PROGRAM SERVICE CODE

9/9/2013 PROGRAM SERVICE CODES SECTION 52 FTE SECTION 53 FTE RESIDENCY CODES DATA ELEMENT FIELDS AFFECTING SPECIAL EDUCATION PUPIL REPORTING Dianne Easterling, Department of Education Office of Special Education IEP/IFSP designated program of the pupil Is not pupil s disability Is not required to match pupil s impairment Cannot be 191 or 270 if pupil is 8 years of age Must have one program code to report Section 52 or Section 53 FTE (can report up to 3 codes) AND to submit special ed component PROGRAM SERVICE CODE 1

9/9/2013 Eligible codes include 110 Programs for Mild Cognitive Impairment 120 Programs for Moderate Cognitive Impair. 130 Programs for Severe Cognitive Impairment 140 Programs for Emotional Impairment 150 Programs for Specific Learning Disabilities 160 Programs for Hearing Impairment 170 Programs for Visual Impairment 180 Programs for Physical or Otherwise Health Imp. PROGRAM SERVICE CODE Eligible codes include... 190 Program s for Severe Multiply Impairments 191 Early Childhood Special Education (classroom) 192 Programs for Severe Language Impairment 193 Programs for Autism Spectrum Disorder 194 Programs for Elem/Secondary Resource Prog 270 Early Childhood Special Education (services) PROGRAM SERVICE CODES 2

9/9/2013 Pupils enrolled in programs (with a program code) generate either Section 52 or Section 53 FTE Must Have a valid code in the primary disability field Be less than 26 years of age Have a resident LEA code (Personal Demog.) Not have a grade/setting of 20 (Adult Educ) Not have a cohort status of Graduate Not exceed 1.0 FTE SPECIAL EDUCATION FTE Pupils place by a court or state agency if pupil resided in another ISD at time of placement Pupils who are residents of an institution operated by the Dept. of Community Health Pupils who are former resident of a DCH institution placed in community settings other than the pupil s home WHO ARE SECTION 53 PUPILS 3

9/9/2013 Pupils enrolled in an on-grounds educational program longer than 180 days, but less than 233 at a residential child caring institution Pupils placed by a parent for the purpose of a suitable home if the parent resides in another ISD at the time of placement. WHO ARE SECTION 53 PUPILS Pupils enrolled in an on-grounds educational program longer than 180 days, but less than 233 at a residential child caring institution Pupils placed by a parent for the purpose of a suitable home if the parent resides in another ISD at the time of placement. WHO ARE SECTION 53 PUPILS 4

9/9/2013 All pupils enrolled in special education programs that do not meet the qualifications to be reported as Section 53 are to be reported as Section 52. WHO ARE SECTION 52 PUPILS Must be submitted when membership component is submitted. PSAs MAY ONLY use Resident Codes 08 Resident/Non public school pupil 09 Resident /Sect. 24 juvenile detention facility 10 Resident /New PSA (fall only) 14 Resident /All other resident pupils 15 Resident/Home schooled resident pupil STUDENT RESIDENCY CODES 5

9/9/2013 LEAs may use Resident or Nonresident codes Resident Codes 08 Resident/Nonpublic school pupil 09 Resident/Sect. 24 juvenile detention facility 14 Resident/All other resident pupils 15 Resident/Home schooled pupil STUDENT RESIDENCY CODES LEA non resident codes 01 Non-resident/Non-K-12 district 02 Non-resident/Sect. 105 school of choice 03 Non-resident/Sect. 105c school of choice 04 Non-resident/Non public school pupil 05 Non-resident/No cooperative agreement or release 06 Non-resident/All other non resident pupils 07 Non-resident/Home schooled non resident SCHOOL RESIDENCY CODES 6

9/9/2013 LEA Business Rules If using codes 01-07 (non-resident) then Resident LEA number CANNOT equal Operating District code (Personal Demographics) If using codes 08, 09, 14, or 15 (resident) then the Resident LEA number must equal the number in the Operating District code (Personal Demographics) STUDENT RESIDENCY CODES ISDs may use resident or non resident codes Resident codes 08 Resident/Nonpublic school pupil 09 Resident/Sect. 24 juvenile detention facility 11 Resident/School for the Deaf 12 Resident/Sect. 6(4)(d) non special ed. juvenile detention facility 13 Resident/Pupils with emotional impairments served by DCH facilities 14 Resident/All other resident pupils 15 Resident/Home schooled resident SCHOOL RESIDENCY CODES 7

9/9/2013 ISD Non-resident codes 04 Non-resident/Non-public school pupil 06 Non-resident/All other non-resident pupils 07 Non-resident/Home schooled non-resident SCHOOL RESIDENCY CODES ISD Business Rules If Resident LEA number in Personal Demographics is constituent of the ISD only RESIDENT codes may be used (08, 09, 11, 12, 13, 14, 15) If Resident LEA number in Personal Demographics is not a constituent district of the ISD only NON-RESIDENT codes may be used (04, 06, 07) SCHOOL RESIDENCY CODES 8

MSDS Special Education Component Initial IEP Component Discipline Component Common Data Reporting Issues Introduction to Special Education Data Reporting Darren Warner, Department of Education Office of Special Education Identifies Students With an IEP Required when the Special Education Component is reported and Student Residency contains a code other than "09 (Sec. 24 juvenile detention). If code "11" (Early Childhood Developmental Delay) is reported in this characteristic, errors will occur when the student is eight years of age or older on the Date of Count AND is not being exited from special education. PRIMARY DISABILITY 1

Identifies Date of IEP Review and Offer of FAPE When a student moves from one district to another or moves into the state of Michigan, use the date of the most recent IEP until the new district develops a new IEP (if a new IEP is developed). Not the same as an IEP Amendment. A warning will be generated when the date reported is more than twelve months (one year) prior to the Date of Count/System Date. What if IEP is out-of-date? IEP DATE Used to Report Location Where Special Education Programs/Services are Received For Fall/Spring Collections, use age as of Count Date. For EOY, use June 30. Time spent within the general education classroom also includes general/special education team-teaching arrangements, or time in which special education staff comes into the general education classroom to provide services. Not the same as Special Education Membership (Section 52 or 53). When a student receives special education programs or services in multiple settings, report the setting in which the student spends the most time. PRIMARY ED. SETTING 2

Reason Student is no Longer Participating in SE Programs/Services Code 30 : IEP team determined student no longer eligible for SE programs/services. Code 31 : Parent revoked consent. These are the only two reasons! SPECIAL ED. EXIT REASON Collects Data on Children/Students not Currently Receiving SE Programs/Services Do not report for children less than 2 years, six months old. Must be completed for those transitioning from Part C to Part B. Report in the school year in which found eligible, even if services do not begin until next fall. Report when student moves into Michigan with an IEP. INITIAL IEP COMPONENT 3

Collect Data on Children/Students not Currently Receiving SE Programs/Services Do not report for a re-evaluation. Do not report if student moves into your district with an IEP, unless the student was exited from special education. INITIAL IEP COMPONENT Continued Date of Parental Consent Initial IEP Completion Date (New) Timeliness of Initial IEP Result of Initial IEP Days Beyond Timeline Part C Transition Timeliness INITIAL IEP CHARACTERISTICS 4

Used to Determine When Student Became Eligible for SE Programs/Services (e.g, Discipline Reporting) Date that offer of FAPE was made. Must be prior to student reaching 26 years old as of September 1 of current school year. NEW: Date of Initial IEP Timeliness of Initial IEP: If Code 22 (child moved into MI with a current IEP), not required to report Date of Parental Consent. Result of Initial IEP: Code 3 (student found eligible, parent refused SE programs/services. Must be Code 1 (found eligible) if Timeliness of Initial IEP is Code 22. Days Beyond Timeline: Calculated in calendar days. OTHER INIITAL IEP CHARACTERISTICS 5

Must be reported for students with an IEP All incidents resulting in the student's removal from his/her usual education setting for one half of the school day or longer must be reported. Expulsions must be reported. In-School/Out-of-School Suspensions of ½ day or longer must be reported. Removals by hearing officer must be reported. Unilateral Removals to an Interim Alternative Educational Setting for Weapons, Drugs or Serious Bodily Injuries must be reported. DISCIPLINE COMPONENT In-School Suspension - Instances in which a student is temporarily removed from his/her usual educational setting for disciplinary purposes but remains under the direct supervision of school personnel. Must be at least ½ school day. Out-of-School Suspension - Instances in which a child is temporarily removed from his/her usual school to another setting (e.g., home, behavior centers). Includes removals in which no IEP services are provided. Removal by a Hearing Officer Hearing officer orders removal for not more than 45 school days. IEP team determines the setting. Unilateral Removal to an Interim Alternative Educational Setting School personnel (not the IEP team orders the removal for weapons, drugs or serious bodily injury. IEP team determines the setting. Expulsion Done by LEA. DISCIPLINE DEFINITIONS 6

If receiving multiple disciplinary consequences for single event, report each one (i.e., Initial Consequence, Secondary Consequence, Other Consequence). Follow Up Must be reported if removed for more than 10 days in a school year. Complete Follow Up Characteristic even if no educational services are provided. DISCIPLINE CONSIDERATIONS Do I report a student with an IEP in the Special Education Component if IEP is out-of-date? Student enrolled in my LEA with an out-of-date IEP. Do I have 30 days to evaluate student for SE eligibility? If the student was not a student with an IEP when s/he was suspended, am I required to report the suspension? Student was found eligible for SE at end of the school year, but SE programs/services won t start until the fall. Do I report the SE Component? If our data reporting system allows us to report disciplinary consequences in decimals, can we do that? COMMON DATA REPORTING ISSUES 7

Phone: (517) 241-0786 Email: Warnerd@michigan.gov DARREN WARNER PROGRAM SERVICE CODES SECTION 52 FTE SECTION 53 FTE RESIDENCY CODES DATA ELEMENT FIELDS AFFECTING SPECIAL EDUCATION PUPIL REPORTING Dianne Easterling, Department of Education Office of Special Education 8

IEP/IFSP designated program of the pupil Is not pupil s disability Is not required to match pupil s impairment Cannot be 191 or 270 if pupil is 8 years of age Must have one program code to report Section 52 or Section 53 FTE (can report up to 3 codes) AND to submit special education component PROGRAM SERVICE CODE Eligible codes include 110 Programs for Mild Cognitive Impairment 120 Programs for Moderate Cognitive Impairment 130 Programs for Severe Cognitive Impairment 140 Programs for Emotional Impairment 150 Programs for Specific Learning Disabilities 160 Programs for Hearing Impairment 170 Programs for Visual Impairment 180 Programs for Physical or Otherwise Health Imp. PROGRAM SERVICE CODE 9

Eligible codes include... 190 Program s for Severe Multiply Impairments 191 Early Childhood Special Education (classroom) 192 Programs for Severe Language Impairment 193 Programs for Autism Spectrum Disorder 194 Programs for Elem/Secondary Resource Program 270 Early Childhood Special Education (services) PROGRAM SERVICE CODES Pupils enrolled in programs (with a program code) generate either Section 52 or Section 53 FTE Must Have a valid code in the primary disability field Be less than 26 years of age Have a resident LEA code (Personal Demog.) Not have a grade/setting of 20 (Adult Educ) Not have a cohort status of Graduate Not exceed 1.0 FTE SPECIAL EDUCATION FTE 10

Pupils place by a court or state agency if pupil resided in another ISD at time of placement. Pupils who are residents of an institution operated by the Dept. of Community Health. Pupils who are former resident of a DCH institution placed in community settings other than the pupil s home. WHO ARE SECTION 53 PUPILS Pupils enrolled in an on-grounds educational program longer than 180 days, but less than 233 at a residential child caring institution. Pupils placed by a parent for the purpose of a suitable home if the parent resides in another ISD at the time of placement. WHO ARE SECTION 53 PUPILS 11

Pupils enrolled in an on-grounds educational program longer than 180 days, but less than 233 at a residential child caring institution Pupils placed by a parent for the purpose of a suitable home if the parent resides in another ISD at the time of placement. WHO ARE SECTION 53 PUPILS All pupils enrolled in special education programs that do not meet the qualifications to be reported as Section 53 are to be reported as Section 52. WHO ARE SECTION 52 PUPILS 12

Must be submitted when membership component is submitted. PSAs MAY ONLY use Resident Codes 08 Resident/Non public school pupil 09 Resident /Sect. 24 juvenile detention facility 10 Resident /New PSA (fall only) 14 Resident /All other resident pupils 15 Resident/Home schooled resident pupil STUDENT RESIDENCY CODES LEAs may use Resident or Nonresident codes Resident Codes 08 Resident/Nonpublic school pupil 09 Resident/Sect. 24 juvenile detention facility 14 Resident/All other resident pupils 15 Resident/Home schooled pupil STUDENT RESIDENCY CODES 13

LEA Nonresident codes 01 Nonresident/Non-K-12 district 02 Nonresident/Sect. 105 school of choice 03 Nonresident/Sect. 105c school of choice 04 Nonresident/Non public school pupil 05 Nonresident/No cooperative agreement or release 06 Nonresident/All other non resident pupils 07 Nonresident/Home schooled non resident SCHOOL RESIDENCY CODES LEA Business Rules If using codes 01-07 (non-resident) then Resident LEA number CANNOT equal Operating District code (Personal Demographics). If using codes 08, 09, 14, or 15 (resident) then the Resident LEA number must equal the number in the Operating District code (Personal Demographics). STUDENT RESIDENCY CODES 14

ISDs may use resident or non resident codes Resident codes 08 Resident/Nonpublic school pupil 09 Resident/Sect. 24 juvenile detention facility 11 Resident/School for the Deaf 12 Resident/Sect. 6(4)(d) non special ed. juvenile detention facility 13 Resident/Pupils with emotional impairments served by DCH facilities 14 Resident/All other resident pupils 15 Resident/Home schooled resident SCHOOL RESIDENCY CODES ISD Nonresident codes 04 Nonresident/Non-public school pupil 06 Nonresident/All other non-resident pupils 07 Nonresident/Home schooled non-resident SCHOOL RESIDENCY CODES 15

ISD Business Rules If Resident LEA number in Personal Demographics is constituent of the ISD only RESIDENT codes may be used (08, 09, 11, 12, 13, 14, 15). If Resident LEA number in Personal Demographics is not a constituent district of the ISD only NONRESIDENT codes may be used (04, 06, 07). SCHOOL RESIDENCY CODES 16