MINUTES OF THE BOARD OF EDUCATION Kind of Meeting: Regular Date: February 15, 2018 Place: District Administration Office Time: 6:00 P.M. Members Present Members Absent A. Jan Thomas, President Darrylee Arms Steve A. Sutton, Vice President Rev. Jeffrey Richardson, Secretary Daryel Jackson Gary Wehrum Rob Rash Also in attendance were Hugh Inman, Assistant Superintendent for Curriculum and Instruction; Robin Catt, Assistant Superintendent for Human Resource & Compliance; W.T. Duncan, Assistant Superintendent for Auxiliary Services; Susan Shurley, Director of Special Services; Susan Marshall, Comptroller/CFO; Dr. Glen Fenter, Superintendent and Lisa Johnson, Administrative Assistant. Special guests: Jason Burkman, ARCH Ford Cooperative and Lori Poston, Mid-South Health Systems (See attachment for complete list.) 1. Call to Order: a) A. Jan Thomas, Jr. called the meeting to order. 2. Pledge of Allegiance: a) Steve A. Sutton led the pledge of allegiance. 3. General Consent Items: a) Approval of Minutes the January 18, 2018 meeting. b) Financial Report as of January 31, 2018 c) Enrollment Report d) Personnel Recommendations: 1
Name Location Position Effective Date New Hires: none Resignations: Peggy Cox MIS Paraprofessional 2/2/18 Nancy Davis MJHS Custodian 1/31/18 Kevin Jordan MHS Bus Driver Only 12/22/18 Retirements: Mattie Anderson AES Custodian End of 2017-18 SY (Inadvertently left off the list in January 2018 will receive $250 incentive.) Transfers: Dalo Cunningham Trans. Mechanic Helper 1/29/18 Terminations: Terrance Crockett MES Custodian 2/15/18 Renewal of Contracts effective 2018-19 School Year: Dr. Glen Fenter Superintendent Dr. Robin Catt Asst. Superintendent of HR & Compliance Hugh Inman Asst. Superintendent of Curriculum & Inst. W. T. (Dusty) Duncan Asst. Superintendent of Auxiliary Services Susan Marshall Comptroller/CFO Julie Coveny Director of Federal Programs Susan Shurley Director of Special Services Helen Johnson Asst. Director of Special Services Derek Harrell Athletic Director Alexia Weimer Principal-Math, Science & Technology Elem. Carissa Lacy Principal-Visual & Performing Arts Elem. Adam O Neal Principal-Herbert Carter Global Communities Elementary Elmer West Principal-Marion Junior High School Paul Johnston Principal-Marion High School Daryel Jackson motioned to approve the general consent items. Steve A. Sutton seconded the motion. Motion passed 6-0. Time of Motion: 6:01 p.m. 4. Recognition None 2
5. Action Items a) Custodial Salary Schedules Kenny Phillips, Transportation Director and Chairman for the Classified Personnel Policy Committee reported the classified staff approved the proposed change in the custodial salary schedule, effective April 6, 2018 in a campus-wide vote 74-2 Gary Wehrum motioned to approve the Custodial Salary Schedule as presented. Motion seconded by Steve A. Sutton. Motion passed 6-0. Time of Motion: 6:03 p.m. b) ALE/HUB Arch Ford Partnership Hugh Inman updated the board on the proposed partnership with the Arch Ford Cooperative to run the district s Alternative Learning Environment (ALE) and HUB programs. Mr. Jason Burkman, HUB Director, Arch Ford Cooperative and Ms. Lori Polston with Mid-South Health Systems were present. The partnership will allow the Marion School District to have a K-12 ALE and HUB program. Arch Ford Cooperative has worked with the District to implement the HUB this semester, which has shown very promising results, and next year will add a K-6 ALE, which we have not had in the past. Mr. Inman discussed staffing and explained current employees who taught in the ALE would continue to be state employees with state benefits but employees of the Arch Ford Cooperative. Employees choosing not to leave the District would be placed in vacant positions, for which they are qualified, within the Marion School District. Kevin Jordan, the ALE director, and Shannon Ginn, the HUB director, will become employees of Arch Ford Cooperative. Funding was reviewed and with ninety percent (90%), capacity the program would fund itself. The cost of the partnership for 2018-19 is $605,000. This will allow the district to serve 36 students in grades K-8, 45 students in grades 9-12 and up to 60 students in the HUB. The new program will begin in the fall. Placement conferences will begin before the end of the school term. Steve A. Sutton motioned to approve the ALE/HUB Arch Ford Cooperative Partnership and Memorandum of Understanding (MOU). Motion seconded by Gary Wehrum. Motion passed 6-0. Time of Motion: 6:24 p.m. c) Reconfiguration of Marion Junior High School Hugh Inman proposed the reconfiguration of the Junior High School from 8 th and 9 th grade to 7 th, 8 th and 9 th grades. Due to space constraints at the Jr. High building, the 7 th grade will be housed at what is currently known as the Marion Middle School. Jr. High administration and staff will remain in the building with the possibility of faculty movement between the two buildings. 3
Rob Rash motioned to approve the reconfiguration of Marion Junior High School to a 7-9 grade school. Motion seconded by Jeffrey Richardson. Motion passed 6-0. Time of Motion: 6:31 p.m. d) Donation of Bus to Marion Fire Department W. T. Duncan requested permission to donate Bus #24 - Ford B700, Vin #1FDPJ75P6JVA41064, to the Marion Fire Department for Extrication Training. Rob Rash motioned to approve the request to donate Bus #24 to the Marion Fire Department for Extrication Training. Gary Wehrum seconded the motion. Motion passed 6-0. Time of Motion: 6:32 p.m. e) Approval to Sell Vehicles W.T. Duncan requested permission to sell the following vehicles: Buses 31 37 1994 Bluebird 1998 Thomas 140286 Miles 125991 Miles Hydraulic Brakes 83 Capacity 83 Capacity 1BAAKCSHXRF058527 1T88U4B26W1158034 33 39 1996 Amtran 1999 Thomas International Engine 87495 Miles 140421 Miles 77 Capacity 83 Capacity 4DRRSABN6TA070306 1T88U4B24X1168188 34 44 1996 Amtran 1997 Thomas International Engine 102976 Miles 113705 Miles 77 Capacity 83 Capacity 1HVBJABNXTA073910 1T88T3B27W1157455 4
Trucks 1996 Ford 2005 Ford Pick-up ½ Ton Pick-up F250 Needs Engine Needs Engine 1FTEF15N5TNA27104 1FTNF20535EC97125 2002 Ford Pick-up E350 Old Caft. Truck-Box Frame Damaged Beyond Repair 1FDSE35L42HB22472 Jeffrey Richardson motioned to approve request to sell the vehicles. Gary Wehrum seconded the motion. Motion passed 6-0. Time of Motion: 6:35 p.m. f) Leave Request Dr. Robin Catt presented a leave request from Jamie Brothers to be absent February 21 23 to travel with her husband. These days will be without pay. Daryel Jackson motioned to approve the leave request. Motion seconded by Rob Rash. Motion passed 6-0. Time of Motion: 6:37 6. Other a) Update Construction Projects W.T. Duncan gave an update of the following construction projects: i) Re-roofing the High School ii) School Based Health Clinic iii) Baseball Renovations iv) Humanities b) Future projects: Dr. Fenter will bring these projects to the board in the near future. i) Refinishing the Arena Floor ii) Renovations to the Magnet School Entrances iii) Security Cameras c) 2017-18 School Calendar Update Hugh Inman reported adjustments to our 2017-18 school calendar to comply with ADE rules for number of days in a nine-week grading period. A nine-week grading period must be at least 40 days, but no greater than 50 days. Our approved school calendar had 43 days in the third nine weeks and 48 in the fourth nine weeks. Due to the 4 days we missed for inclement weather in the 5
3 rd nine weeks, we are short 1 day; therefore, we will move 1 day to the 3 rd nine-weeks ending it on Tuesday, March 13, 2018 and delete one 1 from the 4 th nine weeks starting it on Wednesday, March 14, 2018. 7. Superintendent s Report a) Magnet School Update Dr. Fenter recognized the Magnet School principals that were present at the meeting. Known staffing assignments will be released on Friday, February 16, 2018. The rehearsal dates for the Magnet School Kick-Off nights will begin Monday, March 26, Tuesday, March 27 and Thursday, March 29 in the Performing Arts Center at 4:30 p.m. Community meetings planned for the Magnet School kick-off will be held in the Marion Performing Arts Center, where parents and students will have an opportunity to learn about each magnet school theme and those who will be teaching there. The presentations will begin at 6:30 p.m. The following are a list of the nights and grades focused on: i) Monday, April 2, 2018 K-3 grades ii) Tuesday, April 3, 2018 4-6 grades iii) Thursday, April 5, 2018 All those who missed the other nights Magnet School Application Day for all K-6 grade students will be from 7:30 a.m. to 1:00 p.m., Saturday, April 14, 2018 at the Marion Junior High School Arena. 8. Closing Reminders: NSBA 2018 Annual Conference - April 7-9, 2018 San Antonio, Texas Adjourn: The meeting adjourned with a motion from Daryel Jackson, second from Jeffrey Richardson; passed with a 6-0 vote. Time of Motion: 6:50 p.m. A. Jan Thomas, Jr., President Rev. Jeffrey Richardson, Secretary Date Date 6