Unit/Program Name: PUENTE Annual Update Plan 2016 2017 Student Services and related Programs of Service Section I. Program Plan Page 1 of 13 Complete Table A by: a. Briefly state goals linked to Student Services Outcomes (SSOs) first and then remaining goals based on the data in the upcoming sections. Incorporate goals from the comprehensive Program Review Self Evaluation and the Annual Update. Identify the programs involved, whether goal are linked to an SSO improvement plan, align to a strategic planning objective. Additional goals may be added if desired. b. Briefly describe progress on your unit goals, i.e., activity completed up to September 2015. c. Briefly describe the anticipated measurable outcomes from the implementation of your unit goals in 2016 2017. TABLE A. Unit/Program Goal Enhance the transfer culture by enabling student visits to university campuses, specifically by providing transportation and coordinating visits through existing programs and services targeted to transfer students. List Programs Involved Puente Based on SSO Improvement Plan: Y/N Indicate which program report(s) in TracDat provides verification UC and CSU Application Process Alignment with Educational, Technology, or Facilities Master Plan Objectives Progress to Date Description of Previous or Ongoing Activities Goal 3: Enhan Puente visits at least 3 four-year institutions per semester. We will continue to visit these campuses in the upcoming years. Anticipated Improvements on Measurable Outcome of Unit/Program Goal We expect for Puente students to become aware of transfer opportunities outside of the immediate transfer institutions. Additional Resources Required in 2016 2017 to accomplish unit goals Brief description of resources required to accomplish department goals. Detailed description is required on the AUP Budget Augmentation Request form. The Puente Project requires $16,000.00 to fund transportation, room accomodation, and food expenses for the Northern California University trip that we hold each spring and for the Motivational Conference hosted at a University of California campus in the fall. We request continued support for reassinged time to coordinate and chaperone these campus tours. For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.
Page 2 of 13 Broaden student engagement into offcampus cultural and educational events Enhance student engagement on campus by creating leadership and volunteer opportunities. Ensure that students have adequate academic support during their time in the Puente Project. Puente Mentors Goal 3: Develo In previous years, Puente students visited museums in addition to visiting transfer institutions. Puente Puente UC and CSU Application Process UC and CSU Application Process Goal 1: Ensure Currently, Puente students take an English course and a Personal Development course as a cohort. Students can also voluntarily participate in the Puente Club. Goal 2: Improv The Puente team will request adding Personal Development 40 to its course offering in the spring semester. Through their exposure to local cultural institutions, we expect students to develop themselves as life-long learners. Additionally, this trip would allow an opportunity for students to interact with their community mentors. We expect for Puente students to be more aware of transfer requirements as well as opportunities for summer internships and academic enrichment opportunities. By keeping these courses paired and by providing a student-run organization that fosters leadership, we expect to keep students engaged and for them to develop an identity as Puente students. We expect to keep students engaged by adding another course to their cohort in the spring semester. Additionally, Personal Development 40 is a course which is transferable to UC/CSU, so students will be ensured more transferable units. We will require $1,000.00 for transportation and admission to cultural events and activities that are hosted off-campus. We require a dedicated classroom space for the English class, Personal Development class, and the Puente Club to meet. In the past, keeping the classes and club in the same classroom has proven successful to increas student participation. We will require adding a section of PD 40 for Puente students to take in the spring. For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.
Collaborate with other transfer programs on campus to maximize services provided to students. Puente UC and CSU Application Process Goal 2: Improv The Puente team will collaborate with the Honors program to promote Honors classes to Puente students who are eligible. We expect to maximize services provided to Puente students who are eligible for the Honors Program. We also expect for Puente students who complete Honors Certification to be more competitive when applying to selective universities. Page 3 of 13 We will require support for the Puente team to identify students who are eligible for the Honors Program. We also require support from the Honors Program to advertise course offerings and benefits of the Honors Program. For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.
Section II. Program Review Response Page 4 of 13 Complete Table B by: a. Reporting progress on program review recommendations b. Stating the anticipated outcomes and progress to date TABLE B. Recommendation Progress to Date Anticipated Outcome of Unit Goal 1. That the program analyze and assess recent trends and events for their impact on student goal attainment and develop strategies to improve student success and retention The Puente Team developed an assessment for the Northern California Trip. The team assessed the outcome of the trip and will continue to use the assessment for future university visits. The Puente Team expects to learn how students understand transfer requirements to the universitites that we visit. The team also expects to learn how to provide better opportunities for transfer. Additional Resources Required in 2016 2017 Brief description of resources required to accomplish department goals. Detailed description is required on the AUP Budget Augmentation Request form. The Puente Project will require funding for trips to university campuses. 2. That the program Collaborate with Professional Development to implement a train thetrainer model for mentoring faculty in other departments The Puente Team presents what they learn from the twice annual trainings to the English and Counseling Departments. The team also presents what they learn to about transfer during the university visits. By collaborating with faculty in their departments, the Puente Team expects to learn best practices for student success. 3. That the program increase involvement in the PLO process as they are The Puente Team has reassessed the the current PLOs. We have also created a new outcome to assess students' awareness of We expect to learn how aware students are of transfer requirements to UC/CSU. We also expect to learn of students' For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.
currently at the awareness level. transfer requirements. likelihood to apply to the universities that we visit. Page 5 of 13 For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.
Section III. Program Description Page 6 of 13 College Mission: East Los Angeles College empowers students to achieve their educational goals, to expand their individual potential, and to successfully pursue their aspirations for a better future for themselves, their community and the world. Goal 1: Increasing student success and academic excellence through student centered instruction, student centered support services, and dynamic technologies. Goal 2: Increasing equity in successful outcomes by analyzing gaps in student achievement and using this to identify and implement effective models and programming to remedy these gaps. Goal 3: Sustaining community centered access, participation, and preparation that improves the college's presence in the community, maximizes access to higher education and provides outlets for artistic, civic, cultural, scientific and social expression as well as environmental awareness. Goal 4: Ensuring institutional effectiveness and accountability through data driven decision making as well as evaluation and improvement of all college programs and governance structures. In collaboration with the District s Mission, ELAC is committed to advancement in student learning and student achievement that prepares students to transfer, successfully complete workforce development programs, earn associate degrees, and pursue opportunities for lifelong learning and civic engagement. Please update your program description in light of the College Mission. 1. Provide any changes to your programs of study or programs of service since completion of your previous program review annual update in September 2014. Since the completion of the Program Review Annual Update, the program has continued to offer mentor events, university trips, English instruction, and academic counseling in order to improve transfer rates for the program. Additionally, the English instructor and counselor have collaborated with the Transfer Center. The English Instructor presented personal statement workshops and the counselor has presented transfer workshops and has worked with students to complete Student Educational Plans. 2. Describe any trends, recent events or activities that have impacted your program(s) since completion of your previous program review annual update in September 2014. Please be specific for each unit s program. Since the completion of our previous program review annual update the following has impracted our program: 1. Construction on campus has limited the space available for program activities. 2. Attendance at the Puente Club, the student-run organization that promotes transfer and volunteer activities to the overall campus community, has increased. 3. ELAC has developed partnerships with UCLA and LMU. Additionally, there have been other summer transfer programs available to Puente students at UC Riverside, UC Berkeley, and UC Davis. Puente students have participated in many of these academic enrichment opportunities. a. Which of these trends, events, or activities have most impacted your programs? For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.
Page 7 of 13 With limited funds, we have not been able to support our students participation in summer programs. Also, limited space has made it difficult to keep students engaged in the two classes offered in the fall and in the Puente Club. b. What efforts have been made to address the impacts of these trends, events, or activities? The Puente Club raises funds in order to support student travel and fees for summer research and transfer actitives. The Puente Team has worked with their department chairs to keep classes and the Puente Club near each other in order to increase access for students. c. What effect have these trends, events, or activities had on the ability of your unit to contribute to the College Mission? Some students who have been admitted to summer programs at university campuses have not been able to attend because they cannot afford transportation. 3. If your responses to questions 1 and 2 did not describe the previous and ongoing activities in support of your unit s goals, please provide that description below. For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.
Section IV. Program Assessment Page 8 of 13 The College Mission has broad planning goals that are the basis for all other college planning documents and unit plans. Together these four goals provide a foundation for building a true agenda of student success. Goal 1: Increasing student success and academic excellence through student centered instruction, student centered support services, and dynamic technologies. 1. Evaluate your efforts to improve student centered support services using the data profile provided by OIEA, at http://www.elac.edu/facultystaff/oie/ataglance.htm, or other relevant data such as Point of Service survey results, or Student Service Outcome assessment results. What plans have been put in place to improve these outcomes since completion of your previous Annual Update Plan in September 2014? In particular, assess your unit s work in the Student Success and Support Program. The Puente Team helps students identify an educational and career goal, diligently engage in course activities and complete assigned coursework, and complete courses and maintain progress toward an education goal and completing a course of study. The Puente Counselor helps students identify a course of study, participate in the assessment placement process, complete an orientation activity provided by the college, and participate in counseling to develop at minimum an abbreviated student education plan. Additionally, we have implemented a family training to reach out to students' parents and family in order to explain the student-centered support services that we offer. Goal 2: Increasing equity in successful outcomes by analyzing gaps in student achievement and using this, to identify and implement effective models and programming to remedy these gaps. 1. Evaluate how your unit or program contributes to the success and retention rates for different demographic groups identified in the data profile provided by OIEA, at http://www.elac.edu/facultystaff/oie/ataglance.htm, or other relevant data such as Perkins CTE Core Indicator Reports or the attached data pack. What efforts have been planned, or have taken place, to address any inequities since completion of your Annual Update Plan in September 2014? In particular, assess your unit s efforts that align with the college Student Equity Plan. The instruction in English focuses on the Latino/Chicano literary experience. Readings used in class include fiction by Latino/a authors and non-fiction about issues that affect Latino/a students. Additionally, the mentor pool includes a majority of first-generation, Latino/a college graduates. Goal 3: Sustaining community centered access, participation, and preparation that improves the college's presence in the community, maximizes access to higher education and provides outlets for artistic, civic, cultural, scientific and social expression as well as environmental awareness. 1. The college strives to reach non traditional students. Review the college wide enrollment data provided by OIEA or at http://www.elac.edu/facultystaff/oie/ataglance.htm, or the attached data pack. Additionally, assess relevant data on your unit s services pertaining to access. For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.
Page 9 of 13 Please describe what efforts your unit has planned or taken to increase access to the college for these underrepresented groups since completion of your previous Annual Update Plan in September 2014. In particular, assess your efforts identified in the college equity plan. To address the gap in persistance between male and female Hispanic/Latino students, the program has worked with mentors to create awareness of success stories that relate to male students. To address the gap in success rates between male and femal Hispanic/Latino students, the team has also worked to increase the number female mentors that work with Puente students. For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.
Page 10 of 13 Goal 4: Ensuring institutional effectiveness and accountability through data driven decision making as well as evaluation and improvement of all college programs and governance structures. 1. Please discuss any improvement that have been made as a result student services outcomes assessment or other data driven processes. After assessing the SSO 1, the program has implemented an assignment that requires that students contact a mentor in the fall. Previously, students were only required to contact a mentor in the spring. We expect that developing earlier contact with mentors will further strengthen the mentor-mentee relationship. Additionally, we have implemented a peer-mentor program that pairs previous successful Puente students with current Puente students. We expect that the peer mentors will help encourage current Puente students to develop their mentor-mentee relationships with community mentors. Additionally, the peer-mentor model will help us keep students engaged once they complete their year with Puente. Also discuss any plan changes. We will reassess in spring 2016 to evaluate whether creating more opportunities for contacting a mentor results in better communitcation between Puente students and community mentors. 2. Discuss how your unit/program used any budget augmentations received in 2014 2015. Please be sure to include a short analysis of the impact of the augmentations. We received no budget augmentations. 3. Please use the attached AUP Budget Augmentation form to request resources for implementing planned changes, if needed. Be prepared to describe the expected outcome of the requested resources on the augmentation form. For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.
Request for Non Faculty Positions Informational Worksheet Used for HR Plan 2016 2017 Position Title: Cluster: SG Page 11 of 13 Main Campus Salary + Benefits: Impact on unrestricted funds: Yes No Program Review/AUP Page # (0 5 points): Justification (include or attach data) to be completed by Cluster VP (0 5 points): For Use By HR Committee: For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.
Page 12 of 13 Classified Hiring Justification of Needs Check all Applicable Items College Goals & Objectives Changing/Updating Technological Needs Increased FTES and FTEF Expansion and/or Remodeling of College Facilities Support for Student Learning Outcomes Staff Ability to Complete Assigned Workload Staff Working Beyond Assigned Hours or Scope of Duties How Position Affects Performance of Other Staff Reference Program Reviews/AUP Changing Job Functions Positions Previously Grant Funded (SFP) Number of Students Served by Proposed Position Reinstating Positions Eliminated Due to Budget Cuts State, Federal, and Other Regulatory Mandates (Categorical) Health and Safety Issues Use of Temporary Hourly Employees Services or Learning Opportunities Will Be Improved Needs of Students & Institution Will Be Met Position Cost (Including Salary & Benefits) For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.
Page 13 of 13 APPENDIX A Purpose of the Program Review and Annual Update Process The purpose of Program Review is to provide a venue through which the college can evaluate its programs in relationship to the College Mission and its Strategic Goals and priorities. The program review process promotes a self reflective evaluation of programs in a manner in which faculty can identify programmatic successes within their disciplines, identify areas in need of improvement and establish departmental goals for enhanced programmatic and student success. Each unit completes an annual update of their efforts. This update is used to provide the college with an indication of improvement in student learning and the resources needs for each program. The Annual Update serves as the central planning document for requesting and prioritizing resources. The values of program review: Strengthening of programs through faculty led self evaluation and goal setting; Fostering inter departmental cooperation and communication; Stimulating dialog on student success and programmatic improvements; Evaluating each programs unique contribution to the College s Mission and Strategic Goals; Promotion of long term planning focused on the use of data; Ensuring that curriculum and offerings meet student needs and promote student progression; Providing a venue to justify programmatic augmentation and to connect program needs to resource allocations. Enhance transparency about college programs to the broader community. The value of self evaluation is enhanced with the broad inclusion of individuals contributing to your department. It is recommended that each department make all efforts to include all faculty, staff and administration. Each department may include additional information in their Annual Update Plan (AUP) as needed to fully describe their department. The Office of Institutional Effectiveness and Advancement is available to assist each department in their efforts to complete their AUP. In order to streamline the submission and distribution process, the Annual Update Plan MUST be submitted by email in its original format to the Office of Institutional Effectiveness and Advancement to ensure a digital record of your completed work. No hard copies will be accepted. Please complete and submit your completed Annual Update Plan and attachments by Wednesday, September 30, 2015, 12:00 noon to Maribel Carbajal Garcia at CarbajM@elac.edu, and ALL full time faculty members and the adjunct representative (if applicable) in the department must be cc d on the email. This document includes, the official application for the faculty Hiring Prioritization Committee and the Staff Human Resources Committee. There is a separate AUP Budget Augmentation Request form that is due September 30 with the AUP. Late or incomplete applications will not be considered for resource allocations, though update information will be allowed. There will also be a Perkins Request form. Departments will be notified regarding budget and resource requests in the spring, following receipt of budget projections from the District Office. For questions about the Program Review Annual Update Planning process, contact Ruben Arenas at Institutional Effectiveness and Advancement: (323) 415-4152 OR arenasr@elac.edu.