MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Tuesday, October 8, 2013 (These minutes have been approved by the Board of Education.) MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION OFFICE 7:00 P.M. The Miami Trace Local School District Board of Education met in regular session pursuant to O.R.C. Section 3313.15 at the Miami Trace Central Office, Washington C. H., Ohio. President Mike Henry presided. Call to Order Pledge to Flag Roll Call: Mike Henry, President Charlie Andrews, Vice President Rob Dawson Whitney Gentry Bruce Kirkpatrick Others Present: David Lewis Superintendent Debbie Black Treasurer/CFO Joe Black Asst. Superintendent Bill Franke Business Manager Katy Zink Technology Coordinator Kim Pittser Curriculum Director 6-12 Amy Boston Curriculum Director K-5 Rob Enochs MTHS Principal Bryan Sheets MTHS Asst. Principal Jeff Conroy MTMS Principal Jason Binegar MTMS Asst. Principal & Athletic Director Julie Reisinger MTES Principal Ryan Davis MTES Dean of Students Aaron Hammond MTHS Athletic Director Mike Callahan Minutes: The minutes of the September 24, 2013 special meeting were submitted for approval. Motion 13/333: Mr. Kirkpatrick moved to approve the minutes. Mr. Dawson seconded the motion. Public Participation: None. 1
Field Trips: The superintendent recommended that the board approve the following field trips requested by Mr. Rob Enochs for the high school at no cost to the board: A. October 20, 2013 - Drama Class and Club to Renfest (Ohio Renaissance Festival) at a cost of $30.00 per student B. October 22, 2013 - MITRA Club to a training at East Clinton for new yearbook program, no student cost C. October 24, 2013 - Spanish Club to Hispanic Flamenco Ballet in Columbus, Ohio at a cost of $13.50 per student Motion 13/334: Mr. Dawson moved to approve the field trips at no cost to the board. Mrs. Gentry seconded the motion. Employment: The superintendent recommended the following individuals be employed as indicated: A. Certificated: (2013 2014 School Year) 1. James Attinger - Substitute Teacher 2. Jack Chapman - Substitute Teacher 3. Marlene Chilcote - Substitute Teacher 4. Cynthia Cobb - Substitute Teacher 5. Nancy Coccia - Substitute Teacher 6. Mark Conklin - Substitute Teacher 7. Carolyn Cousar - Substitute Teacher 8. Danielle Daley - Substitute Teacher 9. Jason Fox - Substitute Teacher 10. Ruthann Giebelhouse - Substitute Teacher 11. Elizabeth Hartshorn - Substitute Teacher 12. Melissa Havens - Substitute Teacher 13. Ross Matthews - Substitute Teacher 14. Kyle Maust - Substitute Teacher 15. Ashley Morse - Substitute Teacher 16. Jerika Ortlieb - Substitute Teacher 17. Brenda Riley - Substitute Teacher 18. Leandra Roble - Substitute Teacher 19. Jennifer Brackemyer-Samartini - Substitute Teacher 20. Samantha Schlaegel - Substitute Teacher 21. Matthew Sexton - Substitute Teacher 22. Tammy Smith-Reisinger Substitute Teacher 23. Dawn Smith-Weston - Substitute Teacher 24. Ryan Stuckey - Substitute Teacher 25. Randy Yankowski - Substitute Teacher B. Classified: (2013 2014 School Year) 1. Stephanie Bell Substitute Cook, effective October 14, 2013 2. Melissa Burns Substitute Custodian, effective October 9, 2013 3. Julie Carter Substitute Cook, effective October 14, 2013 4. Peggy Groff Placement: 4.5 hour, 9 Month Secretary, Step 6, effective October 9, 2013 5. Daisy Shiltz Substitute Cook, effective October 14, 2013 6. Diana Williams Substitute Cook, effective October 14, 2013 C. Athletics: (2013 2014 School Year) 1. John Enochs Paid Assistant Varsity Football Coach 2. Jordan DeWitt 8 th Grade Basketball Coach (Girls) 3. Dennis Overstake Coaching Services for Girls Basketball, $1,000.00 plus benefits from Girls Basketball Fund 4. Jeff Smallwood 8 th Grade Basketball Coach (Boys) 2
Motion 13/335: Mr. Andrews moved to employ the individuals as indicated, specifically noting that Mr. Overstake is not an athletic supplemental and will be paid by the Girls Basketball Fund. Mr. Dawson seconded the motion. Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Andrews, yes; Mr. Dawson, yes. Volunteers: The superintendent recommended the board approve the following volunteers for the 2013 2014 school year: 1. Miami Trace Elementary: a. Tina Anderson b. Dondi Deskins c. Megan Snively d. Natalie Waddle 2. Miami Trace High School: a. Jerika Ortleib Fall Play Motion 13/336: Mr. Kirkpatrick moved to approve the volunteers. Mrs. Gentry seconded the motion. Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Andrews, yes; Mr. Dawson, yes; Mrs. Gentry, yes. Invoices: The treasurer recommended the board approve payment of the following invoices: A. $13,392.00 from Ashland University for reading endorsement tuition for 2013 fall semester from the Title VIB grant B. $6,602.50 from Adrenaline Fundraising from the Football Fund Motion 13/337: Mr. Kirkpatrick moved to approve payment of the invoices. Mr. Dawson seconded the motion. Roll Call: Mr. Kirkpatrick, yes; Mr. Andrews, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes. Financial Reports: (See Exhibit A.) The treasurer recommended the board approve the September 2013 Financial Reports. Motion 13/338: Mr. Dawson moved to approve financial reports. Mrs. Gentry seconded the motion. Bowling: The superintendent recommended the board approve adding bowling as an extra-curricular sport activity for Miami Trace High School effective with the 2013 2014 school year. Aaron Hammond, MTHS Athletic Director, explained to the board that bowling was a club sport last year with over 20 participants. To date for this school year, over 20 have signed up. He further explained that he would be requesting at a future board meeting for the board to approve employment of the coach and volunteers. Mr. Andrews inquired about the use of LeElla Lanes. Mr. Hammond explained that the rental fee would be $500. Motion 13/339: Mr. Andrews moved to add bowling as an MTHS sport effective with the 2013 2014 school year and move forward with the approval of a coach and volunteer coaches. Mr. Dawson seconded the motion. 3
Transportation: The superintendent recommended the board approve Teresa Sayre as a contracted transportation driver for student SSID# IO7019648, effective October 7, 2013 for the 2013 2014 school year. Motion 13/340: Mr. Kirkpatrick moved to approve the contract driver. Mr. Dawson seconded the motion. Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Andrews, yes; Mr. Dawson, yes. Resolution: (See Exhibit B.) The superintendent recommended the board approve a resolution authorizing the purchase of competitive retail electric service from the lowest responsible bid submitted to Southwestern Ohio Educational Purchasing Council for the period commencing July of 2014 and terminating no later than May 2017. Motion 13/341: Mrs. Gentry moved to approve the resolution. Mr. Dawson seconded the motion. Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Andrews, yes; Mr. Dawson, yes; Mrs. Gentry, yes. Book Club Membership Fee: The superintendent recommended the board approve the request from Miami Trace Middle School Book Club Advisors, Courtney Donson and Kim Palm, to charge members $25.00 as a membership fee. Motion 13/342: Mrs. Gentry moved to approve the club fee. Mr. Andrews seconded the motion. Roll Call: Mr. Kirkpatrick, yes; Mr. Andrews, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes. French Club Membership Fee: The superintendent recommended that the board approve the request from Miami Trace High School French Club Advisor, Rachel Darling, to charge members $8.00 as a membership fee. Motion 13/343: Mr. Andrews moved to approve the club fee. Mr. Dawson seconded the motion. Use of Facilities: The superintendent recommended the board approve the following use of facilities: A. Requested from Amy Boston for facility use by Ashland University for the Elementary School Media Center and Computer Lab from 4:30 P.M. to 7:30 P.M. on selected Tuesdays and Thursdays in September, October, and November 2013 for a reading certification program B. Requested from Robert Haynes for the use of the Central Office Board Room for a Wrestling Officials Meeting on October 21, 2013, November 11, 2013, January 20, 2014, January 30, 2014 and February 13, 2014, from 6pm to 8pm Motion 13/344: Mr. Kirkpatrick moved to approve the use of facilities. Mr. Dawson seconded the motion. Donations: The superintendent recommended the board approve the following donations: A. $402.45 from Miami Trace ABC Club to the high school and requested that it be used by the Science Department to purchase a balance B. From Fayette Co. Memorial Hospital Skeleton Model to high school valued at $300.00. C. $500.00 from Lucky You to the high school staff account 4
Motion 13/345: Mr. Kirkpatrick moved to approve the donations. Mrs. Gentry seconded the motion. Roll Call: Mrs. Gentry, yes; Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Andrews, yes; Mr. Dawson, yes. Administrative Reports: A. Superintendent s Report Mr. David Lewis 1. Race to the Top Update 2. Homecoming Bonfire & Pep Rally, October 10, 7:30 p.m. B. Assistant Superintendent s Report Mr. Joe Black 1. Testing Update 2. Ranch of Opportunity Update 3. Board Working Boosters Concessions, October 11 4. Review of District Events & Meetings 5. Policy Update C. Business Manager s Report Mr. Bill Franke 1. Safety Plan Update 2. Staffing Update 3. Copier Issues Update 4. Appreciation to Mike Maust & Zach Coe Expansion of MTHS Electric Capacity D. Future Board Meeting Dates: 1. October 29, 2013 Miami Trace Board Office 7:00 P.M. 2. November 12, 2013 Miami Trace Board Office 7:00 A.M. 3. November 26, 2013 Miami Trace Board Office 7:00 P.M. 4. December 17, 2013 Miami Trace Board Office 7:00 P.M. Board Members Reports Public Participation: Aaron Hammond provided an athletics update to the board. Executive Session: The board president inquired for a motion to enter into executive session in accordance with Ohio Revised Code 121.22 (1) regarding the appointment, employment, dismissal, discipline, promotion, demotion or compensation of public employees. Motion 13/346: Mr. Kirkpatrick moved to enter into executive session. Mr. Andrews seconded the motion. Roll Call: Mr. Henry, yes; Mr. Kirkpatrick, yes; Mr. Andrews, yes; Mr. Dawson, yes Mrs. Gentry, yes;. Executive Session: 7:33 p.m. Regular Session: 8:14 p.m. Motion 13/347: Mrs. Gentry moved to approve payment of $1,702.07 for employee Medicare taxes for Joni Daniels Blouse. Mr. Kirkpatrick seconded the motion. Roll Call: Mr. Kirkpatrick, yes; Mr. Andrews, yes; Mr. Dawson, yes; Mrs. Gentry, yes; Mr. Henry, yes. Motion 13/347: Mr. Dawson moved to extend Treasurer Debbie Black s current contract four more years and include longevity increments as awarded for other administrative employees. Mr. Kirkpatrick seconded the motion. 5
Adjournment: 8:17 p.m. Motion 13/348: Mr. Dawson moved to adjourn the meeting. Mr. Kirkpatrick seconded the motion. President Treasurer/CFO 6