EDINBURGH COMMUNITY SCHOOL CORPORATION Edinburgh, Indiana September 22, 2014 The Board of School Trustees met in regular session at 6:00 p.m. on this date at the Administration Building, 202 S. Keeley Street, Edinburgh, IN 46124 with Mr. Lollar presiding. All members were present. Also attending were Shannon Totten, Parker Totten, Elizabeth Burton, Bryce Burton, Tonya Richardson, Ryan Denton, Kate Denton, Kaitlyn Bailey, Elsie Bailey, Kenneth Bailey, Janet Totten, Tom Totten, Andrea Perry, Jon Price, Kevin Rockey, Dr. William A. Glentzer, Tammy Lewis and Susan Ingels. Everyone was led in prayer by Mr. Hardin and the Pledge of Allegiance by Mr. Lollar. PRESENTATIONS A. Building Reports Mrs. Perry, East Side Elementary Principal, stated the Walk-A-Thon at East Side is underway. This is our second year of the school fundraiser and students are collecting donations right now and the prizes will be spirit wear again this year. East Side raised $9,000 with last year s Walk-A-Thon, hopefully we will have the same outcome. Mrs. Perry thanked Mr. Rockey and Mrs. Mitchell for all of their work with the Peer Mentor program. Mrs. Perry has been in several classrooms that the peer mentors have been in and the students are enjoying it. The Grand Parents Family Night was very well attended. We split the group this year to help balance the crowd, and many grand-parents were very complimentary. The 4 th Grade recently hosted the Vectren Energy Safe Kids program. This week is College Go! Week and we are having activities to raise awareness of the choices and benefits of college life for our students. Mr. Jon Price, Edinburgh Middle School Principal, stated this week for College Go! Week we are talking with our students about what their future holds for them and opportunities out there for them to move forward. Mr. Kevin Rockey, Edinburgh High School Principal, stated Courtney Woodall received All- Conference for Cross Country. Golf just finished up their first season; and they placed third
in the conference and Mariah Weddle received All-Conference for Golf. The volleyball team is undefeated in the conference; they have Hauser yet to play in the conference and it should be a very good match. For College Go! Week the State sent out magazines for the high school students and Mr. Rockey distributed samples of the magazine to the Board. Mr. Rockey thanked Edinburgh Tri Kappa for the donation to purchase drinking fountains and the donation for the courtyard. Grades 6 12 are working on Word Within the Word vocabulary books. Students and staff are working together with these vocabulary books. At the end of each month we have a competition between the students and staff where they will take a test to see who can get the most right. B. Middle School Students of the Month Mr. Price presented the September Students of the Month: Kaitlyn Bailey for 6 th grade, Parker Totten for 7 th grade and Bryce Burton for 8 th grade. Mr. Price read a list of their accomplishments and presented each of the students with a certificate. PUBLIC COMMENTS REGARDING AGENDA ITEMS Mr. Lollar invited public comments regarding agenda items. There were no public comments. 2015 BUDGETS, CAPITAL PROJECTS PLAN AND BUS REPLACEMENT PLAN PUBLIC HEARING Mr. Lollar invited public comments regarding the 2015 Budgets, 2015-2017 Capital Projects Plan and 2014-2026 Bus Replacement Plan. There were no public comments. NEW BUSINESS A. Consent Agenda 1. Minutes: Minutes of the August 18, 2014 Board Meeting. 2. Claims for Payment: Claims # 5618 through and including #5737 and payroll dates of August 22, 2014, September 5, 2014 and September 19, 2014 3. Personnel: Recommendation to approve resignation of Derrick Lacey, 5 th Grade Girls Basketball Coach, effective August 19, 2014; recommendation to approve resignation of Sandra Beach-Gillespie, East Side Reading Intervention Teacher, effective August 19, 2014; recommendation to approve retirement of Shirley Aldridge, High School Custodian, effective March 27, 2015; recommendation to approve David Earles as 5 th Grade Girls Basketball Coach and 6 th Grade Boys Basketball Coach for the 2014-2015 school year; recommendation to approve Shawn Buckner as 7 th Grade Boys Basketball Coach for the 2014-2015 school year; recommendation to approve Richard McGaha as 8 th Grade Boys Basketball Coach for the 2014-2015 school year; recommendation to approve pending successful completion of background check, Ryan Denton as 5 th Grade Boys Basketball Coach for the 2014-2015 school year; recommendation to approve
Shawn Stanfill as High School Volunteer Boys Basketball Coach; recommendation to approve Natalie Snyder as Middle School Cheerleading Sponsor for the 2014-2015 winter sports season; recommendation to approve splitting the Middle School Cheerleading stipend in half; $420 to Lindsay Patterson for the fall sports season and $420 to Natalie Snyder for the winter sports season; recommendation to approve Mardena Detamore as High School English Academic Team Sponsor beginning with the 2014-2015 school year. 4. Donations: $100.00 from Edinburgh Bantam Football to Varsity Football; $2,017.56 from Edinburgh Tri Kappa for Middle/High School drinking fountains; $1,000.00 from Edinburgh Tri Kappa for the Middle/High School Courtyard; $150.00 from Dr. William A. Glentzer to Varsity Boys Tennis; $584.00 from Edinburgh Tri Kappa to East Side Elementary for 2 nd Grade field trip to Clowes Hall. 5. Superintendent s Student Advisory Council: Recommendation to approve the Superintendent s Student Advisory Council for the 2014 2015 school year. The Council would be comprised of eight (8) students from the high school (two (2) students from each grade, grades 9 12). The students appointed to the Council will meet with the Superintendent of Schools at regularly scheduled monthly meetings. The selection of the students to serve on the council would be by the high school administration and staff. 6. Series 2013 Bond Affidavit for Payment: $3,360.00 to Bledsoe Environmental Systems Testing for water balance on MS/HS HVAC; $8,079.00 to T Miller Heating & Cooling for tennis courts electrical; $10,706.30 to Made-Rite Fence, LLC for tennis courts fencing; Mrs. Taulman moved and Mrs. Weddle seconded a motion to approve the consent agenda as presented to the Board. There was no further discussion. Motion passed 5 yes, 0 no. B. Approval of FY15 Secured School Safety Grant (Action) Recommendation to approve the FY15 Secured School Safety Grant awarded from Indiana Department of Homeland Security in the amount of $30,600.00. The matching grant is to be used for the secured front entrance at East Side Elementary, the alarm system at East Side Elementary, and a camera system for the corporation. Mrs. Taulman moved and Mrs. Hamm seconded a motion to approve the FY15 Secured School Safety Grant as presented to the Board. There was no further discussion. Motion passed 5 yes, 0 no. C. Approval of Architect for East Side Elementary Secured Entrance (Action) Recommendation to approve Jerry Firestone, Triangle Design, as architect for the secured entrance at East Side Elementary at a cost of $1,500.00.
Mrs. Hamm moved and Mrs. Weddle seconded a motion to approve Jerry Firestone, Triangle Design as the Architect for East Side Elementary Secured Entrance as presented to the Board. There was no further discussion. Motion passed 5 yes, 0 no. D. 2014-2015 ADM Count Dr. Glentzer presented the corporation ADM figures from September 12, 2014 count day. We show an ADM increase of 8.5 students from last year s fall count day. E. School Improvement Plans Mrs. Perry, East Side Elementary Principal; Mr. Price, Edinburgh Community Middle School Principal; and Mr. Rockey, Edinburgh Community High School Principal presented their School Improvement Plans to the Board of School Trustees. F. Corporation Maintenance Update Dr. Glentzer gave an update on the corporation maintenance. Evan Hoskins is doing a very good job working on the preventative maintenance and HVAC. Curtis Rooks installed partitions in room #200 at the high school. David has been working hard on the grounds and the football field. Lights have been installed at the football field and the steps to the press box have been completed. Overall, we are getting a lot better in the maintenance area. G. Update on Construction Projects Dr. Glentzer gave an update on the corporation construction projects. The tennis courts are pretty well finished; Robertson Paving is putting the posts in and is doing some striping around the courts. The lights are working well. We will be installing signs with tennis court rules. The pole barn will be started by the end of this week or the first of next week and should be completed by the end of November. Looking at projects for 2015, we need to look at tuck pointing, for masonry restoration; awnings at East Side, HVAC condensing boiler, and East Side gym roof.
OLD BUSINESS There was no old business. PUBLIC COMMENTS There were no public comments ADDITIONAL ITEMS There were no additional items BOARD INPUT Mr. Weddle congratulated the students of the month and congratulated Courtney Woodall for making all conference in cross country. Congratulations to the girls golf team; the girls have grown and learned so much in their first year and they had a very successful season placing third in the conference. Mrs. Weddle stated she was excited about the College Go! Week. Mrs. Weddle stated the facilities look really good and the tennis courts look great. Mrs. Taulman congratulated the students of the month; so many times students are not recognized for what they do, and the students of the month program encourages them to do better. Mrs. Taulman is glad we are using PowerSchool; it does a lot more than SDS. Mrs. Hamm stated several people told her how much they enjoyed Grand Parents Night; several said it went so much more smoothly this year with the two separate hours. Mr. Hardin congratulated the students of the month. Mr. Hardin thanked the building administrators for the School Improvement Plans; setting goals and achieving them will make us better. Mr. Hardin thanked Dr. Glentzer stating the facilities are looking good. Mr. Lollar stated he heard a lot of compliments on Grand Parents Night. Mr. Lollar stated PowerSchool is easier for parents to access their students information than SDS was and he is glad we switched. Mr. Lollar reminded the Board that the next Regular Board meeting will be October, 20, 2014.
ADJOURNMENT Mr. Hardin made the motion to adjourn the meeting at 6:30 p.m. Mrs. Taulman seconded. Motion passed 5 yes, 0 no. JUSTIN LOLLAR, PRESIDENT GUY HARDIN, MEMBER CATHY HAMM, VICE-PRESIDENT KIM WEDDLE, MEMBER ALICE TAULMAN, SECRETARY