In Attendance: Holbrook Public Schools 245 South Franklin Street Holbrook, MA 02343 MINUTES OF THE HOLBROOK SCHOOL COMMITTEE MEETING Holbrook Middle-High School Auditorium September 27, 2018 School Committee: Nancy Alterio, Vice Chairperson Danielle Harer, Secretary Barbara Davis, Member John Flanagan, Member Julie Hamilton, Superintendent Patricia Lugo, School Business Administrator Attachments FY19 School Department Payroll Expenditure Report (07/01/18-06/30/19) FY19 School Department Operational Expenditure Report (07/01/18-06/30/219) FY19 Holbrook School Dept. Summaries or Revolvings, Grants, Gifts, Other & Student Activity Accounts (07/01/18-06/30/19) Holbrook Public Schools Balance Sheet as of August 31, 2018 Policy JJF-E-1 Student Activities Management Policy JJF-E-2 Holbrook Public Schools Student Activity Accounts Policies and Procedures Policy JJF Student Activity Accounts Out-Of-State Field Trip Request Junior and Senior Class New York City Field Trip (04/12/18-04/14/18) Policy DK Payment Procedures Policy GCBA Holbrook Public Schools Professional Staff Salary Schedules Policy GCBB Holbrook Public Schools Employment of Principals Policy GCF Professional Staff Hiring Policy JKAA Physical Restraint of Students Trumpet Donation Letter from Kelly Storlattis Blessing Flute Donation Letter from Denise Ryan MASC Official Delegate Form August 23, 2018 School Committee Meeting Minutes The meeting was called to order at 7:00 pm by Ms. Alterio (Ms. Tolson was not in attendance). The Pledge of Allegiance was recited. Citizen s Concerns Student Advisory Update Members of the Student Advisory Committee reviewed recent and upcoming events which included an athletic update, homecoming, spirit week, the recent dedication of the peace poles and the upcoming rededication of the Seanie Shack as well as the upcoming 5K this weekend. Page 1 of 6
Superintendent s Report Superintendent Hamilton reported on recent and upcoming events which included the JFK Boosterthon Fundraiser which raised over $32,000, the dedication of the peace poles took place, HCAM put out a Public Service Announcement with our students about world peace, teachers had professional development last week, the MCAS 2.0 embargo on data was lifted and the information allowing the information to be shared with teachers first and then it will be shared with the school committee via a presentation, and reminded everyone of the upcoming JFK Fall walk to school. Opening of School Report John F. Kennedy Elementary School Principal Stevens stated that the John F. Kennedy Elementary School had a great start to the academic year. This was our first summer at the new school complex. The extended program took place and all went well. During the summer they had 41 students enroll and another 11 since the beginning of the school year which totals 52 new students. Currently the John F. Kennedy Elementary School has 666 students as of today compared to 621 at this point last year. As a result, they are constantly reviewing class sizes. Principal Stevens is currently looking to hire two long-term substitute teachers to cover teacher leaves. They had a great first day of school and the bus routes were smoothed out. They also had a fire drill and are using the same curriculum program with the addition of the Making Meaning program. They continue to use constant contact to relay information to parents, after school programs have started. Continue positive program with Police Department which includes Fist Pump day which they are looking at scheduling more. Champions program is going well with very positive feedback. Opening of School Report Holbrook Middle-High School Principal Stevenson stated that they had an open house which resulted in a lot of positive feedback from parents about their comfort with the new technology. There are on average are 21-26 students in each of the core classrooms. Hiring is finally complete with nine new staff members and one internal transfer. The theme for this year is Positive Culture. The staff met through the summer to best address areas that need work and were able to allocate resources and professional development around social justice and bias. A school-wide assembly with Mr. Scott on social justice is scheduled for October 2 nd. Middle School advisors were appointed. Fall sports began on the new field which was well attended. With the expansion of the video production class they have been able to start a new program called Code Blue which highlights topics that impact the culture of the school, the staff has been working diligently to get ready for the upcoming NEASC visit on Tuesday, October 16 th. Personnel New Hires 1. Stephanie Capuzzo, Special Education Teacher Severe Disabilities, Holbrook Middle-High School effective August 27, 2018 2. Christine Doherty, Special Education Teacher Moderate Disabilities, Holbrook Middle-High School effective August 27, 2018 3. Sarah Kelly, Library Paraprofessional, John F. Kennedy Elementary School effective August 27, 2018 4. Joao Monteiro, Custodian, Holbrook Public Schools, effective September 12, 2018 5. Erin Munroe, School Adjustment Counselor, Holbrook Middle-High School, effective October 1, 2018 6. Jacquelyn Neary, Special Education Teacher Intensive/Severe Disabilities, Holbrook Middle- Page 2 of 6
High School, effective August 27, 2018 7. Shay O Toole, 0.8 History Teacher, Holbrook Middle-High School, effective August 29, 2018 Financial Update FY19 Update Status quo moving along smoothly. Present Student Activity Accounts for Holbrook Middle-High School and John F. Kennedy Elementary School Ms. Lugo stated that it would be good practice to review these accounts every year to review the account balances. 1 st Reading of School Committee Policy Changes Related to Student Activity Accounts Policy JJF-E-1- Student Activities Funds Management Ms. Lugo distributed policy JJF-E-1 highlighting the elimination of the $5,000 maximum checking account balance for the South School since it merged into the John F. Kennedy Elementary School. 1 st Reading of School Committee Policy Changes Related to Eliminating Maximum Checking Account Balance for South Elementary School Policy JJF-E-2 Holbrook Public Schools Student Activity Accounts Policies and Procedures This went with one above Ms. Lugo distributed policy JJF-E-2 highlighting the elimination of the $5,000 maximum checking account balance for the South School since it merged into the John F. Kennedy Elementary School. 1 st Reading of School Committee Policy Changes Related to Graduating Class Funds Policy JJF Student Activity Accounts Ms. Lugo also distributed policy JJF highlighting the changes she has suggested for Graduating Class Funds. Her recommendation is to encourage the graduating class to spend down their money and not leave a balance behind. If they do, they would have 90 days to decide what they would like done with the funds. If they do not than the remaining monies would be voted on by the School Committee. Ms. Harer stated that she would like to see the monies passed to the next graduating class. Ms. Lugo stated she has heard there is a lot of unfairness that she has heard about with handling it this way. The class that just gets the money does not fundraise as much as the class that donated it and that is not fair to them. Principal Stevenson would like any remaining balances after the 90 days go into a discretionary fund to be used to honor what the class had intended to do with the money. Mr. Flanagan stated that the goal should be to have each class spend all of their money so there is none left behind. Junior and Senior Class Out-of-State Field Trip Request to New York City, April 12, 2019 to April 14, 2019 The Senior Class Advisor, Kelly Grant presented the two night New York City overnight out-ofstate field trip during April vacation. Page 3 of 6
Formal Membership Request to Join the North River Collaborative effective July 1, 2019 Ms. Lugo stated that as a result of the Charms Collaborative disbanding the Holbrook Public Schools would like to formally become a member of the North River Collaborative in Rockland, Massachusetts effective July 1, 2019. 1st Reading of Hiring Employment Payment Policies Superintendent Hamilton presented the changes to the Hiring Employment Payment Policies that came directly from our attorney. Ed reform gave the superintendent the authority to make these decisions. This is being done in practice but policies need to be established to support this. 1st Reading of Policy DK Payment Procedures Superintendent Hamilton presented policy DK Payment Procedure with redlined suggestions. 1st Reading of Policy GCBA Professional Staff Salary Schedules Superintendent Hamilton presented policy GCBA Professional Staff Salary Schedules with redlined suggestions. 1st Reading of Policy GCBB Employment of Principals Superintendent Hamilton presented policy GCBB Employment of Principals with redlined suggestions. 1st Reading of Policy GCF Professional Staff Hiring Superintendent Hamilton presented policy GCF Professional Staff Hiring with redlined suggestions. 1st Reading Policy JKAA-Physical Restraint of Students Ms. Turner presented policy JKAA-Physical Restraint of Students with red-lined changes that are required. Trumpet Donation from Kelly Storlazzi Ms. Storlazzi would like to donate a trumpet to help support the school s music program. Blessing Flute Donation from Denise Ryan, Approximate Value $80 Denise Ryan would like to donate a Blessing Flute to help support the school s music program. Determine Voting Delegates for MASC/MASS Joint Conference, November 7-10, 2018 Voting delegate Barbara Davis Alternate delegate John Flanagan School Committee Sub-Committee member report School Committee members report Ms. Davis reminded everyone the school committee to register for the Massachusetts Association of School Committees (MASC) conference before the deadline. Student Activity Accounts for Holbrook Middle-High School and John F. Kennedy Elementary School Mr. Flanagan, Ms. Alterio and Ms. Davis would like any leftover balances not used within the 90 days after the class graduates to go into a general fund with the goal that the money be used in a way that would honor what it was the class raised the money for. Page 4 of 6
Ms. Harer would like the unclaimed money be passed to the next graduating class if not used within the 90 days after the class graduates. The majority agreed on the first option so that is how it will go into the second draft of the Student Activity Accounts policy. Mr. Flanagan made a motion to update the Student Activities Accounts policies to reflect the recommendation of the Business Manager and have all unclaimed Student Activity balances be put into a general fund with the goal that the money be used in a way that would honor what it was the graduating class that raised the money for. (JF/BD) Made a motion to update the Student Activities Accounts policies to reflect the recommendation of the Business Manager and have all unclaimed Student Activity balances be put into a general fund with the goal that the money be used in a way that would honor what it was the graduating class that raised the money for. Junior and Senior Class Out-of-State Field Trip Request to New York City, April 12, 2019 to April 14, 2019 Ms. Davis made a motion to approve the Junior and Senior Class Out-of-State field trip request to New York City from April 12, 2019 until April 14, 2019 (BD/JF) Made a motion to approve the Junior and Senior Class Out-of-State field trip request to New York City from April 12, 2019 until April 14, 2019 Formal Membership Request to Join the North River Collaborative effective July 1, 2019 Mr. Flanagan made a motion that the Holbrook School Committee formally requests to become a member of the North River Collaborative in Rockland, Massachusetts effective July 1, 2019 (JF/BD) Made a motion that the Holbrook School Committee formally requests to become a member of the North River Collaborative in Rockland, Massachusetts effective July 1, 2019 Trumpet Donation from Kelly Storlazzi Ms. Davis made a motion to approve the trumpet donation from Kelly Storlazzi to support the Holbrook Public School s music department. (BD/JF) Made a motion to approve the trumpet donation from Kelly Storlazzi to support the Holbrook Public School s music department. Blessing Flute Donation from Denise Ryan, Approximate Value $80 Ms. Davis made a motion to approve the Blessing Flute donation from Denise Ryan to support the Holbrook Public School s music department. (BD/JF) Made a motion to approve the Blessing Flute donation from Denise Ryan to support the Holbrook Public School s music department. Page 5 of 6
Vote on Voting Delegates for MASC/MASS Joint Conference, November 7-10, 2018 Ms. Davis made a motion to appoint Ms. Davis as the voting delegate and Mr. Flanagan as the alternate voting delegate at the upcoming MASC/MASS conference November 7-10, 2018 (BD/JF) Ms. Davis made a motion to appoint Ms. Davis as the voting delegate and Mr. Flanagan as the alternate voting delegate at the upcoming MASC/MASS conference November 7-10, 2018 July 26, 2018 School Committee Minutes Tabled until next meeting. Cannot access meeting on H-Cam website. August 23, 2018 School Committee Minutes Ms. Davis made a motion to approve the August 23, 2018 School Committee minutes as presented. (BD/JF) Ms. Davis made a motion to approve the August 23, 2018 School Committee minutes as presented. Old Business New Business ADJOURN or VOTE TO CONTINUE Voted: (Davis/Flanagan) The School Committee made a motion to adjourn regular School Committee Meeting of September 27, 2018 at 8:20pm and not to reconvene in open session. Respectfully submitted, Bridget Baker Recording Secretary Page 6 of 6