H. Efficiency, Effectiveness, and Accountability Committee 11:30 a.m. (ET), March 15, 2018 Conference Room 102B KCTCS System Office Versailles, Kentucky Page Call to Order Roll Call Approval Minutes Approval of March 9, 2017, Meeting Minutes...55 1. Information: KCTCS Strategic Plan 2016-22 Performance Measures...59 Adjournment *Start time will be upon conclusion of the preceding event. 53
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DRAFT MINUTES KCTCS Board of Regents Efficiency, Effectiveness, and Accountability Committee March 9, 2017 Committee Members Present: Ms. Ellen R. Braden Mr. Robert G. Cooper Ms. Lisa V. Desmarais Dr. Angela Fultz Dr. Gail Henson Mr. Montre ale L. Jones Ms. Mary R. Kinney Mr. Porter G. Peeples, Sr. Ms. Marcia L. Roth Mr. James Lee Stevens Mr. Donald R. Tarter Ms. Tammy C. Thompson Mr. Mark A. Wells Committee Members Absent: Mr. Barry K. Martin CALL TO ORDER Chair Roth called to order the meeting of the Kentucky Community and Technical College System Board of Regents Efficiency, Effectiveness, and Accountability (EEA) Committee at 1:11 p.m. (ET) on March 9, 2017. The meeting was held in Conference Room 102B of the KCTCS System Office in Versailles, Kentucky. The press was notified of the meeting on March 1, 2017. Hon. Mike Murray, KCTCS General Counsel, served as parliamentarian. There being a quorum present, committee business began with the approval of minutes. APPROVAL OF MINUTES ADDITIONS OR CHANGES TO THE AGENDA UPDATE: KCTCS PERFORMANCE MEASURES FOR THE POSTSECONDARY EDUCATION PERFORMANCE FUNDING MODEL Chair Roth asked if there were any corrections to the March 10, 2016, minutes presented in the meeting materials. There being none, the minutes were declared approved as presented. There were no changes to the agenda. Chair Roth noted that the KCTCS Board of Regents Effectiveness, Efficiency, and Accountability (EEA) Committee is a committee of the whole board that is responsible for advising KCTCS and recommending action on policies related to accountability. Routine items considered by the EEA Committee relate to strategic planning and performance measures. Chair Roth called on KCTCS President Jay K. Box to present the item. KCTCS Vice President Wendell Followell and KCTCS Vice Chancellor for the Office for Research and Policy Analysis Alicia Crouch assisted with the presentation. President Box noted that the 2016-18 budget established the Postsecondary Education Funding Model Working Group and specified that the Council on 55
DRAFT Postsecondary Education (CPE) establish a Working Group, of which President Box was a member. This Working Group was charged with developing a funding model for the allocation of the state General Fund appropriations set aside for performance funding, incorporating elements of campus performance, mission, and enrollment. President Box shared that the Working Group met several times from July 2016 through November 2016 to complete its work. On December 1, 2016, the Working Group forwarded its report to the Governor and Interim Joint Committee on Education. Mr. Followell noted that the state appropriation for KCTCS in fiscal year (FY) 2016-17 was $181,605,000, which is a 4.5 percent reduction from the FY 2015-16 appropriation of $190, 162,300. For FY 2017-18, the KCTCS state appropriation is $172,524,700, which is 95 percent of the FY 2016-17 appropriation. The difference of 5 percent or $9,080,300 for KCTCS will be placed in the new Postsecondary Education Performance Fund. The PowerPoint presentation is available on the KCTCS Board of Regents March 9-10, 2017 meeting website: https://publicsearch.kctcs.edu/board/pages/201703.aspx NEXT MEETING Chair Roth announced that the next meeting would be held in March 2018. ADJOURNMENT MOTION: Dr. Fultz moved and Ms. Kinney seconded that the committee adjourn. VOTE: The motion passed unanimously, and the meeting adjourned at 1:50 p.m. (ET). 03/15/18 Date Approved by the Efficiency, Effectiveness, and Accountability Committee Barry K. Martin Committee Chair 56
DRAFT KCTCS 2016-22 Strategic Plan: Vision, Values, and Revised Goals (STRIKE THROUGH VERSION) Vision A world-class system of colleges educating Kentucky s globally competitive workforce Values Flexibility and innovation Quality and excellence Openness and accountability Continuous improvement Data- and outcomes-driven decision-making Inclusion, equity, respect, and global diversity Balance, collaboration, and teamwork Goals ACCESS: Position KCTCS as the accessible, affordable, and relevant postsecondary education choice for Kentuckians. Raise the level of educational attainment in the Commonwealth by positioning KCTCS as the accessible, affordable, and relevant postsecondary education choice for Kentuckians. READINESS: Strengthen partnerships with educational providers at all levels to improve college and career readiness. Increase access and success for all KCTCS students, particularly among traditionally underserved populations. SUCCESS: Improve student engagement, support, experiences, and success with best-in-class academic and student services. Develop clear career pathways with experiential learning opportunities and associated services that lead to successful employment outcomes. Develop clear pathways through all levels of postsecondary education with an emphasis on experiential learning that lead to successful employment outcomes for KCTCS graduates. Improve student engagement, support, experiences, and success with best-in-class academic and student services. Attachment A IMPACT Enhance communication and collaboration with all stakeholders to more closely align the KCTCS mission with workforce and economic development needs. 57
Align programs and curricula with needs of employers that enhance the employability, job placement, and career development of KCTCS graduates. KCTCS 2016-22 Strategic Plan: Vision, Values, and Revised Goals (AS IT WILL APPEAR VERSION) Vision A world-class system of colleges educating Kentucky s globally competitive workforce Values Flexibility and innovation Quality and excellence Openness and accountability Continuous improvement Data- and outcomes-driven decision-making Inclusion, equity, respect, and global diversity Balance, collaboration, and teamwork Goals Raise the level of educational attainment in the Commonwealth by positioning KCTCS as the accessible, affordable, and relevant postsecondary education choice for Kentuckians. Increase access and success for all KCTCS students, particularly among traditionally underserved populations. Develop clear pathways through all levels of postsecondary education with an emphasis on experiential learning that lead to successful employment outcomes for KCTCS graduates. Improve student engagement, support, experiences, and success with best-in-class academic and student services. Align programs and curricula with needs of employers that enhance the employability, job placement, and career development of KCTCS graduates. 58
INFORMATION: KCTCS STRATEGIC PLAN 2016-22 Agenda Item H-1 PERFORMANCE MEASURES March 16, 2018 At the March 15, 2018, Efficiency, Effectiveness, and Accountability (EEA) Committee meeting, President Box will provide an update and discuss proposed revisions to the KCTCS Strategic Plan 2016-22 Performance Measures. Background The KCTCS Board of Regents EEA Committee is responsible for advising the KCTCS Board of Regents and recommending action on policies related to accountability. The KCTCS Board of Regents Bylaw 10.2.4 states: The purpose of the Efficiency, Effectiveness, and Accountability Committee is to recommend policies related to creating and maintaining the highest level of quality, public accountability, and institutional effectiveness at KCTCS colleges. Specifically, the Committee s responsibility shall be to advise KCTCS and recommend action on policies related to accountability. The Committee shall operate as a committee of the whole and will meet at least annually to review the System s accountability reports and recommend accountability goals for the upcoming year. Routine items considered by the EEA Committee relate to strategic planning and performance measures. The Board of Regents approved the comprehensive KCTCS Strategic Plan 2016-22, including KCTCS Values, Vision, Mission, Strategic Goals, and the Performance Measures for 2016-22 (Attachment A, Agenda Item H-1), at the June 2016 Board of Regents meeting. The 2016-22 Strategic Plan went into effect July 1, 2016. The Board began identifying the performance measures for the KCTCS Strategic Plan 2016-22 during the March 2016 EEA Committee meeting. Feedback from the Board s March 2016 EEA Committee meeting and subsequent input from the KCTCS President s Leadership Team was used to identify the proposed performance measures presented for consideration in the comprehensive strategic plan at the June 2016 Board meeting. Performance measures provide a framework for monitoring progress toward a strategic plan goal. One or more measures have been assigned to each strategic plan goal. The KCTCS Office for Research and Policy Analysis staff maintains data on each of these measures as part of the continuous improvement and institutional effectiveness process. A complete list of the current KCTCS Strategic Plan 2016-22 Performance Measures, their definitions, objectives, and targets are included in Attachment B, Agenda Item H-1. 59
During the EEA meeting, the KCTCS Strategic Plan 2016-22 Performance Measures will be reviewed. Two years into the Strategic Plan cycle, this presentation will include discussion about a technical edit to the definition of Experintial Learining (which will be made with no Board of Regents approval required) and three proposed revisions to objectives and targets which will require Board of Regents approval: Technical Edit Experential Learning Definition: The current Experiential Learning measure definition does not fully capture experiential learning opportunities such as practicums. The recommended revision for Experiential Learning clarifies that this measure includes experiences for which students are awarded academic credit. The update will better reflect actual student experiences. Proposed Revisisions: Revisions are being proposed for the following objectives and targets: Experiential Learning Due to the the revised technical edit, the final target needs to be updated from 30.5 percent to 72.3 percent. Retention Rate Underrepresented Minorities (URM) In order to align with the Council on Postsecondary Education s (CPE) Strategic Agenda, the URM retention rate objective needs to be revised from 1.0 percentage points each year to 1.5 percentage points each year, changing the final target of 45.4 percent to a final target of 48.3 percent. Graduation Rate Underrepresented Minorities (URM) In order to align with the CPE s Strategic Agenda, the URM graduation rate objective needs to be revised from 1.0 percentage points each year to 1.4 percentage points each year, changing the final target of 20.1 percent to a final target of 23.9 percent. 60
Attachment A, Agenda Item H-1 KCTCS Values, Vision, Mission, and Strategic Goals for the KCTCS Strategic Plan 2016-22 (as Approved June 2016) KCTCS Values Flexibility and innovation Quality and excellence Openness and accountability Continuous improvement Data-and-outcomes-driven decision-making Inclusion, equity, respect, and global diversity Balance, collaboration, and teamwork KCTCS Vision To be a world-class system of colleges educating Kentucky s globally competitive workforce. KCTCS Mission In everything we do, our mission is to improve the quality of life and employability of the citizens of the Commonwealth by serving as the primary provider of: College and Workforce Readiness Transfer Education Workforce Education and Training KCTCS Strategic Goals Raise the level of educational attainment in the Commonwealth by positioning KCTCS as the accessible, affordable, and relevant postsecondary education choice for Kentuckians. Increase access and success for all KCTCS students, particularly among traditionally underserved populations. Develop clear pathways through all levels of postsecondary education with an emphasis on experiential learning that lead to successful employment outcomes for KCTCS graduates. Improve student engagement, support, experiences, and success with best-in-class academic and student services. Align programs and curricula with needs of employers that enhance the employability, job placement, and career development of KCTCS graduates. 61
Goals, Measures, and Targets for the KCTCS Strategic Plan 2016-22 (as Approved June 2016) Goal: Raise the level of educational attainment in the Commonwealth by positioning KCTCS as the accessible, affordable, and relevant postsecondary education choice for Kentuckians. Measure: Graduation Rate Graduation Rate Cohort of full-time, first-time degree/certificateseeking undergraduate students who complete their program within 150% of normal time as reported to the Integrated Postsecondary Education Data System (IPEDS). 25.7% 31.5% Increase graduation rate by 1.0 percentage points each year. Measure: Affordability Affordability KCTCS net price as a percentage of the weighted net price for students paying the in-state or indistrict tuition rate & receiving grant or scholarship aid at Kentucky public four-year colleges. Attachment B, Agenda Item H-1 54.0% 50.0% Achieve and maintain a net price equal to or less than half that of public four-year institutions. Goal: Increase access and success for all KCTCS students, particularly among traditionally underserved populations. Measure: Student Success 1st to 2nd Year retention URM Graduation rate - URM Fall-to-fall retention rates of first-time, credential-seeking students by Underrepresented Minorities (URM) (American Indian or Alaska Native, Black or African American, Hispanic or Latino, Native Hawaiian or Other Pacific Islander, and Two or More Races). Cohort of full-time, first-time degree/certificate-seeking undergraduate students who complete their program within 150% of normal time as reported to IPEDS limited to Underrepresented Minorities. 39.4% 45.4% Increase URM retention rate by 1.0 percentage points each year. 14.3% 20.1% Increase URM graduation rate by 1.0 percentage points each year. 62
Goal: Develop clear pathways through all levels of postsecondary education with an emphasis on experiential learning that lead to successful employment outcomes for KCTCS graduates. Measure: Experiential Learning Experiential Learning Cohort of first-time diploma and AAS graduates who complete a clinical, a co-op, an internship or service learning prior to earning the credential. Students with AAS degrees who earned a diploma in an academic year prior to receiving their AAS are counted in both the academic year they obtained the diploma and the academic year they were awarded their AAS degree. 24.5% 30.5% Increase number of students engaged in experiential learning by an average of 1.0 percentage points each year. Measure: Transfer Rate Associate Degree Transfers Percent of Associate earners in academic year who enrolled at a four-year institution that academic year after the term end date of the term the first Associate credential was earned or in the next academic year. 37.4% 43.4% Increase transfers by an average of 1.0 percentage points each year. Goal: Improve student engagement, support, experiences, and success with best-in-class academic and student services. Measure: Retention Retention Fall-to-fall retention rates of first-time, credential-seeking students as reported to IPEDS. 49.4% 55.4% Increase retention by an average of 1.0 percentage points each year. Measure: Student Engagement Student Engagement Average scores on the Community College Survey of Student Engagement (CCSSE) benchmarks of effective educational practice. Active Learning (47.2%) Student Effort (50.6%) Academic Challenge (49.1%) Student / Faculty Interaction (52.3%) Support for Learners (51.2%) 50.0% Maintain CCSSE average benchmark scores at or above the national average. 63
Goal: Align programs and curricula with needs of employers that enhance the employability, job placement, and career development of KCTCS graduates. Measure: Licensure Pass Rates Licensure/Certification Pass Rate The number of students in the Voluntary Framework of Accountability s (VFA) Career and Technical Education (CTE) completer/leaver cohort who achieve a passing grade on their first attempt of a licensure exam within one year divided by the number of students in the CTE completer/leaver cohort who sat for the first time to take the licensure exam within one year. 88.8% Exceed national average Measure: Workforce Credit Hour Conversion Credit Hour Conversion Number of credit hours of workforce non-credit courses (clock hour conversion to credit hours). Exceed national average for cohort pass rate. 13,153 15,030 Increase credit hours by 1% in the first year with 2.5% each year thereafter from a baseline of a three year average. 64