California State University, Stanislaus Study Abroad Course and Program Planning and Approval Process

Transcription

1 California State University, Stanislaus Study Abroad Course and Program Planning and Approval Process Course and Program Requirements Both state support and self-support Study Abroad courses and programs at CSU Stanislaus are under the direction of the Office of International Education in Academic Affairs. Course and Program approvals are made through the Office of the Provost, in consultation with the University Risk Management Officer and the Office of International Education (OIE), followed by review by the Chancellor s Office and signature by the President. The CSU Stanislaus Study Abroad Course and Program Requirements are formed by and adhere to the most current CSU Executive Orders (Appendix G) and WASC policies. Guidelines for Program Planning The following guidelines are to be observed when planning Study Abroad courses or programs and are sourced from the WASC Principles of Good Practice in Overseas International Education Programs for non-us Nationals, and reference WASC Standards and Criteria for Review (CFR). General 1. All off-campus and other special programs providing academic credit are integral parts of The institution and maintain the same academic standards as regular campus programs (Standard 1). 2. The faculty of the accredited institution exercises central responsibility for the academic programs, quality, and character of overseas programs. The faculty has the major role in design and implementation of the curriculum. (CFR 3.11) 3. Each overseas program shall have a core of fulltime faculty whose primary employment obligation is to teaching and research at the institution. (CFR 3.2) 4. All undergraduate programs shall include a general education segment. (CFR 2.2 and Guideline) 5. Overseas programs provide library services and hold readily available basic collections at all program sites. Interlibrary loan or contractual use arrangements may be used to supplement basic holdings, but are not used as the main source of learning resources. (CFR 3.6) Institutional Mission 6. Study Abroad courses and/or program are rooted in the CSU Stanislaus stated mission and purposes. 7. The faculty and administration of CSU Stanislaus understand the relationship of the Study Abroad courses and/or program to the institution s stated mission and purposes. Authorization 8. Study Abroad courses and/or program must receive all appropriate internal institutional approvals and external approvals where required, including University Risk Management Officer, Office of International Education, Office of the Provost, Chancellor s Office, and Office of the President. Instructional Programs 9. The Study Abroad courses and/or program must specify the academic prerequisites and the educational needs to be met by the courses and/or program. 10. The Study Abroad undergraduate courses and/or program will reflect a commitment to general education. 11. The Study Abroad courses and/or program will be taught by faculty with appropriate academic preparation and language proficiencies. 12. Colleges or Departments identify and maintain a current listing of all course or programs that include a Study Abroad component. 13. Student achievement in the Study Abroad courses and/or program will be equivalent to the standard of student achievement on the CSU Stanislaus and Stockton campuses. 14. The Study Abroad courses and/or program, where possible and appropriate, will be adapted to the culture of the host country. Rev 4/2013 Page 1 of 29

2 15. The Office of International Education and the International Education Advisory Committee will evaluate each Study Abroad course and programs. The evaluation data will be reviewed and appropriate changes will inform the regular planning process. Resources and Environment 16. Ideally, a pre-trip evaluation includes a pre-trip site visit. The written evaluation should be retained by the qualifying department and be available for review. The pre-trip site visit can be bypassed if the trip coordinator can demonstrate and document sufficient knowledge of the field trip site. This could be accomplished by review of online and/or published materials, or by contacting the site to discuss the visit. 17. The Study Abroad courses and/or program will ensure, as described in a Memorandum of Agreement, the use of adequate physical facilities, including classrooms, offices, libraries, and laboratories, and provides access to computer facilities where appropriate. 18. The Study Abroad courses and/or program will provide a supportive environment for student development consistent with the culture and mores of the international setting. Academic Records 19. All college-level academic credits earned in the Study Abroad courses and/or program are to be applicable to degree programs at CSU Stanislaus. Academic credit awarded must adhere to the current University, CSU, and WASC policies on Credit Hours. 20. CSU Stanislaus will maintain the official records of academic credit earned in Study Abroad courses and/or program. 21. The official transcripts of record issued by CSU Stanislaus will follow the University s practices in identifying by site or through course numbering the credits earned in the Study Abroad courses and/or program. Student Applications 22. The Study Abroad courses and/or program will be open to the broadest number of qualified students. In the case of disabled students who apply to participate, all questions should be referred to Disability Resource Services. If reasonable accommodation can be made to allow specified disabled students to participate safely in the program, Disability Resource Services will make such recommendation to the Program Director. 23. Academic and personal qualifications for student participation must be defined in the selection criteria. 24. Proficiency requirements will be clearly specified, including language proficiency requirements when appropriate, as well as defined methods of testing proficiency. 25. A student orientation must provide, at a minimum, the following: a. student emergency contact information prior to the Study Abroad trip; b. a plan to accommodate students with special needs; c. training for any equipment that may be used on the activity; d. medical requirements (e.g., immunizations, physical challenges of the program or its environment); e. procedures to follow in reporting accident, illness, or injury; f. safety/health issues relevant to the instructional site, including traffic hazards, the bad part of town, animals, water, food, avoidance of political demonstrations, use of unvented heaters, and other issues that might be unfamiliar to students; g. home stay behavior and responsibilities; h. behavior appropriate to the local culture; i. what is or is not considered sexual harassment in the local culture; of special concern are actions or dress that might be interpreted as inviting unwanted sexual overtures; j. estimated expenses beyond the basic program cost, e.g. optional side trips, admissions (to museums, concerts, etc.), special food costs, taxis, and incidentals. Students should also be made aware of the availability of ATMs and other ways to access money from home; k. essential items for students to bring, including linens or sleeping bags, if necessary; l. use of local transportation; m. how to get in touch with a program leader or responsible alternate in case of emergency, 24 hours a day; and Rev 4/2013 Page 2 of 29

3 Faculty n. how to use the telephone system, including purchasing a phone card, at the program site. 26. A debriefing activity will occur after return, providing for student reflections on their experiences. Evaluation activities, both through discussion and through written evaluations will occur at this time also. Faculty and student evaluations are to be submitted to the Office of International Education within 90 days of the completion of the program. 27. In order to take a group of students out of the country, faculty must be appointed in writing by the Provost. For projects involving a faculty team, each faculty member must have a separate letter of appointment. 28. Faculty from other institutions who will provide formal leadership or instruction in this program must go through the review process also. 29. Faculty are required to participate in a pre-departure discussion of procedures and liability issues to be scheduled by the Office of International Education. 30. For programs that do not use the services of a host campus that provides counseling and supervisory services, the faculty director may be required to function in that role. 31. Faculty will inform students in the in Study Abroad courses and/or program as to services that will or will not be provided. 32. An emergency is defined as the following: a. any physical or mental condition requiring hospitalization of a student or faculty member; b. any local condition (e.g., weather, political tension, epidemic) which is capable of causing harm to your students whether or not such harm has occurred (this provision will allow the university to answers questions of families, friends and the press); c. any incident involving law enforcement; and d. any incident which causes a faculty member to dismiss, or seriously consider dismissing, a student from the program. 33. Faculty are required to take a copy of campus phone numbers and a file of student emergency contact numbers to call in case of emergency. Campus emergency contact numbers: During business hours: Director, Office of International Education: After business hours: Risk Manager Amy Thomas: The principle to follow is that campus officials are a resource in an emergency and that they are to be kept fully informed of anything about which students families or the press will be concerned. When in doubt, call. A campus telephone tree will ensure that other essential campus officers are informed. 34. Faculty will take the following documents: a. file of the students emergency contact information; b. copy of campus phone numbers, including campus emergency contact numbers; c. photocopy of each student s passport; and d. copy of the signed Student Off-Campus Program Agreement for each student. Public Disclosure and Ethics 35. The Office of International Education will ensure that all media presentations about the Study Abroad courses and/or program are factual, fair, and accurate to include academic, financial, and personal commitments required from students. Recruitment materials must include a statement of nondiscrimination. 36. Personal relationships between faculty and students are to be guided by the principles outlined in the CSU Stanislaus 13/AS/11/FAC/SEC Power Disparity Policy. Travel Planning 37. The program must provide for round-trip transportation beginning and ending at the CSU Stanislaus campus. Students who choose to arrange their own transport for any segment of the trip must sign a waiver of liability form (included in Student Off-Campus Program Agreement). Provide these students with instructions as to how/where to meet the group if they are traveling independently outbound. 38. Each student must sign a Student Off-Campus Program Agreement (Appendix F). This agreement includes a general waiver of liability, guidelines for refunds, parental permission for medical treatment of students under 18, and adult students permission for medical treatment, in case a student should Rev 4/2013 Page 3 of 29

4 become unconscious as a result of accident or illness. This contract must also be signed by the Director of Procurement Services and filed with the Office of International Education. 39. Lodging: Faculty leaders are required to survey lodging provided by the program for safety (including fire safety) and cleanliness. If students are required to find their own lodging, such must be made clear in program information materials. 40. Itinerary: Turn in a chronological itinerary to Office of International Education prior to departure, including contact information (especially telephone numbers), at each location. The University must have a reliable way to get in touch with the faculty director in case emergency contact should be necessary. Any alteration to the itinerary while abroad, including change of hotel or telephone numbers, must be communicated to Office of International Education immediately. Risk Management: 41. Emergency services information: For each stop on the itinerary, provide the following to Office of International Education: a. Address and telephone number of the nearest full-service medical facility and how to arrange to have an injured student taken there; b. The world-wide number provided by the overseas medical insurance company to call (in case a student needs medical evacuation). c. The number and the name of a contact person at the nearest U.S. Embassy or Consulate (in case a student should disappear, die, or be arrested). 42. Signed copies of the Student Off-Campus Program Agreement (Appendix F). The faculty director should take copies when leaving the country. 43. Insurance covering medical care, air travel, evacuation, and repatriation is required. All students must register for the Foreign Travel Insurance Program (FTIP). For information, read and follow the steps on the CSU Stanislaus Risk Management website: For trips longer than 30 days, travel health insurance must also be purchased. The cost of insurance must be included in the program fee. Information about insurance is available at the Office of International Education. Three weeks before departure, the Program Director will submit completed copies of the Foreign Travel Insurance Registration Form for each student. For trips longer than 30 days, the Program Director will also submit evidence that each student has purchased insurance. 45. A photocopy of each student s passport (or other acceptable documentation) will be on file with the Office of International Education before departure. The faculty leader must keep a copy as well. Financial Management: 46. All programs must be self-supporting. 47. Faculty-led study abroad programs must be administered in one of two ways: a. by the academic department of the faculty leader, or b. by University Extended Education (UEE). 48. The administering office performs the following: a. contractual arrangements with program providers, b. maintenance of program budget, c. completion of study abroad approval and risk management process, d. publicity and recruitment, and e. student application process. 49. Three weeks prior to department submit an authorized travel request sent to Accounts Payable/Travel. 50. Keep and turn in all receipts as required for travel reimbursement for financial accounting purposes. 51. For a semester or year-long program, make arrangements for access and distribution of financial aid. Approval Process 52. The International Education Advisory Committee will review all proposals, including a. Ensuring that appropriate resources are available for the proposed activity. b. Evaluation of the risks of the proposed activity, and the agreement and balancing the benefits of the proposed activity against the risks. c. Review of applicable host country legal requirements for the proposed activity. Rev 4/2013 Page 4 of 29

5 d. Coordination with the systemwide Office of Risk Management to ensure that appropriate insurance has been procured for the activities involved. 53. The International Education Advisory Committee will review all proposals, considering the health, safety and security of students, staff, and faculty as a central feature of planning and operation and must: a. Not operate in countries where there is a U.S. State Department Travel Warning unless an exception is granted by the chancellor. b. Provide a training session for staff or faculty who will lead programs abroad. This training should include emergency response training, communication from abroad, student conduct code, alcohol and drug policy, and disciplinary procedures in addition to other country or program specific information. c. Provide prospective students with information about the program, including location, duration, academic program, and total cost. d. Include a pre-departure orientation about the destination including health, safety, security, specific legal exposure or political restrictions related to their status in the country, CSU or campus policies and procedures for study abroad, and financial information. e. Require students to carry medical insurance including medical evacuation and repatriation coverage that will be valid in the host country(ies). f. Advise appropriate host country authorities of the program where appropriate or required, including locations, duration, and academic program. 54. Upon approval by the International Education Advisory Committee, the proposal will be reviewed and approved by the Provost. 55. Upon approval by the Provost, the Office of International Education will submit the proposal to the Chancellor s Office for review. 56. Upon successful review by the Chancellor s Office, the proposal will be submitted to the President for review and approval. California State University, Stanislaus Study Abroad Course Program Planning and Approval Process One (1) year prior to departure: 1. The faculty leader will submit an initial proposal to the appropriate College Dean. 2. The Dean will forward the proposal to the Director of International Education who will review the proposal and make a recommendation for initial program approval to the Provost. 3. Initial approval of the proposal authorizes the Program Director to begin program planning. Initial approval does not give authorization to take students out of the country. Program Approval Packet: The following documents are to be submitted to the Office of International Education (OIE) at the intervals noted prior to departure. Faculty leaders are strongly advised to consult with the OIE Director in the process of gathering the required documentation. Eight (8) months prior to departure: Submit the following to the Office of International Education: 4. Study Abroad Program Approval Checklist (Appendix A) (To be completed by the Office of International Education as documents are submitted) 5. Study Abroad Program Cover Sheet with approving signatures of department chair and college dean (Appendix B) 6. Faculty Application Form (Appendix C) 7. Detailed Narrative Description of the Program (Appendix D) Rev 4/2013 Page 5 of 29

6 Seven (7) months prior to departure: 8. Review by the campus Risk Manager 9. Review by the International Education Advisory Committee 10. Upon approval by the Risk Manager and the International Education Advisory Committee, seek approval by the Provost Six (6) months prior to departure: 11. Office of International Education submits proposal to the Chancellor s Office for review Three (3) months prior to departure: 12. Complete Study Abroad Program Authorization, including, Chancellor s Office approval, and President s signature. One (1) month prior to departure: 13. Study Abroad Program Authorization (Appendix E) 14. Provost letter(s) of faculty appointment 15. Complete travel itinerary, including in-country emergency services contact information 16. A detailed program budget 17. Outline of a plan for evaluating all aspects of the program (e.g., academic, logistical, and cultural). The evaluation data will be reviewed and will inform the regular planning process, including the decision to repeat the program, should that be requested. Three (3) weeks prior to departure: 18. Student Off-Campus Program Agreement (Appendix F) between each student and the University 19. Completed insurance application forms from all students 20. A photocopy of each student s passport (or other legal document) 21. Authorized travel request submitted to Accounts Payable/Travel Appendices: A. Study Abroad Program Approval Checklist B. Study Abroad Program Cover Sheet C. Faculty Application Form D. Detailed Narrative Description of the Program E. Study Abroad Program Authorization F. Student Off-Campus Program Agreement G. CSU Executive Orders pertaining to Study Abroad Rev 4/2013 Page 6 of 29

7 Appendix A California State University, Stanislaus Study Abroad Program Approval Checklist To be maintained and completed in the Office of International Education Title of Program: Date of Departure: Study Abroad Program Authorization Cover Sheet Faculty Application Detailed narrative description of the program Study Abroad Program Authorization Letter(s) of Faculty Appointment Complete travel itinerary Budget Outline of evaluation plan Signed Student Off-Campus Program Agreement for each student Completed insurance application forms Photocopy of each student s passport or other legal document Copy of authorized travel request Rev 4/2013 Page 7 of 29

8 Appendix B California State University, Stanislaus Study Abroad Program Cover Sheet Date of Submission: Title of Proposed Program: Name of Proposed Program Director: Department: College: Program Location: Program Dates: Course(s): The course(s) will be allowed to begin on a start-up basis with a minimum of students. Expenses of the Program Director, including transportation, housing, meals, and other expenses, cannot be borne by student participants. The source of this program support will be: The date by which minimum course enrollment must be reached and confirmed to the college dean is: Signatures: Program Director : Date Department Chair: Date College Dean: Date Page 8 of 29

9 Appendix C California State University, Stanislaus Faculty Application for Teaching Abroad Name Telephone University Rank Department College Program and Course Title for which application is being made: Please respond to the following, using the back or additional sheets as necessary: 1. Why are you interested in participating in this program? 2. Please comment on how you fulfill each of the qualifications listed on the attached Position Description. 3. List any previous international experience you have had. 4. Do you speak languages other than English? If yes, please list them and estimate your proficiency level in each. 5. Please comment on your willingness to be responsible for student welfare and on call during the duration of the study program. 6. Are you applying to serve as Director of this program? If so, please list your qualifications. 7. Please list the names and telephone numbers of three references who can comment as to your suitability to lead or assist in a study abroad program. A curriculum vitae is not required, but may be attached if desired. Return your completed application to the Office of International Education, SSB 145. In signing, I certify that, given required program enrollment, assignment of the above-named faculty member to the indicated study abroad program will not hinder this department or college from providing its regular academic program. (Signature of Faculty applicant) Date (Signature of Department Chair) Date (Signature of College Dean) Date Page 9 of 29

10 Appendix D California State University, Stanislaus Detailed Narrative Description of the Program Include a detailed narrative description of the program, including responses to the following questions: a. What is the purpose of the program? b. Where is the location of the program? c. What evidence do you have to indicate student interest? d. What is the curriculum, including contact hour information and relation of curriculum to location? e. What are program dates and approximate daily schedule? f. How will the program be staffed (include student/faculty ratio)? g. Describe your experience in the host country and your qualifications to lead a program in that region. h. Who will be responsible for in-country arrangements: Program provider or individual? Please provide qualifications of responsible party. i. What forms of transportation will be used, including flight arrangements and in-country transportation? j. What types of student housing and meal plans will be available? k. What types of instructional facilities and support are required for the program, and what is the plan for obtaining such facilities and support? l. What are the eligibility criteria for student applicants? m. Provide detailed breakdown of costs to students. n. Provide detailed program budget. o. What risks to health and safety have you identified? How will the risk(s) be reduced? p. Does the country appear on the current CSU High Hazard Country list or on the State Department Travel Warning list? Page 10 of 29

11 Appendix E Title of the Study Abroad Program: California State University, Stanislaus Study Abroad Program Authorization Name of Program Proposer: Department: College: Name of Program Director: Department: College: Other Participating Faculty (list names, departments, colleges, and other home institutions, if any, below): Location of Study Abroad Program Site: Program Dates: Course Number(s) & Title(s) of Course(s): I certify that all the information given in this application is true. Signature of Program Director Date Program Approvals: Campus Risk Manager Date Director of International Education Date College Dean Date Provost, Vice President for Academic Affairs Date Chancellor s Office Date President Date Rev 3/2012

12 Appendix F STUDENT OFF-CAMPUS PROGRAM AGREEMENT CALIFORNIA STATE UNIVERSITY, STANISLAUS This Agreement is entered into on the day of 201_ by and between the Trustees of the California State University, on behalf of California State University, Stanislaus, hereafter called "University"; and, hereafter called Student. It is the intention of the University to provide for the participation by students in the Off-Campus Program at hereinafter called Program. Student desires to participate in such Program under the terms and conditions hereinafter set forth and parties hereto agree as follows: 1. VOLUNTARY PARTICIPATION Participation in this Program is VOLUNTARY. Participation in this Program is not mandatory for completion of degree requirements. 2. SERVICES PROVIDED BY UNIVERSITY a. University shall enroll Student in the Program if Student otherwise qualifies for University enrollment. b. University shall provide appropriate academic supervision for the Program offered and shall grant academic credit if applicable. Program Director has visited the Program location and/or has sufficient knowledge of the area to be the Program Director. c. University offers the Program as set out in Attachment A (Program Details) which is hereby incorporated in this contract by reference thereto. d. University will supply to Students participating in Programs in developing countries information on required and recommended vaccinations, prophylaxes, and health maintenance. e. University will supply foreign travel liability insurance policy including (but not limited to): primary general liability, primary/emergency medical expense, emergency medical evacuation, trip cancellation. 3. SERVICES NOT PROVIDED BY UNIVERSITY Student acknowledges and agrees that University is not furnishing and is not responsible for any matters other than as specified in Section 2. The University is not furnishing and is not responsible for and assumes no liability for the following: a. Guarantee or assurance of safety of students and/or elimination of all risks from the environment. b. The safety of personal property during participation in the program. Student agrees that the University (fully referenced above), and each and every officer, agent and employee of each of them shall not be responsible for any injury, damage, or loss to Student or Student s property which occurs from any cause beyond the control of the University or which does not occur from the sole negligence of the University. c. Monitoring and/or control of all the daily personal decisions, choices, and activities of the individual students. d. Prevention of students from engaging in illegal, dangerous or unwise activities, CSU Stanislaus Off-Campus Program Agreement Page 12 of 29 Rev 11/1/2010

13 Appendix F including but not limited to situations that may arise due to the failure of a student to disclose pertinent information. e. Assumption of responsibility for the actions of person not employed or otherwise engaged by the University, for events that are not part of the program, or that are beyond the control of the University and its subcontractors. f. Assurances that home-country culture values and norms will apply in the host country. 4. STUDENT RESPONSIBILITIES Student agrees as follows: a. Student shall qualify for admission as a student for credit or audit in the University extension or academic year course(s) offering this Program by satisfying all requirements including payment of fees. b. Student shall pay University by the dates specified the amounts set out on Attachment A. Except as otherwise provided in this Agreement, any refund may be made at the sole discretion of University. Student shall pay sums in addition to those specified in Attachment A as may be necessary due to increases in charges by the host country, host university, accommodation changes, fluctuation in United States dollar exchange rates, or commitments made by Student while out of the country that are subsequently discharged by University, and increases in fees or other charges relating to enrollment in the CSU. Student shall pay any additional sums within 30 days notification by University. c. Student shall pay the costs outlined in Attachment A under Participation Cost Requirements. These costs include program tuition, transportation in the foreign country, insurance and other fees. d. It is understood that maximum participation in any group transportation arrange for the Program is necessary to obtain the most favorable rates, departure dates, and arrangements upon arrival at the Program location; therefore, when group transportation is arranged, Student is expected to participate unless Student informs University in writing of independent travel arrangements. e. Student understands that he/she is responsible for payment of any expenses he/she incurs during the course of the Program, including, but not limited to, medical costs or expenses. Student should keep receipts for all such payments. f. Student shall obtain and provide all materials, meet all deadlines, and otherwise comply with all participation requirements established by the Program and the University International Education Office including but not limited to passport, visa, health insurance, and foreign travel insurance. g. Student agrees to expend his/her best efforts in successfully completing the academic requirements of the courses in which the Student enrolls. h. Student agrees to submit a written health statement (Attachment B). Student understands and agrees that it is Student s responsibility to determine, in consultation with competent medical authorities, whether or not Student should participate in the Program. Student further agrees to conform to applicable partner institution health regulations and/or host country medical examination requirements for visa application. CSU Stanislaus Off-Campus Program Agreement Page 13 of 29 Rev 11/1/2010

14 Appendix F i. Student agrees to carry and maintain emergency medical insurance, health insurance, and travel insurance sufficient to meet all costs and expenses which might occur as the result of injury sustained while traveling. j. Student agrees to provide a signed form Attachment C, Voluntary Assumption of Risk and Liability Waiver. Student understands that visiting or living in a foreign country may involve health and other personal risks. Student further agrees to hold harmless, defend and indemnify the State of California, the Trustees of The California State University, California State University, Stanislaus and their Auxiliaries, employees, officers, directors, volunteers and agents of each of them (collectively University ) from any and all loss, damage, or liability that may be suffered or incurred by University, caused by, arising out of, or in any way connected with negligence on the part of Student, his or her agents, or employees, in the performance of this agreement, irrespective of whether such liability is also due to any negligence on the part of the State. 5. CONDUCT AND DISCIPLINE It is understood between the parties that the international implications of this agreement are such that the conduct of Student during the course of the program is of utmost importance. Student, therefore, agrees to conform to standards of conduct consistent with the maintenance of a positive reputation of The California State University and to conform to all applicable rules, regulations and policies of the California State University, Stanislaus International Education Office and any partner institution. Student understands and agrees that in the event the Program Director determines, after informing Student of the violation and discussing it with him or her, that the conduct or academic standards of Student are detrimental to the best interests of the program, the Director may terminate the participation of Student from the program. Such termination shall not diminish or otherwise affect Student's obligations to make to University any payments specified in this Agreement. University in no event shall be required to refund to Student any payment made by Student to University, but may make such refunds as are consistent with University policy. If misconduct occurs, no refund will be remitted. Such actions include, but are not limited to, the following: a. Threats or the use of physical violence b. Violating the laws of the country or partner institution c. Openly abusing the customs and mores of the community d. Damage to or destruction of property of others e. Alcohol or substance abuse f. Harassment of any kind g. Eviction from one s lodging h. Obstruction or disruption of teaching or other Program activities i. Unauthorized absence from classes and/or from the Program itinerary j. Exceed the number of unexcused absences from class allowed for the Program k. Academic misconduct (cheating, fabrication forgery, plagiarism, or facilitating academic dishonesty). CSU Stanislaus Off-Campus Program Agreement Page 14 of 29 Rev 11/1/2010

15 Appendix F 6. LAWS, REGULATIONS, AND REFUNDS This Agreement is subject to applicable laws and regulations. If performance of this Agreement involves violation of applicable law or regulation thereby making it legally impossible to perform and such illegality is not the fault of Student, University shall refund to Student those payments made pursuant to this Agreement which are authorized to be refunded in Section of Title 5, California Administrative Code. Upon payment of said refund, all rights of University and Student under this Agreement are waived. 7. TERM This agreement is only for the term of the Program as presented on Attachment A. Upon conclusion of the Program as stated this agreement automatically terminates. 8. AGREEMENT MODIFICATION AND/OR TERMINATION a. This Agreement contains the sole and entire agreement between the University and Student and shall supersede any and all other agreements between the parties. The University and Student acknowledge and agree that any statements or representations that may have hereto been made by either of them to the other are void and of no effect and that neither of them has relied thereon in connection with his or her or its dealings with the other. b. University, in its sole discretion, may modify any terms of this Agreement as necessary before Student s departure (including but not limited to costs, dates, times, methods of travel, schedules, sites, or elements or details of any program) as long as any such modification contains a reasonably comparable substitution for the terms of the Agreement. c. University, in its sole discretion, may end this Agreement, and shall have no obligation to place Student in any institution with which University, through its Program, has contractual relations, provided that University returns to Student payments made by Student, in accordance with Section 6 above, unless the termination is in accordance to the terms of Section 5 above. d. It is expressly understood by the parties to this Agreement that the University reserves the right to terminate the Program at any time it deems the safety or welfare of students is at risk. 9. NON-DISCRIMINATION The University shall not deny the Program to any person on the basis of religion, color, ethnic group identification, sex, age, or physical or mental disability. 10. GOVERNING LAW The laws of the State of California shall govern the interpretation of this agreement. Any action brought to enforce any right or obligation under this Agreement or any action which arises out of or in connection with this Agreement shall be brought in the courts of the State of California. a. Any laws broken while in a foreign country are subject to the law in that country, which may differ significantly from those in the United States and California. CSU Stanislaus Off-Campus Program Agreement Page 15 of 29 Rev 11/1/2010

16 Appendix F b. If you are arrested, you may not be afforded the rights and protections available to individual under the US Constitution. c. [LIST ANY LAWS SPECIIC TO THE COUNTRY HERE ILLEGAL DRUGS, ETC. THAT A STUDENT SHOULD BE INFORMED OF] 11. WAIVER OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNITY AGREEMENT The attached mandatory Waiver of Liability, Assumption of Risk, and Indemnity Agreement, which is part of this Agreement, must be completed, signed, and returned to the University, International Education Office, One University Circle, Turlock, CA before departure. By signing below, Trustees, Student, and Program Director (when applicable) manifest their agreement to these terms and conditions. CALIFORNIA STATE UNIVERSITY, STANISLAUS FOR TRUSTEES OF CALIFORNIA STATE UNIVERSITY By Date: Phyllis Crittendon, Contracts and Procurement Services STUDENT By Signature Date: (Student s Printed Name) I (a) am the parent or legal guardian of the above minor student, (b) have carefully read the foregoing Agreement (including such parts as may subject me to personal financial responsibility), (c) am and will be legally responsible for the obligations and acts of the minor student as described in this Agreement, and (d) agree for myself and for the student to be bound by its terms. By Signature Date: (Student s Parent or Legal Guardian Printed Name) q If box checked Program Director Signature not required. PROGRAM DIRECTOR As program Director I verify that I have read and reviewed this document By [NAME & TITLE] Date: CSU Stanislaus Off-Campus Program Agreement Page 16 of 29 Rev 11/1/2010

17 Appendix F Attachment A Off-Campus Program Details Attachment B Authorization for Medical or Surgical Consultation Treatment & Emergency Contact Information Attachment C Release of Liability, Promise Not to Sue, Assumption of Risk and Agreement to Pay Claims CSU Stanislaus Off-Campus Program Agreement Page 17 of 29 Rev 11/1/2010

18 Appendix F OFF-CAMPUS PROGRAM DETAILS Attachment A PROGRAM LOCATIONS AND DATES DATE LOCATION COMMENTS TRAVEL ITINERARY Group travel arrangements are part of the program offering. Student is expected to participate unless Student obtains University approval in writing of independent travel arrangements. MODE OF TRANSPORATION DATE & TIME COMMENTS Group travel arrangements are NOT part of the program offering. Student is expected to make independent travel arrangement and provide the University written verification thereof. PARTICIPATION COST REQUIREMENTS (e.g., payment amounts and dates, materials to be purchased, Foreign Travel Insurance, etc.) REQUIREMENT/BUDGET ITEM COST TO STUDENT PARTICIPANT CSU Stanislaus Off-Campus Program Agreement Page 18 of 29 Rev 11/1/2010

19 Appendix F TOTAL COSTTO CSU Stanislaus Off-Campus Program Agreement Page 19 of 29 Rev 11/1/2010

20 Appendix F CSU Stanislaus Off-Campus Program Student Health Statement and Authorization for Medical or Surgical Consultation/Treatment Name (printed) Attachment B Your candid responses on this Health Statement will enable the Program to assist you in safeguarding your health while you are traveling. If you have a health or other condition for which adequate facilities or services are not available, we want to alert you to that fact. Mild physical or psychological disorders can deteriorate under the stresses of life and study in a foreign country, and it is important that the program know of any medical or emotional problems that might affect you in a foreign study context. Also, in case of an emergency in which program staff needs to obtain emergency medical treatment for you, it is essential that you alert us to any medical conditions or restrictions. PART 1: Student Completes A. Do you have any medical condition that the program should be aware of? B. Are you allergic to any medication? Please list. C. Do you have any physical disability, learning disability, or other condition that might restrict your mobility or require special facilities or assistance? If so, please attach a memo from Disabled Student Services that indicates the condition and your needs. AUTHORIZATION FOR MEDICAL OR SURGICAL SONSULTATION/TREATMENT A. I self-certify that I am physically and mentally capable of participating in the Off-Campus program. I understand that I am responsible for arranging any necessary medication(s) or vaccinations(s) and for consulting a physician prior to departure for any supplemental advice. B. I, the student (hereinafter referred to as Student or the undersigned ) hereby authorize the University and its designated representatives thereof to grant permission for consent to medical and/or surgical treatment of said Student, at the expense of Student, during the participation of Student in the University Off-Campus Program. C. Although I understand that, when possible, advance consent of the undersigned will be sought for any necessary medical and/or surgical treatment, the undersigned agrees that all medical treatment and/or surgery may be performed when, in the opinion of medical authorities, the health or welfare of the Student may be adversely affected by any delay. It is understood that law of the host country in which the Student is residing/visiting may require such permission. It is also understood that any costs or expenses incurred for such medical and/or surgical treatment shall be the responsibility of Student and/or his/her parent or guardian. D. The undersigned also authorizes the University Student health Service, Counseling Center, and/or the Student s private physician or therapist to inform the University regarding any health problem Student has that may require special consideration and/or follow-up treatment while Student is studying abroad, and that this consent shall extend to and apply with respect to any medical and/or surgical treatment rendered the Student pursuant to this authorization. E. I acknowledge that I am required to carry and maintain accident and health insurance sufficient to meet all costs and expenses which might occur as the result of injury sustained while traveling, and by signing below I acknowledge that I am presently covered by such health insurance. CSU Stanislaus Off-Campus Program Agreement Page 20 of 29 Rev 11/1/2010

21 Appendix F Student Records and Emergency Contact Information Name: Address: Phone number: Date of birth: Student ID number: Major: Study Abroad Program: Program dates: Emergency contact information: Name: Address: Phone number: Attended Pre-Departure Orientation: Signature of Student Date: Trip and Medical Insurance Verification in File: CSU Release of Liability signed and in File: STUDENT By Date By PARENT/GUARDIAN OF MINOR STUDENT By Date CSU Stanislaus Off-Campus Program Agreement Page 21 of 29 Rev 11/1/2010

22 Appendix F Attachment B continued CSU Stanislaus Off-Campus Program Student Health Statement and Authorization for Medical or Surgical Consultation/Treatment Please attach your letterhead or business card. PART 2: Physician Completes Does the applicant have any condition or predisposition that could become a significant health problem during the period of this Off-Campus Program? No Yes If yes, please explain. To the best of my knowledge, the applicant is in good physical and mental health, has answered the questions in Part 1 accurately, and should be able to complete a program of study in a foreign country. Physician s Signature Date: Physician s Name (please print) Address Street city state zip Office Phone Number Emergency Number CSU Stanislaus Off-Campus Program Agreement Page 22 of 29 Rev 11/1/2010

23 Appendix F Attachment C RELEASE OF LIABILITY, PROMISE NOT TO SUE, ASSUMPTION OF RISK AND AGREEMENT TO PAY CLAIMS THIS IS A LEGAL DOCUMENT THAT INCLUDES A RELEASE OF LIABILITY. READ IT CAREFULLY BEFORE SIGNING. Off-Campus Program Date(s): Off-Campus Program Location(s): Student Name (print): In consideration for being permitted to participate in this Program and any associated activities, on behalf of myself and my next of kin, heirs, and representatives, I release from all liability and promise not to sue the State of California, the Trustees of The California State University, California State University, CSU Stanislaus and their employees, officers, directors, volunteers and agents (collectively University ) from any and all claims, including claims of the University s negligence, resulting in any physical or psychological injury (including paralysis and death), illness, damages, cost of any nature, economic loss, or emotional loss I may suffer because of my participation in this Program, including travel to, from, and during the Program. I am voluntarily participating in this Program. I am aware of the risks associated with traveling to/from and participating in this Program, which include but are not limited to physical or psychological injury, pain, suffering, illness, disfigurement, temporary or permanent disability (including paralysis), economic or emotional loss, and/or death. I understand that these injuries or outcomes may arise from my own or other s actions, inaction, or negligence; conditions related to travel; or the condition of the Program location(s). Nonetheless, I assume all related risks, both known or unknown to me, of my participation in this program, including travel to, from and during the Program. I agree to hold the University harmless from any and all claims, including attorney s fees or damage to my personal property that may occur as a result of my participation in this Program, including travel to, from and during the Program. If the University incurs any of these types of expenses, I agree to reimburse the University. If I need medical treatment, I agree to be financially responsible for any costs incurred as a result of such treatment beyond travel insurance provision. I am aware and understand that I should carry my own health insurance. I am 18 years or older. I understand the legal consequences of signing this document, Including: (a) releasing the University from all liability, (b) promising not to sue the University, (c) and assuming all risks of participating in this Program, including travel to, from and during the Program. CSU Stanislaus Off-Campus Program Agreement Page 23 of 29 Rev 11/1/2010

24 Appendix F I understand that this document is written to be as broad and inclusive as legally permitted by the State of California. I agree that if any portion is held invalid or unenforceable, I will continue to be bound by the remaining terms. I have read this document, and I am signing it freely. No other representations concerning the legal effect of this document have been made to me. Participant Signature: Date: If Participant is under 18 years of age: I am the parent or legal guardian of the Participant. I understand the legal consequences of signing this document, including (a) releasing the University from all liability on my and the Participant s behalf, (b) promising not to sue on my and the Participant s behalf, (c) and assuming all risks of the Participant s participation in this Program, including travel to, from and during the Program. I allow Participant to participate in this Program. I understand that I am responsible for the obligations and acts of Participant as described in this document. I agree to be bound by the terms of this document. I have read this Release of Liability document, and I am signing it freely. No other representations concerning the legal effect of this document have been made to me. Signature of Minor Participant s Parent/Guardian Date Name of Minor Participant s Parent/Guardian (print) Age of Minor Participant Independent Activity and Travel A. I understand that the University is not responsible for any injury or loss I may suffer when I am acting or traveling independently or am otherwise separated or absent from any University-supervised activities. This includes but is not limited to free time during the program. B. I accept all responsibility for loss or additional expenses due to delays or other changes in the means of transportation, or other services, or sickness, weather, strikes, or other unforeseen causes. C. If I become detached from the Program group, fail to meet a departure by airplane, or train, or become sick or injured, I will, at my own expense, seek out, contact, and reach the Program group at its next available destination. I waive and release all claims against the University that arise at a time when I am not under the direct supervision of he University or that are caused by my failure to remain under such supervision or to comply with such rules, standards and instructions. CSU Stanislaus Off-Campus Program Agreement Page 24 of 29 Rev 11/1/2010

25 Appendix F Initial Date Standards of Conduct A. I understand that each foreign country has its own laws and standard of acceptable conduct, including dress, manners, morals, politics, drug use and behavior. I recognize that behavior which violates those laws or standards could harm the University s relations with those countries and institutions therein, as well as my own health and safety. I will become informed of, and will abide by, all such laws and standards for each country to or through which I will travel during the Program. B. I also will comply with the University s rules, standards, and instructions for student behavior. I waive and release all claims against the University that arise at a time when I am not under the direct supervision of the University or that are caused by my failure to remain under such supervision or to comply with such rules, standards, and instructions. C. I acknowledge and understand that any violation of the above standards of conduct, could lead to sanctions being imposed on me that are consistent with CSU Student Discipline Policies and Procedures, including, but not limited to suspension or expulsion from the program. D. I will attend to any legal problems I encounter with any foreign nationals or government. The University is not responsible for providing any assistance under such circumstances. Initial Date CSU Stanislaus Off-Campus Program Agreement Page 25 of 29 Rev 11/1/2010

26 Appendix G State Funded Study Abroad California State University Executive Orders Pertaining to Study Abroad as of April 2013 Self-Support Study Abroad Page 26 of 29

27 Appendix G General Study Abroad Page 27 of 29