2017-2018 Executive Board Application
Dear 2017-2018 RHA Executive Board Candidate, Thank you for your interest in becoming a part of the Residence Hall Association Executive Board! In this packet you will find descriptions of each job position according to the 2016-17 RHA Statutes as well as requirements necessary to run for and hold office on the RHA Executive Board. At the very end of the packet you will find an application for candidacy that needs to be turned in to the Residential Service Center (RSC) by 10:00PM on Friday, April 7 th. To qualify for candidacy to hold a position on the RHA Executive Board, candidates must: Live in the residence hall system during the election and while holding office Be currently registered as a full-time student (12 credits for Undergraduate, 10 credits for Graduate) Attend an RHA Executive Board Information Night o Times of the two available Information Nights are located in this application s Timeline of Election Process section Have a term/cumulative G.P.A. of 2.5 or above Only for President candidates: o Candidates must have at least one year of Residence Life experience to be eligible. (i.e., RHA, Resident Assistant, Hall Government, Peer Mentoring, or National Residence Hall Honorary) *All candidates must be going through the room renewal process for living on-campus next year. Contained in this packet you will find the timeline for the elections process, position descriptions, and an application for candidacy. Please note that applications are due to the Residential Service Center (RSC) by 10:00PM on Friday, April 7 th. Late applications will not be accepted. All applicants will be notified of their application status by Monday, April 10 th. If you turn in a complete application and meet the eligibility requirements, know that there will be a required Candidate Meeting on Monday April 10th. If you are unable to attend any of the mandatory dates, please don t let this discourage you from running for a position. Contact the RHA Vice President Eliza Sleezer at esleezer14@wou.edu to discuss your alternatives. Thank you for your interest in this position. If you have any questions please feel free to contact me! Eliza Sleezer esleezer14@wou.edu RHA Executive Board Vice President Western Oregon University 2016-2017
Timeline of Election Process Applications Available o Monday March 13 th in the Residential Service Center (RSC) and in the University Housing Office Informational Sessions o Wednesday March 15th at 6:00pm in Mt. Jefferson o Tuesday April 4th at 6:00pm in Mt. Jefferson Applications Due o Friday April 7 th at 10:00PM in Residential Service Center (RSC) Candidate Meeting o Monday April 10th Preparation Week o April 7 th to 12 th (utilize this time to create your campaign materials) Candidate Forum o 7:00pm Wednesday April 12 h at General Assembly (Mt Jefferson in Valsetz) Campaign Week o Starts: Wednesday April 12 th at 8:00AM -- Ends: Friday April 21 st o ACTIVE CAMPAIGNING Ends Tuesday April 18 th o More details to come regarding important times and dates for this week Voting Week o Starts: Tuesday April 18 th at 11:59PM on the WOU Portal o Ends: Friday April 21 st at 12:00pm (noon) on the WOU Portal Results o Friday April 21 st after all posters have been taken down and polls close Final results will be posted on the RHA Executive Board door (RSC) o NOTE: To accept the position, the winners of the election will need to sign their name in the space provided on the posted results by Saturday, April 22 nd at 5:00PM
Position Descriptions ***Responsibilities of positions may be adjusted through this year s Constitution Committee*** Common Responsibilities Maintain open communication with the Executive Board and University Housing Staff Build and maintain positive relationships with other organizations, including but not limited to University Housing Staff, Hall Governments, Peer Mentors, NRHH, and ASWOU Contribute to the planning and execution of programs including but not limited to social, educational, community service, and diversity programs Advocate for inclusive and sustainable attitudes and efforts within University Housing Actively participate in all RHA meetings, programs, activities, training, retreats and other functions Submit weekly officer reports to the Executive Board and General Assembly Attend University Housing Staff In-Services Submit three Of The Month nominations to NRHH each term, excluding summer term Provide training to corresponding new Hall Government members Transition incoming RHA Executive Board members Take on additional tasks and responsibilities as needed Attend one hall government meeting a term with the exception of the First Year Liaison Attend one hall government program a term Assist with the bid writing process Encourage the growth and development of student leadership on campus Encourage unification of hall governments President Maintain twelve posted office hours Meet every other week in one-on-ones with the compensated Executive Board positions Meet weekly in one-on-ones with the RHA Advisor Meet monthly in one-on-ones with the NRHH President Call and conduct RHA Executive Board meetings and RHA General Assembly Meetings Develop meeting agendas Oversee RHA Executive Board and Hall Governments with the help of the RHA Advisor Coordinate Hall Government job descriptions and constitution revisions Interpret and maintain the RHA Constitution and Statutes Plan and implement staff training and retreats with the help of the RHA Advisor Attend regional and NACURH Conferences Assess officer progress Meet three times a term with Hall Government Presidents Chair the Constitution Committee Attend all Advising Resident Assistant meetings Coordinate the Executive Board transition processes Coordinate the duties for vacant Executive Board positions Coordinate and oversee the Executive Board s Hall Government meeting attendance each term Co-administer the RHA email account with the Secretary/Webmaster Vice President (VP) Meet every other week in one-on-ones with RHA Advisor Assume the responsibilities of the President in their absence Serve as a liaison between all on campus organizations Meet at least twice a term with Green Team Attend ASWOU Cabinet meetings or meet with the ASWOU President or Vice President if unable to attend a meeting weekly Act as Director of Elections for RHA and assist Hall Government Advisors with Hall Government Elections:
Publicize RHA Executive Board elections Organize all dates for elections Organize the Application Packet Set up rules/poster policies for elections Organize Voters Forum Organize voting booths Ballots: manage electronic ballots Act as a resource for all RHA Elections Inform residents through RHA General Assembly as needed about issues pertinent to WOU Meet at least once a term with Hall Government Vice Presidents Attend all Advising Resident Assistant meetings Programming Coordinator Meet every other week in one-on-one with the RHA Advisor Attend Student Activities Board (SAB) meetings or meet with the SAB Director if unable to attend a meeting two times a term Coordinate "Hall of the Year" program Organize four programs per term with the assistance of Executive Board and General Assembly Organize one diversity, one community service, and one sustainability program per year At least two must be educational programs per term Oversee All-Hall Events Complete and file program evaluations from RHA sponsored events Stay informed on all activities sponsored by Hall Governments Meet at least once a term with Hall Government Activities Directors Finance Director Meet every other week in one-on-one with the RHA Advisor Organize at least four large-scale fundraisers per year, two of which must supplement the RHA Budget Fill out requisition forms within one week of request Deposit all money collected by RHA within one business day Meet with the RHA Advisor and RHA President to assess budget monthly Order supplies needed from University Housing Office Establish and adhere to the RHA Budget Maintain RHA General Assembly Budget Keep records required by University Housing Bookkeeper Meet twice a month for one-on-ones with University Housing Bookkeeper Chair the budget committee and develop the following year s budget Submit current budget report to the Executive Board and General Assembly weekly Maintain communication with contractual partners Act as a resource for Hall Government fundraising ideas Meet at least once a term with Hall Government Treasurers Publicist/Historian Meet every other week in one-on-ones with RHA Advisor Provide publicity for all RHA sponsored events Maintain visual records of RHA sponsored events Meet at least once per term with the Hall Government Historians Coordinate organizational communication: Thank You Notes, Invitations, etc. Assemble a scrapbook to be completed by the UH-Mazing Student Awards ceremony
Initiate event advisements as needed Reserve rooms and equipment for RHA sponsored programs Coordinate marketing and publicity initiatives for the RHA Executive Board Secretary/Webmaster Meet every other week in one-on-ones with RHA Advisor Type and distribute all minutes within 2 business days of meetings Keep an updated Hall Government contact list Take minutes at Executive Board meetings and distribute to the following: Executive Board members, RHA Advisor, and Professional Staff members Take minutes and attendance at General Assembly and distribute to the following: Executive Board members, General Assembly members (including NRHH, Peer Mentor, and ASWOU representatives), RHA Advisor, Professional Staff members and Hall Government Advisors Keep the RHA website updated and promoted campus wide Post all RHA Executive Board, General Assembly and Hall Government meeting minutes publicly online Meet with the University Housing webmaster as needed Meet at least once a term with Hall Government Secretaries Co-administer the RHA email account with the President
APPLICATION FOR 2017-2018 RESIDENCE HALL ASSOCIATION EXECUTIVE BOARD Name: V Number: Position Running For (state one): Intended Residence Hall 17-18: RSC Box: Phone Number: How many terms have you lived in Residence Halls (not limited to only WOU): Circle Class Standing: First Year Sophomore Junior Senior Grad Student Current Credit Load: Cumulative GPA: Please type your responses to the below questions. Make sure your answers do not exceed more than 2 pages. Include an additional front page for a cover page. (The cover page should include but is not limited to: your name, intended position running for, and a theme of some sort. Be sure not to incorporate question content on the cover page.) 1. Why are you running for the position you are, and what interest you on being on the RHA Executive Board next year? 2. Explain your position in your own words, and what goals do you want to accomplish in this role? 3. An essential part of this position is working on a team. What role do you play on a team? 4. RHA Executive Board is a large time commitment. How will you manage your time between being a student leader, a scholar, and having a healthy social life? ***I understand that the information I provide in this document may be used for character verification/reference checking. I also understand that in order to be considered for an RHA Executive Board position I must be in good academic and student conduct standing with the university and as stated in the RHA Constitution and Statutes. By signing this, I permit the RHA Advisor to affirm my standing before being selected. Furthermore, by signing this, I verify that the information I provided is true to the best of my knowledge. Applicant Signature Date Western Oregon University, a member of the Oregon State System of Higher Education, prohibits discrimination based on race, marital status, religion, sex, disability, sexual orientation, or national origin. This policy implemented various federal and state laws, executive orders, Title IV and its regulations, and it applies to employment, admissions, education, and facilities.