MINUTES of the Regular Meeting of the Board of Directors of the ENUMCLAW SCHOOL DISTRICT #216 6:30 p.m., District Office February 25, 2019 I PRELIMINARY A. Call to Order: The regular meeting of the Board of Directors was called to order by Bryan Stanwood, President of the Board of Directors, at 6:30 p.m. in the boardroom of the district office. B. Pledge of Allegiance: Mr. Stanwood led the pledge of allegiance to the flag. C. Roll Call: All board members were present except Mrs. Merrill, who was excused. Student Representative, Foster Barnhart, was also excused. D. Minutes: Mrs. McGann moved and Mrs. Watterson seconded a motion to approve the minutes of the regular board meeting of January 22, 2019. Motion carried. A. Enumclaw High School Presentation: II BOARD OF DIRECTORS COMMUNICATIONS Mr. Stanwood welcomed Mr. Lee and his Enumclaw High School administrative team to present a condensed version of their work study presentation. Inclement weather was cause for cancellation of the originally scheduled work study on February 4 th, and the rescheduled work study of February 11 th. Mr. Lee s presentation was centered on the high school s conscious effort to identify core values to create a guide for achieving cultural goals. Creating these values is the first step in implementing the district s theory of action: If we are relentless in our pursuit of creating schools that engage students in learning that is authentic, deep, irresistible and exciting, then we will succeed in preparing all students for success in the innovation era and success in life. In transitioning to a brand new building, the administrative team prioritized the social and emotional learning of students, by creating a sense of community and acceptance to support and promote a safe place for student engagement. Assistant Principal, Paul Iacobazzi, took a small team of staff members to a Positive Behavior Intervention Supports (PBIS) training during which they learned creating values in a system cannot be driven or led by administration, the effort must be driven and led by students. So in the fall, students were asked to come up with core values of Enumclaw High School. Staff was asked to do the same. The leadership students then combined those values and came up with a list of six values they believed to be most important: acceptance, teamwork, honesty, leadership, responsibility and dedication.
The last six months of the school year have been scheduled to encompass each of the six core values as a theme for a month. January was focused on acceptance and featured an assembly to honor Dr. Martin Luther King Jr. The year will end in June and focus on dedication. The high school has also implemented a new option for core/choice time, featuring different staff members presenting Buzz Talks, which are the Enumclaw High School version of the popular TED Talks. These presentations have included topics on truth and listening. Assistant Principal and Athletic Director, Phil Engebretsen, shared how the high school has worked to integrate their values into athletics, activities, and throughout the entire high school system. Creating a set of values has sparked a new branding movement for the high school and you can find the values printed on t-shirts, banners, clubs and athletics materials and even displayed on different signage in classrooms. Mr. Lee ended the presentation by thanking the board and inviting all members to tour classrooms and see the Enumclaw High School values put into action. The board was able to ask questions. Student representative, Emma Murphy, was able to chime in with her interpretation of the high school values and how the new building has promoted a sense of community that was missing during the period of construction. Shared learning spaces were discussed and the use of out of the ordinary furniture pieces to enhance student learning and connection. B. Good News of the District: Mrs. Watterson exclaimed how great it was to have school today! Because of a winter storm and the scheduled mid-winter break, much of the previous two weeks were not spent in school. Emma Murphy discussed the high school choir s mid-winter break trip to California and Disneyland. She said that it was great to get out of the rain and snow for a bit! Mrs. McGann added that the choir did a wonderful job and she enjoys watching the Facebook live recordings of the choir performances. Mrs. McGann noted that she and Mrs. Watterson attended the annual audit review and Enumclaw received praise from the audit team. Mrs. McGann thanked Mr. Hatzenbeler and his team for their hard work. Mr. Gamblin thanked the district for all of the work done during the recent snow storms, from getting up early and traveling to check road conditions, to shoveling snow. He stated he was very appreciative of the work done to keep students and staff safe. Mrs. McGann, Mrs. Merrill and Mr. Nelson attended a safety meeting at the ESD in Renton last month. Mrs. McGann noted it was a great night to collaborate and learn with other districts. The team met the SRO from the Renton School District and listened to his presentation on building culture and relationships with students. Mr. Nelson has since connected the Enumclaw SRO with the Renton SRO as a learning opportunity since the position of SRO is new to our district. C. Superintendent Update: Classified Appreciation Week: Classified Appreciation Week will occur next month, March 11 th 15 th. Mr. Nelson had a bag of goodies he would send for the next classified board meeting. General Updates: Mr. Nelson continued his report by sharing photos of events occurring since the last board meeting. Mayor Molinaro and the City of Enumclaw created a time capsule and Enumclaw School District students provided over 800 postcards to be included! The annual isteam expo went well and students were able to participate in many hands-on activities, including band and orchestra petting zoos where they were 2
able to test out various instruments. The State of Ed Address was a hit and Mr. Nelson shared a short video of the Mr. Rogers themed event during his workshop with other superintendents in the state today. The new SRO is settling in nicely and Mr. Nelson shared an image of her connecting with children at a high school basketball game. She was handing out sticker badges as a way to build new relationships. The FFA group presented a speech to Enumclaw Rotarians around mining in Black Diamond. They did a wonderful job and have a Spaghetti Feed Fundraiser coming up! The Rotary Father/Daughter Dance was another success! Snow created an eventful week before mid-winter break and Mr. Nelson thanked all those involved for ensuring students stayed safe and he thanked parents for their partnership! The first semester is over at Enumclaw High school and 102 students achieved a 4.0 grade point average, including student representative Emma Murphy! Mr. Nelson attended the National Superintendent of the Year conference in L.A. over mid-winter break and thanked the board for the experiences and blessings the Washington Superintendent of the Year award has given. The experience has been a learning opportunity and he continuously feels honored and grateful. Upcoming: On March 6 th part two of the series in the community conversation around suicide will occur. The movie Angst will be shown, focusing on the effects of anxiety, followed by a 45 minute Q&A session with Enumclaw School District counselors. This is a partnership between Rainier Foothills Wellness Foundation in an effort to bring awareness to mental illness. D. Construction Update Ms. LeRoy updated the board on current construction projects. Progress photos of the high school building construction were shared. Enumclaw High School Budget: Forma $41,864,000 Contingency $2,600,000 Area 2 Closeout: Interior Punch lists are complete. Staff request list continues to be tracked with minimal items. Furniture: Additional bookcases will be delivered on February 27 th Phase 3 Site Work: Temp Power for New Trailer Location is complete. Clear New Locations for Job Trailers/Storage Containers has begun and is ongoing. Relocating Job Trailers/Storage Containers has begun and is ongoing. Deliveries: Relocating Job Trailers/Storage Containers has begun and is ongoing. Temp Heat, Boom Lift for GC, Chiller, Windows for Area 5/8, Area 5 Roofing Materials, Final Delivery of Bar Joists Areas 5: Floor Framing/Sheathing of 1st and 2nd floors is complete; Pick Up framing continues. LVL Wall Framing/Sheathing 1st Floor Clearstory (Framed in Place on Building Slab) is complete. Crane was onsite erecting remaining walls and roof on Feb 21st. Underground Electrical work is complete; Electrical Rough-In at 1st and 2nd floors is ongoing. Prep/Place Equipment Pads @Mechanical Mezzanine Deck poured on January 24th. AHUs 501, 502, 503, 504, 505 scheduled for delivery and set in place week of February 25th. Roof Framing/Sheathing above Mechanical Mezzanine will occur after AHU placement. Roof Anchors/Roof Drains/Roof Penetrations are ongoing. Roof Framing/Sheathing in all areas (except Mezz Roof); Dry In/Roofing is ongoing (weather permitting). 3
Plumbing/Piping Rough-In at Levels 1 and 2 has begun and is ongoing. Electrical Rough-In is ongoing. CoreBoard Wall at Grid W2 is complete. Early Wall Rough-In for Insulation/Pr-Rock at Areas A and B is ongoing. F/P/S Footings for Chiller Yard (Pour) and Re-Steel of Pad is complete; Chiller placed. De-Commissioning of Monitoring Well is complete. Overall Schedule for Move In: Fall 2019 Original move in was Dec/ January 2020 III HEARING OF PERSONS DESIRING TO ADDRESS THE BOARD AS A WHOLE No one present wished to address the board. 1. Payroll and Vouchers: IV ADMINISTRATION/BUSINESS Mr. Hatzenbeler presented the list of top ten expenditures in the district as follows: FORMA Construction Co., Green River Community College, KCDA, Puget Sound Energy, Food Services of America, Heritage Bank & FORMA Construction, Alliance Construction Management LLC., City of Enumclaw, VIRCO Inc., NAC/Architecture. Mr. Hatzenbeler shared a list of the local businesses with which the district did $70,380.30 of business in the month of December. The district is pleased to support local businesses and purchase their products. Mr. Hatzenbeler reminded the audience that the board receives their packets a week ahead to review and ask any questions regarding the vouchers. After reviewing all vouchers, Mrs. McGann moved and Mr. Gamblin seconded to approve general fund vouchers in the amount of $810,646.71; capital projects fund in the amount of $144,946.26; associated student body fund in the amount of $66,262.31; Private Purpose Trust Fund in the amount of $4,000.00; and ratification of the general fund payroll warrant for January in the amount of $3,996,574.82. Motion carried. 2. Consent Agenda: 1. Approval of waiver request to OSPI for Black Diamond Elementary power outage closure on January 8th 2. Approval of waiver request to OSPI for Enumclaw School District weather related closures on February 12th and 13th 3. 2019 Toro Mower Lease Agreement 4. Donation of $500 from Enumclaw Schools Foundation to the Bob and Mary Nelson Scholarship Fund 5. Personnel Report Certificated: A. Retirement: 1. Keri Marquand, Director of Student Support Services, DO, Effective 07.31.2019 2. Debbie Couch, Teacher, Sunrise, Effective 06.30.2019 3. Geraldine (Dewey) Sullivan, Librarian, EHS/Black Diamond, Effective 06.30.2019 B. Change of Assignment: 1. Gerrie Garton, Director of Student Support Services, DO, Effective 07.01.2019 4
C. Rehire: 1. James LovellFord, Teacher, EHS, Effective 01.28.2019 to 06.20.2019 Classified: A. New Hire: 1. Shelly Pricco, Supervisor/Director, Birth to Five Center, Effective 04.01.2019 B. Change of Assignment: 1. DeeAnne Meiers, Paraeducator, Southwood, Effective 01.22.2019 C. Retirement: 1. George Bellack, Custodian, Sunrise, Effective 1.24.2019 D. Resignation: 1. Regina Chynoweth, Head Girls Gymnastics Coach, EHS, Effective 01.24.2019 E. Coaching Authorization: 1. Ben Skipworth, Head Girls Gymnastics Coach, EHS, Effective 01.22.2019 2. Shelby Dunham, Assistant Girls Soccer Coach, EMS, Effective 01.22.2019 3. Jake Dilly, Assistant Football Coach, TMMS, Effective 03.19.2019 The consent agenda was presented by Mr. Stanwood. Mrs. Watterson moved and Mr. Gamblin seconded to approve the consent agenda. Motion carried. 3. Second Reading: Policy 3141: Nonresident Students Policy 3144: Release of Information Concerning Student Sexual and Kidnapping Offenders Policy 3231: Student Records Mr. Nelson presented three policies for second reading and action. Mrs. McGann moved and Mr. Gamblin seconded to approve policies 3141, 3144, and 3231 as presented. Motion approved. 4. First Reading: Policy 2030: Service Animals in School Policy 3143: District Notification of Juvenile Offenders Policy 3226: Interviews and Interrogations of Students on School Premises Policy 4310: District Relationships with Law Enforcement and Other Government Agencies Policy 6220: Bid or Request for Proposal Requirements Mr. Nelson presented five policies for first reading and information. The policies will be presented again next month for second reading and action. 5. General Fund Report: Mr. Hatzenbeler presented the general fund report for the last month of the fiscal year. 38.01% of the 2018-19 budget has been expended with 43.38% of revenues received. The beginning of the year fund balance was $5,525,554.19. Total resources available: $31,224,841.36. Expenditures to date: $23,394,413.73; Revenues to date: $25,699,287.17; Restricted for other items: $200,000.00; restricted for carry over: $1,766.00; Nonspendable FB-Inventory/Prepaid Items: 5
$450,748.94; assigned to Capital Projects: $600,000.00; and commitment to economic stabilization: $3,100,000.00; and Unassigned fund balance: $3,477,912.69. Capital Projects beginning fund balance was $4,483,566.12 with an ending balance of $1,803,269.65. The Debt Service Fund beginning fund balance was $1,578,520.90 with an ending balance of $380,286.55. ASB Fund beginning fund balance was $542,298.56 with an ending balance of $692,230.93. Transportation Fund beginning fund balance was $667,578.07 with an ending balance of $530,180.78. Mr. Stanwood asked Mr. Nelson if an executive session was necessary. Mr. Nelson stated that an executive session was necessary. Mr. Stanwood called for a five minute recess at 7:30 p.m. The board would reconvene at 7:35 p.m. V EXECUTIVE SESSION The board entered into executive session at 7:35 p.m. for review of the performance of a public employee, but final actions must be taken in public discussions affecting employees generally must be held in public. The board came out of executive session at 7:45 p.m. and went into a second ten minute session for the same reason. The board came out of the second executive session at 7:55 p.m. The board debriefed the meeting. VI BOARD PROCESS DEBRIEF This meeting adjourned at 7:59 p.m. VII ADJOURNMENT President, Board of Directors Secretary, Board of Directors 6