MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING Monday, October 30, 2017 (These minutes have not been approved by the Board of Education. Approval will be considered at the next Board meeting.) MIAMI TRACE LOCAL SCHOOL DISTRICT BOARD OF EDUCATION OFFICE 5:30 P.M. Call to Order Pledge to Flag Roll Call: Rob Dawson, President Mike Henry, Vice President Charlie Andrews David Miller (Bruce Kirkpatrick absent) Others Present: Dave Lewis Kim Pittser Debbie Black Bill Franke Katy Zink Josh Predovich Bill Mullett Superintendent Asst. Superintendent Treasurer/CFO Business Manager Technology Coordinator SHP Leading Design Ruscilli Construction Co. Mission Statement of Miami Trace: To provide a quality educational environment with opportunities and relationships that prepares students for future success. Public Participation: None. Agenda Adoption: The board president reviewed the agenda and inquired if there was a motion to approve it. Motion 17/159: Mr. Henry moved to approve the agenda. Mr. Miller seconded the motion. CONSENT AGENDA Minutes: The minutes for the October 9, 2017, regular meeting were submitted for approval. Employment: The superintendent recommended that the board approve the following individuals to be employed as indicated: 1
A. Certificated: (2017 2018 School Year) 1. Substitute Teacher: a. Autumn Adams b. Lindsay Burton c. Cassie Carter d. Joshua Maier e. Lindsay Rose f. Paige Sinclair g. Lisa Tilton h. Dale Waulk i. Ashley Young j. Steve Zink k. John Enochs B. Classified: (2017 2018 School Year) 1. LaTasha Morris Substitute Bus Driver C. Supplemental/Pupil Activity Contracts: (2017 2018 School Year) 1. Rob Pittser Paid Boys Varsity Basketball Coach 2. Cory Patton Paid Boys Assistant Varsity Basketball Coach 3. Jeff Smallwood Paid Boys Reserve Basketball Coach 4. Ben Ackley Paid Girls Varsity Basketball Coach 5. Shawn Grooms Paid Girls Freshmen Basketball Coach 6. Ben Fondale Paid Head Wrestling Coach 7. Jacob Garringer Paid Assistant Wrestling Coach 8. Mary Miller Paid Head Swim Coach 9. Susan Holloway Paid Gymnastics Coach 10. Ron Amore Sr. Paid Bowling Coach 11. Jeff King Paid 7 th Grade Basketball Coach (Girls) 12. Jordan DeWitt Paid 7 th Grade Basketball Coach (Boys) 13. Tyler Robertson Paid 8 th Grade Basketball Coach (Boys) 14. John Persinger Paid 8 th Grade Basketball Coach (Girls) 15. Tiara Scott Paid Middle School Cheerleader Advisor (Basketball) 16. Ryan Stuckey Paid Middle School Wrestling Coach 17. Jeff Litteral - Paid Assistant Wrestling Coach 18. Shawn Smith Paid Middle School Wrestling Coach D. CORE Subject Specialist: (2017 2018 School Year) (to be paid $20.00 per hour) 1. Susan Shuler Middle School Resignation: The superintendent recommended that the board approve the resignation of Sarah Andersen, effective November 4, 2017. Volunteers: (2017 2018 School Year) The superintendent recommended that the following volunteers be approved: A. Athletics: 1. Jack Anders Volunteer High School Assistant Wrestling Coach 2. Mike Callahan Volunteer High School Assistant Wrestling Coach 3. Chasity Thomas Volunteer Gymnastics Coach 4. Ron Amore Jr. Volunteer Bowling Coach 5. Brittany Shull Volunteer Middle School Cheerleader Advisor 6. Carlos Roberts Volunteer High School Boys Basketball Coach 7. Tracy Tyree Volunteer High School Assistant Basketball Coach 2
B. Miami Trace Elementary: 1. Rebecca Anderson 2. Stacey Arnold 3. Hollie Terhune 4. Justin Zink Grant: The treasurer recommended that the board approve the Title VI-B Rural & Low Income Grant Funds in the estimated amount of $66,882.38. Youth Wrestling Fees: The superintendent recommended that the board approve a fee of $65.00 per wrestler for the Little Panther Wrestling Club. Youth Basketball Fees: The superintendent recommended that the board approve a fee of $35.00 per player for the Youth Basketball League. Fall Play Ticket Costs: The superintendent recommended that the board approve the admission ticket price of $5.00 and also an Audience Choice Award ticket price at $1.00 each to be collected at the door and prior starting November 17, 18 and 19, 2017. Contract: (See Exhibit A.) The superintendent recommended that the board approve the DJ contract with Ohio Pro DJ in the amount of $1,025.00 for DJ services for high school prom on April 28, 2018. Contract: (See Exhibit B.) The superintendent recommended that the board approve the DJ contract with Yellowbud Productions in the amount of $200.00 for the elementary Daddy Daughter Dance on February 9, 2018. Contract & Middle School Play Ticket Cost: (See Exhibit C.) The superintendent recommended that the board approve the contract from the middle school with Music Theatre International Production Contract and also $6.00 admission fee, $3.00 for students and seniors. The play will be on February 24, 2018 & February 25, 2018. Use of Facilities: The superintendent recommended that the board approve the following use of facilities requests: A. Request from Karin Rife to use the elementary library on Sunday, November 12, 2017, from 10:00 A.M. to 5:00 P.M. for a baby shower. B. Request from Ben Fondale to use the high school gym and locker rooms on January 13, 2018, from 8:00 AM to 8:00 PM for a middle school wrestling tournament. Also need the high school gym on January 28, 2018, from 1:00 P.M. to 5:00 P.M. for youth wrestling. C. Request from Ben Ackley to use the elementary school gym and the middle school gym for a youth basketball tournament. Elementary school gym every Monday through Friday, November through February, from 7:30 P.M. 9:00 P.M. Middle school gym every Sunday, November through February, from 1:00 P.M. 5:00 P.M. Elementary custodian needed on Saturday, December 16, 2017, from 9:00 A.M. 5:00 P.M. and Sunday, December 17, 2017, from 1:00 6:00 PM. Miami Trace Middle School on January 6, 2018, from 1:30 P.M. to 6:30 P.M., February 3 & 10, 2018, from 10:30 A.M. to 6:30 P.M., February 4 & 11, 2018, from 1:00 P.M. to 6:30 P.M. with custodian needed. The board president inquired if there was a motion to approve the items included on the consent agenda. Motion 17/160: Mr. Miller moved to approve the items on the consent agenda. Mr. Andrews seconded the motion. Roll Call: Mr. Dawson, yes; Mr. Henry, yes; Mr. Miller, yes; Mr. Andrews, yes. Motion carried. 3
REGULAR AGENDA High School Project Update: Mr. Josh Predovich of SHP Leading Design provided a project update to the board. The board was requested to approve the following change orders to the high school project: Change Order No. Description Amount CO-021 Alt. L-1 Plantings, Site Furnishings $ 165,159.18 CO-015 Alt. A-1 Flooring Revisions $ 175,683.09 CO-014 Add #2 Rated Wall Revisions $ 90,562.33 TBD Add. Stabilization & Undercut $ 136,609.04 TBD Plumbing Scope Changes $ (73,590.26) TBD HVAC Scope Changes $ 237,694.72 TBD Electrical Scope Changes $ 155,208.54 TBD Turn Lane Package Credit $ (220,984.85) Motion 17/161: Mr. Andrews moved to approve the change orders. Mr. Miller seconded the motion. Roll Call: Mr. Henry, yes; Mr. Miller, yes; Mr. Andrews, yes; Mr. Dawson, yes. Motion carried. Consideration: The board president reviewed a notice received by the Fayette County Common Pleas Court and Fayette County Prosecutor s Office regarding the petition for property located in Perry Township through forfeiture and inquired if the board was interested in the property. Motion 17/162: Mr. Henry moved not to petition for the property. Mr. Andrews seconded the motion. Roll Call: Mr. Miller, yes; Mr. Andrews, yes; Mr. Dawson, yes; Mr. Henry, yes. Motion carried. Agreement: (See Exhibit D.) The treasurer recommended board approval of a services agreement with OMNI Financial Group to serve as the district s third-party administrator for the 457 Plan. Motion 17/163: Mr. Henry moved to approve the agreement. Mr. Miller seconded the motion. Forecast: (See Exhibit E.) The treasurer reviewed the five-year forecast and requested board approval. Motion 17/164: Mr. Andrews moved to approve the forecast. Mr. Miller seconded the motion. Roll Call: Mr. Dawson, yes; Mr. Henry, yes; Mr. Miller, yes; Mr. Andrews, yes. Motion carried. Agreement: (See Exhibit F.) The business manager requested approval of an electricity supplier agreement with IGS Energy. Motion 17/165: Mr. Henry moved to approve the agreement. Mr. Miller seconded the motion. Roll Call: Mr. Henry, yes; Mr. Miller, yes; Mr. Andrews, yes; Mr. Dawson, yes. Motion carried. Contract: (See Exhibit G.) The superintendent recommended entering into a contract with Baxla Tractor for participation in the Kawasaki User Relations Loan Program from October 31, 2017 to September 30, 2018. 4
Motion 17/166: Mr. Andrews moved to approve the contract. Mr. Henry seconded the motion. Roll Call: Mr. Miller, yes; Mr. Andrews, yes; Mr. Dawson, yes; Mr. Henry, yes. Motion carried. Administrative Reports: A. Business Manager Report Mr. Bill Franke B. Assistant Superintendent Report Mrs. Kim Pittser C. Superintendent Report Mr. David Lewis Future Board Meeting Dates: A. November 20, 2017 Miami Trace Board Office 5:30 P.M. B. December 11, 2017 Miami Trace Board Office 5:00 P.M. Board Members Reports Public Participation: None. Adjournment: The board president inquired if there was a motion to adjourn the meeting. 7:10 p.m. Motion 17/167: Mr. Miller moved to adjourn the meeting. Mr. Henry seconded the motion. President Treasurer/CFO 5