DISD Skyward Gradebook User Guide

Transcription

1 DISD Skyward Gradebook User Guide Initial Setup Procedures Logging In... 3 Navigating EA Plus... 4 Display Options Grade Period Display... 5 Student Display... 6 Assignment Display... 6 Daily Tasks Taking Attendance... 8 Entering Assignments... 8 Entering Scores... 9 Printing Printing Reports Commonly Used Reports Logging Out Term Tasks Posting Grades Posting Comments for Report Cards Posting Citizenship/Conduct Grades Verifying Grades Creating Grade Sheet Reports Printing Grade Sheet Reports Semester/Final Grade Sheet Reports Other Tasks Requesting Grade Changes Entering Grade Adjustments Grading Discrepancies Options for Accepting Previous Grades Accepting Previous Term Grades for New Students Page 1 of 27 Updated 10/2017

2 Accessing Student Information Other Links Homepage, Widgets and Dashboards Special Info for Standards Gradebooks Entering Grades for Standards Gradebooks Quick Scoring Individual Skill Entry Mass Assigning Scores Help Page 2 of 27 Updated 10/2017

3 Initial Setup Procedures LOGGING IN 1. Go to the DISD home page at Mouse over the Staff Resources button and click Useful Links. 2. Click the Educator Access Plus link. (You can also find the Skyward link under the Quick Links section on the DISD home page.) 3. The Skyward login page will appear. Make sure the Login Area at the bottom of the window is on All Areas. 4. You can create a Skyward Gradebook shortcut on your computer by dragging the icon in front of the URL in the address pane to your desktop. 5. Enter your login and password. The first time you access the system, you will be prompted to enter a new password. Please make sure that your password is not something easily guessed and keep it confidential and secure at all times. It should have a minimum of 6 characters and should include both letters and numbers. **IMPORTANT**IMPORTANT**IMPORTANT**IMPORTANT**IMPORTANT** DO NOT SHARE YOUR PASSWORD WITH ANYONE! For teachers who will be out for an extended amount of time and need to give gradebook access to a teaching partner or substitute, please contact your PEIMS coordinator or the Executive Director of Technology (suzanne.chachere@daytonisd.net) for assistance. 6. Click Sign in. Page 3 of 27 Updated 10/2017

4 ***CAUTION*** Entering an incorrect password 5 times will cause you to become inactive. Please be very careful when typing this information. If you lock yourself out, you will need to contact your campus PEIMS Coordinator to reactivate your account and regain access. NAVIGATING EA PLUS Once you successfully log in, you will see the Skyward Web Portal interface. You can add favorites to this interface, see your recent programs, access your print queue, and view other information from this portal. You can also see Helpful Reminders and have a link to a support document from this page. To access your gradebook and student information, click the Teacher Access tab. Teacher Access Home Page. Most users will see the following My Gradebook My Students My Classes Post Daily Attendance To begin working with your gradebook, click on the My Gradebook (MG) link. You will see your Current Year Classes. Open a class by clicking on the Gradebook link beside one of your class sections/content areas. Your Gradebook will open up in the Main Screen. We will discuss various options in the rest of this handout. Page 4 of 27 Updated 10/2017

5 GRADEBOOK DISPLAY OPTIONS The Display Options menu will allow you to select different display options for student display, assignment display and grade period display. Once these are set correctly, you should not have to visit this area again. However, there might be times when you want to vary these. Grade Period Display You must keep all previous terms displayed at all times in order to stay aware of grade discrepancies which may occur after a term ends. The current terms and assignments will always be displayed by default, but other terms may be selected or deselected. The recommendation is to keep all terms displayed at all times. 1. Mouse over the Display Options tab. 2. Click Grade Period Display 3. Select ALL TERMS in the Display Grading Period column. (You don t need to show all assignments for past grading periods, but you do need to show all terms.) 4. SAVE. Page 5 of 27 Updated 10/2017

6 Student Display You have several different options for displaying student names. This is also where you may choose to show or hide dropped/inactive students. 1. Mouse over the Display Options tab. 2. Click Student Display 3. Make the desired choices. 4. SAVE Assignment Display There are several options here, including how you want your assignments to show. ***NOTE*** This option is not available in the Standards Gradebook (grades Pre-K K). 1. Mouse over the Display Options tab. 2. Click Assignment Display. Page 6 of 27 Updated 10/2017

7 The only thing that really needs to be addressed with this option is that you need to sort assignments by Date Sequence and choose Descending. You may also select an assignment heading layout in the bottom section. It is a good idea to leave all other options alone. These preferences can be changed at any time, so if you want to try various options, that is OK. SAVE your choices. Page 7 of 27 Updated 10/2017

8 **DAILY TASKS** Most of the tasks in this section are tasks that you will complete daily or almost daily. TAKING ATTENDANCE To take Attendance, log into Educator Access Plus and enter the correct gradebook. Click the Attendance menu near the top of the window. You can take attendance by name or by seating chart. Simply click in the ABSENT column next to any absent students. The default is to count everyone present. The cell will turn red to alert you that you have indicated an absence. Once you have marked everyone appropriately, click SAVE. If all are present, you must still go into the attendance area and click SAVE. PLEASE NOTE Attendance, for funding purposes, is taken 2 nd period each day. Your campus PEIMS coordinator will tell you the exact time that attendance must be taken. Please adhere strictly to that time. Make sure you are in your second period class when taking attendance for funding purposes. Also, students must NEVER be marked Tardy 2 nd period. During 2 nd period, students are either present or absent at the appointed attendance time. Secondary campuses should take EVERY period. Tardies may be marked for any period except 2 nd period. Some elementary campuses also take attendance 5 th period. This is a campus decision. Taking attendance 2 nd period, however, is required for everyone. ENTERING ASSIGNMENTS Secondary Gradebook Only (Grades 1-12) 1. To add an assignment, click the Assignments menu at the top and select ADD. (You may also mouse over the Assignments menu and choose Add Assignment.) 2. Check the category to make sure it is correct. Change it by clicking the drop down arrow. 3. Type the name of the assignment in the Description box. 4. Do not enter anything in the Assignment group. We don t use Assignment Groups in Dayton ISD. Page 8 of 27 Updated 10/2017

9 5. Enter a Proposed Due Date. ***This is not optional. You MUST have a Proposed Due Date in order for your grades to calculate correctly. Make sure that the date you enter is in the designated Three Weeks or Six Weeks term that you want the grade to be averaged into. Having a date outside of that time frame will cause the grade to be entered into another term.*** 6. The Max Score should ALWAYS be set to 100. (You can always enter a grade higher than 100 for individual students, which will allow for bonus points to be awarded. You should never raise the Max Score above 100, though, as that will penalize the students who did not receive the bonus points.) 7. You MUST leave the weight multiplier set at 1. Since all grade levels use weighted categories, giving the multiplier a number other than one can greatly skew the averages. 8. Click Save and Score to go directly to entering student grades, or Save and Add Another to add another assignment without entering grades for the assignment just entered, or Save and Back to return to the Gradebook. ENTERING SCORES From the main screen of the Gradebook, you may enter grades several different ways. You may enter grades by: Clicking on the assignment name Clicking Assignments, Score Entry Clicking the Quick Scoring button Clicking in a cell The most expedient way to enter scores is with the Quick Scoring method. Page 9 of 27 Updated 10/2017

10 PRINTING Skyward has many different reports that can be printed. You can print the spreadsheet visible on your screen simply by right clicking on the screen and choosing Print. This is not the best option, as it will only print what is visible. Printing Reports There are a number of canned reports that you can print. It is also possible to add new reports with different options. There are reports for rosters, attendance, grades and assignments. To select a report, mouse over the Reports menu and select the desired report. Use a report template, edit a report template or add a new report with only the options you would like to include. Commonly Used Reports Grade Sheet Report This report will give you a cover page with a list of all assignments, the Due Dates, the corresponding categories and weights, along with the average scores for the class. The subsequent pages list the students and the grades on each task. This report should be generated for all classes at the end of every term/cycle for documentation. It should be printed to a PDF file. You must save a digital copy and send a digital copy to your campus PEIMS coordinator. Specific directions can be found in the next section. Progress Detail This report provides a detailed report for each student. It lists all assignments and the earned points, along with a breakdown by category. There is a signature line. You will get one page for each student, so be aware. This is a lengthy report. Class Roster There are several options to choose with this report. It will provide you with basic information including, name, grade, gender, birth date, address, phone number and guardian information. Missing Assignments This report will list the students who have missing assignments in the gradebook. It will show you the student name, assignment name and date. The Skyward template will put each student on a new page, but you may clone or add a template and deselect that option so that students will not print on separate pages. Grade Proof Sheet This report will generate a one page report showing grades, citizenship and comments for each grading period. You can choose to see the current term only or you may include all previous terms. **NOTE** For all reports, all students who have been assigned to your class are selected. If you do not want to see dropped students, you must click the Select Different Students button and then click PRINT. You don t actually have to deselect Page 10 of 27 Updated 10/2017

11 inactive students, but you must take this extra step so they won t be included in the printed report. You can also choose to Select Different Classes to print multiple classes at once. LOGGING OUT It is very important that you always log out of the Skyward Gradebook whenever you step away from your machine. Leaving it logged in and idle for more than a few minutes will cause you to time out. NEVER leave Skyward logged in if you are going to be out of your classroom or if it would be possible for an unauthorized user to get behind your computer and access this very sensitive data. To log out, click the EXIT button in the upper right side of the window. DO NOT CLICK THE RED X in the top right corner of the Windows box! This simply closes the window, but leave your Skyward session connected to the server. Always find the EXIT. If there is no EXIT option on your page, click the BACK button or the HOME button to find the EXIT button. **TERM TASKS** There are some tasks that only occur at the end of a term or semester. Those tasks are explained in this section. POSTING GRADES FOR PROGRESS REPORTS AND REPORT CARDS We will use Auto Posting in our district for grade reporting. While this will make the process easier for the teachers, there are still steps that must be completed each cycle prior to printing accurate Progress Reports and Report Cards. Those processes are outlined below. 1. Teachers must enter tasks and scores throughout the grading cycle. Proposed Due Dates are critical to the grade reporting process! Make sure that your Proposed Due Dates fall within the correct grade-marking period (even down to the correct 3-week period) and that you can see the tasks in the correct section of your gradebook. 2. Grades will be automatically pulled from the teacher s gradebook each night during the period that the posting window is open. All changes made during this time will be updated during each nightly pull. Once the window closes, no more changes can be made by the teacher unless they complete a formal change request. (See section on Requesting Grade Changes After Window Closes below.) 3. Citizenship/Conduct grades must be filled in FOR EACH STUDENT at the end of the term. We do not include conduct grades on Progress Reports. You must choose E, S, N or U. (Do not choose numerical marks for Page 11 of 27 Updated 10/2017

12 conduct.) You can bulk fill grades for the class and then edit the individuals who need something different. There is no Mass Add process that can be done in the office. (See directions below) 4. Comments for each student may be posted by the teacher, if desired. Comments are not required and no more than 3 comments can be assigned per student. (See directions below) 5. Teachers must verify all grades, comments and citizenship marks BEFORE the window closes. They must confirm the accuracy of the data by issuing their electronic signature. (See section on verifying grades below) POSTING COMMENTS TO PROGRESS REPORTS AND REPORT CARDS 1. To Post Comments for each class, mouse over the Posting button. 2. Click on Post Comments from the drop down menu. 3. Under Grade Period(s) Open for Comment Posting select the correct reporting period.. Click the link on the right. 4. To see a list of comments click on 5. You may enter up to 3 comment codes per student, but it is not necessarily recommended that you do so. 6. You can mass assign comments. 7. Once comments are assigned to students, click SAVE. POSTING CITIZENSHIP/CONDUCT GRADES TO REPORT CARDS We do not post citizenship grades on progress reports. We only post them on report cards. 1. Click on the conduct column heading (ex. CT1) for each course in your Gradebook. 2. Assign a Grade Mark of E, S, N, or U for each student in the box next to each student s name. 3. To mass assign a Grade Mark to all students, click the drop down box and select the mark you wish to assign. To find the E, S, N, or U you might have to scroll down to the bottom. 4. Once you have clicked on the Grade Mark a dialog box will appear. If this citizenship mark is correct, click the OK button. Page 12 of 27 Updated 10/2017

13 5. Change the grade marks for other students individually as needed. 6. SAVE. **NOTE** You will need to do this for every class. VERIFYING GRADES TO COMPLETE THE POSTING PROCESS All teachers must confirm that their grades are accurate and complete BEFORE the posting window closes. (Times may vary by campus, and even by term (cycle), so listen to your PEIMS Coordinator s instructions each term!!). To verify grades, teachers must do the following: 1. On the grading cycle column heading in your Gradebook, click the OPTIONS link. 2. Click Grade Posting Status for the term you re working on. 3. Verify that all students have numerical grades and conduct/citizenship grades, that all grades are correct, and that there are no discrepancies for that term. 4. Place a check in the box for Posting Complete. 5. You must do this for each class in your gradebook. **NOTE** There IS an option to choose Mark All Complete but that is NOT the recommendation of the District as you are more likely to overlook something important if you choose to post this way. Please verify each class individually. 6. Once this is done, this will be your electronic signature certifying that grades are complete and correct. A verification sheet will be printed and filed in the office. Creating Grade Sheet Reports Grade Sheet Reports can be run for single students, groups of students, entire classes, or all classes together. These reports can show all tasks assigned, due dates, and grades associated with those assignments. There are various reasons to run these, but they must be generated at the end of each grading term and Page 13 of 27 Updated 10/2017

14 submitted to the office. You may choose to create all templates up front, or you can create them as you need them. 1. Open your gradebook. 2. Place your mouse over Reports. A window with several report options will open. 3. Click Grade Sheet Report. 4. Click Add a New Template. 5. Name your template. (Name it T1 or Term 1 or something equally descriptive for the time frame you are printing.) 6. Click SAVE. 7. Click the drop-down arrow and select the appropriate term for the template you are creating. Page 14 of 27 Updated 10/2017

15 8. While there are other options you can choose, for the Grade Sheet Reports that must be submitted to the office, please leave all other options alone. 9. SAVE. 10. You will be brought back to the list of templates, where you will see the one you just created 11. You can go ahead and create templates for all terms, or simply create them as needed. **NOTE** You should also create templates for the end of your course. If you teach a semester-long course, you must create an S1 and/or an S2 template. If your course is a year-long course, you need to create a FINAL template. (Semester templates will not be needed for year-long courses.) Page 15 of 27 Updated 10/2017

16 Printing Grade Sheet Reports Grade Sheet Reports showing all students, all tasks, and all grades for all classes must be printed at the end of each term. A copy must be sent to the campus PEIMS coordinator. 1. Open your gradebook. 2. Place your mouse over Reports. 3. Click Grade Sheet Report (under the Gradebook section). 4. Choose/highlight the correct template, such as Term 1, Term 2, etc. (Directions for creating templates were discussed in the previous section.) 5. Click Select Different Classes. Make sure all classes are selected and click Print. 6. Your printed sheet will resemble a spreadsheet. It will list all students and their grades for each task. Task descriptions will be listed at the bottom of the page. You should get a printout for every class for that term in that single document. 7. SAVE the file to a location of your choosing and name it with the following naming convention - - firstname_lastname_term#. Ex: john_smithers_t1 8. your Grade Sheet Report (as an attachment) to your campus PEIMS Coordinator. **This should be done at the end of each full grading cycle. Do not send this document for mid-term (progress report) cycles. Semester and/or Final Grade Sheet Reports In addition to the term reports, you will need to generate a FINAL Grade Sheet Report for year-long courses and/or a SEMESTER Grade Sheet Report for all semester-long courses. This may seem redundant, and it is to some degree, but these comprehensive reports will serve 2 purposes. (1) They will put the entire course s data (tasks, grades, averages, etc.) into a single document. (2) These Page 16 of 27 Updated 10/2017

17 reports can include dropped/withdrawn students information in case that is ever needed. Information for dropped students cannot be generated on the term spreadsheets if you want to include all classes on a single document. By printing all classes on a single document, you save a great deal of time but you give up the ability to print for withdrawn students. The only way to get the withdrawn student information is to print each class separately. Since that takes more time and effort, you are only required to include this data at the end of the course. 1. Open your gradebook. Make sure you are in the course/section for which you want to print the report. 2. Place your mouse over Reports. A window with several report options will open. 3. Click Grade Sheet Report. 4. Choose/highlight the correct template, such as S1, S2 or FINAL. (Directions for creating templates were discussed previously.) 5. Click Select Different Students. Make sure all students, including withdrawn students, are selected and click Print. 6. SAVE the file to a location of your choosing and name it with the following naming convention - - firstname_lastname_s#(or FNL)_period#. Ex: john_smithers_s1_period1 or john_smithers_fnl_period3 7. You must include the period or course description on Semester and Final reports because each class will print on a separate document. 8. a copy of the SEM and/or FNL Grade Sheet Reports to your campus PEIMS Coordinator. **If you are printing Semester 1 reports, you do not need to print T3 for those classes. If you are printing S2 reports, you do not need to print T6 for those classes. If you are printing FINAL reports, you do not need to print T6 Page 17 of 27 Updated 10/2017

18 reports. The semester and final reports will encompass data for the entire course. **OTHER SKYWARD TASKS** There are some tasks that don t occur on a regular basis. The remainder of this user guide will focus on those additional tasks that are necessary to import, verify, print and document your gradebook. REQUESTING GRADE CHANGES AFTER THE POSTING WINDOW CLOSES Once the posting window closes, there are 2 ways to request a change. PLEASE MAKE EVERY EFFORT TO VERIFY THE ACCURACY OF ALL GRADES BEFORE THE WINDOW CLOSES IN ORDER TO AVOID HAVING TO MAKE MANUAL CHANGES. You must your campus PEIMS coordinator and CC your campus principal to request a grade change for any student once the posting window closes. You must send: the name of the student the name/period/section of the course the REASON for the grade change request. 1. Log in to Teacher Access and click My Gradebook. 2. Mouse over Posting Status, highlight and click the term you want to change. 3. Highlight the course you want to change and click the Request Grade Changes button (or the Change Grades button in the Standards Gradebook) on the far right side of the window. 4. Enter the reason for the request and click Yes to continue. Page 18 of 27 Updated 10/2017

19 5. Enter your grade changes and save your work. Once you request the window to re-open, you will only have 2 hours to complete this process. 6. When finished. For Secondary Gradebook (grades 1 12), click the Options button in the term column you just completed editing and select Grade Posting Status at the bottom of the box. ~~OR ~~ For Standards Gradebook (grades Pre-K K), mouse over the Posting Status button and click the term you just finished editing. 7. Click the Complete Grade Changes button. 8. A window will appear alerting you that the window will close once again. Click YES to proceed. Once the request is accepted by the office, your grades will be changed for the requested cycle. ENTERING GRADE ADJUSTMENTS Grades can be adjusted at the end of a term. Grade adjustments should not be made on Progress Reports. If you need to adjust a term grade: 1. Click the Options button in the term column heading and then click Enter Term Grade Adjustments 2. Enter the desired score in the grade column and press Tab. The necessary points will be added automatically. Page 19 of 27 Updated 10/2017

20 3. You may choose to add a note to indicate why the grade was adjusted by clicking on the note icon in the Comment column. 4. Click Save. GRADE DISCREPANCIES Occasionally, grade discrepancies will occur. This is especially true with students who entered your classroom after the first day of school. You MUST have all terms visible in your display options, or you will miss seeing these discrepancies. Discrepancies will appear in BOLD under the heading Report Card in the gradebook. There are several reasons why grade discrepancies occur, but in every case they must be corrected before the close of the window at the end of each term. Reasons Grade Discrepancies Occur There are several reasons why you might see a grade discrepancy. One reason is that you requested a grade change and entered new data that has not yet been accepted by the office. If that happens, notify your PEIMS Coordinator. Another reason for a discrepancy could be that the office entered a grade manually for a student who either transferred to Dayton or who received a grade from another teacher at your campus, and you have not yet accepted that transfer grade into your gradebook. Semester and final grades are not calculated from the office records, but rather from the teacher s gradebook. Therefore, it is imperative that these records are accurate and that both the office records and the gradebook records match identically. The only time it is acceptable to have a grade discrepancy is for a Progress Report grade that will not adversely impact a student s UIL eligibility. Those should be ignored. However, ALL Term discrepancies must be cleared up before the end of each cycle. ****IMPORTANT****IMPORTANT****IMPORTANT**** Do not hide previous term grades in your gradebook. If previous terms are hidden, you will not see grade discrepancies. You may hide all previous assignments, but do not hide term grades for ANY previous terms. Students come and go throughout the school year. Grades from their previous school(s) will be recorded in the office as they are received. As grades are entered in the office, a discrepancy will appear in your gradebook. You must add that grade to your gradebook in order to correctly calculate a semester and final average. (See Grade Period Display on p.5) Page 20 of 27 Updated 10/2017

21 Once a grade discrepancy is discovered, you must take certain steps to accept that grade into your gradebook. You ll see this discrepancy in a Report Card column with a BOLD grade to mark the difference, as seen here. If you ve entered grade adjustments previously, you ll also see a Grade Adjustment column (not shown in example). OPTIONS FOR ACCEPTING PREVIOUS GRADES FOR NEW STUDENTS Secondary Gradebooks only (Grades 1-12) Students will likely enter and leave your classroom throughout the school year. Those entering your classroom may be new to the district, they may be new to your class, or they may simply be transferring from one section of your class to another. In Skyward, there are 5 different ways of getting previous grades into your gradebook. The circumstances under which the child is entering your class will determine the best method of entry for previous grades. For most instances, Option 3 is the best option. It is imperative that every student have a grade in your gradebook for every term, regardless of when they entered your classroom. Without a grade in every term, the semester and final averages WILL NOT calculate correctly. Leaving blank grades will also cause grade discrepancies. Grade discrepancies MUST be cleared before the end of each and every cycle. There are 5 different options for getting scores entered into your gradebook. All 5 options, and the best time to use them, are discussed below. Option 1 Auto-Transfer Scores from a Dropped Section It is recommended that you DO NOT choose Option 1 ever! The reasons why are too numerous to count. Just don t use Option 1! Option 2 Transfer Scores from a Dropped Class This can be used when a student transfers from one course to another - - if you want to move those grades. One example would be transferring grades from a dropped athletics course into a PE course. Another example would be transferring grades from a dropped enriched math course to a regular math course. You will need to decide if this is a good fit for your needs. If you choose Option 2, please DO NOT choose the option to transfer assignment and term Page 21 of 27 Updated 10/2017

22 grades. This will cause grading problems. Choose term grades only from Option 2 when this option is used. Option 3 Manually Enter Term Scores This option will be described in detail below. This option will be used most often with students transferring from another district. You will use this option to copy the term grades from the office into your gradebook so that they can be calculated into the semester and final averages. It can be used for most instances, and will probably be your first choice in many cases. Option 4 One-Click Transfer Term Percents from a Dropped Section This option allows you to do a one-click transfer from dropped sections. This is best used when a student moves from one section to another of the same course. You will see the dropped section, the term and the score that will be transferred. If you are not comfortable with this method or not certain that it is accurate, you can use Option 2 or 3. Option 5 Enter a Starting Grade for the Current Term If a student enters your class mid-cycle, you will need to do a combination of things. You will need to enter previous term grades using Option 3 or Option 4. You will need to use Option 5, however, for entering a starting grade for the current term when they transfer in the middle of a grading cycle. These may be coming from another classroom or from another school. With this option, you enter a starting grade for the current term, and the system will fill in that grade in all blanks in your gradebook from the beginning of the current cycle until the student s enrollment date. For example, if you are in Week 3 of the current term and you have already entered 7 tasks for that grading cycle, you can enter the student s withdrawal grade using Option 5, and the system will enter that withdrawal grade into the blank cells for the previous 7 tasks. This saves you from entering the withdrawal grade into each individual task. ACCEPTING PREVIOUS TERM GRADES FOR NEW/TRANSFER STUDENTS When you receive a new student in your class, the office will enter grades for previous terms once they arrive from the sending school. When these grades are entered into Skyward, a discrepancy in your gradebook will occur. Gradebook discrepancies must be checked and cleared before the end of each grading cycle. When new students enroll into your class, you must take the following steps to get his/her previous term grades into your gradebook so that semester and final grades will calculate correctly: 1. Click the yellow NEW button beside the student s name. Page 22 of 27 Updated 10/2017

23 NOTE If the New button is not visible, you will need to click on the student s name. It will take you to another screen where you can click on the New Student tab seen in the following picture. 2. Choose Option 3 to manually enter term scores. As previously discussed, this option will be used most often and will allow you to enter term scores for previously completed terms. This option will not include any individual tasks, just final term scores. This is what you will use for brand new students who have term and/or semester scores entered in the office. In this case (brand new students), it will probably be the ONLY option available for you to choose. The following screen will appear: Page 23 of 27 Updated 10/2017

24 Note - - The Report Card column indicates the grades that are recorded in the office. The Current Grade column indicates the grades that are recorded in the gradebook. In the example above, there are no grades recorded in the gradebook for terms 1-4 or for Semester 1 or Semester 1 Exam. If this is not corrected, none of the existing grades listed will be calculated into the final grade. 3. In the blanks in the New Grade column, enter the grades that are present in the Report Card column and tab out of the box. (You will not be able to enter a grade for S1. That process will be available on the next screen.) 4. After entering all missing grades, click the Save Term Grades and Enter Semester Grades button. 5. Enter the semester grade and click the Save Semester Grades and Finish button. (If you do not want to enter a semester exam score, you MUST delete the zero that is in the box by default) **NOTE For classes/campuses that do not give semester exams, there will not be a box for the Exam Score. Everything else, however, will look the same. 6. You will then be returned to your gradebook. The discrepancies will no longer be visible in BOLD and the NEW button will be removed. There is no need to request grade changes or notify the office. This completes the process! **NOTE** You cannot simply enter an S1 grade in the gradebook without entering the individual term grades for S1. S1 is a calculated grade so all terms must be entered. If you only have a semester grade, enter that same grade into all term buckets so that it will calculate in your gradebook properly. Page 24 of 27 Updated 10/2017

25 TURN OFF THE NEW BUTTON Once you have entered scores for all previous terms, you should turn off the NEW button. Turning it off will clean up your gradebook so that it can more easily alert you to new students in the future. To do that, click the NEW button once again, CHECK the box indicated below, and close the window. The NEW button will disappear. ACCESSING STUDENT INFORMATION To see student information, click the picture icon to the left of the student name. You will be taken to a new screen with many pieces of information including schedules, discipline, test scores, demographics, etc. To get back to the gradebook, click the BACK button on the upper right sid of the screen. You can also click the to the left of the word Profile and select My Gradebook. OTHER LINKS IN TEACHER ACCESS Other areas in Teacher Access include My Students and My Classes. Both of these areas can be found from the main Teacher Access menu. Under My Students, you will find a list of all students assigned to any of your classes. The will be listed alphabetically. It will have name, grade, age, gender, address, primary guardian and primary phone number. Under My Classes, you can see class rosters, health alerts, and student indicators. You can also create messages in the Message Center, and look at discipline, attendance, and test scores. HOME PAGE, WIDGETS AND DASHBOARDS The Educator Access Plus Home Page can provide a quick glance at information you might like to see. You can set up and rearrange widgets to suit your needs. The Jump to Other Dashboards window is locked and cannot be moved. All other windows (called widgets by Skyward) can be moved. To add a widget, click the Select Widgets link. Separate widgets can be chosen for the Teacher dashboard and the office user dashboard. Additional dashboards can be added and also renamed. Page 25 of 27 Updated 10/2017

26 SPECIAL INFO FOR STANDARDS GRADEBOOKS (GRADES Pre-K & K) ENTERING GRADES Tasks will be pre-entered for all Standards Gradebooks. Teachers will NOT enter tasks, but rather they will simply enter grades at the end of the term for each task listed. Subject/Skill areas are color coded to help delineate the different areas. One confusing aspect is that there are headings that cannot accept grades. Grades can only be entered into the cells tied to tasks. These generally have a heading with a white background. Additionally, the teacher can mouse over the cell heading to see the entire task. NEVER enter grades into the S1 or S2 areas in the Standards gradebooks. Simply ignore/skip over those cells. Due to the fact that other grade levels DO use semester grades, these grade buckets cannot be deleted from the gradebook, but they should NOT be used. QUICK SCORING The most flexible way to enter grades into the Standards gradebook is to click the Quick Scoring button. That will provide a spreadsheet look and allow the teacher to jump around to any student or task and enter grades from a single window. Page 26 of 27 Updated 10/2017

27 INDIVIDUAL SKILL ENTRY A downside to the Quick Scoring method is that you must mouse over the skill headings to see the entire skill. Another entry method is to click a cell (from the main gradebook page) to get to the individual Skill Grade Entry interface. This page will allow you to enter grades for a single skill, identifying the skill and subject area at the top of the page. It will also show you what the student scored on the skill during previous terms (if grades were assigned). This method will also allow you to Mass Assign grades or enter Override grades (for INC). MASS ASSIGN GRADES To mass assign grades, click a cell to get into the Skill Grade Entry section described previously. At the top of the window, you will see a drop-down arrow under Grade in the Mass Assign Options area. Select the desired grade to mass assign. You will get a window questioning whether you want to set all grades to the one you just selected. Click OK (or CANCEL if it was unintended!). SAVE. This is very helpful if the majority scores the same and you just need to edit a few. HELP There are some great video tutorials and written documentation which can be accessed by clicking on the question mark icon at the top of every screen. If you have additional questions, please contact your campus PEIMS person for assistance. Page 27 of 27 Updated 10/2017