Hoosick Falls Central School District September 20, 2018 Board of Education Regular Meeting Minutes Call to Order at 7:05 p.m. Pledge of Allegiance was led by Mr. Helft, Board President. Emergency Exit Review was reviewed by Mr. Helft, Board President. Board Members Present were Mr. A. Beaty, Mrs. R. Boisvert, Mr. J. Helft, Ms. J. Houghton, Mrs. M. Kinney, Mrs. E. Marpe, Mr. J. Patire and Ms. P. Cottrell, District Clerk. Also present was Mr. K. Facin, Superintendent of Schools, Mrs. E. Sanders, School Business Admin and Mr. P. Dailey, High School Principal. HFTA Report : Deb Mabey 1. Superintendent s Conference Day, October 15 Community Fun Day. This is a planned event to connect the community with HFCS. Board Presentations : 1. External Audit presentation: Alan Walthers, Bonadio & Co., LLC. Jamie Cote presented the audit. - The district received an unmodified opinion, which is the highest review possible. The district s accounts and procedures for handling its fiduciary responsibilities showed no deficiencies or material weaknesses. 2. Deb Mabey, RPI Summer Research Professional Learning experience was reviewed. New Board Actions #1 : A. Miscellaneous: 1. A motion was made by Mrs. Boisvert seconded by Mr. Beaty to accept the Independent Audit Report conducted by the Bonadio Group & Co., LLP for the fiscal period of July 1, 2017 through June 30, 2018. 2. A motion was made by Mr. Patire seconded by Mr. Beaty to accept the Risk Audit Report conducted by Michael Wolff for the fiscal period of July 1, 2017 through June 30, 2018. Board Forum / Discussion : none Board President s Report : 1. Mr. Helft reported that he had lunch in the cafeteria and it was a great meal. 2. Mr. Helft stated that he would like to move forward with another capital project soon. 3. Outreach Programs: adult education workshops at school would build community involvement and support. 4. Paperless board meeting, this hopefully is the last paper agenda meeting. Public Comment Session on agenda items only : Started at 8:10 pm and Ended at 8:14 pm - Mr. Facin reported on having dogs on campus during school events and that our insurance carrier will not cover dogs at school events. - Mr. Patire would like to have this reviewed by the policy committee. Approval of Minutes : 1. A motion was made by Mrs. Houghton seconded by Mr. Beaty to approve the Board Minutes of August 23, 2018 Walk-Thru. 2. A motion was made by Mrs. Boisvert seconded by Mr. Beaty to approve the Board Minutes of August 23, 2018 Regular Meeting.
3. A motion was made by Mrs. Boisvert seconded by Mrs. Marpe to approve the Board Minutes of August 30, 2018 Special Meeting. Hoosick Falls Central School District September 20, 2018 Board of Education Regular Meeting Minutes Page 2 Superintendent s Report : School Business Administrator s Report : 1. Mr. Facin reported on work done on campus during the summer: - Drainage work in order to avoid future flooding, a holding pond has been dug. - Bus garage parking lot - Nurses offices combined into one office, now called the nurses station - Painting done throughout the building. 2. Transportation: - will form a transportation committee to do a transportation study. 3. Literacy Committee: - Mrs. Boisvert and Ms. Houghton will represent the board of education. 4. NYSERDA: the district is working with NYSERDA to install electric car plugins 5. Soccer fields Mr. Facin would like to discuss the possibility of purchasing the soccer fields at the south field that the district has been renting for 11 years. The board agreed to have Mr. Facin will move this suggest forward. Administrator s Report: Mr. Dailey New Board Actions #2 : A. Leaves / Resignations : 1. A motion was made by Mr. Patire seconded by Mr. Beaty to approve the extended leave of absence unpaid for Ashley Herrmann, Teacher of Literacy, from May 17, 2018 through June 30, 2018 to May 17, 2018 through October 5, 2018. 2. A motion was made by Mrs. Boisvert seconded by Mr. Patire to accept the resignation from Judith Disbrow as food service helper, for 3.5 hours per day, effective June 30, 2018. B. Appointments : The use of a consent agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters which are included. Any member of the Board who wishes to discuss a particular piece of business on the consent agenda may request that item to be transferred to the regular agenda for consideration and a separate vote. A motion was made by Mrs. Houghton seconded by Mrs. Boisvert to approve by Consent Vote, items #1 through #17. 1. to approve the correction in the hourly rate for April Myers, Licensed Practical Nurse from $15.30 per hour to $15.58 per hour effective September 1, 2018. 2. to approve the following High School Summer School programs per HFTA Contract: ( July 1 August 2 8:00 11:30) Field Hockey Camp Denise Campbell $58.34 / hr. 3. to approve the appointment of the following Mentors for the 2018-2019 school year as written per HFTA Contract: Kim Hayden Christina Stebbins
Erin Jarosz Margaret Sharkey Margaret Stevens Hoosick Falls Central School District September 20, 2018 Board of Education Regular Meeting Minutes Page 3 4. to approve the appointment of the following Extra-Curricular Appointments and Activities for the 2018-2019 school year as written per HFTA Contract: Lacrosse Assistant Varsity Coach Ken Lorenz (2) Advisors: Military Recruitment Coordinator John Jennings Workforce Liaison Coordinator Chris Marsh Chaperone Athletic Events (Home & Out-of-Town) Jacob Trinkle Chaperone Dances / Concerts / Plays (Home & Out-of-Town) Amber Breese Christine Daigle Taryn Mullahy Jacob Trinkle Chaperone Proms / Formals (Home & Out-of-Town) Amber Breese Christine Daigle Jacob Trinkle Cafeteria Supervision Elementary Sarah Bushey Jodi Hogsberg Cafeteria Supervision High School Leann Victor Pam Fricke 5. to approve the appointment of Danielle DeLisio as a non-certified substitute teacher with a BA, effective September 17, 2018 at a rate of $100 per day, contingent upon clearance by NYSED. 6. to approve the appointment of Ashley Sherman as a substitute teacher aide, substitute teaching assistant and substitute school bus attendant, effective September 4, 2018 at a rate of $11.10 per hour, contingent upon clearance by NYSED. 7. to approve the following Volunteers for the 2018-2019 school year: Shane Hathaway Chris Sawyer Kimberly Hathaway Daniel Mason Wrestling Wrestling Cheerleading Football 8. to approve the appointment of Nancy Laurin, NYS Certified Teacher, as a long-term certified substitute teacher, effective September 4, 2018 through on or about October 4, 2018 at a rate of $125 per day. (vice: A. Hermann) 9. to approve the appointment of Nancy Laurin, NYS Certified Teacher, for 4 hours per day for Wilson Reading at a rate of $39 per hour effective September 6, 2018. 10. to approve the change in assignment for Diandra Ryan from 5.5 hours per day teacher aide and 1 hour per day school bus attendant to 6.5 hours per day teacher aide, effective September 1, 2018.
11. to approve the increase in assignment for Patricia Jelley from 6.5 hours per day teacher assistant to 6.75 hours per day teacher assistant, effective September 1, 2018. 12. to approve the increase in assignment for Jeffrey Wysocki from 5 hours per day school bus driver to 5.5 hours per day school bus driver, effective September 1, 2018. 13. to approve the appointment of Elena Grenoble as a Teacher Aide, effective September 17, 2018 at a rate of $11.10 per hour. Ms. Grenoble has been cleared by NYSED. (vice: new position) Hoosick Falls Central School District September 20, 2018 Board of Education Regular Meeting Minutes Page 4 14. to approve the appointment of Leah Ashton-Facin as a non-certified substitute teacher with a BA degree at a rate of $100 per day, as a substitute teacher aide, substitute teaching assistant and as a substitute school bus attendant at a rate of $11.10 per hour effective September 21, 2018 contingent upon clearance from NYSED. 15. to approve the appointment of Taryn Dibble as a certified substitute teacher with a at a rate of $125 per day, as a substitute teacher aide, substitute teaching assistant and as a substitute school bus attendant at a rate of $11.10 per hour effective September 21, 2018 contingent upon clearance from NYSED. 16. to approve the appointment of Irene MacCollar as a non-certified substitute teacher with a BA degree at a rate of $100 per day effective September 21, 2018 contingent upon clearance from NYSED. 17. to approve the appointment of Melissa Snow as a substitute teacher aide, substitute teaching assistant, substitute school bus attendant and substitute food service helper at a rate of $11.10 per hour effective September 21., 2018 contingent upon clearance from NYSED. ----------------------------------------------------------------------------------------------------------------------------------- 18. A motion was made by Mrs. Houghton seconded by Mr. Patire to approve the appointment of Nora Senecal, NYS Certified Teacher, as a long-term certified substitute teacher, effective September 17, 2018 through on or about January 1, 2019 at a rate of $125 per day, pending approval by NYSED. (vice: Lauren Brown) C. Miscellaneous : The use of a consent agenda permits the Board of Education to make more effective use of its time by adopting a single motion to cover those relatively routine matters which are included. Any member of the Board who wishes to discuss a particular piece of business on the consent agenda may request that item to be transferred to the regular agenda for consideration and a separate vote. A motion was made by Mrs. Houghton seconded by Mr. Patire to approve by Consent Vote, items #1 through #3. 1. to approve the August 2018 Treasurer s Report.
Hoosick Falls Central School District September 20, 2018 Board of Education Regular Meeting Minutes Page 5 2. to accept the Claims Auditors Checklist for the following warrants: #17 Trust & Agency ck # 1664 to 1665 #19 General Fund ck # 11809 to 11866 Federal Fund ck # 351 Trust & Agency ck # 1666 to 1670 #20 General Fund ck # 11867 Cafeteria Fund ck # 1004 Federal Fund ck # 352 Trust & Agency ck # 1671 to 1675 #21 General Fund ck # 11868 to 11872 #22 General Fund ck # 11873 Federal Fund ck # 353 Trust & Agency ck # 1676 to 1677 #23 General Fund ck # 11874 to 11881 24 General Fund ck # 11882 to 11899 Federal Fund ck # 354 Cafeteria Fund ck # 1005 to 1007 #25 General Fund ck # 11900 Federal Fund ck # 355 Cafeteria ck # 1008 Trust & Agency ck # 1678 to 1684 3. to approve to excess expired textbooks. Committees : a. Facilities Green: J. Helft, Chair; A. Beaty, M. Kinney b. Audit Committee: A. Beaty, Chair; J. Patire, R. Boisvert - Thursday, Sept. 20 @ 6:00 PM c. Policy Committee: J. Patire, Chair; J. Houghton, E. Marpe Board Correspondence : None CSE Recommendations : A motion was made by Mrs. Boisvert seconded by Mrs. Houghton to approve appropriate special education programs and services to be provided to students with disabilities as recommended by the Committee on Special Education. Subsequent Meeting Dates : - The Board of Education will hold its Regular Meeting on October 18, 2018 at 7:00 PM in the high school library. 2 nd Public Comment Session : Started at 9:01 pm and Ended at 9:01 pm. - None
Board Forum : This is an opportunity for Board members to ask clarifying questions. Executive Session: A motion was made by Mrs. Boisvert seconded by Mr. Beaty to go into Executive Session to discuss Specific Personnel at 9:05 pm. * There will be no board actions following this Executive Session. A motion was made by Mr. Patire seconded by Mrs. Houghton to return to Regular Session at 9:26 pm. Adjournment : A motion was made by Mr. Beaty seconded by Mr. Patire to Adjourn the meeting at 9:26 pm.