REVIEW of Abbotsford School of Integrated Arts. Update to Board of Education January 15, 2013

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1 of Abbotsford School of Integrated Arts Update to Board of Education January 15, 2013

2 Purpose Review our Integrated Arts Schools (program and facilities) to determine future needs and sustainability of the program. Background: Previous reviews ( ) Long Term Facilities Plan (recommendations) Strategic Plan (access, flexibility)

3 Abbotsford School of Integrated Arts

4 Strategic Plan To improve student access to programs & services Consult with the community internally and externally to ascertain satisfaction levels and interests or choices not being met. Implement the recommendations from the Long Range Facilities Plan to ensure equity of access and reduction of waitlists. Improve parental engagement Develop Board tools/resources for public engagement as part of the Communication Plan.

5 The Program The Abbotsford School of Integrated Arts is a program where creative writing, dance, drama, visual arts, digital arts and music are, wherever possible, integrated into core curriculum. Ideas and concepts are studied across subject and grade boundaries, using skills developed in the arts. As a public school we follow the curriculum set out by the Ministry of Education, the difference is in the way through which curriculum is taught and studied.

6 The Program EXPLORE - EXPRESS - EXCEL 14 th year of our program Enrolling over 800 students North Poplar (K 5) Sumas Mountain (6 12)

7 Enrolment Sep 30/12 Sep 30/12 K Total ASIA North Poplar ASIA Sumas Mountain

8 Transitions Abbotsford Middle Where Grade 5 students attended after leaving ASIA North Poplar Elementary ASIA Sumas Mountain Chief Dan George Middle CG Howe Middle WA Fraser Middle Clayburn Middle Eugene Reimer Middle Unknown

9 Transitions ATSS Where Grade 8 students attended after attending ASIA Sumas Mountain Middle ASIA Sumas Mountain Abbotsford Senior Bateman WJ Mouat Yale AVS Unknown

10 Transitions Where Grade 5 students attended after leaving ASIA North Poplar Elementary 80% 70% 60% 50% 40% 30% 20% 10% 0% ASIA Sumas Mountain Other Middle Schools Unknown

11 Transitions 80% 70% 60% 50% 40% 30% 20% 10% 0% Where Grade 8 students attended after leaving ASIA Sumas Mountain Middle ASIA Sumas Mountain Other Secondary Schools Unknown

12 Demographic Information - Where students attending ASIA North Poplar and ASIA Sumas Mountain come from. ( ) Enrolment Subtotals School of Residence K K K-12 Dormick Park Elem Mountain Elem Godson Elem Blue Jay Elem Ten Broeck Elem Margaret Stenersen Elem John Maclure Community Elem Terry Fox Elem Ross Elem McMillan Elem Alexander Elem Jackson Elem Out of District - Mission Prince Charles Elem Dr. Roberta Bondar Elem Clearbrook Elem Centennial Park Elem Sandy Hill Elem Out of District - Chilliwack Dave Kandal Elem Mt. Lehman Elem Dr. T.A. Swift Elem Upper Sumas Elem Out of District - Langley Auguston Traditional Aberdeen Elem Bradner Elem Harry Sayers Elem Out of Dist. - Maple Ridge\Pitt Meadows Out of District - Surrey Barrowtown Matsqui Total by Grade

13 Enrolment (headcount) Sep 30/11 District of Residence (11-12 Headcount) K K-12 Abbotsford students Out of District students Total

14 ASIA Historical Enrolments (FTE)

15 1000 Abbotsford School for Integrated Arts (ASIA) Historical and Projected Total Headcount Enrolment Long Term Facilities Plan Headcount Enrolment

16 LTFP (Long Term Facilities Plan) Recommendations:..determine the ability of the ASIA North Poplar Elementary Campus facility and site to accommodate current and projected enrolments as well as evaluate potential relocation options in the central Abbotsford area...determine the ability of the ASIA Sumas Mountain Campus facility and site to accommodate current and projected enrolments.

17 ASIA North Poplar Campus Kindergarten to Grade 6 Facilities Condition Index Rating Good to Average (0.15). K-12 Capacity / Utilization Total No. of Classrooms 11 Strong Start / Childcare 0 Classooms for Instruction Operating Capacity Enrolment 393 Over Capacity 2016 Projected Enrolment 393 Projected Over Capacity 2021 Projected Enrolment 393 Projected Over Capacity Note: FCI does not include the 9 portables on-site.

18 ASIA Sumas Mountain Campus Grades 7 to 12 Facilities Condition Index Rating Good (0.12) K-12 Capacity / Utilization Total No. of Classrooms 14 Strong Start / Childcare 0 Classooms for Instruction Operating Capacity Enrolment 418 Over Capacity 2016 Projected Enrolment 468 Projected Over Capacity 2021 Projected Enrolment 464 Projected Over Capacity Note: FCI does not include the 4 portables on-site

19 Facility Condition Index Total Rating Abbotsford School District CAMS VFA Facility Condition Assessments For All Schools 2010 FACILITY CONDITION RATING VERY POOR: 0.60 to 1.00 POOR: 0.30 to 0.60 AVERAGE: 0.15 to 0.30 GOOD: 0.05 to 0.15 EXCELLENT: 0.00 to School

20 Consultation Public Information meetings: October 24 ASIA Sumas Mountain Campus (85 attended) November 6/12 ASIA North Poplar (60 attended) Paper feedback forms were distributed 124 were returned. The data collected via this method was entered into ThoughtStream. Meetings with each individual staff

21 Consultation During November and December parents and staff were invited to provide input through an online engagement tool called ThoughtStream. ThoughtStream allows stakeholders and interested individuals to contribute individual thoughts on an issue and then arrive at a shared understanding by collectively assigning value to those thoughts. It is an engagement system that allows you to guide groups to contribute, review and prioritize thoughtful responses to open ended questions.

22 Consultation - ThoughtStream: We asked: What key things do you like best about the integrated arts program? What are the key challenges with the integrated arts program? What other information do you need or think would be helpful as we consider the integrated arts program? (Note: The Board has been provided complete details of this input.)

23 Consultation ASIA North Poplar Elementary Participation Total # of potential Participants 393 # Participating 63 # of Participants Ave. Participant Rating (1-3) Total Rating Priority Issues Rank Parking H Portables H Size of current facility H Location M Appropriateness of existing spaces M Lack of Extra-curricular L Behaviour issues L

24 Consultation ASIA Sumas Mountain Middle-Secondary Participation Total # of potential Participants 332 # Participating 57 # of Participants Ave. Participant Rating (1-3) Total Rating Priority Issues Rank Course options/availability H Appropriateness of existing spaces H Transportation M Lack of Extra-curricular M Communication L Maintain separate facility L

25 NEXT STEPS Determine what further action is required: What additional information is required? Set Board priorities: What should we work on first? Which issue is most serious? If left unresolved, which issue will get worse? What, if any, decisions need to be made? Determine what further analysis is needed. What are we trying to do? What processes will we use? Develop a work plan.