FACULTY AFFAIRS COMMITTEE

ACADEMIC SENATE http://www.csueastbay.edu/senate FACULTY AFFAIRS COMMITTEE 18-19 FAC 6 amended Nov 27, 2018 TO: FROM: The Academic Senate Faculty Affairs Committee SUBJECT: 18-19 FAC 6 amended: New academic calendar for AY19-20 and AY 20-21, Summers 2019-2021, and Winter Intersession 2019. PURPOSE: ACTION REQUESTED: For adoption by the Academic Senate That the Academic Senate adopt these proposed academic calendar, upon signature of the President BACKGROUND INFORMATION: On April 2 nd 2018, FAC was informed that part of the 10-year academic calendar with new semester dates was out of compliance with system-wide policies [see CSU HR 2017-12], and another part of our calendar may have unintended consequences for faculty that take leave in the first week of January. With the limited time left in AY17-18, FAC revised the AY18-19 calendar to avoid those issues, and began revising the calendars for AY19-20 and 20-21 in the Fall of 2018. The goal of FAC was to propose similar calendars for the next two academic years (including Intersession Winter 2019, and Summers 2019, 2020 & 2021), and we here propose calendars that address academic needs, while also acknowledging constraints due to Chancellor Office rules, faculty contract rules, and holidays. 1. The CSU specifies a minimum of 170 total days including both Faculty Instructional Days and Faculty Duty Days (when faculty are working, but classes are not being held). 2. The CSU also requires that the first pay period for new faculty may not exceed 45 days (from first instructional or duty day through Sept 30, including weekends). Consequently, neither duty days nor classes may start before Aug 17. FAC proposed adding an intersession Jan 2-18, 2019, which comprises the maximum number of days possible between the New Year Holiday and the weekend before the Spring semester. Intersession classes could be scheduled during any of these days. Summer session 2019 Instructional Days are Mon, June 3 to Fri, July 26 (39 days not including July observation of Independence Day), followed by a weekend then 6 Duty Days, a Sunday, then 2 Duty Days Mon and Tue when grades are due (total 8 duty days). The proposed academic calendar for AY19-20 has the minimum 170 total days, including 146 Instructional Days (72 in Fall, 74 in Spring), and 24 Duty Days. The first day of classes would be

Tue, Aug 20 (the Fall Convocation & college meetings could be held Monday). Not scheduling classes on Monday will result in only 12 meetings for Mondays classes (because of two holidays falling on Mondays), and 15 meetings for Tues-Fri classes. Although FAC considered holding classes after Convocation during the afternoon Mon Aug 19 to bring Monday-only classes up to 13 meetings, we decided against this because if classes meet Monday afternoon, students are likely to expect administrative and academic office staff to be available Monday morning. Since staff are invited to attend Convocation, this would lead to a conflict in which staff would be expected at two locations at once. Back to the Bay could be scheduled Fri Aug 16, on a non-duty-day as done previously. Final grades will be due Dec 17, the Tues after finals week. The final duty day of Fall will be December 20. Spring semester will start Tues Jan 21, 2020, the day after MLK holiday (just as scheduled in 2019). There are Duty Days on Saturday May 9, and Saturday May 16 (for Commencement). Grades are due Tue May 19, followed by 3 Duty Days that could be used for assessment and planning, and the semester ends before Memorial Day weekend. Summer session 2020 Instructional Days are Mon, June 1 to Fri, July 24 (39 days not including July 3 observation of Independence Day), followed by a weekend then 6 Duty Days, a Sunday, then 2 Duty Days Mon Aug 3 and Tue Aug 4 when grades are due (total 8 duty days). The proposed academic calendar for AY20-21 also has the minimum 170 total days, including 146 Instructional Days (72 in Fall, 74 in Spring), and 24 Duty Days. The first day of classes is Tue, Aug 18, with the Fall Convocation on Monday Aug 17. Back to the Bay could be scheduled Fri Aug 14, on a non-duty-day as done previously. There is 1 holiday falling on a Monday, so Monday-only classes with meet only 13 out of 15 weeks. There is also 1 holiday falling on a Wednesday. Summer session 2021 Instructional Days are Tue, June 1 to Fri, July 23 (38 days not including Mon July 5 observation of Independence Day), followed by a weekend then 6 Duty Days, a Sunday, then 2 Duty Days Mon Aug 2 and Tue Aug 3 when grades are due (total 8 duty days). Based on feedback over AY18-19, we will assess the effectiveness of our semester calendars, and will propose a 7-year calendar that will span sufficient time to plan for re-accreditation. The committee voted by e-mail in favor of sending the proposal to Excom meeting Nov 27, with a request that it be expedited and put on the next Senate agenda for Dec 4. There the chair of FAC will request a waiver of the first reading to have these calendars passed in time for the registrar to plan for Fall 2019.

Summer 2019 Summer 2019 MAY S S S S C S S G S 0 0 0 JUNE S S S S S S S S S S 20 0 20 JULY S S S S S S S S 19 3 22 AUGUST S S G S S S S S S S 0 5 5 39 8 47 - Summer Faculty Instructional Days - Summer Faculty Duty Day

2019-2020 FALL 2019 AUGUST S S S S S S S S S 9 1 10 SEPTEMBER S S S S S S S S S 20 0 20 OCTOBER S S S S S S S S 23 0 23 NOVEMBER S S S S S S S S Fall recess S 15 0 15 DECEMBER S S S S S G S S S S 5 11 16 72 12 84 SPRING 2020 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 JANUARY S S S S S S S S 9 0 9 FEBRUARY S S S S S S S S S 20 0 20 MARCH S S S S S S S S S SR 20 0 20 APRIL Spring recess S S S S S S S S 19 0 19 MAY S S S S S/C S G S S S S 6 12 18 JUNE S S S S S S S S 74 12 86 - Faculty Instructional Days - Faculty Duty Day (note: 12/14/2019, 5/9/2020, and 5/16/2020 are weekend days; 5/16/2020 is commencement) 146 24 170

Summer 2020 Summer 2020 MAY S S S S S/C S G S S S S 0 0 0 JUNE S S S S S S S S 22 0 22 JULY S S S S S S S S 17 5 22 AUGUST S S G S S S S S S S S 0 3 3 39 8 47 - Summer Faculty Instructional Days - Summer Faculty Duty Day

2020-2021 FALL 2020 AUGUST S S S S S S S S S S 10 1 11 SEPTEMBER S S S S S S S S 21 0 21 OCTOBER S S S S S S S S S 22 0 22 NOVEMBER S S S S S S S Fall recess S S 15 0 15 DECEMBER S S S S G S S S S 4 11 15 72 12 84 SPRING 2021 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 JANUARY S S S S S S S S S S 9 0 9 FEBRUARY S S S S S S S S 20 0 20 MARCH S S S S S S S S SR SR 20 0 20 APRIL SR SR S S S S S S S S 20 0 20 MAY S S S S S/C S G S S S S 5 12 17 JUNE S S S S S S S S 74 12 86 - Faculty Instructional Days - Faculty Duty Day (note: 5/8/2021 and 5/15/2021 are weekend days; 5/15/2021 is commencement) 146 24 170

Summer 2021 Summer 2021 MAY S S S S S/C S G S S S S 0 0 0 JUNE S S S S S S S S 22 0 22 JULY S S S S S S S S S 16 6 22 AUGUST S G S S S S S S S S 0 2 2 38 8 46 - Summer Faculty Instructional Days - Summer Faculty Duty Day

California State University, East Bay 3-YEAR SEMESTER ACADEMIC CALENDAR (2018-19 TO 2020-21) 2018/19 2019/20 2020/21 Fall Semester Opening day meetings 17-Aug 19-Aug 17-Aug Classes begin 20-Aug 20-Aug 18-Aug Labor Day holiday (M) 3-Sep 2-Sep 7-Sep Veteran's Day holiday obsv 12-Nov 11-Nov 11-Nov Fall recess 19-23 Nov 25-29 Nov 23-27 Nov Last day of instruction 7-Dec 6-Dec 4-Dec Finals (M-Sa) 10-15 Dec 9-14 Dec 7-12 Dec Grades due 18-Dec 17-Dec 15-Dec Academic recess begins 22-Dec 21-Dec 19-Dec Instructional days _73 _72 _72 Intersession 2-18 Jan 2-17 Jan 4-15 Jan Spring Semester MLK Day holiday (M) 21-Jan 20-Jan 18-Jan Classes begin 22-Jan 21-Jan 19-Jan Cesar Chavez Day obsv 1-Apr 31-Mar 31-Mar Spring recess 1-5 Apr 30 Mar-3 Apr 29 Mar-2 Apr Last day of instruction 10-May 8-May 7-May Finals (M-Sa) 13-18 May 9-15 May 8-14 May Graduation Days 17-19 May 15-17 May 14-16 May Grades due 21-May 19-May 18-May Academic recess begins 25-May 23-May 22-May Instructional days 74 74 74 Instructional days (Fall-Spring) 147 146 146 Academic work days (F-Sp) 23 24 24 Total 170 170 170 Memorial Day holiday (M) 27-May 25-May 31-May Summer Session(s) Opening day, classes begin 3-Jun 1-Jun 1-Jun Independence Day obsv 4-Jul 3-Jul 5-Jul Last day instruction 26-Jul 24-Jul 23-Jul Finals (M-Sa) 29 Jul-3 Aug 27 Jul-1 Aug 26-31 Jul Grades due 6-Aug 4-Aug 3-Aug Academic recess 7-18 Aug 5-16 Aug 4-16 Aug Instructional days 39 39 38