PAC ROWING PARENTS SUPPORT GROUP ANNUAL GENERAL MEETING 2013/2014 Tuesday 3 June 2014 at 7.30pm, Colton Room PAC (Staff Common Room) 1 Present & Apologies Meeting opened by Graham Vasileff at 7.35pm PRESENT Michelle Fitch, Lisa Vasileff, Graham Vasileff, Kate Chalk, Janet Dutschke, Cathy Deland, Grant Cushway, Jamie Grant, Marianne Cushway, Mary Ann Santin, Mark Heitmann, Tom Revesz, Caroline Lock, Sarah Jaensch, James Juers, Neil Andary, James Hammond, Jordan Schiller, Catherine McDougall, Deb Wilson, Ross McDougall, Gavin Brennan, Keith Lundy, Rachel Fry, Marya Stam, Pip Lundy, Breda Quinn, Ros DeGaris, Andrew DeGaris 2 Adoption of the Minutes of the 2012/2013 Annual General Meeting 2.5 Guests APOLOGIES Andrew Randell, Tim Burfield Amended to show correct year (stated as 2011/2012 should be 2012/2013). Proposed: Graham Vasileff Seconded: Mary Ann Santin All in favour Graham welcomed Neil Andary (Acting Headmaster) and James Hammond (our newly appointed Director of Rowing). Neil Andary wished to acknowledge the support of the RPSG to the rowing boys and the College (the boys do appreciate the hard work done by the parent group to support their rowing). He also acknowledged Graham & Lisa Vasileff for all their hard work. Thank you to Deb Wilson in her role as staff liaison. Thanks to Andrew Randell for the past 5 years and for his help in finding his replacement. Neil introduced James Hammond to the RPSG - he comes with great credentials and pedigree. James introduced himself and gave a brief description of his rowing history. He commenced rowing at high school (Shore in Sydney). After school he rowed for Drummoyne Rowing Club under Andrew Randell. In 2005 he began coaching and has coached Senior Boys at Redlands and more recently at Canberra Girls Grammar. He has recently completed his degree in Sports Science at the University of Canberra and has been working for ACT Rowing as an administrator/development officer. James shares Andrew s philosophy regarding rowing and the development of the individual. He has a strong belief in coaching development (a crew is only as good as their coach). James aim is to emulate Andrew s program for the next 12 months then review the program direction. 1
3 Treasurer s Report Written Report tabled. Key points: Aim of the RPSG is to support the boat shed by raising funds Very successful season turnover throughout the season app. $70,000 2013/14 profit $29,982 2013/14 monies rec d from sponsorships and ASF donations $14,050 Cash position (at end of season) $55,008 Thank you to Kate Chalk and Marya Stam for organising regatta rosters and all parents who helped throughout the season. Food expenses were higher than regatta catering income, however, this included extra events (try rowing/blackmore luncheon etc) where the costs were met by the RPSG. Need to meet with new Director of Finance and Director of Rowing re ongoing finances and fund raising needed. Towels are due to arrive 27 June 2014, (major fundraising venture for next 2 years). Graham wanted to say thank you to Marianne Cushway for being a fantastic treasurer and getting the books back into shape. 4 Adoption of the Financial Statements for 2013/2014 Moved : J Dutschke Seconded : J Grant All in favour 5 President s Report Welcome to James Hammond new Director of Rowing. Written Report Tabled. Key points: Has been very fortunate during his time as President to have the support of the committee and RPSG throughout the season. President s job is easy when there are so many people around to help out as we have had over the past 3 years. Total raised by RPSG in the past 3 years $120,000 (fantastic effort!) In the past 3 years we have purchased 6 new quads, 6 single sculls, the Empacher and another 12 singles. Our fleet is now the best on the water, we have had the luxury of being able to upgrade minor equipment during the season. Looking forward to continuing support from our new Headmaster, Bradley Fenner 2
Season Highlights: Christening of 2 new quads Ross and Catherine McDougall and Rowing Parents Support Group 40. Hosting the Round the Island regatta. Our dinners Berri and End of Season. We had more than 200 people in attendance at each event. 30 year reunion of the 1984 HoR winning crew. Expansion of Corporate Rowing (now Community Rowing) to 8 competing crews. Fantastic fundraising effort for this season (app $30,000). Thank you (for the past 3 years) The Headmaster and the School Dr Andrew Randell Deb Wilson Marianne Cushway as Treasurer Gavin Brennan as Deputy Lisa Vasileff as Dinner Co-ordinator MaryAnn Santin as Dinner Decorator Kate Chalk & Marya Stam as Regatta Catering Co-ordinators Thank you (for the past season) The Coaches (particularly Year Level Co-ordinators Michael Page, Catherine McDougall & Tom Mason) Our sponsors and other donors Michelle Fitch Catherine and Ross McDougall Peter & Marya Stam Peter & Kate Chalk Jamie Grant Grant Cushway Katrina McLachlan & Brenton Edwards for their newsletters (and to Deb Wilson for the newsletter s for the previous 2 years) Pip & Keith Lundy for camp catering The entire RPSG committee, everyone who attends meetings and our regatta day helpers. 3
Acknowledgement of Andrew Randell s achievements over his tenure. 2 National Championships (2012) 3 First VIII HoR wins (2012-2014) 3 Rowing SA Super Series Premierships (2012-2014) Champion Schoolboy Crew each year (2010-2014) 23 HoR wins across all year levels, including at least one win in every boys category bar the Ferguson Cup (Year 9A s) Coach of PAC s first ever World Champion (Alex Hill 2010) and first ever Harvard Rowing Scholarship winner (Jack Kelly 2012) Abolition of the Rowing Levy Fleet upgraded to the best school fleet in SA Upgrade of Rowing Room in the RED Centre West Lakes shed racking systems upgrade Torrens shed refurbishment Increased participation in rowing throughout the school (we now have the second highest participation level behind football) Improvement in the quality of coaching at all levels Graham wishes new Director of Rowing, James Hammond and new President, Jamie Grant the best of luck for the next season. 6 Director of Rowing Report Director s written report tabled by Graham in Dr Randell s absence, (Andrew says hello!). Key points: Highlights 3 consecutive 1 st VIII HoR victories first time in PAC Rowing history Seven HoR winning crews and most medals won by any school, male or female (13) 126 wins, 54 seconds and 26 thirds across the season Rowing SA Super Series Premiership for the 3 rd year in a row 1 st VIII finalists in the Under 19 and Schoolboy VIII s at National Championships 1 State representative (Jared Lundy) 11 old scholar State and National representatives More than a dozen State Champion crews and individuals across School and SARA racing Significantly increased participation in the junior levels 4
Recruitment 129 rowers in 2013/14, up from 103 in 2012/13 season Highest numbers in PAC Rowing Coaching 20 coaches in total, inc 17 old scholars Deb Wilson is the only Staff member we need more! Thank you to Tom Mason and Mitch Estens (Gap Student and Acting Head Coach respectively) Attendance Did not achieve attendance goal of 95% in seniors, intermediates or juniors 92% for seniors 90% for intermediates 88% for year 9 s Year 8, 87% in term 1 Fleet Management Purchased 2 new quads Both Torrens & West Lakes sheds are in excellent condition and well maintained, thanks largely to Catherine and Ross McDougall (PAC Boatman) Continued focus on quad replacement (1 per year) will enable turnover of the bottom boats in the shed Will need to purchase a new VIII (app $50k) and turnover the 16 sculls (app $60k) in the near future both large capital cost items RPSG needs to raise app $25-30k annually for the fleet to be maintained at the current standard G Vasileff thank you to A Randell for another successful season. 5
7 Election of Office Bearers 2014/2015 Graham s last job! Positions formally declared vacant. President Jamie Grant Vice Presidents Gavin Brennan, Grant Cushway Treasurer Marianne Cushway Assistant Treasurer vacant (recruit through the year) Secretary Michelle Fitch Merchandise Caroline Lock Newsletter Katrina McLachlan, Brenton Edwards Co-ordinators: Year 7 vacant (recruit through the year) Year 8 Janet Dutschke Year 9 Kate Chalk Intermediates Rachel Fry Seniors Cathy Deland All elected unopposed. G Vasileff thank you to the volunteers for the 2014/15 Committee 8 Incoming President s Comments Jamie congratulated and thanked all new committee members for upcoming season. He also wanted to say big thank you to Graham Vasileff from the parents, boys and the school for all his work over the past 3 years in his role as President. His work has been nothing short of outstanding and Jamie recognises that he has big shoes to fill in his role but that he has a wonderful position to be starting from. Thank you All members of the previous committee; Mary Ann Santin for all her hard work; Mark (Peter Van the Party Man) for his generosity; All Year 12 parents Tim Burfield Pip and Keith Lundy for their hard work with catering for camps Lisa Vasileff 6
Jamie stated that rowing is a spectacular sport, the boys are very dedicated and we are here to support the boys. Thank you to the school for everything they do to help the rowing program and for the boys as well. Our role is to raise funds to support James Hammond and the boys in the program. We aim to assist in providing the boys with the best equipment we can. Meetings are generally held on the first Tuesday of each month, and all parents are welcome at RPSG committee meetings and are encouraged to attend. Next meeting is on 24 June 2014 7.30pm. 9 Other Business Any news re a new Gap Student for 2014/15 season? 10 Meeting Close 8.27pm Neil Andary advised that there will be one but accommodation needs to be arranged (no room in boarding house due to development). James Hammond advised he has resumes to look through but due to need to source accommodation it is still a work in progress. 7