ATMs Two ATM bank machines (Chase and PNC) are located in the south end of the C-Club, near the Dawg Den. An Indiana Members Credit Union bank machine is located in Jordan Hall. Students may cash a check at the Student Accounts window for up to $100 a day, Monday-Friday. Band and Spirit Programs Athletic Bands. The University Athletic Band Department provides ensembles for University-wide events, off-campus University relations events and Butler athletic events. The Butler University Marching Band (BUMB) and the Butler University Basketball Bands (BUBB) are part of the spirit center of the Butler campus and interested students are encouraged to contact Director of Athletic Bands, David McCullough by visiting 316 Atherton Union, calling 940-9876, or visiting www.butler.edu/bands/. Spirit Programs. The campus spirit program encourages all students to get involved in "the spirit center of the Butler campus" by supporting Butler University and Butler athletics. The spirit coordinator directs the activities of the Butler University cheerleaders and the BU mascots. Information is available from the spirit programs office located in the office of the Vice President for Student Affairs, room 200 Atherton Union, by contacting Spirit Coordinator, Jamie Troyer at 940-9623, jwestfal@butler.edu or by visiting the sprit program website at www.butler.edu/spirit/. Bicycles Bicycle racks. Butler University has placed bike racks at several campus locations. Faculty, staff and students who ride bikes on campus are encouraged to use and lock their bikes to one of the existing bike racks. Bikes should not be chained or locked to trees, handrails, benches, light poles, etc. Bikes that are locked to anything other than a bike rack will be removed and held in a secure location for the owner to claim. Damage to a bicycle, lock or chain resulting from the removal of a bike from an unauthorized location will be the responsibility of the bike owner. Bicycles will be held no longer than 30 days before they are donated or auctioned if an owner cannot be located.
Bicycle registration. Registering bicycles with the University police reduces the chance of theft and increases the chances of recovery if lost or stolen. This is a free service. Registration can be done any time at the University Police Department, 525 W. Hampton Drive. Students may also register their bicycles for up to 10 years with the National Bike Registry for a nominal fee. Summer Break Bike Rack Procedures. In an effort to deter bicycle theft and also improve the aesthetics of the campus community, the University police will remove bicycles from University owned bike racks during the summer months if the owner does not claim the bicycle. At the end of May, the University police will tag each bike in the rack with a brightly colored zip-tie near the handlebar. The owner of the bike has 14 days from the day the bike was tagged to notify the University police that their bicycle is still in use. If no owner comes forward after 14 days, the University police will begin the process of removing the unclaimed bicycles. Any damage incurred to the lock, cable or bicycle during the removal process is the responsibility of the owner. The University police will hold onto unclaimed bikes for a maximum of 30 days. After such time, the bikes will be disposed or donated to a not-for-profit agency. Bike Share. Student Government Association and the Recreation Department offer a bike share program, whereby students can check out a bike for personal use. Bikes are available by going to the HRC during normal operating hours. Recreation staff will issue the bike, go over basic policies, and help you pick out a bicycle. For more information, please call the HRC front desk at 940-4472 (4HRC) or contact SGA. Bookstore The Butler Bookstore carries a variety of emblematic apparel and gifts, supplies, and reference materials. Many of our course materials are available through our Rent-A-Text program and/or available as digital textbooks, as well as for sale either new or used. Please check the website: www.butler.bkstr.com for current store hours and to browse the latest merchandise. The Butler Spirit Shop, located in Hinkle Fieldhouse carries a variety of apparel and gifts for every bulldog fan. Building Hours A policy on access to buildings has been established to ensure that University facilities remain open in a safe and secure manner. Buildings are normally open until 10pm during the fall and spring semesters. After 10pm the student will need to access the building with their student ID card (if the building is so equipped). Buildings without electronic access may also be locked at this time or remain open longer at the discretion of the college dean. These hours may vary during scheduled University holidays. Access restrictions may occur at the discretion of the university public safety director. Clowes Memorial Hall Clowes Memorial Hall is recognized as Indianapolis finest performing arts facility and has been since its historic opening in 1963. Each year, Clowes (pronounced clues ) presents an eclectic season of events (known as Clowes Presents) ranging from modern dance, jazz, popular music and international performances. Recently Clowes launched Clowes Off Center, a selection of performances that are avant garde, unique and out of the ordinary. Clowes is also home to performances from the Indianapolis Opera, Butler music ensembles, Butler Ballet, the Diversity Lecture Series, Broadway Across America Indianapolis and countless comedy tours, concerts and theatrical productions. Commencement Formal commencement ceremonies are held for the December and May graduations. Candidates are required to attend the commencement exercises in academic attire, which can be purchased in the bookstore for the occasion.
Convenience Store Butler University s convenience store is located at the Apartment Village. The store features a variety of groceries, health and beauty aids, bottled beverages and snacks. For your convenience, use your Flex Dollars, declining balance dollars ( Dawg Bucks ), MasterCard or Visa. Copies Copies can be obtained in the copy center, Campus Impressions, located in the Holcomb basement, room 23. Campus Impressions provides a variety of printing and copy related services. Please call 940-6495 for more information. All electronic files (PDF preferred) should be submitted using the Campus Impressions website: http://www.butler.edu/printing/ Please select the Print Copy Form in the upper left corner. Questions concerning delivery schedules or payment options can be sent to: cirequests@butler.edu. Please allow adequate time to have your project completed. CDs and jump drives must be left for output. Counseling and Consultation Services (CCS) Counseling and Consultation Services (CCS), located in the Health and Recreation Complex, room 120, provides individual and group therapy to currently enrolled students. Students use our service for a wide range of concerns including relationship problems, test anxiety, stress management, grief, anxiety, depression, substance abuse and eating and body image difficulties. Students may also call or come in to simply ask us questions about mental health related topics or to get help finding treatment providers in the community. There is no additional cost to students to receive individual or group therapy. CCS is staffed by licensed psychologists and also by closely supervised pre-doctoral and master s-level interns. Students generally attend counseling for an average of eight sessions. Students are seen by appointment but can be seen more immediately for emergency or crisis appointments. To schedule an appointment for counseling or a consultation meeting for information gathering, please call 940-9385 between 8 am and 5 pm. Psychiatric services. CCS contracts with a psychiatrist to provide medication services to students. Fees are applied to this service and may be paid either by check before the service is rendered or by adding the fee to a student s account. Alcohol and other drugs services. Our services are designed to respond appropriately and effectively to persons seeking help for problems associated with alcohol and other drug abuse. This includes persons who may have a family member or friend who is abusing alcohol or other drugs. CCS contracts with an addictions specialist who, for a small fee, can provide individual assessments as well as an alcohol and other drugs educational program. The CCS staff can also help students connect with treatment options provided by off campus providers. Students are responsible for costs for all referral services received off campus. Emergencies. In case of an emergency, call CCS, tell the receptionist it is an emergency, and ask to talk with a therapist. If you have an emergency when our service is closed, please call the University police at 940-2873 and ask to speak with the on-call therapist. You may also contact the Crisis and Suicide Intervention Service at (317) 251-7575 if you prefer off campus assistance. Students in crisis may also go to a local emergency room for assistance. Confidentiality. All interactions are handled on a confidential basis since the CCS deals with problems of a private and sensitive nature. No information about a person s use of our service may be shared with anyone outside of our service unless it is dictated by Indiana State law, e.g., reporting unreported incidents of child abuse, handling emergencies, responding to court orders. When providing consultations to students, faculty or staff, the CCS staff may ask for permission to share any information from a discussion if it is to be used on behalf of another student or other parties. Visit www.butler.edu/ccs for additional information.
Dining Services The Dining Services Office is located on the main level of Atherton Union, room 110. Hours of operation, menus, catering options, and nutritional information can be found at http://www.campusdish.com/en-us/csmw/butler. Download the CampusDish App on itunes and have ready access to daily menus to include nutritional information. Residential dining rooms. The residential dining rooms are located on the second level of Atherton Union and the main floor in the Residential College. In these all you care to eat settings a wide variety of options are available including hot entrees, salad bar, soups, deli, grill, vegetarian selections and desserts. The All Access Meal Plan gives students unlimited access to both of the residential dining rooms and includes $400 in Flex Dollars and five guest meal passes each semester. For more information, contact the Residence Life Office at (317) 940-9458. Voluntary meal plans. Voluntary meal plans can purchased in blocks of 50 or 75 meals. They come with a liberal amount of flex dollars that can be utilized at CClub, CStore, Fuel, Starbucks, and the dining halls. To purchase a voluntary plan, visit the web site above to complete the online form. Dawg Bucks Butler University students, faculty and staff may purchase Dawg Bucks and use them to purchase meals and snacks in the dining rooms, C-Club Food Court, Starbucks, Zia Juice bar and the convenience store. An additional five percent is added to your account with each deposit of $50 or more. Visa and MasterCard are accepted. Orders can also be made online at www.butler.edu/dining. Using Dawg Bucks off campus. Dawg Bucks can be utilized at selected off campus dining venues within close proximity to campus. Qdoba in Broad Ripple Village and Papa John s Pizza delivery or carry out is available at the Keystone Ave location. To place an order for delivery, call 251-7272 and have your student ID handy to verify your Dawg Buck balance. C-Club food court. Located in the lower level of Atherton Union, diners enjoy the following: Papa John s Pizza, The Grill, Sandwich Shack, sushi, salads, sandwiches, snacks and beverages also are available for quick grab n go. For your convenience, use your Flex Dollars, Dawg Bucks, MasterCard or Visa. Starbucks. Starbucks is located on the north end of the Atherton Union just past the bookstore. The Butler University location was the first Starbucks to open in the Indianapolis area. It has a cozy, contemporary atmosphere that offers a quiet setting in which to enjoy friends, food and service. For your convenience, use your Flex Dollars, Dawg Bucks, MasterCard or Visa. Fuel. Located in the Health and Recreation Complex, Fuel features an array of juices and smoothies. Coffee and selected grab n go products are also available. For your convenience, use your Flex Dollars, Dawg Bucks, MasterCard or Visa. Convenience store. Butler University s convenience store is located in the Dawghouse at the Apartment Village. The store features a variety of groceries, health and beauty aids, bottled beverages and snacks. For your convenience, use your Flex Dollars, Dawg Bucks, MasterCard or Visa. Discounts Theatre Department productions. For ticket or audition information, contact the Theatre Department Box Office in Lilly Hall, room 130 or call 940-9247. Movie passes. Discounted AMC and Regal/United Artists Theaters movie tickets may be purchased in the PuLSE Office located in Atherton Union, room 101. Clowes Memorial Hall. Butler students may subscribe to the Clowes Presents season or purchase single tickets to individual events at a discount. For more information on discounts available to Butler students, on campus or off campus call (317) 940-6444 or log on to www.cloweshall.org/butler/. To receive additional offers and breaking news subscribe to the Clowes enews by signing up at www.cloweshall.org or find us on Facebook.com/clowesmemorialhall or Twitter.com/cloweshall.
Diversity Programs The office of Diversity Programs, located in the Efroymson Diversity Center, Atherton Union 004, emphasizes the University s commitment to diverse student concerns and assesses the academic, social, cultural and economic needs of the multicultural and international student population. The staff coordinates academic, career, cultural and leadership development programs and social activities that promote a better understanding of racial and ethnic diversity and enhance the total development of the student population. Some of the programs organized by this office are: Excel - A component of the Butler University multicultural student recruitment and retention model, Excel was implemented for all first year students to provide a cooperative academic monitoring system, early identification, and co-curricular support for students with potential academic difficulties. Big Brother/Big Sister Mentor Program. The Big Brother/Big Sister Mentor program, sponsored by the Black Student Union, provides a peer mentoring component to assist in the academic and social orientation and retention of multicultural freshmen and transfer students. Peer mentors also facilitate the new students adjustment to the collegiate environment. Celebration of Diversity. Butler University s Celebration of Diversity was implemented in 1987 to create awareness and campus recognition of the contributions of African-Americans to American history and society. What began as a University observance of African-American history month has evolved into a Butler community collaborative effort that encompasses African-American history month, women s history month, the King holiday observance and the Hispanic heritage celebration, as well as special events and multicultural programs throughout the academic year. Celebration of Diversity has been expanded to include multicultural programs that focus on Asian and Native American culture and GLBT issues. Celebration of Diversity provides a comprehensive analysis of the importance of diversity within our global history and culture. Promoting ethnic diversity is an integral goal stated in the Butler University mission statement. The celebration of diversity, through multicultural interaction and awareness, facilitates a greater appreciation of the inherent complexities and commonalities of our global community. Serving Butler and the greater Indianapolis community, Celebration of Diversity has become one of the largest multicultural collegiate observances in the Midwest, hosting over 40,000 people in the last decade. The population served includes Butler students, faculty, staff and alumni, area high school and college students, Indianapolis community leaders and residents and student and faculty groups from other Indiana colleges and universities. Annual program highlights include: Celebration of Diversity Distinguished Lecture Series. African-American music heritage festival, featuring the annual GospelFest. Women s history month programs. Hispanic heritage celebration. Dr. Martin Luther King Jr. holiday celebration. African-American History month celebration. Mardi Gras Celebration. Fall study tour. International Dinner. Reflections film series and dialogue. Student sponsored service projects, educational programs and events. Celebration of Diversity Distinguished Lecture Series. The Celebration of Diversity Distinguished Lecture Series, implemented in 1987, was developed to provide Butler and the greater Indianapolis community increased interaction with outstanding dignitaries and scholars through short-term campus visits. In 2002, the Celebration of Diversity Distinguished Lecture Series became a collaborative diversity initiative between Butler University and the office of the Mayor, City of Indianapolis, with generous support from the Eli Lilly and Company Foundation, Anthem, Citizens Energy, Indianapolis Power & Light Company, Old National Bank, The Kroger Company, Radio One and The Columbia Club. The mission and purpose of this partnership is to: Support the Mayor s commitment to race relations within the Indianapolis community.
Combine efforts to develop a sense of awareness and understanding of differences and similarities among people of different races through increased dialogue and cultural interaction. In addition to planning these programs and many more, the Director of Diversity Programs advises the Black Student Union, Latinos Unidos, the Voices of Deliverance Gospel Choir, Alpha Kappa Alpha Sorority, Inc. and directs the Morton-Finney Leadership Program. International Student Services. Butler University seeks to increase intercultural appreciation, foster international experiences and promote global literacy for students, faculty and administration. The keystone for international students at Butler is the office of International Student Services. The office serves as a campus and community resource for international services and concerns. All matters pertaining to arrival and orientation, immigration advising and the general well-being of international students on campus are channeled through this office. Approximately 150 international students from over 50 different countries are enrolled at Butler. One of the most important functions of this office is to provide personal advising, employment authorization, ensure compliance with government immigration regulations and to assist students in maintaining proper immigration status. The Butler University international community, which includes study abroad and exchange students, citizens of other countries, interested faculty and staff and globally minded students and local residents, comes together to share mutual experiences and interests at regular campus events. These include activities coordinated through the International Club, the formal annual international dinner, International Education Week in November and the unique International Living Learning Center in the Residential College. Welcoming and bringing people of diverse backgrounds together through campus life and personal advising are major focuses of the office of International Student Services. (See more under International Students in this section.) Efroymson Diversity Center. The Efroymson Diversity Center of Butler University exists to enhance the personal development and academic success of students by preparing them to be active and responsible citizens demonstrating respect and appreciation for the diverse cultures represented on campus as well as the diversity inherent within our global society. Dedicated in December 2006, the Efroymson Diversity Center, located in Atherton Union, room 004, was made possible by a generous gift from Lori Efroymson-Aguilera, the Efroymson Family Foundation and the Central Indiana Community Foundation. The office of Diversity Programs and the office of International Student Services are housed in the center. The center also provides office space for several diversity student organizations that include: Asian Students Intercultural Alliance (ASIA) Black Student Union (BSU) Butler Alliance Demia International Club Latinos Unidos Voices of Deliverance gospel choir Efroymson Diversity Center facilities include a multi-purpose lounge area equipped with study tables, reception area and a flat-screen television and entertainment center with a comfortable viewing area; multicultural resource library and gallery, kitchen, prep room and storage space. The center has wireless access and cable television and is equipped with computer terminals for student usage. Programs and services coordinated through the Efroymson Diversity Center or The DC include Information and referral. Individual student advising. Multicultural and international student organization advisement. Diversity education programs/celebration of Diversity. Academic, career and personal development programs and activities. Leadership development and volunteerism programs and activities. Social and cultural interaction and development activities.
The Efroymson Diversity Center hours of operation during the academic year are Monday-Thursday, 9 a.m. 10 p.m.; Friday, 9 a.m. 6 p.m. The center is closed on weekends except for special events. Summer hours of operation are Monday-Thursday, 9 a.m. 6:00 p.m., and Friday, 9 a.m. 12 noon. Emergency Telephone System There are emergency phones located throughout the campus as well as in all campus building elevators. Activating a phone by pushing the red button connects the caller directly to the University police dispatcher. Escort Program (Transportation) The University police offer transportation escorts from dusk to dawn, 365 days a year, to individuals who need to go from one campus location to another. To arrange for an emergency transportation escort, call 317-940-2873. Specify to the dispatcher where you are, where you will be waiting and your destination. If calling from inside a building, wait inside, but check periodically for the car or officer. Escorts may be provided by foot or vehicle. Financial Aid Investing in a Butler education. Butler University is committed to providing students and parents with a variety of options to assist with their educational expenses. An offer of financial aid may include need-based grants or merit scholarships, student loans and student employment opportunities from federal, state and University programs for which the student qualifies. Financial aid counselors are available for appointments and phone counseling, Monday through Friday from 9 a.m. 4 p.m. Appointments are advised but not necessary. Walk-ins are seen on a first-come, firstserved basis after appointments. Often many questions and concerns can be handled over the phone. The phone number to make an appointment or to talk with a financial aid counselor is (317) 940-8200 or toll free (877) 940-8200. For additional information or copies of required forms, please visit our website at www.butler.edu/financial-aid/.full time undergraduate students pursuing their first bachelor s degree may apply for federal, state and institutional aid by completing a Free Application for Federal Student Aid (FAFSA). To receive priority consideration and meet the Indiana state grant deadline, the FAFSA must be completed in full and submitted by March 1 each year, the financial aid file must be complete by May 1 and returning students must be enrolled full-time for the fall semester by May 15. We will accept the FAFSA and required documents after the stated dates, but there is no guarantee of gift assistance from Butler University. Graduate students and students who already have a bachelor s degree are eligible for student loans only. Financial aid programs. Financial aid at Butler University includes merit and talent awards and needbased aid. These awards may be in the form of scholarships and grants gift aid that does not have to be paid back; or self-help, such as the federal student loans or student employment aid that must be repaid or earned. In addition to the traditional sources of financial aid, financing options are available to help all families pay the bill by maximizing their resources. Merit and talent awards consist of scholarships or awards based on academic achievement or performance ability. These tuition specific awards are normally awarded to incoming freshmen and available for four years of full-time undergraduate enrollment and often carry specific requirements such as GPA, academic performance, etc. Need-based aid, such as federal, state and Butler grants, is based on the family s financial aid eligibility. The information reported on the FAFSA determines a family s ability to contribute (financial strength). The formula for determining financial aid eligibility is: cost of attendance (tuition, room and board, books, transportation and personal allowance) minus the family s ability to contribute (EFC) as determined by the information provided on the FAFSA.
Financial aid guidelines The combination of all financial aid may not exceed the total cost of attendance for any given year. Tuition-specific awards cannot exceed the tuition charges and certain combinations of aid programs cannot exceed the student's financial aid eligibility. Your eligibility for financial aid and the programs for which you qualify may vary each year as your family s financial circumstances fluctuate; college costs increase, funding levels change and your academic standing changes. Therefore all families are encouraged to file the FAFSA each year. Verification is a federal requirement which requires Butler University to obtain documentation that supports the information provided on the FAFSA. Financial aid will be offered after the office of Financial Aid receives and processes all requested documents. Satisfactory Academic Progress (SAP) requires financial aid recipients maintain a 2.0 GPA. In addition to the GPA, progress is measured by credits earned in relation to those attempted and the length of the academic program. The complete SAP policy is available on our website. Financial aid notification and disbursement Financial Aid Notification Once the financial aid you qualify for has been determined you will be notified through your Butler e-mail account. You may review your financial aid anytime by checking your My.Butler account. When you review your financial aid, you must accept or decline each award offered, sign the master promissory note (MPN) if you are accepting a student loan for the first time and report any outside scholarships you may be receiving for the academic year. You will be notified if revisions to your aid are made due to new information such as outside scholarships not previously reported. Federal, state and institutional funds are automatically credited to your student account; however, funds cannot be authorized for disbursement until you have accepted the awards offered and completed all required documents. The Federal Perkins and Direct subsidized/unsubsidized loans will appear as Anticipated Aid on your account until the entrance counseling and master promissory notes have been completed online and submitted to the university or servicer. Indiana state grants (Freedom of Choice Grant and Twenty-First Century Scholars) will be credited when the office of Financial Aid receives confirmation of your eligibility from the Indiana Commission for Higher Education Division of Student Financial Aid. Financial aid will appear as Anticipated Aid on your billing statement until the funds actually disburse to your student account on the fifth day of classes each semester. Estimated awards will appear on the student s account as anticipated for a limited amount of time. These awards are pending until the federal or state government receives confirmation or until all documents have been submitted to finalize the aid. Receiving a Financial Aid Notification does not mean your bill is paid in full. It is your responsibility to compare your financial aid with your bill from the office of Student Accounts to determine the amount you owe and make payment arrangements with the office of Student Accounts. The last day you may submit a complete application for an education loan (federal and private) is one week prior to the end of the semester. Applications received after this date cannot be processed. If an outside scholarship is not on your notification, assume that the office of Financial Aid has no knowledge of this award or the amount. Contact the office of Financial Aid with all available information (e.g., award letters from the donors for all awards). Outside scholarships will not credit your billing statement until the funds have actually been received. It is your responsibility to ensure that outside scholarship funds are received and the bill is paid in full by the due date. You must finalize your Federal Work-Study arrangements with Internship and Career Services by Oct. 1 or Federal Work Study awards may be canceled for the entire academic year. You may be required to repay financial aid funds received if you drop below full-time between the fifth and the tenth day of classes.
The Indiana Commission for Higher Education requires that a student be full-time (12 or more hours per semester) at census and remain full-time for four weeks after the start of the semester to qualify for the full amount of the Freedom of Choice Grant and 21 st Century Scholarships. Changes in enrollment status during that period of time may result in full cancellation of the state grants. Please contact the office of Financial Aid prior to making any changes to your enrollment status. Students first entering college in the 2013-2014 academic year or later will be required to meet certain completion requirements to renew state financial aid awards in future years. Students receiving the Freedom of Choice Award or the 21st Century Scholars Award must complete at least 30 credit hours during their first year of college to remain eligible for the maximum award. A Freedom of Choice recipient who completes at least 24 credit hours may remain eligible but will receive an amount that is less than a student who completes 30 credit hours. Completion requirements exist for each year of attendance for both 21st Century Scholars and Freedom of Choice recipients. For additional information about Indiana Grant Programs, including Credit Completion Requirements, visit the Indiana Commission for Higher Education - Student Financial Aid. Students should create an estudent account to monitor their application status. Students who officially or unofficially withdraw from the university before completing at least 60% of the semester are subject to the return of a prorated portion of the federal funds disbursed to their student account. This loss of funds may cause a balance on the student s account. Changes in enrollment or aid. Receiving other financial aid or changing your enrollment status can cause your financial aid to change. It is your responsibility to report these changes to Financial Aid: o Scholarships received from outside donors. o Changes in enrollment status. o Change of major. Paying the bill All students must notify the office of Student Accounts of their payment arrangements. Do not assume the office of Student Accounts is aware of financial aid or outstanding loans for which you have applied. Full payment of your bill or an arrangement for payment must be made with the office of Student Accounts prior to the first day of classes each semester. If you anticipate a credit balance after your financial aid is disbursed to your student account, we recommend that you plan for paying your first two months living expenses before receiving your refund. Refunds are available after the balance is paid in full and after the fifth day of class each semester. Financial aid and special circumstances. If your family s financial situation should change and affect your parents ability to contribute to your educational expenses, the office of Financial Aid may be able to help. Contact a member of the counseling staff in the office of Financial Aid as soon as possible regarding any difficulties created by your circumstances. You may be asked to provide written documentation regarding these changes. Your situation will be reviewed by the financial aid committee and you will be notified of any changes. Additional aid for special circumstances will generally consist of increased loan eligibility. However, in very rare instances, gift assistance may be increased to an existing financial aid package (i.e., federal or state grants). Financial aid student rights and responsibilities. You have the right to ask a school: What financial assistance is available, including federal, state and institutional financial aid programs. What the deadlines are for submitting financial aid applications. What the cost of attendance is and what the policy is on refunds if you withdraw. What criteria are used to select financial aid recipients and how it determines your financial aid eligibility; this process includes how costs for tuition, fees, room and board, books and supplies and personal and miscellaneous expenses are considered in your budget. What resources (such as parental contribution, other financial aid and your assets, etc.) are considered in calculating your aid eligibility. How much of your financial aid eligibility has been met.
To explain the various programs in your financial aid package. What financial aid must be repaid and what is gift aid; if the aid is a loan, you have the right to know what the interest rate is, the total amount that must be repaid, payback procedures and the length of time you have to repay the loan and when repayment begins. The policy on satisfactory academic progress. You have the responsibility to: Review and consider all information about a school s program before you enroll. Pay special attention to your application for student financial aid, complete it accurately and submit it on time to the right place. (Intentional misreporting of information on application forms for federal financial aid is a violation of law and is considered a criminal offense subject to penalties under the U.S. Criminal Code.) Read all documents you are sent regarding your application for assistance and contact the office of Financial Aid in writing if corrections are needed. Accept or decline the financial aid offered within three weeks of the date the e-mail notification was sent. Return all requested documentation in a reasonable amount of time (within two weeks). Read and understand all forms you are asked to sign and keep copies of them. Accept responsibility for all agreements you sign. Notify your lender of changes in your name, address or school status. Perform in a satisfactory manner the work that is agreed upon in accepting a Federal Work-Study Award. Know and comply with your school s refund procedures. Drug convictions. Students who receive federal financial aid must understand that the 1998 amendments to the Higher Education Act of 1965, Section 484 (r) included a student eligibility provision related to drug possession and selling. A student who is convicted of a state or federal offense involving the possession or sale of an illegal drug that occurs during a period of enrollment in which federal student aid was received is not eligible for federal funds. Federal aid is comprised of grants, student loans, and college work study. The timeframe for ineligibility begins on the date of conviction and lasts until the end of a specified period as outlined below: Possession of illegal drugs Sale of illegal drugs 1 st offense 1 year from date of conviction 2 years from date of conviction 2 nd offense 2 years from date of conviction Indefinite period 3 + offenses Indefinite period Provisions do exist for regaining eligibility sooner. For the full policy, please visit: www.butler.edu/financialaid/resources/financial-aid-handbook/ Tuition and Financial Aid Applicability for Study Abroad. Students who are currently receiving federal and state aid and apply to study abroad must complete the entire study abroad application process and meet with a financial aid counselor to find out if their financial aid will apply to the study abroad costs. Eligibility is based on the program in which the student is applying. Students who study abroad will pay Butler University tuition during their semester(s) abroad. Those who participate in reciprocal exchange programs - through Butler s bilateral exchanges or ISEP - may apply 100 percent of their Butler institutional financial aid to their tuition for their semester abroad. Those who participate in approved study abroad or IFSA programs may apply 50 percent of their Butler institutional financial aid toward their tuition for their first semester abroad. If the student chooses to enroll for a second semester 25 percent of their Butler institutional financial aid will be applied. Financial questions you should consider for study abroad: What does the program fee cover? What additional costs will you incur? Is your program choice compatible with financial aid eligibility? If you are counting on financial aid, do you know how much you will receive? Are there scholarships or grants available to you?
Have you already applied for aid or scholarships? Students planning to study abroad are required to complete a Declaration of Intent to Study Abroad form, generated by the office of International Programs. Students must meet with a member of the counseling staff in the office of Financial Aid to review financial obligations, assistance and to have their declaration form signed by a financial aid counselor. Financial Matters Tuition, fees, and other charges paid by students cover approximately 80 percent of the educational costs at Butler. The University provides the remaining funds through income from its endowment and gifts from foundations, business, industry, alumni, and friends. Tuition and fee levels are set by the Butler University Board of Trustees and are subject to change by action of the board. For financial matters, the college year consists of two semesters and a summer school composed of two sessions. The academic year comprises the fall and spring semesters. The unit of instruction is the semester hour, which signifies one recitation a week throughout a semester or an equivalent. Students are billed a flat rate of tuition when registered between 12 and 20 credit hours. Students are billed a per credit hour rate when registered in 11 or fewer credit hours (does not apply to 6 th year Pharmacy students). Students enrolled in more than 20 hours are charged an additional per credit hour rate. Accept Financial Responsibility. Butler University policy requires each student to complete the Accept Financial Responsibility process prior to enrollment. Navigation to accept responsibility is located in the Student Center of the student s my.butler.edu account under the FINANCE heading. The Acceptance of Financial Responsibility process outlines the student s responsibility for paying all University-related expenses as well as the penalties incurred if expenses are not paid in full and by the due date. Student accounts. Tuition, fees and room and board are due prior to the start of each semester or session, if a student is not enrolled in the Monthly Payment Plan. Refund of tuition charges. Students who withdraw from the University during a semester or summer session will receive refunds for tuition according to the Institutional Refund Policy available at www.butler.edu/student-accounts. Refunds are computed from the date on which the requested change is received in the Registration and Records Office, not from the date of the last class attended. Fees for orientation week and services used are not refundable. For residence hall and meal plan refunds, please contact Residence Life. Students who pay tuition, room and/or board charges through the Monthly Payment Plan and withdraw before the account is paid in full are not relieved from payment of the amount due but will receive credit according to the refund policy. Notwithstanding the provisions of the University s refund policies, if any student conduct action results in the suspension or expulsion of a student, the University may refuse to refund, in whole or in part, such student s tuition, fees, and room and board charges. Tuition and fees. Students who register through the early registration process, the total amount due for tuition, fees and room and board is payable on or before August 6, 2013 for the fall 2013 semester and January 2, 2014 for the spring 2014 semester, unless the student has enrolled in the Monthly Payment Plan. The student will be billed approximately one month before the beginning of the semester for these charges. Summer sessions are billed in May and June. Students who register after the start of the semester are required to pay by the due date stated on the E-Bill (electronic billing statement). However they will not have the option of participating in the Monthly Payment Plan. Students are expected to follow the due dates published on the E-Bill to avoid late fees. Please refer to the Schedule of Classes for the semester enrolled for the most accurate information regarding tuition and fees.
Educational Costs 2013-2014 CCOM, COB, COE, JCA, LAS Full time (12 20 hours) $16745/semester 1 11 hours $1410/hr Each hour above 20 hours $1410/hr College of Pharmacy and Health Sciences Full-time (12 20 hrs): Health Sciences year 1 (pre-health) Health Sciences year 2 (pre-health) Health Sciences year 3 curriculum Health Sciences year 4 curriculum Pharmacy year 1 (pre-pharmacy) Pharmacy year 2 (pre-pharmacy) Pharmacy year 3 (P1) Pharmacy year 4 (P2) Pharmacy year 5 (P3) PharmD. (6th year only) Billed 5% Summer I ($2000), 5% Summer II ($2000), 45% Fall* ($17960), 45% Spring* ($17960) *Each hour above 20 hours is $16745/semester $16745/semester $18060/semester $18060/semester $16745/semester $16745/semester $18060/semester $18060/semester $18060/semester $39920/year $1510/hr 1-11 hours $1510/hr Each hour above 20 hours $1510/hr Graduate Tuition Tuition rate is based on college of enrollment: Liberal Arts and Sciences MFA Creative Writing College of Education Jordan College the Arts Pharmacy and Health Sciences PA Master s Clinical Phase MBA MPAcc 400/500 level courses $483/hr $700/hr $483/hr $483/hr $643/hr $517/hr $700/hr $700/hr Miscellaneous Fees Activity Fee (full-time, undergraduate) Health and Recreation Complex Fee Indiv Music Instruction Fee Welcome Week Fee First year (undergraduate) Welcome Week Fee Transfer student(undergraduate) New Student Registration Fee Residence Hall Program Fee COPHS Mobile Technology Fee (P2, P3, & PA3) COPHS Mobile Technology Fee (P1, PA1, PA2) COPHS Mobile Technology Fee (P4 only) Student health insurance premium* $144/semester $295/semester $275/credit hour $145 (one-time fee) $100 (one-time fee) $100 (one-time fee) $40/year $475/semester $175/semester $150/semester $1050/annual
*May be waived by providing evidence of comparable health insurance coverage in an online insurance waiver process by established deadline. Details available at www.butler.edu/student-accounts Room Rates Ross Hall/Schwitzer Hall (9 month contract) Triple/Quad Room Double Room Single Room Residential College (ResCo) (9 month contract) Double Room Single Room University Terrace (9 month contract) Shared Room Single Room Studio Apartment, shared Apartment Village (10 month contract) Single Room Board Rates All Access Plan with $400 Flex/semester $2205/semester $2495/semester $3710/semester $2495/semester $3710/semester $3240/semester $3825/semester $3000/semester $4410/semester $2980/semester Commuter Meal Plans 75 Block Meal Plan plus $315 Flex/semester $885/semester 50 Block Meal Plan plus $450 Flex/semester $885/semester The above costs do not include books, supplies, parking decal, library fines, library replacement fees and other incidental expenses that the student may incur during the course of the academic year. Educational costs 2013-2014. Tuition and fees for the 2013-2014 academic year are published in the fall 2013 and the spring 2014 Schedule of Classes. The fall 2013 schedule is available at www.butler.edu/registrar. The tuition and fee schedule is also located at www.butler.edu/student-accounts. Payment terms. Students who register through the early registration process for fall receive their first E-Bill in July. Early registered students must pay in full by August 6, 2013; failure to do so may result in the cancellation of classes. Students who register at the beginning of classes will be required to pay all charges as billed. The University offers a Monthly Payment Plan for eligible students. To participate, the student must enroll via their my.butler.edu account. The plan allows students to divide the semester tuition, fees, room and board costs, and miscellaneous charges into manageable monthly payments. Since the plan is not a loan, there is no interest or finance charge. However, a nominal participation fee is charged. Plan payments are due as billed. If plan payments are not received by the due date on the E-Bill, a late fee will be assessed. Students with past-due balances or poor payment histories with the University will be denied participation in the plan. All past due balances must be paid before a student will be allowed to enroll for a new semester. There is no payment plan for the summer sessions. Students who have not paid their balance in full by the due date or are not enrolled in the Monthly Payment Plan will be assessed a monthly finance charge of 18 percent APR. Students who choose to enroll in the all terms Monthly Payment Plan will automatically be included in the plan for all subsequent spring and fall terms.
The University provides a Prepaid Tuition Plan, which guarantees a fixed tuition rate for all pre-paid semesters. The prepaid tuition rates are based on the first term in which the student participates in the prepaid program. This program applies only to students enrolled on a full-time basis in an undergraduate degree program or Pharmacy program. The pre-payment plan does not apply to graduate programs. Contact the Student Accounts Office for contract and cost information. Tuition refund schedule. For changes in enrollment, including withdrawals, students should review the Institutional Refund Policy available on our website www.butler.edu/student-accounts. Any student receiving any financial assistance must contact the office of Financial Aid PRIOR to changing their enrollment. Federal student permissions. Federal regulations require that Butler University apply your Federal (Title IV) financial aid funds first to allowable charges, which are tuition, mandatory fees, room and board charges contracted with Butler University. In order to apply any remaining Federal funds to miscellaneous charges (, bookstore charges, traffic fines, parking decal, interest charges, Health Services charges, etc.) the University is required to obtain student authorization. If authorization is not received before financial aid has disbursed to the student s account the Title IV funds will not be applied to miscellaneous charges. This may result in an outstanding balance on account, causing late fees to be assessed and services to be restricted until the outstanding balance is paid in full. For Federal financial aid funds to pay miscellaneous charges, students must grant permission through My.Butler.edu. Once the Federal Student Permission is granted, it continues to be valid for future years. The permission can only be revoked by submitting a written request directly to the Student Accounts Office. Outside billing. The University will bill a third party for tuition, room and board as well as fees provided a voucher and/or written authorization is received by the office of Student Accounts prior to the beginning of each semester and payment will be made on or before the first day of that semester. The University will NOT bill any employer or third party who pays upon completion of the course. Any balance remaining unpaid by the first day of the semester will be assessed a monthly finance charge of 18% APR. If the third party will not pay the finance charge, the student will be responsible for payment. Students will continue to receive an E-Bill directly from Butler University until the account balance is paid in full. It is the responsibility of the student to contact the third party payer to determine why a delay in payment has occurred. Unpaid items charges. A student who is past due in any debt to Butler University is not permitted to register in any college of the University and is not entitled to a diploma, written official/unofficial transcript or grade report from the office of Registration and Records until the indebtedness has been paid. Any check presented to the University that fails to clear the bank, shall be subject to a $25 handling charge. If the check is for payment of a debt, it also will be considered non-payment. If a student is in possession of University property or owes a particular department for charges not applied to the student account, the department may request a department requested hold be placed on a student's record. This hold is removed upon confirmation from the requesting department. This hold also prevents the release of a diploma, written official/unofficial transcript or grade report from the University. Delinquent bill accounts. Students who have not met their financial obligations to the University are refused written grades and/or transcripts and readmission to Butler University. In the event that Butler has to hire a collection company or attorney to collect delinquent accounts, the student must reimburse Butler for reasonable collection fees, or attorney fees and court costs. Business services. Checks totaling $100 per day may be cashed by registered students with a valid Butler ID at the office of Student Accounts during the posted cashier hours. The University reserves the right to deny check cashing privileges for those on financial hold or who have a history of returned checks with the university. A $25 charge will be assessed to anyone having a check returned for any reason. Any returned check that has not been cleared may result in a hold on the account which prevents the release of grades and the loss of check cashing privileges. A $25 Returned check fee will be assessed for electronic check payments returned as non-sufficient funds or not negotiable by the banking institution. Money orders are available for purchase up to a maximum of $200 each with cash only. A valid Butler ID must be presented and a $2 fee must be paid at the time the money order is purchased.
Withdrawals. Withdrawals for reasons other than medical must be made through the office of the dean of the college in which the student is enrolled. Non-attendance does not constitute a valid withdrawal. Medical withdrawals must be made through the office of the Vice President for Student Affairs. Health Education and Outreach The Health Education and Outreach Office is located in the Health and Recreation Complex, room 101. The office addresses critical issues affecting college students by coordinating the peer education programs (PAWS and GEAR) and by providing direct programming and consultation to students in areas related to wellness. The coordinator for Health Education and Outreach can be contacted at (317) 940-8311. Visit www.butler.edu/health-education/ for more information about programs and services coordinated through this office or to request a program. Health Insurance Requirement Health and accident insurance coverage is mandatory for all degree-seeking, undergraduate students enrolled in 12 or more credits. Students are required to enroll in the University s plan or waive enrollment by providing evidence of comparable coverage by established deadlines. All F1 and J1 Visa status undergraduate international students are required to be enrolled in the Butler University sponsored student injury and sickness insurance plan regardless of the number of credit hours taken (with the exception of a few programs that have made other contractual arrangements ). Domestic students who do not waive the University sponsored insurance coverage prior to the waiver deadline will be automatically enrolled and billed for the plan for the academic year, to include the summer months. Every eligible student must complete the online enrollment/waiver process annually to ensure uninterrupted service. Only the online waiver is accepted. It can be found at: https://studentcenter.uhcsr.com/ Students approved to register after the insurance enrollment deadline must submit an insurance enrollment/waiver application at the time of registration. Failure to do so will result in automatic enrollment into the University sponsored plan. Coverage is available for all eligible students spouses and dependents but they are not automatically enrolled in plan coverage. Students must request that spouse/dependents be added to the policy each year by the established deadlines. Details about the University s student injury and sickness insurance coverage can be found at http://www.butler.edu/health-services/student-health-insurance/ Questions about insurance billing and the waiver process can be directed to: (317) 940-8728 or healthinsurance@butler.edu. Health Officer The Vice President for Student Affairs or designee serves as the University Health Officer. In consultation with appropriate medical and University personnel, he/she may direct the following at his/her sole discretion: He/she may require any student to withdraw from the University at any time if the vice president determines the student s condition may constitute a hazard to him/herself, any other students or the campus community. He/she may require any student to submit to a psychological/psychiatric assessment to determine whether that student s behavior may constitute a hazard to her/himself, any other student, or the campus community He/she may require any former student or prospective student to obtain and submit a medical clearance to the University before being admitted or readmitted to the University where the vice
president determines this is in the best interest of the student, the University or the campus community. He/she may require any student to withdraw from the University if the vice president determines the student likely has a medical condition that interferes with their attendance or progress at the University. At the vice president s sole discretion he/she may recommend voluntary withdrawal to the student as an alternative to requiring the student to withdrawal. He/she may enforce compliance with the Infectious Waste Law. Health Services Health Services, located in room 110 of the Health and Recreation Complex (HRC), provides acute (sick) care and offers a variety of preventive (well) health services. Health Services has physicians, a nurse practitioner and registered nurses on staff to provide complete primary medical care. Our providers are prepared to serve as your doctor when you are away from home. Health Services staff will also work with your physician to coordinate your care when needed. Examples of reasons students might seek services: cold/flu symptoms, unusual pain/discomfort, physicals, injuries, infections, allergy injections, flu shots, birth control/sexually transmitted diseases, sleep problems, health education/questions, and chronic illness management. If issues are beyond our scope of care, we assist students with referrals to off-campus providers. Emergency situations are referred to local hospitals. Mandatory University Health Requirements: Immunizations: All Butler students must have a completed immunization record on file. Go to the MyHealth.butler.edu web portal and follow the steps under the Forms section to comply with these requirements. If health information and up-to-date immunization records are not complete or on file with Health Services, registration for the following semester classes may be placed on hold. If there is a breakout of a communicable disease for which you are not immunized the Health Officer and University may place restrictions on attendance as a public health precaution. Health Services offers a variety of immunizations including seasonal flu shots in the late fall and early winter. Student Health Record (SHR): A physical exam, medical history and tuberculosis screening tool will need to be completed. These forms are found on the MyHealth web portal under Forms. New student health forms are due to us by August 1 (or January 30 for new spring semester students.) Health insurance: Butler University requires all full-time undergraduate students to have a minimum level of health insurance coverage. For details, see the Health Insurance Requirement in this section of the handbook. General Information Secure web portal - MyHealth: This site, https://myhealth.butler.edu, is designed to help students interact more conveniently and efficiently with Health Services. Using the links you can: Allow you to comply with University health requirements. Complete forms and questionnaires that will go securely into your health record. Schedule appointments online 24/7. Receive test results and exchange secure messages with the Health Services staff. Print forms that require a signature. Complete surveys. Check your Health Services financial account summary. View and print your immunization records. Hours: Health Services is open Monday through Friday. Please refer to the Health Services website (www.butler.edu/health-services) for clinic hours. If Health Services is not open and you are in need of
emergent/urgent care or pharmacies located near campus, please refer to the After Hours section of our website. If you have the Butler Student Health Insurance Plan (SHIP) you will need to request a referral the next working day if you seek care after hours or during a break. Appointments: Students may call 317-940-9385 for an appointment to be seen by a healthcare professional. Students may also schedule online 24/7 through the secure web portal MyHealth. Appointments help us maximize our clinic time but we will accommodate walk in visits when possible. Those who walk in will likely be triaged by an RN first. Unscheduled appointments will be worked is as the schedule allows; if a provider is not available other recommendations or arrangements will be coordinated. We will make our best effort to stay on schedule, but when emergencies or complications occur you may have some wait time. We will communicate this and appreciate your patience and flexibility if this would occur. Missed appointments: In order for Health Services to optimize the day we do need to be informed if you will not be keeping your appointment and if we are not notified a fee will be accessed to your student account. Infectious waste: A nurse will issue, free of charge, a safety container in which to place used equipment. When the container becomes full, the student must return it to Health Services for proper disposal. The student will then be issued another container. The student administering his own injections is responsible for compliance with these state and federal guidelines. Medicines: As a convenience many prescription medications are available at Health Services for the medical provider to dispense. The student may pay for these by cash, check or charge to his/her student account. We do not bill insurance companies for medications (the exception is for those students on the Butler sponsored insurance plan.) Additionally, we are not able to accept prescription cards. No narcotics are maintained at Health Services. Our website lists pharmacies located in the Butler/Tarkington area. One pharmacy will deliver to Health Services for student pick up if the order is paid in advance. Call Health Services if you need further information. Class excuses: It is the responsibility of the student to communicate with instructors about class absences. Health Services may work with students to best coordinate the care of the student. No notes will be provided if you were not seen at Health Services. Confidentiality: Health Services staff are not able to release a patient s personal health information to anyone without the written consent of the patient, assuming the patient is 18 years of age or older. Medical records are maintained by Health Services and are strictly confidential in accordance with professional standards. Payment for our services: Health Services will bill insurance companies for services rendered. Students must bring their insurance card to every visit. If the student s insurance is through an HMO or POS or for any other questions regarding health insurance please check our website for further information. Students may elect to pay by cash, check or have charges posted to their student account. One does not need to have cash on hand to be seen. Refer to our website: Health Insurance Billing. Payment of external medical services: Students are responsible for payment of all medical services on and off campus. Payment to external providers may be required at the time of service. Health Services will run tests ordered by external medical professionals with appropriate documentation. Payment for these tests run in our clinic can be paid for as outlined above. Patient Satisfaction: Each visit patients will have the opportunity to provide electronic feedback to Health Services about the visit. We appreciate the time and effort this takes and we will continually work hard to meet your expectations for excellence in quality care. Identification Cards Every registered Butler student must carry a Butler ID card. Cards are issued Monday through Friday from 8:30 a.m. 4:30 p.m., at the University Police Department, 525 W. Hampton Drive. ID cards have a number of purposes: to check out library books; to access some facilities; to obtain student discounts and to receive food services. There is a replacement fee of $25 for a lost or damaged card. A stolen card will be replaced at no charge, provided the student files a police report.
Intercollegiate Athletics Butler University is a Division I member institution of the National Collegiate Athletic Association (NCAA). Student-athletes at Butler University are known as Bulldogs and proudly wear the official school colors of blue and white. All of Butler s 19 teams, with the exception of football, compete in the Big East Conference. In addition to Butler, the Big East Conference includes Creighton University, DePaul University, Georgetown University, Marquette University, Providence College, Seton Hall University, St. John s University, Villanova University, and Xavier University. The men field Big East competitive programs in baseball, basketball, cross country, golf, soccer, tennis, and track and field. Likewise, the women field competitive teams in basketball, cross country, golf, soccer, softball, swimming, tennis, track and field, and volleyball. The Butler University football program competes at the Division I FCS level and is a member of the Pioneer Football League (PFL), which includes other participating members Campbell, Davidson, Dayton, Drake, Jacksonville, Marist, Morehead State, San Diego, and Valparaiso. Butler University students are admitted to regular season home athletic events at no cost with a valid student ID. For more information on intercollegiate athletics, visit www.butlersports.com/. International Students International students are welcome at Butler University. Considerable efforts are made to provide an enriching campus experience for citizens of other countries while they pursue their educational goals. International students heighten the awareness of the interdependent world in which we live, foster mutual understanding and promote international involvement for the entire Butler family. Upon arrival at Butler, international students must report to the office of International Student Services, which is responsible for all matters pertaining to proper maintenance of status with the U.S. Citizenship and Immigration Services (USCIS, formerly INS). Every international student must: Maintain full-time student status during fall and spring semesters (12 hours for undergraduates and nine hours for graduate students). Contact the international student advisor prior to dropping any classes or changing any aspect of the previous plan of study, including transfer, graduation or leaving the country. Discuss any potential employment with the international student advisor. (Severe penalties exist for violation of employment regulations, including deportation. This applies to on-campus and offcampus internships and practical training). Report any change in residence or telephone to the office of International Student Services and to the office of Registration and Records within 10 days. Provide Health Services with a complete health record. Participate in the university-sponsored health insurance plan. See Health Insurance Requirement in this section of the handbook for details. A multitude of activities is planned each year for Butler students. Every international student is encouraged to participate in at least one campus activity and to seek out opportunities to become integrated into the community. Additionally, there are special orientations and programming for new international students prior to the start of the fall and spring semesters. All support services for new and returning international students at Butler University are available by contacting the office of International Student Services at ext. 9888. Late Night Event Guidelines A Late Night Event is an event sponsored by a student organization(s) that extends past 11 p.m. These events are allowed on a Friday or Saturday night and are typically alcohol free. Recognized Butler University student organizations may sponsor campus-wide late night events on Friday and Saturday nights until 2 a.m. The location for late night events shall be in Atherton Union, HRC and Hinkle West Gym. Events must be registered four (4) weeks in advance with Conferences and Special Events and the Programs for
Leadership and Service Education Office (PuLSE). No events will be scheduled the Friday prior to or during designated University extended breaks. Butler has two late night event guidelines one for events that are only open to the Butler student community and the other is for events that may be opened to and promoted to individuals not associated with Butler. The former, a Butler only event, requires a Butler faculty/staff advisor and a facility person to be present. The latter guideline requires security and a faculty/staff advisor to be present. The complete set of guidelines and a Late Night Event Checklist can be obtained in the PuLSE Office. Lost and Found Lost and found items should be taken to the University Police Department, 525 W. Hampton Drive. If you lose an item on campus, check to see if it has been returned to the University police. Mail The Butler Mail Center is located on the lower level of the Holcomb Building, room 21 and is open 8:30-4:00 Monday Friday. All Butler students, faculty and staff may purchase both domestic and international stamps, mail letters and send packages via United States Postal Services. Payments accepted are cash or check only. Other services are available at the US Post Office located at 2650 Martin Luther King, Jr. Drive. Please note that pre-paid and labeled packages too large for the drop boxes located outside the northeast corner of Jordan Hall maybe dropped off at the Holcomb Mail Center. All mail and packages are delivered directly to ResCo, Ross Hall, Schwitzer Hall and CTS from US Postal Service, UPS and FedEx. The Apartment Village and University Terrace residents mail and packages are delivered by the Butler Mail Center. For questions about services call 940-9309. Motorist Assistance Program The Butler University Police Department provides assistance to motorists on campus through contracted services with Last Chance Wrecker. Jump starts, lock out service, flat tire service and towing service are provided at a reduced rate. Contact the University police to request assistance and show Butler ID at the time of service. Network Infrastructure The Butler Network is a joint effort between Information Technology and Facilities Management that provides voice and data services to the entire Butler campus. The Butler network is accessible by wireless and Ethernet connection and provides connectivity for computers, printers, phones and myriad other IP enabled devices. The Butler network supports all generally accepted computing platforms (Macintosh, Windows, UNIX, etc.) and is available to all students, faculty and staff. Use of the Butler network is governed by Butler s computer use policy. Visit http://www.butler.edu/it for more information. Off-Campus Students The Off-Campus Student Organization promotes the interests of students who live off-campus and commute to Butler. The organization s office is located in Atherton Union, room 12 (across from the computer lab). Commuters may utilize lockers located in the study lounge next to the Efroymson Diversity Center in room 002. Students may provide their own locks or rent one from the organization. For additional information on programs and services for commuter students, check out the Off-Campus Student Organization website at www.butler.edu/commuter, or stop by the office. Information is also available from Becky Druetzler, advisor, 312 Atherton, (317) 940-6590, bdruetzl@butler.edu. Off-campus students may want to consider the convenience of on-campus dining options to include enrollment in the voluntary meal plans (50/75 meals per semester with flex dollars) or participation in the Dawg Bucks program. See Dining Services in this section for more information.
Operation Identification This is a crime prevention program designed to discourage theft by permanently identifying valuables. Engravers are available to be signed out by individuals or groups from the University Police Department, 525 W. Hampton Drive. Parking All registered students at Butler must have their vehicles registered with the University Police Department s Parking Services Office. Students are permitted to park only in the appropriate designated student parking areas and all vehicles require a permit. Students are not allowed to park on neighborhood streets. Parking spaces for the disabled are plainly marked. All parking violations may result in a citation. An appeal may be filed in writing via the department of Public Safety website. Fines may be paid in person at Student Accounts located in Jordan Hall, room 104 or by mail. Vehicles illegally parked in a disabled space, in violation of the emergency snow zones during winter, blocking a dumpster or in a fire zone or in posted tow away zones may be towed immediately. Please read the full vehicle parking and registration policy by visiting the department of Public Safety website. Parking fines will be automatically transferred to the student s University account. Unpaid fines may result in a hold being placed on the student s grades and transcripts. Peer Education Peers Advocating Wellness for Students (PAWS) is Butler s campus-wide peer health education group. Greeks as Educators Advocates and Resources (GEAR) is Butler s peer health education group that serves the Greek community. PAWS and GEAR collaborate with a variety of campus entities to enhance campus health and safety. A variety of programs and initiatives addressed by PAWS and GEAR include alcohol and other drug awareness, stress management, body image, eating disorders, sexual assault, sexual health and relationships. Training for peer educators is ongoing through meetings, workshops and conferences. For information about becoming involved with PAWS or GEAR or to learn how these groups can provide education and support to individuals and groups on campus contact the coordinator for Health Education and Outreach Programs at (317) 940-8311. Printing and PrintSmart All students receive a print allotment to use for their academic printing needs. Print allotments help make the most responsible use of Butler's printing resources and support our commitment to be environmentally responsible. All students should review the PrintSmart Frequently Asked Questions in order to understand the allotment program and know what to expect when printing on campus. Visit http://www.butler.edu/it/printsmart for details. Programs for Leadership and Service Education (PuLSE) The Programs for Leadership and Service Education (PuLSE) Office strives to enhance student learning and development through new student orientation, leadership, service and other hands-on involvement opportunities. In partnership with students, we believe in creating a challenging and supportive environment that encourages social and educational development through participation in student organizations, leadership programs, service opportunities and the activities provided in Atherton Union. PuLSE provides assistance with student involvement, leadership and community service. Some of these functions include:
Advising. Members of the PuLSE staff advise several student organizations including all branches of the Student Government Association (SGA), Fall Alternative Break (FAB), Alternative Spring Break (ASB) and Ambassadors of Change (AOC). Campus Space Reservation. Student organizations in good standing with the PuLSE Office and University may reserve meeting rooms and activity space across campus. Students can reserve space online through My.Butler.edu. The PuLSE Office staff will review requests and provide approval for the office of Conferences and Special Events which will provide final confirmation. The office of Greek Life reviews requests and provides approval for Greek chapters. Leadership library. Students can find books and other resources on a variety of leadership topics and skills (i.e., icebreakers, team builders, assertiveness, committee recruitment, meeting management) to check out on-loan. Leadership training. A number of workshops and retreats are offered for the new and/or seasoned student leader. Leadership programming. The PuLSE staff coordinates leadership programming that focuses on personal leadership skills, organizational leadership issues and development of community. New student orientation programs. The office staff coordinates orientation and Welcome Week for new students to help them in their transition to Butler. Organization mailboxes. Each recognized student organization has a mailbox located in the Atherton Union study lounge. Organization mail that is received by the PuLSE Office as well as University correspondence is put in these mailboxes. Service consultations. Members of the Volunteer Center and the PuLSE staff can help individuals and student organizations connect to a variety of ongoing or one-time service opportunities within the Indianapolis community and beyond. Service learning. Members of the PuLSE staff work with various entities on campus and within the community on service-learning initiatives. Student organization accounts. Student organizations may conduct a variety of financial transactions within the office. Students can check organizational account balances, make deposits and receive cash advances. Please note, every recognized student organization must maintain its financial account at Butler University (see Organization Funds page 56) Student organization consultations. Members of the PuLSE staff help individuals and groups with a variety of organizational needs including event planning, developing goals, resolving conflict, fundraising and transitioning. Student organization records. The office maintains student organization records including constitutions, lists of officers, lists of advisors and various reports completed by the organization. Each December organizations must complete a fall semester report. Each spring, the office conducts a recognition process in which all organizations must submit updated information. Anyone who wishes to form an organization must begin the process through PuLSE. Volunteer Center. The office supervises the student-run Volunteer Center located in Atherton 100. The center provides a variety of ways for students to get involved in the Indianapolis community including a weekly listserv and monthly service projects. The PuLSE Office is also glad to assist any student organization with programming, goal setting, fundraising, service project planning and any other type of leadership development. A variety of resources are available in this office. Recreation Located in the Health and Recreation Complex, along with Counseling and Consultation Services and Health Services, the department of Recreation offers students various activities to promote comprehensive health. Hours of operation are posted on the HRC website at www.butler.edu/hrc/. Contact the Recreation staff at (317) 940-4HRC for more information. The areas within the Recreation Department are as follows:
Aquatics. Open swim time in the pool (six lanes), hot tub and sauna are available. Water basketball and volleyball are offered. Provides swim lessons for beginners through skilled swimmers as well as exercise classes and lifeguard training.. Challenge Education. Whether you are looking to do something a little out of your comfort zone by flying through the air 38 feet above-ground, by getting a workout climbing our outdoor tower, or you want to try team-building exercises on the low course, the challenge education program has something for you. Outdoor recreation activities including canoe trips, nature hikes and more! Club Sports. Enjoy an activity that involves sport but don t know where to turn? Look no more. This programming area is student-led and encompasses students who want to participate in a sport as a form of recreation and competition. If a club sport isn t currently offered that you would like to join, contact the Recreation Department and they will work with you to start your own. Approximately 15 club sports are offered including soccer, volleyball, lacrosse, equestrian, tennis, and many more. Regardless of gender, skill level or experience a club sport is waiting for you! Fitness. Over thirty group exercise classes each week, massage therapy, personal training, top of the line strength and cardio equipment, and educational seminars are areas within our fitness program. Go online at www.butler.edu/hrc for updates on class schedules that will include everything from Pilates and yoga to traditional aerobics, cycling, boot camp and more. Relaxing and rejuvenating massage therapy is also available. Meet with one of our personal trainers and learn proper use of equipment, fitness tips, and more. Join the fun and get active! Intramural Sports. Intramural sports are competitive, fun, social and exciting. Students compete against each other in sports like flag football, basketball, volleyball, soccer, softball and dodge ball. Non-traditional sports like kickball, sports trivia, and euchre are also offered. Participate as a casual player or compete in our year-round Top Dawg competition in which organizations and teams can compete throughout the year based on points obtained by participation and results. Stay informed! Look us up at www.butler.edu/hrc, call us at 317.940.4472, email us at hrc@butler.edu, or join us. Religious/Spiritual Life at Butler The spiritual and religious needs of the Butler community are addressed by a number of dedicated individuals and student-led groups. Clergy are available for conferences and spiritual advising. Information regarding University recognized groups and community spiritual/religious opportunities and resources is available through the Butler Center for Faith and Vocation (CFV), www.butler.edu/cfv/; (317) 923-7253; or by visiting the center located in the Blue House, 4615 Sunset Ave., directly across from Clowes Memorial Hall. The Butler Catholic Community offers Mass Sundays afternoons in the Johnson Room of Robertson Hall. Grace Unlimited-Lutheran/Episcopal Campus Ministry offers worship Sundays at the Blue House. Cru (formerly Campus Crusade for Christ), an evangelical Christian group, presents a weekly praise service and supports student-led Bible studies across campus. Butler Hillel, the Jewish student group, hosts weekly gatherings and monthly Shabbat dinners at the Blue House. Voices of Deliverance is a vibrant gospel choir steeped in the African-American Christian tradition. Young Life connects college students interested in mentoring middle and high school students. The Orthodox Christian Fellowship holds weekly prayer at the Blue House. The Muslim Students Association, the Butler Interfaith Council and the Butler Meditation Group also serve the campus community with a variety of programs. If you don t find a faith group on campus that fits your interest, visit the center staff. They can help you make a connection on campus or in the greater Indianapolis area. The Center for Faith and Vocation provides a place where students at Butler University discover lives of purpose, meaning, and contribution (vocation) by using tools of reflection and engaging in spiritual questions - no matter what their faith, doubts or philosophies may be. The center helps students consider how their perspectives on religion and spirituality affect what they want to do with their lives through one-on-one advising, small group discussions, internships with faith-based organizations and seminars. Butler honors the
diverse religious and spiritual commitments of students, faculty and staff and encourages distinct faith expression and interfaith understanding. Space and Event Reservation Atherton Union has a limited number of rooms for conferences, meetings and student organization events. Student organizations requesting meeting space on campus must fill out a reservation request through My.Butler.edu. The PuLSE Office will review requests and provide approval for the office of Conferences and Special Events which will provide final confirmation. The office of Greek Life reviews requests and provides approval for Greek chapters. These areas reserve the right to rescind approval of space and events. If an area or department rescinds approval, the space and event reservation will be cancelled. These areas also reserve the right to deny an event based on the proposed activity. Rooms will be reserved based on availability. Please note some requests may be denied based on the organization s standing with the University or the type of activity proposed. No events will be scheduled the Friday prior to or during designated University extended breaks. Reservations for the tables located on either side of the Atherton Union Marketplace Cafeteria, inside of Starbucks, the Starbucks patio and on the sidewalk South of Residential College (ResCo) may also be made with through My.Butler.edu. Because space is limited, tables may be reserved for two days in a row and up to three days in a week. The table located in is reserved at the ResCo front desk. In most cases, most external groups (with the exception of employers) may contact Conferences and Special Events directly. External groups interested in reserving tables within Atherton Union and Starbucks must contact the PuLSE Office directly. Verification from faculty members may be requested for class reservations. To accommodate any special set-up needs such as requests for tents, barricades or audiovisual equipment, students should initiate the space reservation process at least 30 days prior to the event. Events that require roadblocks must be submitted at least 60 days prior to the date of the event. If a scheduled event requiring the attendance of police officers is canceled, Conferences and Special Events and the University police must be notified at least seven business days in advance, or payment for the services of the officers will still be required. Organizations sponsoring any events are responsible for maintaining University rules and regulations. Those groups who hold events on campus without permission may face student conduct action. Only recognized student organizations may schedule events. Please note, a fee may be charged to organizations or individuals for services which include but are not limited to overtime, set-up, staffing or failure to cancel an event within 24 hours of the event. If an event will go past 11 p.m., please refer to the Late Night guideline form which can be obtained from the PuLSE Office, Greek Life Office or Conferences and Special Events Office. Student Affairs Butler University is genuinely concerned about the overall quality of life of its students. The administrative responsibility for the supervision of the co-curricular life of the University community rests with the Vice President for Student Affairs and his staff. Furthermore, the Vice President for Student Affairs and members of the student affairs staff are committed to preserving and protecting the human dignity of all individuals and groups. They do not discriminate against any individual student or student group on the basis of age, race, religion, gender, sexual orientation, disability, nationality/ethnicity or other legally protected category. The Division of Student Affairs is composed of various offices and support areas throughout the campus as follows: residence life, dining services, health services, counseling and consultation services, health education and outreach programs, diversity programs, Greek life, international student services, recreation, programs for leadership and service education (PuLSE), orientation programs, and University bands and spirit programs. Professional staff members are available in all these areas to assist students with any needs or concerns. A complete listing of these offices and their phone numbers can be found at the beginning of the student handbook.
Student Organizations The University encourages participation in student activities and organizations and acknowledges such participation as a vital part of a student s total educational experience. In keeping with this philosophy, the University offers a wide range of student activities, including honoraria, special-interest groups, athletics, service organizations, spiritual services, student government and social fraternities and sororities. A recognized student organization is defined as a group comprised of a minimum of four currently enrolled Butler undergraduate students that is endorsed by the Student Government Association (SGA), and recognized by the Programs for Leadership and Service Education (PuLSE) Office, office of Greek Life (if applicable) and University administration. Organizations also must be in good standing with the University. To remain in good standing, each student organization must fulfill annual requirements as established by the PuLSE Office, maintain a positive student organization financial account and may not be on any conduct probation. Failure to comply with these requirements could result in the student organization account being frozen, the loss of the privileges to utilize Butler facilities and other recognized student organization privileges. List of organizations. Information regarding student organizations (including an updated list of all student organizations), is maintained by the PuLSE Office and may be found at www.butler.edu/involvement/. Questions. Please contact us at the PuLSE Office, Atherton Union 101, (317) 940-9262, www.butler.edu/involvement/ or e-mail at involvement@butler.edu. Student Organizations Policies, Guidelines and Procedures The following policies and procedures have been established to provide oversight from the University and continuity for student organizations. It is our hope that these policies and procedures will help each student organization and its members to be successful in their efforts. Bonfires. Student organizations desiring to have a bonfire on campus must schedule the event through the office of Conferences and Special Events (018 Jordan) and work within the guidelines for bonfires established by the University police. Code of conduct. Student organizations and their members must comply with all rules, regulations and the Rules of Conduct found in the Rights and Responsibilities section of the student handbook. Organizations failing to comply will be subject to student conduct proceedings. Contracts. All contracts for entertainment, legal agreements, publications etc., must be signed by the Director of PuLSE, and cannot be signed by students or advisors. Contracts must be submitted no later than 3 weeks prior to the contracted date with a confirmation of all logistical information. Faculty/Staff advisors. Every student organization and Greek chapter is required to have a full time Butler University faculty/staff member serve as an advisor. These volunteers decide to become faculty/staff advisors because they feel they can contribute to the success of the student organization and its members. While their roles may vary from group to group, they generally offer continuity, support and guidance. The faculty/staff advisor, the student organization president and at least three other officers will accept their position through the on-line recognition system and submit it as part of the annual recognition process, by a designated date in the spring semester. Failure to submit this or any other required registration information could result in the student organization account being frozen, the loss of the privilege of using Butler facilities and other privileges of being a recognized student organization. The PuLSE Office provides support and serves as a resource for advisors. Food Guidelines. All organizations must receive permission from Dining Services to utilize other food providers on campus. All groups must adhere to the food guidelines which can be obtained from the PuLSE Office, Greek Life Office or Conferences and Special Events Office. Fundraisers. Permission to hold any function or event for profit must be obtained from the PuLSE Office. Fundraising proposal forms are available in the PuLSE Office and require the signature of the faculty/staff advisor for the student organization, the Director of Greek Life for Greek chapters (if applicable) and a signature of a member of the PuLSE Office staff. Forms must be submitted at least one week prior to the fundraiser. The form should be completed for all fundraisers, whether the student
organization is raising money for its own use or for an outside charity. The form also applies to in-kind donations and donation drives. Any organization sponsoring such an event is responsible for all incurred debts. All funds derived from the student organization-sponsored event should be deposited at the PuLSE Office. Disbursements from these funds are to be processed by the office as well. There are certain restrictions to food and other outside vendors due to campus-wide contracts which include Pepsi. Outside groups brought in for fundraising purposes must be approved by the Director of the PuLSE Office. Credit card companies will not be approved. Groups seeking assistance in planning a fundraiser may contact the PuLSE Office. Student organizations must comply with the roadside solicitation policy of Marion County which does not allow solicitation of funds within 50 feet of an intersection controlled by an automatic traffic signal or stop sign as well as the Indiana code that does not allow stopping or impeding traffic for the solicitation of funds. Ticket/money raffles are considered gaming/gambling according to Indiana State law. If an organization is considering this activity, it must consult with the PuLSE staff. Inactive/Non-registered organizations. Re-instatement allows any inactive organization to become active again. If a group has been inactive for less than two semesters, they must complete the Annual Recognition process below. If a group has been inactive for more than two semesters, that group must complete the new organization process. Organization accounts. A student organization account that has funds will be frozen if the organization is inactive or is nonregistered. This may be due to lack of membership (student organizations must have at least four members); failure to complete the recognition process (takes place each spring); student conduct or other sanction by university or national organization; or other applicable reasons. Once an organization is re-recognized, the student organization account will be reactivated if there are funds available. If a student organization account is inactive for three years, the funds will be redistributed to the Atherton Union account for future general student activities. Meetings and events. Inactive or non-registered organizations may not meet unless they are gathering to reorganize or are sponsored by another organization and/or office. These meetings shall be limited in the number of gatherings, type of events, time and manner of gatherings. All such meetings must be approved by the PuLSE Office and the office of Greek Life when appropriate. Deactivated or non-registered organizations may not host/co-host late night events, campus wide socials or other events not related to reorganization. Inactive or non-registered organizations may not post information in the BU Connection (all campus e-mail) unless it is sponsored by another organization and/or office or to publicize a reorganization meeting. Inactive or non-registered organizations may not host fundraisers (whether events or other activities) until they complete the re-recognition process. Late Night Events. Any event that lasts past 11 p.m. is considered a late night event. Late night events typically involve more security measures and have a separate application process. Request forms for a late night event must be submitted at least four weeks in advance with the PuLSE Office. More detailed Late Night Event Guidelines are listed on page 47. The complete Late Night Event Guidelines can be obtained from the PuLSE Office, Greek Life Office or Conferences and Special Events Office. Master Calendar Meeting. As a service to student organizations, the master calendar meeting is held each spring to assist with event coordination. Student organizations are given the opportunity to schedule space on campus before other campus offices and departments. Dates and spaces are tentatively held at the master calendar meeting for the following fall and spring programs. Organizations must submit the reservation request through My.Butler.edu. Organizations that fail to reserve the tentatively held space online run the risk
of losing that space. Groups who do not attend this meeting may not find an open date for their all-campus event(s). If a group decides to change the date of its all-campus event, the PuLSE Office asks for updates. Once new event dates are confirmed with the Conferences and Special Events Office, updates can be shared with the PuLSE Office by e-mailing involvement@butler.edu. Requests for date changes should be made at least one month prior to the event. Those groups who hold events on campus without permission may face student conduct action. Only recognized student organizations may schedule events. New Organizations. The constitution of any proposed new student organization must be endorsed by Student Government Association (SGA) executive board, and approved by the Director of PuLSE, the Director of Greek Life (if applicable) and the Dean of Student Life. An initial meeting with the Director of PuLSE to review the group s constitution is required. The constitution must include notification that: The rules and regulations of the University take precedence over the organization s constitution The organization will not discriminate on the basis of race, age, disability, gender, nationality/ethnicity, sexual orientation, residence, religion or any other legally-protected category as well as attempt to be accessible to all regardless of physical or mental disability. No hazing or discrimination will be used as a condition of membership to the organization. All officers must be currently enrolled Butler students. The organization will have a full-time Butler faculty or staff member serve as the group s advisor. Additionally, each student organization must have a minimum of four currently enrolled Butler student members to become a recognized organization. Until approval has been given, a new organization may meet only for the purpose of organizing itself. Fraternities, sororities and related councils must work with the Director of Greek Life. Once students wishing to establish a new organization have met with the Director of the PuLSE Office, the group must complete an application for a new student organization form, the President/Advisor Statement of Understanding, a proposed list of officers and provide an electronic version of the proposed constitution to the SGA vice president of administration. These completed forms are turned into the PuLSE Office. A representative of the proposed organization must contact the SGA vice president of operations to be placed on the SGA executive board agenda. The organization must present itself to the SGA executive board at a designated meeting. The board will discuss the potential organization and determine whether it is endorsed by SGA. Appeals of the SGA executive board s decision may be taken to SGA assembly. Appeals must be submitted in writing to the SGA president. If the group is endorsed by SGA, the group s application will be given to the Director of PuLSE and the Dean of Student Life for final University approval. Please come to the PuLSE Office with any questions and to receive the necessary paperwork to proceed. Student Government Association may review and propose changes to the SGA portion of the new student organization endorsement process. Outdoor concerts. (See page 93) for further information on sound amplification devices.) Student organization who would like to sponsor an outdoor concert must work with the University police. If the concert is on university property the group must also work with Conferences and Special Events Office, the PuLSE Office and the office of Greek Life (if applicable). Any outdoor concert must be in an area that does not interfere with classes. As with any outdoor amplified sound, the concert must be held within the hours of 9 am and 11 pm to comply with the city s noise ordinance. Sound levels need to be monitored to alleviate huge imposition on the neighbors and neighborhoods surrounding the university. All music and amplified speaking must be PG to comply with community standards. The outdoor concert area must be monitored by students and security. A security plan must be approved by the University police. Typically outdoor concerts are Butler community only and not advertised off campus.
As with all other events, the group must submit a proposal to the Vice President of Student Affairs if they wish to have alcohol at the event. Office space. Atherton Union has a limited number of rooms for student organization offices. Those organizations must use the space for more than storage. Organizations having office space must post the hours when the office will be open which should be at least five hours per week. Card access will be issued to up to four officers of each organization by the PuLSE Office. Any other organizational members needing to use their respective offices should request entry from the PuLSE Office or the student organization officers. Requests for student organization office space should be submitted to the PuLSE Office each academic year and will be reviewed during the spring term for the following year. There is a separate process for office space allocation in the Efroymson Diversity Center. For more information, contact the Director of Diversity Programs and the Efroymson Diversity Center. Please contact the PuLSE Office for the detailed guidelines and application form. Organization funds. Every student organization must maintain its financial account at Butler University. Outside bank accounts are strictly prohibited. Student organization accounts are maintained in the PuLSE Office. All deposits, withdrawals and check requests should be made through this office. An individual can only have one cash advance open at any given time. A cash advance must be reconciled before another can be opened. It must be reconciled within two weeks. Cash advances are also limited to one per an event. Presidents and/or other officers are given financial information at the beginning of each academic year and then on a monthly basis. More information may be found in the student organization handbook. Contact the PuLSE Office at (317) 940-9262 with any questions. Student organizations carrying a negative balance are considered inactive and may not hold campus events. Promotion. Signs, posters, chalkings, table tents or any other promotion material not in accordance with the following guidelines will be removed immediately. Additionally, individuals and campus organizations have and assume full responsibility and liability for the signs, posters, chalkings, table tents or any other promotional material that they post, and should realize that legal action may be possible against persons or members of groups who participate in defamatory action, intentional infliction of emotional distress or such other causes recognized and allowed by law. Sign posting. For the purposes of these guidelines, the terms "sign" and "signs" shall include, but are not limited to, billboards, notices, table tents, flyers, placards, posters, banners, postcards, handbills and hand-held signs. "Posting" shall refer to any means used to display one or more signs. All signs, handbills and notices including those produced by the university marketing department, with the exception of departmental notices, must be approved and stamped by the PuLSE Office, located in Atherton Union, 101. All postings are limited to 30 days and stamped with an expiration date. The PuLSE Office may make exceptions at their discretion. Postings must clearly state the official name of the sponsoring organization or individual. Signs may be posted only on PuLSE Office approved bulletin boards. Signs posted on departmental bulletin boards should be approved by the appropriate academic department. Signs may not be posted on the small corkboard space outside of classrooms. Postings in the residence halls must be approved by the PuLSE Office as well as the Residence Life Coordinator. Flyers should be left at the front desk of the residence halls to be hung by the residence hall staff. Signs posted on interior and exterior walls, windows, doors including bathroom stalls, elevators, floors, sidewalks and on any wood or painted surfaces are strictly prohibited and will be removed. Student organizations or individuals posting signs on the above surfaces may be charged a $35 fine. In addition to this $35 charge, organizations or individuals posting signs that cause damage will be assessed and charged accordingly. Placing or scattering signs on tables, counters, benches or other like surfaces is prohibited. Placing signs on cars or other vehicles on campus or within the surrounding area is prohibited. Signs for any campus campaigning efforts are limited to one sign per approved bulletin board.
Posted materials may not promote the use of alcohol or drinking establishments. Signs promoting on-campus events where alcohol will be served should contain the following statement, Beverages Available, Butler University ID and Driver s License required. All posted materials must be of good taste and respectful to all members of the Butler community. A balance of free speech and community standards will be enforced by the PuLSE Office. Restrictions may apply but are not limited to signs that depict violence, obscenity, defamation of an individual or group and commercial activity. The University may determine the appropriate time, place, and manner in which a sign may be posted and may prohibit the posting if the guidelines are not followed. Individuals having signs approved are responsible for ensuring that the posting guidelines are understood by anyone posting on behalf of the organization or individual. Facilities must be contacted to help hang all banners, staked signs and other large scale promotion. All postings associated with off-campus organizations, programs or individuals must adhere to the University policies and procedures. Postings must be approved by the PuLSE Office and maybe posted no longer than 30 days. A list of the rules listed in this document may be obtained from the PuLSE Office Atherton Union 101. Chalking. Organizations can chalk most outside surfaces that can be walked on with the exception of those areas considered to be artwork. Chalking can only be done in areas exposed to rainwater so that eventually the chalkings will be washed away. Chalk is not allowed on buildings, artwork, bridges or under overhangs. Organizations are not allowed to use liquid chalk and/or any type of paint. Table tent /Napkin holder approval. Table Tents In order to advertise events/activities sponsored by campus entities and student organizations, table tents may be used in campus dining facilities according to these guidelines: All table tents must bear the PuLSE approval stamp (Atherton 101). Table tents may be placed on dining tables in Atherton Market Place, Atherton C-Club, and ResCo Dining rooms o For a maximum of four days, o No more than one tent on each table, o No more than three (3) unique table tents on display at any given time. (Groups may distribute 50 tents in AU Marketplace and 20 each in AU C-Club and ResCo). Sponsoring organizations will place table tents and remove them. The date of the PuLSE stamp indicates the removal date. Groups that forget to remove tents will be reminded once. Napkin Holders Advertising space is also available in the dining facilities through the use of napkin holder inserts on a space available basis. Groups may provide inserts for education/issue oriented material that is not time sensitive. Dining Services staff member, Candace McAdams/cmcadams@butler.edu/940-9702 is the contact for napkin holder inserts. She will schedule and coordinate insertion and removal. The sponsoring group may provide 100 copies of an insert that measures 4.5 x 6.5 inches. Use a landscape orientation and a margin of ¼ (minimum) is advised. The insert should bear the PuLSE approval stamp (Atherton 101). A group that neglects these guidelines may lose its ability to utilize table tents/napkin holders in the dining areas. Purchasing guidelines. Purchases made on behalf of an organization must be approved by the faculty/staff advisor prior to actual purchase. Purchases made must have legitimate purposes in regards to the organization s mission and goals and funds must be available in the student organization account. Purchases
must also meet the standards set by the University Business Office as well as maintain the standards of the student conduct code. Organizations must have the funds to cover the cost of purchases. Scheduling during finals/blocked days/weeks/weekends. All co-curricular activities (including club and student publications) must terminate each semester no later than the date for the last regular meeting of day classes. No co-curricular activities are permitted on reading day or during final examinations, except for traditional events, like Flip the Script, that are approved by the PuLSE Office. There are several additional times throughout the academic year that are considered blocked and no cocurricular activities may take place without the permission of the sponsoring departments permission. These weekends include but are not limited to: Welcome Week, Homecoming, Family Weekend and Honors Weekends. No events will be scheduled the Friday prior to or during designated University extended breaks. School closings. Weather-related road conditions sometimes necessitate that the University consider delaying opening, canceling classes, closing or remaining open. This decision is made by the president based upon input from the University police. Student organizations may meet when university functions have been delayed or cancelled but all members must be notified that the meeting will occur. Additionally, meetings during delays or closures cannot be required nor can critical business such as voting occur. Events to which off campus guests are invited must be cancelled per University policy. Events for student organizations may occur but only at the discretion of the office for public safety based on available resources and campus conditions. This may mean, for example, that the room may not be set or the catering might not be available. Event planners must contact the University police at (317) 940-2873 to determine the feasibility of continuing with the event. Solicitation on campus. Businesses and individuals are not allowed to sell or solicit business on the Butler campus unless a student organization is sponsoring the business for specified period of time, location, and event. A percentage of the profits made must be given to the sponsoring organization. All such sales and solicitations on campus must be approved by the PuLSE Office. Any group utilizing space on campus to promote their services, activities, events, etc., must stay within a reasonable proximity to the space they have reserved. They may not wander the campus soliciting. Additionally, a representative from the sponsoring organization must be present with the external group that they are sponsoring at all times the external group is present on campus. Sponsored external groups will be limited to space within and in the immediate areas outside of Atherton Union. Student organizations are limited to sponsoring one external organization annually. The length of time an external group may be on campus is limited to a reasonable time frame and will be determined by the Director of the PuLSE Office. Students and organizations should report misrepresentation or inappropriate business practices by any such sales representatives to the Director of the PuLSE Office. There are certain restrictions to food and other outside vendors due to campus-wide contracts which include Pepsi. No credit card companies may solicit credit card applications/accounts on campus. These guidelines also refer to other types of solicitation of students, such as, political, religious, and other types of social issues. See page 74 for information on solicitation in the residence halls. Temporary Disabilities Students who experience a transitory impairment like a broken extremity or torn ligaments, or are experiencing difficulties post-surgery, may need short term assistance to keep up with their day-to-day activities. Students seeking assistance should contact the office of the Vice President for Student Affairs located in Atherton 200 (940-9570). A staff member will review your situation and assist in connecting you to appropriate services. Temporary disability accommodations are considered on a case by case basis. See more: www.butler.edu/temp-disabilities. University Police The University Police Department seeks to maintain a safe and secure environment for the University community. The department of Public Safety oversees the University police and is responsible for ID card issue, parking services, risk management, emergency response planning, crime prevention, investigation of
criminal activity, incident response and patrol activities. It also assumes responsibility for providing assistance in emergency situations, including fire, ambulance and police services. The phone number for the University Police Department is 317-940-2873 or, in case of emergency, 911 from a campus phone. The department is located at 525 W. Hampton Drive, across the street from Ross Hall, to the east. Information on crime statistics and prevention programs can be located by visiting the department of Public Safety webpage: http://www.butler.edu/public-safety/. Vehicle Registration All registered students at Butler must have their vehicles registered with the University Police Department s office of Parking Services. Students are expected to observe traffic and parking regulations on campus. The regulations are published in the Parking Allocation Map, which is available at the University Police Department, 525 W. Hampton Drive, or by visiting the Department of Public Safety website: www.butler.edu/public-safety. Victim Advocate The Victim Advocate Program at Butler University provides confidential 24-hour response throughout the academic year by a trained advocate to students who have experienced sexual assault or interpersonal violence. The needs of someone who has been sexually assaulted vary from person to person and may vary over time and the advocate can help a student connect to campus or external resources she or he would find most helpful and healing. To obtain assistance and an explanation of services contact the victim advocate (317-910-5572). Programs and workshops regarding issues such as domestic violence, dating violence, sexual assault or stalking are available through the Health Education and Outreach Programs Office located in room 101 of the HRC (317-940-8311). Video Monitoring Internet Protocol (IP) cameras have been installed on campus to record activities in common areas accessible to the general public where there is no expectation of privacy and in offices where university business is conducted. The Director of Public Safety will have access to all stored recorded media for the purpose of criminal investigations and review of emergency incidents. Access will be limited to those who are retrieving data for evidentiary purposes under the supervision of the Director of Public Safety. Volunteer Center The Volunteer Center, located in Atherton Union 100, is a student-run office that coordinates, in conjunction with the PuLSE Office, a wide variety of service opportunities each month. The staff members serve as a resource for students and community agencies. The center is open five days a week during for walk-ins and appointments. Please check the website for a listing of the center hours. Information about service opportunities is available through a variety of means, including a website, a weekly listserv and newsletters. Student staff assist in the planning of Bulldogs Into the Streets (BITS), Make a Difference Day, Dr. Martin Luther King Jr. Day of Service, and monthly service projects. Staff members also serve as liaisons to campus living units and student organizations. Please contact the center at (317) 940-6006, volunteer@butler.edu or visit the website at www.butler.edu/volunteer/.
Wellness Model BU Be Well The University is committed to educating the whole person by providing access to opportunities, programs and services that promote wellness. We encourage students to approach their college experience in a proactive and intentional way realizing that the habits formed while enrolled will help shape the quality and quantity of a life. The Division of Student Affairs and other campus partners use BU Be Well as the model for framing our approach. Seeking wellness is an ongoing process that requires attention to multiple dimensions. Facets of wellness interact with each other and all must be attended to in order for one to move toward and enhanced state of well-being. Check out the model at www.butler.edu/wellness. Zipcar The University has entered into an agreement with Zipcar to have two vehicles available for student use. Those who desire to use the Zipcars must register with the program in advance. Registrants may then book an online appointment for a vehicle. Zipcars may be a convenient alternative to having one s own car on campus during the year. For the latest information on Zipcar please visit the department of Public Safety webpage at: http://www.butler.edu/public-safety/.