1470 Hoquiam School District No. 28 Regular Board Meeting Hoquiam High School Little Theater January 16, 2014 6:30 pm The Board of Directors of Hoquiam School District No. 28 met in session at 6:30 p.m. in the Hoquiam High School Little Theater. Call to Order Flag Salute Consent Agenda Guests Spotlight on Excellence: Board President Dave Westby called the meeting to order with the following present: Members, Mike Cummings, Hoki Moir, Christie Goodenough and Chris Eide; Superintendent Mike Parker and Assistant Superintendent Shannon Webster. President Westby asked Director Goodenough to lead everyone in reciting the flag salute. Director Moir made a motion to approve the consent agenda, which was comprised of the minutes of the December 19, 2013 Regular Meeting, agenda, correspondence and personnel. Eide seconded. Motion passed 5-0. Paul McMillan, Cynthia McMillan, Kjersten Reime, Tim Webb, Lindsey Drake, Shayne Folkers, Diana McAllister, Sean McAllister, Alexis Franklin, Breaunna Simpson, Forrest McNealley, Daniel Hargrove and Sam Luvisi. Superintendent Parker explained that January is typically School Board Recognition Month. Serving on the School Board is a tremendous responsibility in our community. Hoquiam School District is the largest employer in Hoquiam with an operating budget of approximately $18 million. Superintendent Parker presented each board member with a plaque in appreciation of their years of valuable service to the children of Washington State in the Hoquiam School District. Superintendent Parker introduced Emerson Elementary Principal Lindsey Drake. Principal Drake shared with the board that the new vision statement for Emerson Elementary School is Where Love for Learning Grows. Principal Drake introduced Kindergarten teacher Cynthia McMillan and First Grade teachers Kjersten Reime and Tim Webb and asked each teacher to share an activity that is used in their classroom that demonstrates the vision statement. Mrs. McMillan shared how she uses Elf on the Shelf for her students to learn site words. Ms. Reime s class sings a rap song to learn their doubles facts. Mr. Webb shared his class chart recognizing student accomplishments. Superintendent Parker presented Principal Drake a plaque recognizing Emerson Elementary School Where a Love of Learning Grows. Public Comment HMS ASB Report No one came forward for public comment. Sean McAllister, HMS ASB Vice President, reported to the board that Girls Basketball wrapped up before winter break; Wrestling also finished before winter break with about 50 students participating; students are preparing for MSP testing after school every Tuesday until May 1 st from 2:45-3:45; there are about 40 boys turning out for basketball; on February 13 th Rachel s Challenge presentation is coming to the Middle School thanks to two Girl Scouts who raised over $2,000 for this cause. The School Board was invited to attend the evening presentation at 6:30 p.m.
1471 HHS ASB Report Superintendent Report Breaunna Simpson, HHS ASB President, reported to the board that the Girls Basketball team is currently in 4 th place in League; the Boys Basketball team is undefeated in League and are in 1 st place; Boys Wrestling is doing well; a dance will be held on March 1 st ; Science Fair is currently being held in the Library; the new semester will start January 27 th ; state testing for biology and math are this week; sixteen students attended the FBLA Winter Conference with Alexis Franklin placing in five categories that broke the school and regional record. Eleven out of sixteen students will be attending the state conference. Superintendent Parker shared with the board that the Long Range Facility Committee will meet next week. The agenda for this meeting will focus on school financing. The district s financial advisor, Trevor Carlson from Piper-Jaffray will attend the meeting to discuss school financing. Superintendent Parker reported to the board that the TPEP process and implementation in the Hoquiam School District continues. A small steering committee consisting of Superintendent Parker, Principal/Director of Teaching and Learning Traci Sandstrom and Teacher Annette Moir meet on a regular basis to guide the process and its implementation. The 6696 Team comprised of teachers from every building, act as an advisory board. Superintendent Parker also reminded the Board that Bill Parrett and Kathy Budge will attend the February board meeting to give an update on High Performing-High Poverty. Superintendent Parker met with Hoquiam High School Principal Brock Maxfield to discuss the location of the Wall of Distinction, which will be placed in the student center. Finally, Superintendent Parker requested that the board, if they have a chance, read the recent Supreme Court Action relative to the McCleary decision and funding for education. This will be a hot topic in the legislature this session. Accounts Payable Treasurer s Report Old Business a. Second Reading Revised Policy 6114 Director Moir reviewed and made a motion to approve the December 2013 Accounts Payable and Payroll. Director Moir requested that the board continue to generate ideas to reduce the water and power bills. Cummings seconded. Motion passed 5-0. Shannon Webster, Assistant Superintendent, reviewed the Treasurer s report and grant claims. Assistant Superintendent Webster reported that Superintendent Parker has worked with 4 th and 5 th grade teachers to remedy the class size issues. Assistant Superintendent Webster commended Food Service Director Erica Barrie and her team for the work they did in their department during the OSPI Child Nutrition Administrative Review. Director Moir made a motion to approve Revised Policy 6114, Gifts. Eide seconded. Motion passed 5-0.
1472 New Business a. Resolution 14-01 State Energy Grant Superintendent Parker explained to the board that Resolution 14-01, 2013-2015 OSPI State Energy Grant, if approved by the board, would direct the Superintendent to work jointly with McKinstry, Inc. to submit an Energy Efficiency Grant sponsored by OSPI. McKinstry, Inc. has finished the investment grade audit. Director Eide made a motion to approve Resolution 14-01, State Energy Grant Application. Moir seconded. Motion passed 5-0. b. Early Retirement Incentive Superintendent Parker recommended that the board approve an early retirement incentive for employees that provide the district with notification of their resignation for retirement purposes by February 28, 2014. The retiring Hoquiam Teachers Association members would receive a $2,000 stipend and PSE members would receive five days pay. This incentive causes employees to make a decision that helps the district plan for next year s staffing and is a way to honor retiring employees. Director Moir made a motion to approve the early retirement incentive for certificated and classified employees. Cummings seconded. Motion passed 5-0. c. Strategic Plan Assistant Superintendent Webster recommended that the board approve contracting with WSSDA for the service of Strategic Planning to begin the first weeks of February, with Assistant Superintendent Webster as the primary lead in the process. Mitch Everton from WSSDA would guide the district through the Strategic Planning process. Director Eide made a motion to approve the Strategic Plan Revision and Process. Moir seconded. Motion passed 5-0. d. First Reading Revised Policy, 4215 The board had the first reading of Revised Policy, 4215, Use of Tobacco on School Property. Director Moir inquired if the district needed to include the language of look-alike as well as electronic cigarettes to the revision of this policy. Superintendent Parker will contact the district s attorney to see if this language is consistent with the policy. e. 1080 Instructional Hour Requirement Superintendent Parker reported to the board that the Washington Legislature mandated changes to the basic education instructional hour requirement beginning in the 2014-2015 school year for grades 7-12. Districts must provide 1,080 hours of instruction, an increase of 80 hours from the current requirement. Superintendent Parker provided several options to meet the increase of instructional hours to the board for their consideration. These options were broke out in two categories. The first category has limited impact for the Middle School and High School only. The second category has district wide impact affecting all schools. Superintendent Parker met with Middle School and High School Teachers to discuss any ideas they may have to generate more instructional hours. Assistant Superintendent Webster spoke with PSE members regarding the same issue. The district will need to bargain with the Hoquiam Teachers Association and PSE if any decision impacts working conditions, hours and
1473 wages. The increase of more instructional hours will need to be done with collaboration. Discussion followed. The board gave Superintendent Parker several parameters in which to consider when arriving at a solution. They included: 1) Stay within the intent of the law 2) Any resolution should impact all schools not just MS or HS 3) Fair Superintendent Parker will bring a recommendation to the board that impacts everyone fairly K-12. Adjourn: At 7:40 p.m. Director Cummings moved to adjourn. Eide seconded. Motion passed 5-0. The next Regular Board Meeting will be held on Thursday, February 20, 2014 in the HHS Little Theater at 6:30 p.m. There will be a Winter Retreat on Monday, February 17, 2014 at 701 Beacon Hill Drive from 10:00 a.m. 3:00 p.m. Warrant # s ~ School Board Minutes Jan, 2014 Accounts Payable GF Vouchers #728843 ~ #728908 #728916 ~ #728960 #728969 $215,753.52 Payroll #728971 ~ #729008 $1,204,629.08 Total Issue GF ~ Jan, 2014 $1,420,382.60 Accounts Payable CP Vouchers # # Total Issue CP ~ Jan, 2014 Accounts Payable ASB Vouchers #728835 ~ #728842 #728909 ~ #728915 $10,806.93 Total Issue ASB ~ Jan, 2014 $10,806.93
1474 Accounts Payable PPT Vouchers Total Issue PPT ~ Jan, 2014 Accounts Payable TVF Vouchers Total Issue TVF ~ Jan, 2014 Board President Superintendent/Secretary