Adjunct Faculty Handbook

Transcription

1 Adjunct Faculty Handbook Spartanburg Community College Updated August 2014

2 Spartanburg Community College DISCLAIMER (Effective July 1, 2004) PURSUANT TO SECTION OF THE CODE OF LAWS OF SOUTH CAROLINA, AS AMENDED, THE LANGUAGE USED IN THE SCC AND SOUTH CAROLINA TECHNICAL COLLEGE SYSTEM (SCTCS) POLICIES AND PROCEDURES MANUALS DO NOT CREATE AN EMPLOYMENT CONTRACT BETWEEN THE EMPLOYEE AND THE COLLEGE OR SYSTEM. THESE MANUALS DO NOT CREATE ANY CONTRACTUAL RIGHTS OR ENTITLEMENTS. THE COLLEGE OR SYSTEM RESERVES THE RIGHT TO REVISE THE CONTENT OF THIS MANUAL, IN WHOLE OR IN PART. NO PROMISES OR ASSURANCES, WHETHER WRITTEN OR ORAL, WHICH ARE CONTRARY TO OR INCONSISTENT WITH THE TERMS OF THIS PARAGRAPH CREATE ANY CONTRACT OF EMPLOYMENT.

3 Contents DISCLAIMER... 2 Frequently Used Phone Numbers:... 7 General College Information... 8 SCC Policies and Procedures... 8 Section EMPLOYMENT INFORMATION Advisement Hours: Alcohol and Drug Use: Anti-Harassment: Attendance: College and Departmental Orientations: Emergency Messages: Employment Agreement Procedures: Employment Paperwork: Mailboxes: Payroll: Parking: Secondary State Employment: Other Telephone Calls: OSHA and Environmental Regulations: Section CLASSROOM MANAGEMENT PROCEDURES Academic Freedom: Academic Misconduct: Add/Drop Period: Alcohol and Illegal Drugs: Attendance (Student): Audio-Visual Materials and Equipment: Auditing a Course: Cellular Phones, Pagers and Similar Electronic Devices: Children on Campus:

4 2.10 Class Rosters and Student Withdrawal: Clerical Assistance: Conduct in Class: Course Syllabus: Copyright Law: Duplication of Class Materials: Field Trips: SCC Final Examinations: Grades: Grade Changes: INCOMPLETE ("I") GRADES: Instructor Attendance Records: Instructor Evaluation: Lecturers and Guest Speakers: Maintenance of Classrooms and Labs: Management: Online Supplements: Refund Policy and Procedures: Release of Student Information: Room Assignment: Security: Student Access to Adjuncts: Student Evaluation of Instruction: Student Grievances: Supplies: Textbooks: Use of Class Time: Section SUPPORT SERVICES Evening Services: Instructional Support: Instructional Technology:

5 3.4 The Learning Center (TLC): Library: SCCOnline: Testing Center: Section GENERAL INFORMATION Accidental Injury and Illness: Annual Security Report: Closing the College for Inclement Weather: Fire Drills: Health Services: Lost and Found: Personal Protective Equipment and Safety: Reporting Crimes, Emergencies: STUDENT ACTIVITIES: Use of the internet: Vending Services: Section SCC s Other Campuses SCC Cherokee County Campus SCC Downtown Campus SCC Tyger River Campus Union County Advanced Technology Center Section SCC Campus Computer Systems SCC Portal Outlook Web Access SCC Policies and Procedures

6 Academic Calendar 6

7 Frequently Used Phone Numbers: Department Admissions Learning Resources Bookstore Library Business Office Records Campus Police Testing Center CCE The Learning Center (Corporate & Community Education) Financial Aid IT Help Desk Divisional Contacts Evening Services Carol Manuel (A&S) Central Campus Shirley Cohen (BUS) Cherokee County Campus Carol Crowe (HHS) Downtown Campus Kayrn Stephens (IND) Tyger River Campus Other Campus Locations: Cherokee County Campus Downtown Campus Cynthia Duncan Joan Fisher Tyger River Campus Union County Advanced Technology Center Leanne Burkhead Cathy Freeman Main Switchboards Central Campus Cherokee County Campus Downtown Campus Tyger River Campus Union County Adv. Tech College Closings

8 General College Information Detailed information on the Spartanburg Community College (SCC) Administration, County Commission, College Mission, Values and a complete list of college programs and degrees can be found in the SCC College Catalog, The Student Planner & Handbook or on the SCC Website (web address: SCC Policies and Procedures SCC s Policies and Procedures govern much of what and how we do things at the College. When you ask why we do something a particular way, you will likely be referred to a specific policy or procedure. This handbook will refer often to a specific policy or procedure, too. Note: SCC Policies and Procedures are available online on the SCC Portal. Each Policy and Procedure exists as a separate document. See page 48 to view instructions on accessing them. EMPLOYMENT INFORMATION Section Advisement Hours: Adjunct faculty are expected to be available to students a reasonable length of time outside of class. You should use this time to provide individual assistance to students requesting additional help in the course. 1.2 Alcohol and Drug Use: In accordance with state policy, SCC provides a drug free, healthful, safe and secure work environment. Employees are required and expected to report to work in appropriate mental and physical conditions to meet the requirements and expectations of their positions. Chemical dependency through use of controlled and uncontrolled substances, including alcohol, is recognized as a major health problem and a treatable illness. SCC supports and recommends its Employee Assistance Program for employees to receive appropriate treatment for such illness. SCC will provide awareness programs for employees regarding both illegal and legal drug use, including alcohol. The College and its employees will also comply with applicable federal and state laws and regulations, including the Drug Free Workplace Act of 1988 and Policy VI Anti-Harassment: SCC will not tolerate any verbal or physical conduct or behavior which constitutes harassment, as defined in the Policy VI-210, Anti-Harassment. The President shall insure that all employees are aware of this policy and that violators will be subject to disciplinary action up to and including termination. Any employee who feels that he or she is the victim of harassment shall have the right to mediation as described in the Procedure VI-210.1, Anti-Harassment and/or the right to file a formal grievance. 8

9 1.4 Attendance: Adjunct faculty are required to be present in the classroom or lab during the entire period indicated on the employment agreement. On those occasions when you must miss a class because of sickness or an emergency, you should notify the College: During the day (before 4:00 PM), notify your Department Chair if you will be absent from a class. After 5:00 PM, notify the Evening Services Office for your campus location. If the Department Chair is not available, leave a message on the Department Chair s voice mail. If you are going to be late for your class, ask your Department Chair and/or the Evening Services Office to notify your class. 1.5 College and Departmental Orientations: SCC conducts college-wide orientation sessions for new adjunct faculty. If you are employed after the scheduled orientation, your Department Chair will give you a copy of this handbook and will review it with you individually. However, you should attend the next scheduled college orientation session. In addition to the college-wide orientation sessions, departments conduct separate orientation sessions for adjunct instructors. Your Department Chair or program coordinator will meet with you before the first class meeting for an orientation to the department and the course or courses you will be teaching. At this meeting, your Department Chair will provide -the textbook and other instructional materials to be used in the course (which you should return at the end of the employment period) -a course syllabus -a list of full-time faculty teaching the same course or courses - instructions for using an automated grade book or a grade book for your use (which you should return at the end of the employment period) -instructions for procuring supplies -instructions for clerical support 1.6 Emergency Messages: In case of a medical emergency, your family can call the division administrative specialist prior to 4:30 PM or the Evening Services Office after 5:00 PM. 1.7 Employment Agreement Procedures: The College pays adjunct curriculum faculty in equal installments during the semester or term of employment. The Department Chair will explain the payroll process at the time you are employed. Your Department Chair will also explain the College's expectations and faculty obligations and will give you a copy of the Temporary/Adjunct Curriculum Faculty Obligations/Responsibilities Guidelines Form (Figure 1). 9

10 Figure Employment Paperwork: All employment paperwork (for example, W-4, Employment Eligibility Verification [I-9], request for official transcripts, etc.) must be completed prior to, or at the latest, within three days from the first day of employment. SCC is an E-verify participant for employment verification. The Human Resources Office hours are Monday - Thursday from 8:00 AM until 5:00 PM and Friday from 8:00 AM until 1:30 PM. Payroll checks may be held until personnel files are complete. Please call Human Resources, , if you have any questions about employment paperwork. 10

11 1.9 Mailboxes: The College provides mailboxes for each adjunct faculty member. Please check your mailbox regularly. Your Department Chair will show you where your mailbox is located Payroll: Payroll is available by direct deposit to a bank account. Payroll Deposit Notification is available on the SCC Portal. Adjunct curriculum faculty are paid in equal installments as indicated on the Adjunct Curriculum Payroll Schedule. The final installment will reflect any hours missed during the employment agreement period. The Adjunct Faculty Payroll Schedule is shown below. The College will deduct normal withholdings such as FICA, federal and state taxes only. However, if you are an active member of the Retirement System, the College must report this information to the system and must withhold contributions based on your gross earnings Temporary/Adjunct Curriculum Faculty Payroll Schedule Fall Semester 2014 August 19 December 4 Pay Dates September 15, 2014 October 15, 2014 November 14, 2014 December 15, 2014 Spring Semester 2015 January 12 April 29 Pay Dates February 13, 2015 March 13, 2015 April 15, 2015 May 15, 2015 Summer Semester 2014 May 18 July 22 Pay Dates June 15, 2015 July 15, 2015 August 14, 2015 The number of semester payments are based on beginning/ending date of classes (Revised by Payroll 07/15/2014) 11

12 1.11 Parking: You must have a current faculty parking decal displayed in front windshield, driver side, near the lower corner of any vehicle you drive onto the campus. You may get a parking decal from Human Resources. If you must temporarily drive a vehicle that does not have a current faculty parking decal, please inform the Campus Police Office by placing a note in the vehicle's window near the steering wheel. The note should include your name and the program or course you are teaching. If you are teaching on the Central Campus in the East, West or Health Sciences buildings, please park in the designated Faculty/Staff parking lot located between the East and West buildings. If this lot is full, you may park in the closest available marked parking space (with the exception of those spaces designated for handicapped or otherwise marked by signs as being reserved.) All other buildings have general parking on a first come, first serve basis. Please remember to always use marked parking spaces to avoid being issued a traffic citation. If you are teaching on the Cherokee County Campus please park in the Faculty/Staff parking area. There is no reserved faculty/staff parking at the Tyger River Campus at this time. Downtown Campus faculty/staff should park in the lot on the Kennedy Street side of the campus Secondary State Employment: If you are a permanent employee of another state agency, you must obtain the approval of your primary employer before you can be paid by another department of state government. In addition, if you are an employee of another state agency, you may not be paid travel expenses by any other department or institution without approval of the primary employing agency. Adjunct faculty members whose primary employer is an agency of state government must submit the approved Request for Secondary State Employment (Figure 2) to the College prior to signing the Temporary/Adjunct Curriculum Faculty Employment Agreement (Figure 3). 12

13 Figure 2 13

14 Figure 3 14

15 1.13 Other Telephone Calls: Students often call the College requesting an instructor's home/cell phone number. The College cannot release faculty members' personal phone numbers. If you wish to allow your students to call you at home or work or you, give the number and or address to your students during class and/or include it in your course materials. If students who call the College leave a message, it will be delivered to your mailbox OSHA and Environmental Regulations: The College is committed to being in compliance with all OSHA and environmental regulations. The College's Campus Police Officer directs a general safety committee that reports to the President. Copies of the College's OSHA and environmental policies and procedures are available to all faculty, staff and students. The policies and procedures are located on the SCC Portal under the College Info tab. All materials that are designated under regulation as hazardous or infectious must be handled properly and disposed of according to state and federal laws. The College provides hazardous materials training to all faculty and staff. You are required to enforce these regulations in classes, labs, and shops. You should immediately report chemical spills or other accidents including injury or potential exposure to hazardous materials to a Campus Police Officer. If you need more information or have questions concerning OSHA or other environmental regulations, call the Campus Police Office at Section 2 CLASSROOM MANAGEMENT PROCEDURES 2.1 Academic Freedom: Faculty members are entitled to freedom in the classroom in discussing their subjects but should be careful not to introduce as teaching matter topics which have no relation to their subjects. Faculty are free to cultivate an atmosphere of inquiry and scholarly criticism both in and out of the classroom. 2.2 Academic Misconduct: All forms of academic misconduct including, but not limited to, cheating on tests, plagiarism, collusion, and falsification of information call for discipline. If you observe an incidence of academic misconduct, meet with the student privately to discuss the incident. Describe exactly what you observed do not accuse or embarrass the student. After you have discussed the incident with the student, you should talk with your Department Chair and Division Dean to determine whether a referral to the VP of Student Affairs is warranted. Do not discuss the incident with anyone other than your Department Chair or other college official whose job it is to deal with these matters. For more information, refer to the Student Planner & Handbook. 2.3 Add/Drop Period: The add/drop period is the first five instructional days of the fall, spring and full summer terms. The add/drop period for the FlexStart terms in the fall and spring and the summer is the first two- 15

16 three (2-3) instructional days of the term depending on the term. During the add/drop period students may drop courses without academic penalty and students may add only courses that have not yet met. Admittance to courses that have already met (including hybrid and online) is at the discretion of the department chair. Students who register for a course but who do not attend a face-to-face class or an online course instructor before the published deadline will be dropped from the course for not attending. No grade will be assigned for courses dropped for no attendance and a full refund of tuition excluding the enrollment fee will be processed. Courses dropped during the add/drop period will not appear on transcripts. Students may be reinstated in a class at the discretion of the department chair. During the first 75 percent of the course, a student may drop a class through WebAdvisor or go to the student records office to complete a drop form. A grade of W will be awarded. A student or an instructor cannot initiate a drop during the last 25 percent of the course except in extenuating circumstances, with documentation approved by the appropriate department chair and academic dean. Drop/Add procedures for students are found on the SCC website at Alcohol and Illegal Drugs: The possession, use, or distribution of alcohol or any narcotics, dangerous or unlawful drugs as defined by the laws of the United States or the State of South Carolina on campus or at off-campus affiliated sites or school sponsored activities is strictly prohibited. Information concerning activities and services that the college provides to assist students who may encounter problems related to drug and alcohol abuse will be made available to each student. If a student is suspected of alcohol and/or drug use while in class, lab, or field trip, the following guidelines for dismissal should be followed: 1. Ask the student to leave class and inform him or her that this will count as an absence. 2. Call or have someone call the Campus Police Office prior to the student leaving campus (for safety reasons). 3. If the behavior is such that the faculty member determines that the student should not return to class, the student should be informed of this upon leaving. A written complaint must be submitted immediately to the Vice President of Student Affairs so that additional disciplinary considerations can begin. (No action will be taken by the Vice President of Student Affairs unless a written complaint is received.) The Vice President of Student Affairs will initiate disciplinary procedure as determined by the Student Code. 4. Notify the Department Chair and/or the Associate Vice President for Academic Affairs, as appropriate if any of the above actions are implemented. 2.5 Attendance (Student): Students are responsible for punctual and regular attendance in all classes, laboratories, clinicals, practica, internships, field trips and other class activities. The College does not grant excused absences; therefore, students are urged to reserve their absences for emergencies. When illness or other emergencies occur, the student is responsible for notifying instructors and for completing missed work if approved for late submission by instructors. 16

17 Tardiness - Students are tardy if not in class at the time the class is scheduled to begin. Students who are tardy are admitted to class at the discretion of the instructor. Course syllabi and, if applicable, program handbooks reflect attendance and tardiness policies. Instructors maintain attendance records. However, it is the student s responsibility to withdraw from a course. A student who stops attending class and fails to initiate a withdrawal will remain on the class roster. A student who does not complete an assignment, test, or final exam in the course will receive a zero for each missing grade and the final course grade will be calculated accordingly. 2.6 Audio-Visual Materials and Equipment: For assistance, see your Department Chair or the Evening Services Office. 2.7 Auditing a Course: Anyone wishing to audit a course should register for it as an audit student. Faculty should not tell friends or students that they can "sit in" on classes without registering; only registered students may attend classes. Once the add/drop period is over, a student cannot change his or her status from audit to credit or from credit to audit. Students who previously audited a course must register and pass the course in order to receive credit for the course. Students may not receive credit by examination for previously audited courses. Students auditing a course pay the same fees as students taking the same course for credit. 2.8 Cellular Phones, Pagers and Similar Electronic Devices: Cellular phones, pagers and similar electronic devices are not permitted to be turned on or used within the classroom. Use of these devices during classroom time will be considered a violation of the student code as it relates to disruptive behavior. 2.9 Children on Campus: Faculty and students may not bring children to the class or leave them unattended on campus. See SCC Procedure II-90.1, Children in the Workplace and/or Classroom Class Rosters and Student Withdrawal: The College uses class rosters to assist faculty members in organizing and managing class sections and to communicate enrollment information. What to do if (1) STUDENT DOES NOT ATTEND FIRST WEEK The student does not attend during the first week (five days during regular terms or 2-3 days during Flex terms) of class: Instructors are required to submit never attends during the first week of class (5 days) or the first 1-3 days of class during Flex Terms. The never attends notification is done on the class grade roster. Instructions for completing Never Attends CHECK YOUR ROSTERS CAREFULLY Go to the Grading Screen in WEB ADVISOR Check the Never Attended box for any students who did not attend 17

18 Submit This will flag the student s record as a never attend for the class. The student will be dropped and marked as Never Attends in the database allowing Records to track for reporting The process generates an that will be sent to the Registrar, the instructor and the student stating that the student was dropped as NA Changes to add back a NA will be the same as is being done now.a form must be submitted. Do not go in to the grading screen and remove the check.records staff will have to change the information in the database once an add form is submitted. This will only work through WEB ADVISOR so you are encouraged to use WEB ADVISOR for grading. Please check your rosters very closely to insure that they are correct. It is very important to remember to submit the never attends on time because of billing and financial aid issues. Late never attends will be marked as done on the census date, but they will be tracked by the Registrar and the Business Office will be notified so they can re-bill the students to fix billing issues so please keep up with this information. (2) STUDENT ATTENDS BUT STOPS The student attends the class, but stops attending or withdraws during the Add/Drop period: Students are responsible for dropping classes. Students who wish to drop a class should be encouraged to access WebAdvisor and drop online. It is important for students to be aware of the deadlines to drop classes each term. If a student stops attending class and does not complete a drop form to drop the course, the instructor will calculate a grade at the end of the term which may result in a grade of 18

19 F for the course. It is the responsibility of the student to insure that a class is dropped. Students not dropping a class by the end of the drop period will receive the grade they earn in the class. Note: F grades must be categorized as Course Abandoned or Course Not Abandoned on the Grading Screen in Web Advisor. If the last date of attendance is on or before the 75% withdrawal date for that course, check Course Abandoned and enter a last date of attendance under Abandoned Date. If the last date of attendance is after the 75% withdrawal date for that course, check Course Not Abandoned. Faculty/Advisor signatures are not required to drop a class Students will be allowed to drop classes through the 75% point of the term. The drop deadline is based on the number of days for the term in reference to the new terms. Drop forms must be submitted to the Student Records Office prior to the deadline for dropping classes. Drop forms will not be accepted after the deadline to drop classes. Additional information is available from the Records website or by calling (864) (3)STUDENT ATTENDS, STOPS AND DOES NOT WITHDRAW The student attends the class, but stops attending and does not withdraw prior to the drop deadline: Drop deadlines are posted on the date charts sent out by the registrar for each term. Follow instructions listed for number 2 above. Please note: Students are responsible for dropping classes. Students who wish to drop a class should be encouraged to access Web Advisor and drop online. Otherwise, A SCHEDULE CHANGE FORM (Figure 4) is required for all transactions involving class assignments adding, dropping, section change, etc. Faculty should only initiate drops for never attends and under extenuating circumstances. HOW TO SCHEDULE CHANGE FORM Log onto the NEW SCC Portal for Fall Once logged on, move your cursor to the left of the screen to display the following items: Select Support Services, then select Student Records to show the departmental page. 19

20 Look for the section titled Forms and select Schedule Change- Electronic Version 20

21 Double click the appropriate Schedule Change Form that is on the Student Records Department Page and click SAVE AS on the File menu. Choose where you want the document saved on your PC, then click SAVE. Open the Schedule Change Form that is now saved on your PC. If you choose to open the form from Public Folders instead of saving it, the portion at the top of the form will not show. If you are using Word 2013, you may add the icon on the Standard Toolbar to show the fields at the top of the document. ADD ACCESS BUTTON To add the Access Button, select the FILE tab: 1. Choose Options. 2. On the left, select the Quick Access Toolbar. Set the Choose command from drop down list to All Commands. Select Send to Mail Recipient and click the button Add>>. The Send to Mail Recipient will appear as shown below on the right side. 21

22 3. Click on OK to close the dialog. 4. Locate the Send to Mail Recipient icon in the toolbar. Click on it to bring up the options. How to fill in the appropriate fields on the Schedule Change Form: Choose the Schedule Change form according to status (Examples at the end of this section). 1. The fields you will fill in are shaded in gray. The first field, Student Name, is highlighted when the form is initially opened. If the Student Name field is not highlighted, use the mouse and click on it. Begin by typing the student s name then press the TAB key on the keyboard to move to the next field to complete the student s information; Program and SSN/ID#. 2. Enter the four digit year, then press the TAB key until the cursor has moved to the field before the semester that you want to select. Type an X in the field before the semester, then press the TAB key until the first field under ADD CLASSES is highlighted or use the mouse to click on the field you want to use next. 3. When you are finished filling in all the fields you need, check the TO: field in the top section of the form and make sure that the address ScheduleChangeForm is there. If it is not there, go ahead and type it in the field. If you want a copy of the form sent to someone else, type their address in the Cc: field. 4. In the Subject field, be sure to type the student s LAST NAME, FIRST NAME so Records will be able to process the form properly. 5. If you have any comments or special instructions, type them in the Introduction: field it is below the Subject field. 6. When you are sure that you have everything filled in correctly, click the Send a copy button. 7. Now you can either save a copy of the completed form to your computer go to File and click Save As or close the form without accepting the changes. 22

23 To do an Administrative Drop form, follow these instructions: Use this option in extenuating circumstances with approval by Dean, VP, and Registrar. Students are responsible for dropping classes. 1. Fill in the student s information, the year, and the term (as detailed above). 2. In the DROP CLASSES section of the form, fill in the course being dropped (Course Prefix, Course Number, and Section). 3. Fill in the Last Day of Attendance and a grade of W if applicable. These fields MUST be included on the form for proper processing. 4. At the top of the form in the section, put ScheduleChangeForm on the TO: line. 5. Type the reason for the withdrawal in the Introduction line. 6. Click the Send a copy button to send the completed form to Records. To do a Section Change form, follow these instructions: 1. Fill in the student s information, the year, and term (as detailed above). 2. In the ADD CLASSES section, fill in the NEW class and section to be added. 3. In the DROP CLASSES section, fill in the class and section that is to be dropped. 4. At the top of the form in the section, put ScheduleChangeForm on the TO: line. 5. Type Section Change on the Introduction line. 6. Click the Send a copy button to send the completed form to Records. To do a Never Attended drop form, follow these instructions: Use this option in extenuating circumstances. Never Attends should be dropped from class rosters in Web Advisor. 1. Fill in the student s information, the year, and term (as detailed above). 2. In the DROP CLASSES section, fill in the classes to be dropped. 3. At the top of the form in the section, put ScheduleChangeForm on the TO: line. 4. Type Never Attended on the Introduction line. 5. Click the Send a copy button to send the completed form to Records 23

24 If you are an Adjunct instructor please submit the Adjunct version. Your submission should come as the body of your message to 24

25 If you are a Full-time Faculty member please submit the Full-time faculty form. Your submission should come as the body of your message to schedulechangeform@sccsc.edu Clerical Assistance: The College provides clerical assistance for class preparations and assignments. Coordinate your requests through your Department Chair Conduct in Class: Discussion and expression of all views relevant to the subject matter are recognized as necessary to the educational process. Students do not have the right to impinge on the freedom of instructors to teach or the right of other students to learn. Students are expected to comply with the Student Code (see the SCC Student Planner & Handbook). If a student behaves disruptively in class, lab, or field trip after the instructor has explained why the conduct is unacceptable, the following guidelines for dismissal should be followed: 1. Ask the student to leave class and inform him or her that this will count as an absence. 2. Call or have someone call the Campus Police Office, 4911, (2711 on the Cherokee County Campus) if the student does not leave when asked or the student s behavior becomes threatening during the consultation. 3. The instructor sets the standards of behavior acceptable in the classroom by announcing these standards early in the term. If a student behaves disruptively in class after the instructor has explained the unacceptability of such conduct, the instructor may dismiss 25

26 the student for the remainder of that class period. The instructor shall initiate a discussion with the student to resolve the issue prior to the next class meeting. A further disruption by the student may result in a second dismissal and referral in writing by the faculty member to the Chief Student Services Officer. 4. Notify the Department Chair if any of the above actions are implemented Course Syllabus: Every course offered at SCC has an approved syllabus, a copy of which must be given to students at the beginning of the course (no later than the first day of class). Get enough copies of the syllabus from your Department Chair to give to all of your students at the first class meeting Copyright Law: Faculty may use or reproduce copyrighted materials under the provisions of the copyright laws under Title 17 of the United States Code. Any use or reproduction of copyrighted materials should be either with the written permission of the copyright holder or within the guidelines provided in the Copyright Act; otherwise, the individuals responsible for use or reproduction of copyrighted materials may be liable for infringing the copyright. For more information on copyright and classroom use of copyrighted materials, go to the SCC Copyright Office Webpage. For more information or for assistance getting copyright permissions, please contact our campus copyright officer, Mark Roseveare, Dean of Learning Resources, at or rosevearem@sccsc.edu Duplication of Class Materials: The Print Shop, located in the Central Campus Tracy Gaines building, manages all photocopying services on campus. Its regular hours are Monday -Thursday 7:30am 4:30pm and Fridays 7:30 am until 1:00pm. The Print Shop handles high volume, low volume and quality printing needs including binding, tabs, folding, 3-hole punch, cutting, padding, laminating, mounting, spiral binding, and booklet making. The Print Shop also houses a color copier for faculty and staff use. Personal printing is not allowed. For more information or assistance contact Savtri Parham at , parhams@sccsc.edu or Scott Edge at , edges@sccsc.edu. You may duplicate small volumes of materials yourself on one of our many self-service copiers located in the mailrooms throughout campus (see key operators, mentors, or Print Shop staff for assistance). All units are operated by a departmental access code. Be aware of all copyrighted materials before copying. Be sure to follow US Copyright law when copying materials. The Print Shop manages the coin-operated copiers for student and community use. Copies are ten cents each and refunds are provided in the Central Campus Library. These copiers are located in the Library, Spires Internet Café of the Health Sciences Building; East Lobby & West Canteen, Cherokee County Campus Library, Downtown Campus Library and Tyger River Campus Library. The Print Shop offers a once daily pick-up and delivery service. Its pick up locations and drop areas are located in the mail rooms of each building. Copies are returned most of the time within 26

27 a 24 hours timeframe. Books and large quantities of printing do not fall within our regular delivery guidelines. Materials to be printed and sold in the Book Inn (such as lab manuals, departmental booklets, etc.) must be approved by the Book Store Manager on the printing request form (Figure 5) before the Print Shop staff can make duplicates. Figure Field Trips: Field trips are an integral part of the instructional program. The College encourages these trips when meaningful learning experiences are the objective. According to SCC Procedure IV-10.8, Field Trips, the faculty member responsible for a field trip should first obtain approval for the activity from the appropriate supervisor. He or she should then schedule institutional vehicles and notify all instructors who have students participating in the field trip. After approval, a copy of the completed field trip form (Figure 6) along with a trip itinerary must be submitted to the appropriate division administrative specialist, switchboard operator, and evening services staff (if applicable). In the event the trip is overnight, campus security must be notified and receive a copy of the form and itinerary. 27

28 Figure 5 SCC FIELD TRIP APPROVAL Today s Date Instructor Date of Departure Curriculum Name of Company/Site to be Visited Company Address Phone Contact Person Purpose of Field Trip STUDENTS Department Chair Date Division Dean Date Important Note: Submit a copy of this form plus trip itinerary to the division administrative specialist, switchboard, and Evening Services (if applicable) prior to departure. If overnight trip, copies MUST be given to Public Safety 2.17 Final Examinations: You should provide your Department Chair with copies of final examinations, including the answer key and completed student examinations. See your Department Chair for department guidelines Grades: The grading system should be consistent with both institutional and departmental policies and criteria. See your Department Chair for a statement of these policies and criteria. You must provide your student s access to an electronic gradebook. Entering Final Grades: The steps for entering student grades using the WebAdvisor system are explained and described as follows: Data Entry Procedures 28

29 Grades (09/30/08 Revision) WebAdvisor Grade Entry Instructions for Faculty Go to Spartanburg Community College s homepage at Select MySCC Portal in the top right corner of the screen. Click on Log In that appears inside the blue box. The log in page should appear. Enter your Web ID/user name and Password. a. (The Web ID/user name has changed.) Your Web ID/user name is your last name followed by your first initial. Type in all lowercase letters with no spaces. For example, if your name were Jane Eleanor Doe, then your Web ID would be doej. b. Enter Password. Your password to log in the first time with your new Web ID is the last six digits of your social security number. If you have already logged in to WebAdvisor then you will type in the password that you chose previously. Under the section WebAdvisor, click on Faculty Information. Under the column Faculty Information, click on Grading. Select a term by clicking on the pull-down arrow and click on Submit. Choose F- Final on the pull-down menu. Click in the box beside the course you are entering grades for Click Submit. Type in your grades using ALL CAPITAL LETTERS. F grades must be categorized as Course Abandoned or Course Not Abandoned a. If the last date of attendance is on or before the 75% withdrawal date for that course, check Course Abandoned and enter a last date of attendance under Abandoned Date. b. If the last date of attendance is after the 75% withdrawal date for that course, check Course Not Abandoned. Expire date is used for I grades only. This field will be filled in automatically when grades are submitted. After grades are entered, click Submit. Please print the screen after grades are entered so that we will have a paper copy. Sign and date this copy. Submit this copy to your department chair. This printout will provide verification that your grades have been entered. NOTE: IF YOU HAVE DIFFICULTY LOGGING IN TO SCC PORTAL BECAUSE OF AN INVALID USER ID OR PASSWORD, CONTACT THE INFORMATION TECHNOLOGY HELP DESK AT Grade Changes: (1) FACULTY INITIATED GRADE CHANGES Grades assigned by Adjunct Faculty members at the end of a term should be submitted to the Department Chair. If an instructor determines that a grade has been assigned in error, the instructor must complete a Grade Change Form (Figure 7) and submit it to the Department Chair. The Department Chair, and Division Dean must approve all grade changes (except changing an I to a grade). Faculty-initiated grade changes may be made only within one year of the term for which the grade was assigned. 29

30 Grade Change Form Directions: A grade change other than from an Incomplete must be signed by the instructor and routed through the Department Chair and Division Dean. A justification for the change or disapproval is required in the remarks area. The instructor should keep the bottom copy. All other copies go to the Registrar. Student Name ID # Course/Section: Term Class Taken: Remarks/Justification: Grade change: From To Instructor Signature: Date: Dept. Chair: Approved Disapproved Initials: Date: Comments: Dean: Approved Disapproved Initials: Date: Comments: Registrar: Approved Disapproved Initials: Date: Comments: ****Comments required for disapproved grade changes**** Rev 9/2007 (2) STUDENT INITIATED GRADE CHANGES A student who believes a grade was assigned in error must request a review of the grade by the instructor by the last class day of the following semester. If upon review the instructor determines that the grade was assigned in error, the instructor will follow the procedure for Faculty Initiated Grade Changes INCOMPLETE ("I") GRADES: The "I" grade is given by an instructor when it is appropriate to allow a student the opportunity to complete required course work after the term has officially ended. An "I" grade may be given only when the instructor determines that unusual and extenuating circumstances beyond the student's control prevented completion of the course during the term. Adjunct instructors should discuss the specific student situation with the Department Chair before assigning a grade of "I." Students receiving "I" grades must complete outstanding course work before the end of the next semester in order to receive a standard grade (A, B, C, D, or F). Otherwise, the "I" grade is changed automatically to an "F." To make any grade changes other than the automatic "F" grade, instructors should complete a grade change form. These forms must be submitted to the Records Office prior to the last day of class for the term. After completing all submitted "I" grade changes, the system will change any remaining "I" grades from the preceding semester to "F" grades. This will be done automatically and does not require a grade change form. Once an automatic F is assigned, it can only be changed by following the procedure listed in NUMBER (1) GRADE CHANGES 30

31 Figure 6 The following instructions pertain to Add/Drop using Datatel: Instructions for Adding/Dropping Students and Class Cancellations Prior to classes beginning each semester (or term): Administrative Assistants can register, add or drop. Students should be sent to Records for data entry only in cases where the administrative assistant is unavailable or is overwhelmed with customers. After classes begin each semester (or term) until 100% refund period ends: Administrative Assistants may register students or add students to classes the first five days of classes (schedule change days). Students who never attend: If a student does not attend during the first week of class (5 days) or first 1-3 days of the Flex Terms, instructors are required to submit never attends notification by checking the never attends box on the class roster. Class cancellations before classes begin and through 100% refund: If a class is to be canceled, the administrative assistant should make a copy of the roster so that the Department Chair or instructor may contact the students in that class. No forms need to go to Records or to the Business Office, and no drop form is needed. An add form will be required to add students to a new section. The class should be canceled and then the student should be added to the new section. The Records Office should be notified by about all class cancellations. 31

32 Class cancellations after 100% refund: The Records Office is responsible for the data entry for all class cancellations that occur after the 100% refund period. NOTE: Online students in courses that use D2L are automatically made inactive in their online courses when they are dropped from your class roster in Datatel. You will still see them in the course, but you have the option to hide them Instructor Attendance Records: Instructors must maintain accurate and up-to-date attendance records for all classes. You will have access to an automated grade book you can use for tracking attendance Instructor Evaluation: In accordance with SCC Procedure IV-10-13, Faculty Classroom Observation by Supervisor, all adjunct faculty hired to teach credit courses will be evaluated by their supervisor. Each semester, every credit course and section taught is evaluated by students using the online Student Evaluation of Instruction survey. Results of the evaluations will be shared with the instructor and will become part of the adjunct faculty member's file. Faculty will be observed by supervisors in the classroom (traditional, distance learning, virtual, lab, or clinic) for the purpose of evaluating instructional techniques. For full-time faculty, the observation will be used in conjunction with other factors to complete the FPMS evaluation. For adjunct faculty, the observation will be used in conjunction with other factors to determine continued temporary employment. New faculty (full-time and adjunct) will be observed at least once during the first month of the first semester, once during the second semester and once per academic year thereafter for the first three (3) years of consecutive employment. Faculty will be observed, at a minimum, every three (3) years thereafter. For all faculty, an unsatisfactory Supervisor Observation of Instruction by the supervisor, a pattern of student complaints, and/or poor results from the Student Evaluation of Instruction will result in additional classroom observations. A standard form will be used in completing the observation. The supervisor will select the course to be observed and notify the faculty member. The faculty member will provide the supervisor with materials that will aid with the observation on or prior to the scheduled observation time. Following the actual observation, the supervisor will meet with the faculty member within two weeks to provide written/oral feedback of the observation. 32

33 Figure 7 33

34 2.23 Lecturers and Guest Speakers: Get approval from your Department Chair before arranging for a lecturer or guest speaker for your classes Maintenance of Classrooms and Labs: Eating and drinking are prohibited in all instructional areas. Smoking is not allowed indoors. Please replace desks if they were moved for class. Boards should be erased/cleaned at the end of each class. Report broken equipment or other physical problems to your Department Chair and/or Evening Services Office Management: The adjunct faculty member must (1) supply each student with a course syllabus and information on course requirements, required texts, and supplementary materials at the first class meeting; (2) explain policies on attendance, grades, plagiarism, and late work; (3) refer any students without proper validation to the Records Office, Student Service Office on the Cherokee County Campus, or to the Evening Services Office; (4) maintain records of student attendance and grades. Your Department Chair will provide you with the materials and information you need to comply with this requirement 2.26 Online Supplements: Online supplements to support any class you teach are automatically available each semester through Desire2Learn (D2L), the college s online course management system, or through the SCC Portal s Team Sites. D2L provides a wide range of tools to enhance your course including a course calendar, announcements, discussion boards, live chat, surveys, quizzes, assignment dropbox, electronic gradebook, and course-specific . The SCCOnline office provides training and technical support for instructors and students using D2L. For more information about D2L, visit the SCCOnline website, call the SCCOnline office at or scconline@sccsc.edu. The Team Sites available through the SCC Portal can be used to deliver handouts or other class materials to students enrolled in your class. It also can be used to post announcements and post a class schedule. For more information related to using the Team Sites tool, contact the Learning Resources office at Refund Policy and Procedures: To receive a refund of tuition and fee charges, a student must officially withdraw from the term as outlined in Section I or a full-time student must reduce the number of credit hours to below 12 credit hours during the refund period or a part-time student must reduce the number of credit hours during the refund period. The refund percent is based on the date student records receives notification from the student. Tuition and fee charges for a term will be refunded at the following rate: Fall and Spring Terms Refund Percent Withdrawal or Net Reduction of Credit Hours 100%...1st - 5th calendar day of the term 75%...6th - 12th calendar day of the term 50%... 13th - 19th calendar day of the term 34

35 0%...after the 19th calendar day of the term The number of calendar days used to calculate refunds will be pro-rated for terms that vary in length from the traditional term. A federal financial aid recipient who withdraws from a term and is eligible to receive a refund will have the refund amount applied toward the outstanding debt the student owes the College based on the return of fund procedure outlined in Section III Release of Student Information: Federal legislation and the Family Educational Rights and Privacy Act (FERPA) prohibit the release of non-directory student information. You should refer any requests for student information to the Records Office. A good rule of thumb is When in doubt, don t give it out! 2.29 Room Assignment: You should use your assigned classroom for each class meeting. If you desire a room change, you must arrange the change with your Department Chair Security: All instructional areas containing equipment should remain locked until the instructor is present. Check with your Department Chair for the specific procedures for your area Student Access to Adjuncts: SCC students should have access to adjunct faculty outside of class. As part of the understanding of employment, adjunct faculty are expected to be available to students outside of the class. Adjunct faculty should provide in their syllabus several communication options for their students, e.g., one-on-one appointments, use of campus or course , online chat, and telephone (either home or office). The adjunct faculty should designate certain times during the week that they will be available for contact in person, by phone or online chat. In cases where there are class meetings, a period of time before or after class may also be set aside for individual private discussions Student Evaluation of Instruction: Students will have the opportunity to evaluate anonymously the instructional process on a regular basis. Evaluations will be used to improve instruction, instructional materials, and instructional settings. Each semester, students will be given the opportunity to evaluate all courses in which they are enrolled (except for courses with a one-to-one student/teacher ratio, independent study, and Cooperative Work Experience [CWE]). Evaluations will be made available online for students to complete after the drop-add date of the class. Students will receive notifications of the availability of the survey sent to their SCC accounts. Instructors are also encouraged to remind students to complete the surveys when they are available. The evaluations will be administered online using the standard College-approved evaluation form and instructions. 35

36 Results from the survey data will be made available to the instructor, Department Chair, and Academic Dean after grades for the term have been submitted. The instructor's immediate supervisor will discuss the results of the evaluation with the instructor as needed Student Grievances: Refer to the Student Code and Grievance Procedures section in the Student Planner & Handbook for details on the student grievance procedure Supplies: Pick up chalk, markers, grade books, and other classroom items from the division administrative specialist or Department Chair Textbooks: Your Department Chair will furnish you with a copy of the appropriate text and other materials for your class. The textbook and other non-consumable materials must be returned at the end of the semester Use of Class Time: Faculty must hold classes for the full class period throughout the semester, including the first class meeting. The schedule allows for a 10-minute break during a two-hour class and a 15- minute break during a three-hour class. Classes that meet less than two hours should not take a break. Get approval from your Department Chair before allowing a class to dismiss early or before changing the scheduled meeting time in any other way. SUPPORT SERVICES Section 3 Information about Support Services for students can be found in the SCC College Catalog, The Student Planner & Handbook and on the SCC Website. 3.1 Evening Services: The Evening Services is the administrative arm of the College during the evening hours. Please call or go to room C-18 in the lobby of the West Building for emergencies, heating or air conditioning problems, printing assistance, media equipment assistance, information, canteen problems, or student problems during evening hours. Hours of operation: Monday Thursday 5:00 PM 10:00 PM. On the Cherokee County Campus you may dial , or using college phones, just The workstation for the Evening Services Coordinator is on the second floor of the Harvey S. Peeler, Jr. Academic Building near the canteen area. The hours are the same as the central campus for this function. 3.2 Instructional Support: Jason Ford, the Director of Instructional Support, located in the Library and Learning Resources Center on the Central Campus in Room 116, provides instructional support to instructors and faculty development services including the curriculum development process, DACUM occupational analysis, instructional design, and support for quality state-of-the art teaching, and adapting and implementing instructional technology for classroom, hybrid and online 36

37 courses. Call for assistance. You can access many of the support resources developed by Jason from the Learning Resources Instructional Support Webpage 3.3 Instructional Technology: Information Technologies Media Services manages instructional technology and AV requests for your teaching needs and assists with support services. IT/Media Services is located in the Ledbetter building on SCC s central campus. Its hours are Monday - Thursday 7:30am 4:30pm and Fridays 7:30am until 1:00pm. Evening adjunct faculty needing instructional technology or assistance should contact the Evening Services staff at extension 4180 after 5pm. Most of our academic classrooms are equipped with LCD projectors, speakers, overhead projectors and screens. If you find a need for laptops, VCR/DVD, PowerPoint remote, etc., this equipment is available for daily or semester check out by calling IT Help ext (pending availability). (1) Daily equipment check out includes: Laptops, PowerPoint remotes, laser pointers, visual presenters, portable PA system, digital cameras, VCR/DVDs, audio recorders, video cameras, overhead projectors, screens and flip chart stands. These items are requested 48 hours in advance by ing knightc@sccsc.edu or bridgesr@sccsc.edu. (2) Semester technology checkout includes: Laptops, visual presenters, and portable PA systems on a first-come, first serve basis with supervisor s approval. A. Adjunct faculty needing instructional technology for the semester should seek supervisor s written approval before submitting request to Information Technologies. If you need training or assistance with classroom technology, please call the IT Help extension Graphic design services is offered also by Information Technologies which includes scanning capabilities, color laser prints & transparencies, graphic aided design, power point presentations, digital photography, and video/cd/dvd duplication. 3.4 The Learning Center (TLC): TLC offers FREE walk-in tutoring to students in English, Spanish, accounting, math, science, psychology, American Sign Language and computers with morning, afternoon and evening availability. Tutoring is also available on the satellite campuses on a more limited basis. In addition, remote tutoring is available from the central campus to the other campuses virtually. For information see the SCC College Catalog, the SCC Student Planner & Handbook, or the TLC webpage. Additional resources for students are available in the portal under The Learning Center. 3.5 Library: There are libraries located at all SCC Campuses. For information visit the SCC library webpage, see the SCC College Catalog page 54 or the SCC Student Planner & Handbook page

38 3.6 SCCOnline: SCCOnline provides students with alternative ways of taking college credit courses. SCCOnline provides technical support and training for faculty and students using D2L, the college s online course management system. For information visit the SCCOnline web site, see the SCC College Catalog page 56 or the SCC Student Planner & Handbook page Testing Center: The Testing Center, located in the P. Dan Hull (formerly East) Building (E-3), provides SCC faculty and students with a convenient, secure, and distraction-free environment for make-up or online testing. Using the Test Referral Form (Figure 8), instructors may place individual copies of examinations in the Center for students. This form is also available on the SCC Portal under the Support Services tab, Testing Center (Scroll to bottom). The form may be sent electronically to the proctor with a current roster attached (when more than one student is taking the same test). Students must bring their SCC ID card or a picture ID and their SCC ID number in order to take a test in the Center. The Center opens the second week of each semester and is open during days that classes or exams are scheduled, as follows: Fall and Spring semesters Monday-Thursday 8:00 AM 8:00 PM Friday HOURS: 8:00 AM - 1:30 PM Summer semester Monday and Tuesday 8:00 AM 6:00 PM Wednesday and Thursday 8:00 AM 8:00 PM Friday HOURS: 8:00 AM - 1:30 PM The Testing Center does not test entire on-campus classes without approval of the Department Chair and the Director of the Testing Center ( ). These requests are handled on a caseby-case basis. correspondence for the central campus Testing Center can be directed to proctor-e3@sccsc.edu. Testing is available at the satellite campuses by appointment. This testing must be approved by the instructor and scheduled by the student. Contact numbers are as follows: Tyger River Campus: , Cherokee County Campus: , Union Campus: , Evans Campus: The Evans campus will only be testing students attending the downtown campus for the foreseeable future. 38

39 FIGURE 8 39

40 GENERAL INFORMATION Section Accidental Injury and Illness: In case of an accident, please contact Campus Police/ Security at ext or outside Campus Police will respond to assist and help determine if Emergency Medical Personnel needs to be contacted. If the accident is not reported to Campus Police immediately, the College must be notified within 48 hours from the time of the accident. The College does not provide emergency supplies or a first-aid room. First-aid kits are available in divisional offices, laboratories, and shops for treatment of minor cuts and injuries. A medical problem beyond that of a minor cut, injury or illness should be handled as follows: 1. Contact the switchboard operator dial 0 who will contact security and EMS. 2. The Campus Police Officer will provide emergency first aid until EMS arrives. Student Affairs will coordinate, as appropriate, transportation if an individual needs transportation home. During the evening hours, contact the Evening Services. To reach the Campus Police Office, dial Annual Security Report: The SCC Annual Security Report (including statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by SCC; and on property within, or immediately adjacent to or accessible from the campus) can be obtained by contacting the SCC Office of Campus Police at (864) or by accessing the Annual Security Report. The report also includes institutional policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The daily crime log can be viewed in the SCC Chief of Campus Police office. This information can be obtained at no charge to the employee. 4.3 Closing the College for Inclement Weather: Changes to the calendar may be necessary due to extenuating circumstances. Appropriate announcements of such changes will be made accordingly. Information will also be available on the College website. In the event of hazardous weather, students, faculty and staff should listen to radio/tv stations for college closing announcements. WSPA-TV Channel 7 and WSPA AM 910 are local stations that cover the entire college service area. Announcements will also be available on the SCC website and on the campus closing phone line at (864) Long distance callers should call the College s toll-free number at (800) Refer to the following sections for day and evening details. Day: In the event of hazardous weather, SCC officials will direct closing information to the appropriate radio/tv stations for announcements. If the weather becomes hazardous during the school day, SCC officials will announce the appropriate time for dismissal of students, faculty and staff. 40

41 Evening: In the event of hazardous weather, SCC officials will provide announcements of closing information to the appropriate radio/tv stations within the service area of the College. This will be done as soon as evening weather conditions are determined and no later than 3:00 p.m. If the weather becomes hazardous during evening classes, SCC officials will announce the appropriate time for dismissal of students, faculty and staff. INCLEMENT/HAZARDOUS WEATHER CLOSING POLICY Occasionally inclement weather may cause closings or delays at SCC. The College has procedures in place to make decisions regarding any closings/delays, and will communicate accordingly through: Campus closing and alert information phone number- (864) or Toll Free (800) SCC website (homepage)- Official SCC social media outlets- -Facebook- -Twitter- Local radio and television stations WSPA-TV Channel 7 A decision should be made no later than 7:00 am. If the college is closed, only essential employees according to SCC Procedure II-40.1, Hazardous Weather and Emergency Leave, may report to work. If the college is delayed, you may report to work at the delayed time or at your regular time using your best judgment for your safety on the roads. College personnel will do everything possible to clear campus roadways, parking lots, walkways and entrances of any snow and ice prior to arrival; please use caution as you make your way across campus. In the event the College is in operation and weather conditions worsen during the day, College administration will, above all else, consider the safety and welfare of students and employees in making the decision to close the College and will disseminate this information across campus as quickly as possible. Students and employees that feel conditions are unsafe should make decisions to ensure personal safety. Closed means - The College is closed. All day and evening classes are cancelled for students and employees do not report to work with the exception of essential personnel as provided by SCC Procedure II (see below). Opening at 10 am (will provide specific opening time) means - 41

42 Students should arrive at the specified opening time and report to their class/lab/clinical that is normally in progress at that time. All remaining classes will be held at their regular time. Employees may use their discretion and report to work at their usual time or at the specified delayed opening time. No Day Classes means - All day classes are cancelled and employees do not report to work with the exception of essential personnel as provided by SCC Procedure II-40.1 (see below). No Evening Classes means- In the event the College is open during the day (day classes are held) and weather conditions worsen, all evening classes are cancelled and evening employees do not report to work. Evening classes are those that begin at 4:30 pm or after. SCC Procedure II-40.1 defines essential personnel as - personnel that are needed to maintain the facilities during extreme weather or emergency situations. 1. Executive Council 2. Director of Physical Plant 3. Master Craftsmen 4. Trades Craftsmen 5. Public Safety Officers 6. Custodial Supervisor 4.4 Fire Drills: Fire drills are held periodically without advance notice. Fire alarm boxes are strategically located throughout the college. Instructors are to leave last, closing the door to the classroom. If you have a student with a disability you should request student volunteers to assist this student in case of evacuation. Do not re-enter any building unless instructed to do so by the campus police. This announcement will be made via bull horn or loud speaker. 4.5 Health Services: As a nonresidential college, SCC expects that students will normally secure medical services through a private physician. However, SCC provides all students with accidental injury, accidental death and dismemberment insurance 4.6 Lost and Found: Found articles on the central campus should be taken to the Campus Police Office, located at the rear of the East building. Claims can be made during class hours by contacting the officer on duty. Call the Campus Police Office at or call the Evening Services ( ). Any lost articles should be reported to the Campus Police Office. On the Cherokee County Campus, lost and found is located in the Library. 42

43 4.7 Personal Protective Equipment and Safety: The College is committed to providing an academic environment which is in accordance with current standards related to personal protective equipment and overall safety in all instructional settings. The College requires suitable personal OSHA protective equipment to be worn by students, faculty, and visitors in all classes, laboratories, shops, work experience settings, and other college-sponsored activities where hazardous processes or environments, chemical hazards, radiological hazards, or mechanical irritants present the possibility of causing injury to any part of the body. The College will provide employees and visitors with suitable personal protective equipment for use in areas where these hazards may exist. Students are expected to purchase departmental-required personal protective equipment as a part of their program expenses. Personal protective equipment should be of safe design and construction and should comply with acceptable local, state and/or national standards. The College will insure that each department develops, publishes and distributes materials to students which explain the College's policies and procedures related to personal protective equipment and overall safety in its instructional settings. Individual areas of the College may develop additional specific guidelines. 4.8 Reporting Crimes, Emergencies: Alcoholic beverages, illegal drugs and dangerous weapons of any type are not permitted on campus. You should report potential criminal actions and other emergencies on campus directly to the Campus Police Officer by dialing extension 4911 or by cell phone. If you cannot reach Campus Police you may contact the switchboard at 0. Campus Police or Security will be dispatched immediately to the site of the complaint and has the authority to make arrests, if necessary. If additional assistance is needed, the officers have radio contact with the Spartanburg County Sheriff's Department 4.9 STUDENT ACTIVITIES: The academic year s student activities and events can be found on the SCC Student Portal, on campus bulletin boards and on the Student Life website. Dear faculty, The Office of Student Life sponsors programs and activities throughout the year, and advertises many community events, that stress leadership and training, service to others, self-directed activity, the experience of sharing interests, and the opportunity to interact with those of different cultural backgrounds. Our mission is to compliment the in-class experience by enhancing students lives outside the classroom through campus and community involvement. A key element in student life is scheduled programs and events. As an adjunct faculty, you will no doubt put forth your best effort in fulfilling the roles of in-class instructor and mentor for your students. The Office of Student Life encourages you to take that goal one step further by promoting and supporting our annual student programs, events and activities. Students involvement in campus and community life outside of the classroom 43

44 promotes retention and student satisfaction. It brings the faculty, staff and students together for shared experiences. It offers students of all ages and backgrounds the opportunity to develop or enhance interpersonal, adaptive, leadership, cultural, social and other critical skills. It builds confidence and breaks down barriers to academic and personal success. It is an important and achievable component of the community college experience. There are numerous opportunities for involvement in the campus and community advertised throughout the year via the SCC Portal and campus system. The best way to stay informed and share campus and community programming with your students is by utilizing the SCC Portal and the campus bulletin boards. As your Student Life Coordinator, I welcome you to the College and thank you in advance for your help and cooperation. It is the faculty s faithful support that keeps our wheels turning and our students learning! Best wishes for a successful semester at SCC! Leslie K. Cagle Student Life Coordinator The college sponsors many extracurricular activities throughout the year that stress leadership and training, service to the college and the community that offer students the experience of sharing interests and to interact with those from different cultural backgrounds. By participating in campus clubs &organizations, community events, and campus activities students will have the opportunity to experience college life and much more! For more information and a complete list of current events and active clubs & organizations, students can go to the SCC Student Life website Use of the internet: Access to the Internet is provided from all terminals and personal computers located in offices. Access from campus is free; however, it follows the constraints listed in Spartanburg Community Procedure III-120.4, Use of the Internet, Monitoring/Blocking, and Electronic Mail. Users who expose others to inappropriate material or abuse the College's resources can lead to disciplinary procedures Vending Services: Vending machines are located in student canteen areas of each building on the central and satellite campuses. They provide a selection of drinks, chips, candy, pizza and cold sandwiches. Vending refunds are available at the following locations: The Book Inn (central campus bookstore) located in the Dan L. Terhune Student Services Building Evening Services (central campus) located in the West Building lobby (5:00pm-10:00pm) 44

45 BMW Center Lynn Camp (administrative specialist) Downtown Campus Joan Fisher (administrative assistant) Cherokee County Campus (located in the Harvey S. Peeler, Jr. Academic Building) Cynthia Duncan (administrative assistant) Tyger River Campus Leanne Burkhead (administrative specialist) Union Center Cathy Freeman (administrative specialist) Section 5 SCC s Other Campuses Maps to SCC Campus locations can be found on the SCC website. See the maps and directions link on the bottom left of the SCC homepage. 5.1 SCC Cherokee County Campus The Cherokee County Campus of SCC is located on Interstate 85, near the intersection of I-85 and Highway 11. The physical address is 523 Chesnee Highway, Gaffney, South Carolina, Both credit and non-credit courses are offered on this site. The site currently offers more than 50% of all the classes in two degree programs; General Technology with a major in Radiation Protection, Medical Assisting, and the Associate of Arts Degree. In addition, general education courses to support all programs are offered, as well as select other courses such as computer science and management on this site. A small library for student, faculty, and staff use 45

46 is on this site. Supporting staff personnel are also in place on this site to assist both students and adjunct faculty. Bulk copying is available via courier to the central campus with a two day leadtime. Faculty and staff report to the central campus so there is not another Department Chair or coordinator involved. Most services for students are available on the Cherokee County Campus as there are on the central campus. Please check with the Cherokee County Campus Administration for any services you need more information about. The CCC Administration Offices are located in Suite 125 of the Harvey S. Peeler, Jr. Academic Building. The main telephone number for the credit programs is For non-credit, Corporate and Community Education, is SCC Downtown Campus The SCC Downtown Campus is located at the Evans Academic Center (EAC), 220 East Kennedy Street, Spartanburg, SC Opening in the fall of 2013, it will offer credit and noncredit classes during the day and at night in the beautifully restored building that once housed Evans High School ( ), Spartanburg High School ( ), Evans Junior High School ( ), and Spartanburg County offices ( ). Students at the EAC may complete certificate programs in health sciences and manufacturing fields. Students who plan to pursue a bachelor s degree or higher may earn the general education base of an associate in arts or an associate in science degree, the equivalent of their freshman and sophomore years. The mission of the Downtown Campus is to offer Spartanburg residents the training they need in order to gain meaningful employment, and to provide those who wish to further their education with a reasonably-priced, excellent educational foundation. In addition, Corporate and Community Education courses are planned for the EAC, as well as workshops and seminars on topics of interest to the community. The EAC houses a library, a tutoring lab (which offers free one-on-one tutoring both in person and via a skype-type system connected to Central Campus), a 515-seat auditorium, a gymnasium, several small seminar rooms, and classrooms and labs equipped with cutting-edge technology. The campus has been designated an arboretum, and the building is on the National Register of Historic Sites. For more information, call , or Judy Sieg at siegj@sccsc.edu or Joan Fisher at fisherj@sccsc.edu. 5.3 SCC Tyger River Campus The Tyger River Campus (TRC) of SCC is located in western Spartanburg County at 1875 East Main Street (Highway 290) in Duncan, S.C. The campus is made up of the Tyger River Building (picture above) and the BMW Center, located directly behind this building on Commerce Court. TRC offers a variety of credit courses in math, English, psychology, sociology, history, business, computers, health science, fine arts, humanities, and transitional studies in the traditional 15- week semester and SCC s new FlexStart term. In addition, TRC offers an array of Corporate and 46

47 Community Education courses including industrial maintenance, electro-mechanical training, real estate, truck driver and motor cycle training. SCC s high stakes testing center is located in the BMW Center at TRC and offers assessments and tests provided by ACT, VUE, Thompson Prometric, Microsoft, Cisco, A+, WorkKeys and others. SCC s Accelerated Business Center is located at TRC and is a tool provided for business and industry considering Spartanburg County as home to their new, re-located or expanded facility. The Center provides space for new and expanding businesses to get a jump-start on operations, develop/test new products or processes and train new and existing employees on innovative manufacturing methods. Combined with services from Employment Security Commission, ReadySC and others, SCC s Accelerated Business Center is committed to grow and strengthen a thriving Upstate economy and workforce. For more information on SCC s Tyger River Campus contact Dr. Anya Sebastien, Executive Director, at or sebastiena@sccsc.edu, or Leanne Burkhead, Administrative Assistant, at or burkheadl@sccsc.edu. Union County Advanced Technology Center Union County Advanced Technology Center (UCATC) is located on South Carolina Highway 176 at 1401 Furman Fendley Highway, Union, SC, UCATC is a one-of-a-kind educational facility which offers a combination of technical training and general education course work. A computer lab, welding lab, and mechatronics lab are in place, and a broadcast classroom has just been added. Students may take transitional courses in English, mathematics, and reading as well as general education classes in medical terminology/vocabulary, mathematics, English, and welding. Students can also take advantage of a range of student services such as advising, business office, bookstore, career planning and development, counseling, financial aid and scholarship information, tutoring, testing, and student activities. UCATC offers dual enrollment programs to high school juniors and seniors and Continuing Education courses through Spartanburg Community College s Corporate and Continuing Educational Division. These opportunities come in a variety of fields such as computer instruction, welding, mechatronics, and MSSC instruction. For more information on UCATC, please contact Kathy Jo Lancaster, Site Coordinator, at (864) , or lancasterk@sccsc.edu. 47

48 SCC Campus Computer Systems Section SCC Portal YOU CAN ACCESS MOST CAMPUS SYSTEMS ( , WEBADVISOR, D2L, TEAM SITES, ETC.) THROUGH THE SCC PORTAL. Description Screen Shot 1. Go to the SCC home page 2. Select SCC Portal. 3. Click the SCC Portal Log In link. Note that there are links below this button you can use if you re having trouble. 48

49 Description Screen Shot 4. A dialog box will appear asking for your username and password. Your username is generally your lastnamefirst initial. If you have not yet logged into the Portal your password will be the last 6 digits of your social security number. You can create a different password once you log into the Portal. 5. Once you successfully log in to the Portal, you can then access whichever campus system you desire. 49

50 6.2 Outlook Web Access Instructions Screen Shot 1. Log into the SCC Portal (see above) 2. If this is your first time accessing your via the SCC Portal, the message shown at right will instead say enter your credentials. Click the link, enter your username and password and click OK. 3. Once this is done, you ll see here how many unread messages you have. You can click this text to go on to OWA. 50

51 Instructions Screen Shot 4. At this point you should be looking at your SCC . Please be aware: This is the exact same message store that you see when you use Outlook at your desk. You re just looking at it through a different window. You have access to every , every appointment, every note, task and even RSS feed that you see in Outlook. 6.3 SCC Policies and Procedures Instructions Screen Shot 1. Log in to the SCC Portal. 51

52 Instructions Screen Shot 2. On the right side of the SCC Portal home page there is a My Bookmarks heading 3. Select Policies and Procedures. 4. Policies are in the left column, procedures are in the right column. 52