SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT BOARD OF EDUCATION

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1 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT BOARD OF EDUCATION August 19, 2014 Public Hearing regarding Performance Contract for Energy Efficient Projects Regular Meeting Closed Session 5:45/Open Session 6:00 pm President, Mr. Porter, called the regular meeting of the Board of Education of the Santa Ynez Valley Union High School District to order at 5:45 pm in the Santa Ynez Valley Union High School District Board Room. Roll call showed three members (Mr. Owens and Mr. Swanitz absent) were present. Regular Session- 5:45 pm Members Present Mr. Bruce Porter Mrs. Chris Burtness Mr. Kyle Abello Administrative Members Present Mr. Scott Cory Mrs. Nicole Evenson Mr. Mark Swanitz Regular Session- 5:45 pm Closed Session- 5: 50 pm 2014/ Inter- District Transfer FROM Santa Maria Joint Unified School District 2014/ Inter- District Transfer FROM Lompoc Unified School District Reconvene in Open Session- 6:00 pm Report on Action Taken in Closed Session (if any) It was moved by Mr. Abello and seconded by Mrs. Burtness carried 3-0 (Mr. Owens and Mr. Swanitz absent) to deny 2014/ Inter- District transfer from Santa Maria Joint Unified School District. It was moved by Mrs. Burtness and seconded by Mrs. Abello carried 3-0 (Mr. Owens and Mr. Swanitz absent) to deny 2014/ Inter- District transfer from Santa Maria Joint Unified School District. Mr. Porter led the Flag Salute. Approval of Agenda It was moved by Mr. Abello and seconded by Mrs. Burtness carried 3-0 (Mr. Owens and Mr. Swanitz absent) to approve the agenda as listed. Public Comments Ed Hamer and Kassidy Hamer commented about High School Rodeo. Reports and Presentations Mr. Swanitz presented the following students for completing graduation requirements: Levi Adams- Zavalla, Tiffany Giordano, Eleezer David Murcia, Alba Ocampo, Jacob Sommers, and Brenda Tavera Mr. Avery, Mrs. Slobig, Mrs. Rodriguez, Mrs. Taylor presented a power point presentation regarding the Math Department. Mr. Swanitz introduced the new student representative, Brooke Redell and reported on 1) Athletics, 2) Back to School, 3) Principals Coffee and 4) ASB Mr. Cory reported on 1) Prop 39, and 2) thanked the staff for their hard work in preparing for school to open. Consent Agenda 1

2 It was moved by Mr. Abello and seconded by Mrs. Burtness carried 3-0 (Mr. Owens and Mr. Swanitz absent) to approve the consent agenda as listed. General Administration Approval of Minutes July 15, 2014 Regular Board Meeting August 6, 2014 Special Board Meeting A copy of the minutes from these meetings is included in the packet and is posted in the District Office. After they have been approved by the Board of Education, they will be posted on the District web site: Business Services Warrant Listings July 11, 2014 July 18, 2014 July 25, 2014 April 2014 Certificated and Classified Payroll April 2014 Purchase Orders April 2014 Financial Report Donations Rick & Vicki Krost, $1, 000/SY Robotics Approval of Agricultural Career Technical Education Incentive Grant 2014/2015 Application for funding. Approval of Contract between the Santa Ynez Valley Union High School District and Liebert Cassidy Whitmore Approval of Revisions to Santa Barbara County SELPA JPA. Approval of MOU between Santa Ynez Valley Union High School District and Western University Governors University. Personnel Approval of Custodian, Pending District Approval Brian Williams Approval of 2014/2015 Coaches, pending District Approval David Jackson, Cross Country Coach Greg Gandolfo, JV Football Assistant Approval of 2014/2015 Certificated Substitutes Robert Komisar Accept Letter of Resignation from Karen Gendusie, effective August 11, 2014 Accept Letter of Resignation from Elysia Lewis, effective August 29, 2014 Curriculum and Instruction Approval of New Course AP Physics C- Mechanics Approval of Rachel s Challenge Program and School- wide Assembly: November 5, Out- of - County FFA Field Trips Student Matters 2014/2015 Out- of - County Sporting Events Action Agenda Approval of Resolution Reserve Cap 2

3 It was moved by Mr. Abello and seconded by Mrs. Burtness carried 3-0 (Mr. Owens and Mr. Swanitz absent) to approve the agenda as listed. Mr. Porter Mr. Abello Mrs. Burtness Aye Aye Aye Board Matters Upcoming Board Meeting Dates All meetings are held at 6:00 pm, in the Santa Ynez Valley Union High School District Board Room. September 9, 2014 October 21, 2014 November 18, 2014 December 9, 2014 Upcoming School Events September 4 - Hispanic Parent Meeting September 10 - Back to School night September 12 - Principal s Coffee September 16 - OLA Fiesta September 17 - Senior Parent Mtg. September 19 - Luau October 1 - Sophomore Parent Mtg. October 10 - Principal s Coffee October 13 - Staff Development: No School October 17 - Homecoming Parade October 18 - Homecoming Dance Nov Principal s Coffee Adjournment Scott Cory Secretary to the Board of Education Approved by the Board of Education September 9, 2014 Kyle Abello, Clerk REASONABLE ACCOMMODATION FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in a meeting or function of the Santa Ynez Valley Union High School District may request assistance by contacting the District Office, 2975 E Hwy 246, Santa Ynez, CA 93460; telephone , extension 3570; or fax at least 48 hours prior to the meeting. 3

4 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT 2014/15 Payroll Recap August 2014 Salaries: 1XXX Certificated $ 446, XXX Classified $ 156, XXX Contracted Services $ Benefits: 3101 STRS-Certificated $ 38, STRS-Classified $ PERS-Certificated 3202 PERS-Classified * OASDI-Certificated 3302 OASDI-Classified * $ 9, Medicare-Certificated $ 6, Medicare-Classified * $ 2, Health/Welfare-Certificated $ 82, Health/Welfare-Classified * $ 47, Unemployment Insurance-Certificated $ Unemployment Insurance-Classified * $ Workers Comp-Certificated $ 7, Workers Comp-Classified * $ 2, Retiree Benefits-Certificated 3702 Retiree Benefits-Classified 3901 Contribution refund - Certificated Monthly Total ( from report PAY ) 4

5 Santa Ynez Valley Union High School District Purchase Order Log 09/04/14 AUGUST 2014 PO # VENDOR DATE REQUESTER DEPT. COST (Est.) COMMENTS FIA - Staples 8/1/14 Wilson Technology $ Google Chromecast HDMI streaming media player for genius bar Limotta IT 8/1/14 Wilson Common Core $ 1, Three Dell sonicpoint N dual radio access points for the robotics classroom and EP8 (for coverage in EP 5, 6 and 7) San Joaquin Co. Ed Office 8/4/14 Cypert Personnel $ Edjoin online for Jordano's 8/4/14 Litwiler Cafeteria $ 70, Open PO El Rancho Market 8/4/14 Litwiler Cafeteria $ Open PO The Berryman Inc. 8/4/14 Litwiler Cafeteria $ 4, Open PO P & R Paper 8/4/14 Litwiler Cafeteria $ 4, Open PO SB Co. Environmental Health Dept. 8/12/14 Litwiler Cafeteria $ Open PO site inspections Pinoli's Refrigeration 8/12/14 Litwiler Cafeteria $ 1, Open PO for refrigeration and freezer repairs as needed Flowers Baking Co. 8/12/14 Litwiler Cafeteria $ 5, Open PO Dept. of Education Cashier's Office 8/12/14 Litwiler Cafeteria $ 3, Open PO Heather Clement 8/12/14 Clement Agriculture $ 1, Open PO for science lab consumable supplies (Ag Earth and Vet science) Californians Dedicated to Ed Foundation 8/12/14 Clement Agriculture $ STEM conference for Clement and Bishop on 9/21-23/14 in San Diego Embassy Suites San Diego Downtown 8/12/14 Clement Agriculture $ Hotel for STEM conference Edna's Bakery 8/12/14 Litwiler Cafeteria $ 1, Open PO Arbor Scientific 8/12/14 Smith Science $ Eight acceleration cars for science School Savers 8/12/14 Bixler Title l, Part A $ 13, One hundred calculators to be checked-out to Title I eligible students Bio-Rad 8/12/14 Boyer Science $ 3, DNA electrophoresis lab set Limotta IT 8/12/14 Wilson $ 1, Four Microsoft Surface 2's for use in the genius bar Central Coast Lead Testing 8/13/14 Perez Deferred Maint $ Lead test window frames in maintenance building Apple Education Store 8/13/14 Wilson Technology $ 1, Two ipad air's for genius bar Genevieve Bishop 8/13/14 Bishop Agriculture $ Open PO for consummable science supplies Microsoft Office 365 8/13/14 Wilson Technology $ 5, Office 365 suite faculty licenses. 5

6 Santa Ynez Valley Union High School District Purchase Order Log 09/04/14 AUGUST 2014 PO # VENDOR DATE REQUESTER DEPT. COST (Est.) COMMENTS Ricky Hernandez 8/13/14 Hernandez Library $ Cell phone reimbursement Ventura Co. Office of Ed 8/13/14 Westfall $ FRISK documentation model workshop for P. Haws on 10/22/ WASC 8/13/14 Westfall School Site $ Annual installment of accreditation Callie Martin 8/13/14 Cypert Personnel $ Reimbursement for fingerprints Limotta IT 8/13/14 Wilson $ 2, Two Surface Pro 3's for network manager and technician WASC 8/13/14 Cypert Refugio $ Membership dues Central Restaurant Products 8/13/14 Litwiler Cafeteria $ 5, True 3-section bottom mounted reach-in freezer (PG & E $600 rebate) Schools for Sound Finance 8/13/14 Cypert Superintendent $ 2, Membership dues Reinfall Design 8/14/14 Coelho Refugio $ Additional PE clothes for Refugio students (enrollment higher than anticipated) Carrot Top Industries, Inc. 8/21/14 Perez Grounds $ One California and one U.S. flag Emedco 8/21/14 Perez Operations $ Girls, boys and women's restroom signs FIA - Trend Enterprises Online 8/21/14 Cypert Refugio $ Best buddies collections stickers FIA - Castle Park Online 8/21/14 Cypert Refugio $ Incentive charts FIA - CSBA Online 8/21/14 Cypert Superintendent $ Books on the Brown Act, Call to Order Blue Print for Great Board Meetings and School Flinn Scientific 8/21/14 Nguyen Science $ 1, Finance Science Series. supplies The Book Loft 8/21/14 Cathcart English $ 1, One hundred fifteen copies of "Their Eyes Were Watching God" The Spark Programs 8/21/14 Gunning Physical Education $ Set 1 high school PE activity The Book Loft 8/21/14 Connolly English $ Paper back novels for english Flinn Scientific 8/21/14 Smith Science $ Twenty five visor goggles FIA - Amazon Online 8/21/14 Cypert Refugio $ School supplies Los Padres Athletic League 8/21/14 Fredrickson Athletics $ 2, League dues CIF State 8/21/14 Fredrickson Athletics $ State dues $ and legal/liability fees $ CSMI 8/21/14 Fredrickson Athletics $ Injury tracking software license Naviance 8/21/14 Lageman Instruction $ 4, Subscription

7 Santa Ynez Valley Union High School District Purchase Order Log 09/04/14 AUGUST 2014 PO # VENDOR DATE REQUESTER DEPT. COST (Est.) COMMENTS UCSB Counselor Conference 8/21/14 Lageman Prof Dev Block Grant $ Registration for D. Lageman, J. Morris & A. Gonzalez SBCEO 8/21/14 Westfall Title l, Part A $ ELA/ELD framework workshop on 9/9/14 for P. Kelly, J. Reck, C. Mullin, and M. Swanitz Dept. of Justice 8/21/14 Cypert Personnel $ 1, Open PO for fingerprints Brian Williams 8/28/14 Cypert Personnel $ Fingerprint reimbursement Meredith Digital 8/28/14 Perez Warehouse $ 1, Five Sharp projector bulbs Wares Direct Inc. 8/28/14 Litwiler Cafeteria $ Six insulated pizza delivery bags Liebert Cassidy Whitmore 8/28/14 Cypert Board $ 1, Personnel council employment relations membership for Ranch House Designs, Inc. 8/28/14 Clement Agriculture $ 1, FFA banners Flinn Scientific 8/28/14 Smith Science $ Science supplies Edulink Systems 8/28/14 $ 3, Intouch parent services contract from 9/8/14 to 9/7/ Direct Image 8/28/14 Cypert Board $ Name plate for Brooke Redell, student rep, for board meetings netwarehouse.com 8/28/14 Wilson Technology $ 13, Thirty-four Samsung zero client units to be used to replace obsolete clients in science building lab S1A Belluz Upholstery 8/28/14 Perez Maintenance $ Seventy inch wide black out curtain for S Alta Dena Dairy 8/14/14 Litwiler Cafeteria $ 3, Open PO SB Office of Education ROP 8/21/14 Croll Athletics $ 1, Medical supplies for athletics from Medco. * Home Depot 8/21/14 Perez Maintenance $ 8, PO increased by $1, for washer/dryer purchase. * AMENDED PURCHASE ORDERS - Prior period or current month issue 7

8 $602, $ $ 213, ,

9 Board Report District Santa Ynez Union High School Fund General Fund As of 8/31/2014 Beginning Bal/ WrkBudget Month-To-Date Actual Year-To-Date Actual Year-To-Date Encumbrances Ending Bal/ Remaining Bal Cash in County Treasury 3,142, (1,111,404.25) (1,050,790.42) ,092, Revolving Cash/Fiscal Agent 2, , Accounts Receivable 836, , Due from Other Funds 2, (2,300.36) (2,300.36) Stores 8, (8,022.67) (8,022.67) Prepaid Expenditures (Expenses) 16, (16,518.85) (16,518.85) Total Assets 4,008, (1,138,246.13) (1,077,632.30) ,930, Accounts Payable (Current Liabilities) 96, , Due to Other Funds 12, (12,873.19) (12,873.19) Deferred Revenue 28, , Total Liabilities 137, (12,873.19) (12,873.19) , Fund Balance (Beginning Balance/Actual) 3,870, ,805, Net Beginning Balance 3,870, ,870, ,870, Revenue Limit Sources 10,438, , ,436, Federal Revenue 145, , Other State Revenues 218, (51,708.00) , Other Local Revenue 1,028, , , Contributions Total Revenues 11,831, , ,344, Certificated Personnel Salaries 4,596, , , ,077, Classified Personnel Salaries 1,660, , , ,406, Employee Benefits 1,989, , , ,640, Books and Supplies 505, , , , , Services and Other Operating Expenditures 1,285, , , , , Capital Outlay 231, , , , , Other Outgo & Transfers Out 1,280, , , ,170, Total Expenditures 11,549, ,125, ,551, , ,029, Fund Balance (Budget/Actual) 4,152, ,805, Selection Criteria: District = 33; Fund = 01,13,14,17,25,40,56,67 Filtered By: Agriculture Vocational Education; District Admin SBCEO WebReports Data Refreshed:* 9/1/2014 5:18 AM Page 1 of 8 9

10 Board Report District Santa Ynez Union High School Fund Cafeteria Special Revenue Fund As of 8/31/2014 Beginning Bal/ WrkBudget Month-To-Date Actual Year-To-Date Actual Year-To-Date Encumbrances Ending Bal/ Remaining Bal Cash in County Treasury 14, (12,466.59) (693.02) , Revolving Cash/Fiscal Agent Accounts Receivable 23, , Due from Other Funds 12, (12,873.19) (12,873.19) Stores 8, (8,263.23) Total Assets 59, (25,339.78) (21,829.44) , Accounts Payable (Current Liabilities) 2, , Due to Other Funds 47, (4,500.00) (4,500.00) , Total Liabilities 50, (4,500.00) (4,500.00) , Fund Balance (Beginning Balance/Actual) 8, (8,366.21) Net Beginning Balance 8, , , Federal Revenue 107, , , Other State Revenues 9, , Other Local Revenue 196, , , Other Financing Sources 9, , Total Revenues 322, , , Classified Personnel Salaries 145, , , , Employee Benefits 62, , , , Books and Supplies 102, , , , Services and Other Operating Expenditures 6, , , Capital Outlay 5, , Total Expenditures 321, , , , , Fund Balance (Budget/Actual) 9, (8,366.21) Selection Criteria: District = 33; Fund = 01,13,14,17,25,40,56,67 Filtered By: Agriculture Vocational Education; District Admin SBCEO WebReports Data Refreshed:* 9/1/2014 5:18 AM Page 2 of 8 10

11 Board Report District Santa Ynez Union High School Fund Deferred Maintenance Fund As of 8/31/2014 Beginning Bal/ WrkBudget Month-To-Date Actual Year-To-Date Actual Year-To-Date Encumbrances Ending Bal/ Remaining Bal Cash in County Treasury 281, (7,948.04) (47,344.79) , Accounts Receivable Total Assets 281, (7,948.04) (47,344.79) , Due to Other Funds 2, (2,300.36) (2,300.36) Total Liabilities 2, (2,300.36) (2,300.36) Fund Balance (Beginning Balance/Actual) 279, , Net Beginning Balance 279, , , Other Local Revenue Other Financing Sources 40, , Total Revenues 40, , Books and Supplies 4, , , (1,647.68) Services and Other Operating Expenditures 26, , Capital Outlay 39, , Total Expenditures 69, , , , Fund Balance (Budget/Actual) 250, , Selection Criteria: District = 33; Fund = 01,13,14,17,25,40,56,67 Filtered By: Agriculture Vocational Education; District Admin SBCEO WebReports Data Refreshed:* 9/1/2014 5:18 AM Page 3 of 8 11

12 Board Report District Santa Ynez Union High School Fund Special Reserve Fund for Other than Capital Outlay Projects As of 8/31/2014 Beginning Bal/ WrkBudget Month-To-Date Actual Year-To-Date Actual Year-To-Date Encumbrances Ending Bal/ Remaining Bal Cash in County Treasury 940, , , , Due from Other Funds 50, (4,500.00) (4,500.00) , Total Assets 990, , Fund Balance (Beginning Balance/Actual) 990, , Net Beginning Balance 990, , , Fund Balance (Budget/Actual) 990, , Selection Criteria: District = 33; Fund = 01,13,14,17,25,40,56,67 Filtered By: Agriculture Vocational Education; District Admin SBCEO WebReports Data Refreshed:* 9/1/2014 5:18 AM Page 4 of 8 12

13 Board Report District Santa Ynez Union High School Fund Capital Facilities Fund As of 8/31/2014 Beginning Bal/ WrkBudget Month-To-Date Actual Year-To-Date Actual Year-To-Date Encumbrances Ending Bal/ Remaining Bal Cash in County Treasury 201, , , Accounts Receivable Total Assets 201, , , Fund Balance (Beginning Balance/Actual) 201, , Net Beginning Balance 201, , , Other Local Revenue 69, , , Total Revenues 69, , , Services and Other Operating Expenditures 2, , Total Expenditures 2, , Fund Balance (Budget/Actual) 269, , Selection Criteria: District = 33; Fund = 01,13,14,17,25,40,56,67 Filtered By: Agriculture Vocational Education; District Admin SBCEO WebReports Data Refreshed:* 9/1/2014 5:18 AM Page 5 of 8 13

14 Board Report District Santa Ynez Union High School Fund Special Reserve Fund for Capital Outlay Projects As of 8/31/2014 Beginning Bal/ WrkBudget Month-To-Date Actual Year-To-Date Actual Year-To-Date Encumbrances Ending Bal/ Remaining Bal Cash in County Treasury 98, (98,442.98) Accounts Receivable Total Assets 98, (98,442.98) Fund Balance (Beginning Balance/Actual) 98, Net Beginning Balance 98, , , Other Local Revenue Other Financing Sources 195, , , Total Revenues 196, , , Other Outgo & Transfers Out 294, , , Total Expenditures 294, , , Fund Balance (Budget/Actual) (202.17) Selection Criteria: District = 33; Fund = 01,13,14,17,25,40,56,67 Filtered By: Agriculture Vocational Education; District Admin SBCEO WebReports Data Refreshed:* 9/1/2014 5:18 AM Page 6 of 8 14

15 Board Report District Santa Ynez Union High School Fund Debt Service Fund As of 8/31/2014 Beginning Bal/ WrkBudget Month-To-Date Actual Year-To-Date Actual Year-To-Date Encumbrances Ending Bal/ Remaining Bal Cash in County Treasury Revolving Cash/Fiscal Agent 304, , Accounts Receivable Total Assets 304, , Due to Other Funds 3, , Total Liabilities 3, , Fund Balance (Beginning Balance/Actual) 301, , Net Beginning Balance 301, , , Other Local Revenue Other Financing Sources 303, , , , Total Revenues 303, , , , Other Outgo & Transfers Out 303, , , , Total Expenditures 303, , , , Fund Balance (Budget/Actual) 301, , Selection Criteria: District = 33; Fund = 01,13,14,17,25,40,56,67 Filtered By: Agriculture Vocational Education; District Admin SBCEO WebReports Data Refreshed:* 9/1/2014 5:18 AM Page 7 of 8 15

16 Board Report District Santa Ynez Union High School Fund Self Insurance Fund #1 As of 8/31/2014 Beginning Bal/ WrkBudget Month-To-Date Actual Year-To-Date Actual Year-To-Date Encumbrances Ending Bal/ Remaining Bal Cash in County Treasury 352, (123,643.00) (232,783.60) , Total Assets 352, (123,643.00) (232,783.60) , Accounts Payable (Current Liabilities) 352, (123,643.00) (232,783.60) , Total Liabilities 352, (123,643.00) (232,783.60) , Fund Balance (Beginning Balance/Actual) Selection Criteria: District = 33; Fund = 01,13,14,17,25,40,56,67 Filtered By: Agriculture Vocational Education; District Admin SBCEO WebReports Data Refreshed:* 9/1/2014 5:18 AM Page 8 of 8 16

17 Santa Ynez Valley Union High School District Travel Claim Log AUGUST 2014 TC # EMPLOYEE DATE REQUESTER DEPT. TOTAL COST (Est.) Danielle Lageman 8/5/13 Lageman AVID $ Danielle Lageman 8/7/14 Lageman Guidance (Avid) $ 1, Nicole Evenson 8/7/14 Evenson Fiscal $ Nicole Evenson 8/25/14 Evenson Fiscal $ Nicole Evenson 8/25/14 Evenson Fiscal $ Nicole Evenson 8/25/14 Evenson Fiscal $ Nicole Evenson 8/25/14 Evenson Fiscal $ Nicole Evenson 8/25/14 Evenson Fiscal $ Nicole Evenson 8/25/14 Evenson Fiscal $ Heather Clement 8/25/14 Clement Agriculture-Perkins $ Genevieve Bishop 8/25/14 Bishop Agriculture-Perkins $ Suzzanne Phipps 8/25/14 Phipps Math $ Shelly Taylor 8/25/14 Taylor Math $ Jennifer Rasmussen 8/26/14 Rasmussen Avid $ 1, Alfonso Gonzalez 8/26/14 Gonzalez Guidance $

18 09/02/14 COMMENTS Avid Summer Institute, San Diego 8/4-8/7/13. Avid Summer Institute, San Diego 7/29 to 8/1/14. Escape position and assignment entrytraining on SBCEO. Escape Accounts Receivable training on SBCEO. Escape HR Employee Management training on SBCEO. Escape Benefit & Employee Payroll Setup training on SBCEO. Escape Purchasing & Fixed Assets training on SBCEO. Escape Accounts Payable training on SBCEO. Escape Pay Compare training on SBCEO. STEM conference on 9/21-23/14 in San Diego. STEM conference on 9/21-23/14 in San Diego. Carnegie training at Carmel Unified on 8/5-6/14. Carnegie training at Carmel Unified on 8/5-6/14. Avid summer institute on 7/30-8/1/14 in San Diego. Get Focused-Stay Focused Institute on 7/20-22/14 at the LA Airport Marriott. 18

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31 09/04/14 COMMENTS Avid Summer Institute, San Diego 8/4-8/7/13. Avid Summer Institute, San Diego 7/29 to 8/1/14. Escape position and assignment entrytraining on SBCEO. Escape Accounts Receivable training on SBCEO. Escape HR Employee Management training on SBCEO. Escape Benefit & Employee Payroll Setup training on SBCEO. Escape Purchasing & Fixed Assets training on SBCEO. Escape Accounts Payable training on SBCEO. Escape Pay Compare training on SBCEO. STEM conference on 9/21-23/14 in San Diego. STEM conference on 9/21-23/14 in San Diego. Carnegie training at Carmel Unified on 8/5-6/14. Carnegie training at Carmel Unified on 8/5-6/14. Avid summer institute on 7/30-8/1/14 in San Diego. Get Focused-Stay Focused Institute on 7/20-22/14 at the LA Airport Marriott. 31

32 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: Approval of Agreement between the Santa Ynez Valley Union High School district and WestEd Consent Agenda: Background This continuing agreement between the District and WestEd (Cal-SCHLS Regional Center) allows the site administration to administer the California Healthy Kids survey online for 9 th and 11 th grade students. The cost of this service is provided by a state Tobacco Use Prevention Education (TUPE) grant, covering the $0.30/student fee. The data from the CHKS is used annually to inform the site administration about alcohol and drug use in the local community and in the high school population Intervention programs are then refined to meet the ongoing needs of our student population and to provide drug and alcohol education programs. Alternatives 1. Approve the agreement between SYVUHSD and WestEd. 2. Do not approve the agreement between SYVUHSD and WestEd. Fiscal Impact Funding Source: TUPE Grant (not to exceed $300) Recommendation (For Action/Consent items only) That the Board of Education approves the agreement between the Santa Ynez Valley Union High School District and WestEd. Respectfully submitted, Scott Cory, Superintendent Prepared by: Mark Swanitz, Principal Attachment(s)? X Yes (if so, please attach) No PowerPoint Overhead Consultant 32

33 GUIDELINES FOR SURVEY ADMINISTRATION, As part of our continuing efforts to respond to the needs of California students, schools, and families, several major innovations in the California Healthy Kids Survey (CHKS) and the California School Climate Survey (CSCS) for staff have recently occurred.»» We provided printed reports with tables for the CSCS and supplementary CHKS/CSCS, featuring migrant education status, special education status, and race/ethnicity of respondents.»» We created a companion California School Parent Survey (CSPS), available in online and print versions in fall 2010.»» We assembled the student, staff, and parent surveys into a comprehensive, integrated data system called the California School Climate, Health, and Learning Survey System (Cal SCHLS), which has its own website (www. cal schls.wested.org). With the ending of Title IV funding, districts are no longer required to administer the CHKS/CSCS every two years to be in compliance with No Child Left Behind (unless they have carryover funding). However, CDE is strongly encouraging districts to continue to administer the surveys at least once every two years, as explained in the following, in Exhibit 1: Why Continue Survey Participation? Because of the importance of collecting consistent, comparable, and accurate data, there will still be minimum requirements of any schools/districts wanting to use the Cal SCHLS system. In order to help defray the cost of survey administration, CDE has implemented two new strategies: 1. The minimum grade level requirement of the CHKS has been reduced to grades seven and nine, to provide data to guide prevention efforts. Although districts may also do other grades, if a district is administering beyond ninth grade in a high school, it is required that eleventh grade be included in order to preserve data comparability with past surveys. 2. An online, secondary level version of the CHKS Core module has been created to reduce the costs of survey administration and photocopying of instruments. Exhibit 2: Survey Administration Costs describes the pricing structure for the three surveys. Each survey can be administered independently, but there are cost savings for administering more than one.»» If the CHKS is administered to students, the CSCS for staff is included in the fee.»» If the CSCS is administered to staff, the CHKS for students is included in the fee.»» The CSCS can be administered as a standalone for only $180, if the staff sample remains unchanged from its previous administration.»» 1»» CAL-SCHLS GUIDELINES & FEES FOR SURVEY ADMINISTRATION 33

34 EXHIBIT 1: WHY CONTINUE SURVEY PARTICIPATION?»» It is still required of districts with current Tobacco Use and Prevention Education (TUPE) grants and for Title IV districts with carryover funds.»» The data provided are essential for understanding the school climate and factors that are learning barriers to guide school improvement decision making and turning around low performing schools.»» The CHKS provides data on a school s most vulnerable populations data that are unavailable from any other source. These data can be used to identify and understand the needs of a very wide spectrum of students. For example, migrant youth, foster youth, students who do not feel connected to school and are at high risk of truancy or dropping out, students who experience bullying, poor mental health, or substance use, have participated in, or been a victim of violence at school or gangs, or who are struggling academically are all represented by the data gathered by the CHKS.»» The staff and parent surveys identify factors related to teacher retention and parent/community involvement.»» The staff survey provides data to guide improvement of special education programs unavailable from any other source.»» Cal SCHLS is a cost effective means to collect other needed data. All three of the surveys can be customized to collect data on any other subject of interest to local schools/communities.»» Schools/communities will continue to need the data to justify their needs and build their arguments in applying for state, federal, and even private foundation grants. One of the most positive effects of the CHKS reported by schools/communities for the past year has been the critical role CHKS data have played in winning funding for special programs.»» Parents have come to rely on the publicly posted results.»» 2»» CAL-SCHLS GUIDELINES & FEES FOR SURVEY ADMINISTRATION 34

35 EXHIBIT 2: SURVEY ADMINISTRATION COSTS, PRICING FOR WITHIN CALIFORNIA CALIFORNIA HEALTHY KIDS SURVEY (CHKS) CALIFORNIA STAFF SCHOOL CLIMATE SURVEY (CSCS) CALIFORNIA SCHOOL PARENT SURVEY (CSPS) ENROLLMENT OF 600 OR FEWER STUDENTS $180 fixed fee (no per student breakdown) Free when administered with CHKS or $180 fixed fee when administered as a stand alone survey $100 fixed fee (includes printing costs) when administered with the CHKS or $180 fixed fee when administered as a stand alone survey ENROLLMENT OVER 600 STUDENTS $0.30 per student (census or sampled) Free when administered with CHKS or $180 fixed fee when administered as a stand alone survey $300 base price + $0.15 printing fee per ordered paper survey + $0.30 processing fee per returned completed survey»» Price includes district level report (CHKS/CSCS/CSPS).»» Price includes Core and Series 1 No Cost Supplemental Modules (CHKS).»» Series 2 Low Cost Supplemental Modules are $100 per module (CHKS).»» Individual school level reports are $50 per site (CHKS/CSCS/CSPS).»» For cost estimate regarding Custom Modules/Services (e.g., adding questions, special reports, etc.), call your Regional Center for more information at »» 3»» CAL-SCHLS GUIDELINES & FEES FOR SURVEY ADMINISTRATION 35

36 EXHIBIT 2: SURVEY ADMINISTRATION COSTS, (CONT.) PRICING FOR OUTSIDE CALIFORNIA CALIFORNIA HEALTHY KIDS SURVEY (CHKS) CALIFORNIA STAFF SCHOOL CLIMATE SURVEY (CSCS) CALIFORNIA SCHOOL PARENT SURVEY (CSPS) ENROLLMENT OF 600 OR FEWER STUDENTS $250 fixed fee (no per student breakdown) $250 fixed fee $250 fixed fee when administered as a stand alone survey $500 base price ENROLLMENT OVER 600 STUDENTS $1.50 per student (census or sampled) $200 per hour to set up schools in system + $0.15 printing fee per ordered paper survey + $0.30 processing fee per returned completed survey DISTRICT LEVEL REPORTS $100 Elementary Core $100 MS & HS Core Included in above fees Included in above fees SUPPLEMENTAL MODULES $200 per module N/A N/A CUSTOM MODULE $200 per hour $200 per hour $200 per hour»» For more information please call the Cal SCHLS Los Alamitos Office at »» 4»» CAL-SCHLS GUIDELINES & FEES FOR SURVEY ADMINISTRATION 36

37 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: From: Subject: Board of Education Scott Cory, Superintendent Approval of Engagement Letter with Vavrinek, Trine, Day & Co., LLP for Completion of Santa Ynez Valley Union High School Building Corporation s June 30, 2014 Federal and California exempt organization income tax returns Consent Agenda: X Background The Santa Ynez Valley Union High School Building Corporation is active and is the non-profit organization used to finance the 2007 Certificates of Participation and the 2009 Municipal Lease. The Santa Ynez Valley Union High School Building Corporation is classified as an exempt organization, and is required to submit Federal and California exempt organization income tax returns. The District has historically contracted the completion of these returns out to Vavrinek, Trine, Day & Co., LLP. The attached engagement letter represents the scope of work performed by Vavrinek, Trine, Day & Co., LLP, the responsibilities of the District, and the fee for providing this service. The fee for this service is $ This service is budgeted for annually and is included in the Adopted Budget for Santa Ynez Valley Union High School District. Fiscal Impact $ Funding Source: Unrestricted General Fund Recommendation (For Action/Consent items only) Approve the engagement letter with Vavrinek, Trine, Day, & Co., LLP for preparation of the June 30, 2014 Federal and California exempt organization income tax returns. Respectfully submitted, Scott Cory Superintendent Prepared by: Nicole Evenson Attachment(s)? X Yes (if so, please attach) No PowerPoint Overhead Consultant 37

38 Vavrinek, Trine, Day & Co., LLP Certified Public Accountants V A L U E T H E D I F F E R E N C E August 18, 2014 Nicole Evenson Santa Ynez Valley Union High School District School Building Corporation P.O. Box 398 Santa Ynez, California Dear Nicole: The purpose of this letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitation of the services we will provide. We will prepare Santa Ynez Valley Union High School District School Building Corporation's Federal and California exempt organization income tax returns for the year ended June 30, 2014 from information you furnish us. We will also prepare estimated tax vouchers for 2014 if required. We will not audit or otherwise verify the data you submit, although we may ask you to clarify some of it or furnish us with additional data. By your signature below you agree it is your responsibility to maintain, in your records, the documentation necessary to support the data used in preparing your tax returns, including but not limited to the auto, travel, entertainment, and related expenses and the required documents to support charitable contributions. If you have any questions as to the type of records required, please ask us for advice in that regard. It is also your responsibility to carefully examine and approve your completed tax returns before signing and transmitting them to the tax authorities. We are not responsible for the disallowance of doubtful deductions or inadequately supported documentation, nor for resulting taxes, penalties, and interest. We will use our judgment to resolve questions in your favor where a tax law is unclear if there is a reasonable justification for doing so. Whenever we are aware that a possibly applicable tax law is unclear or that there are conflicting interpretations of the law by authorities (e.g., tax agencies and courts), we will explain the possible positions that may be taken on your return. We will follow whatever position you request so long as it is consistent with the codes and regulations and interpretations that have been promulgated. If the IRS should later contest the position taken, there may be an assessment of additional tax plus interest and penalties. We assume no liability for any such additional penalties or assessments. If we are asked to disclose any privileged communication, unless we are required to disclose the communication by law, we will not provide such disclosure until you have had an opportunity to argue that the communication is privileged. You agree to pay any and all reasonable expenses that we incur, including legal fees, that are a result of attempts to protect any communication as privileged Aspen Street Rancho Cucamonga, CA Tel: Fax: F R E S N O L A G U N A H I L L S P A L O A L T O P L E A S A N T O N R A N C H O C U C A M O N G A R I V E R S I D E S A C R A M E N T O 38

39 Santa Ynez Valley Union High School District August 18, 2014 Page 2 It is our policy to keep records related to this engagement for seven years. However, VTD does not keep any original client records, so we will return those to you at the completion of the services rendered under this engagement. When records are returned to you, it is your responsibility to retain and protect your records for possible future use, including potential examination by any government or regulatory agencies. It is our firm's policy to retain copies of your tax returns for seven years, after which they will be destroyed. We estimate that our fees for these services will be $425. The fee estimate is based on anticipate cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the week performed. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. If any dispute arises among the parties, they agree to try first in good faith to settle the dispute by mediation administered by the American Arbitration Association (AAA) under its Rules for Professional Accounting and Related Services Disputes. All unresolved disputes shall then be decided by final binding arbitration in accordance with the Rules for Professional Accounting and Related Services Dispute of the AAA. Fees charged by any mediators, arbitrators, or the AAA shall be shared equally by all parties. IN AGREEING TO ARBITRATION, WE BOTH ACKNOWLEDGE THAT IN THE EVENT OF A DISPUTE, EACH OF US IS GIVING UP THE RIGHT TO HAVE THE DISPUTE DECIDED IN A COURT OF LAW BEFORE A JUDGE OR JURY AND INSTEAD WE ARE ACCEPTING THE USE OF ARBITRATION FOR RESOLUTION. If this letter is in accordance with your understanding, please acknowledge approval of the agreement by signing this letter and returning it to us. In the event of an examination, or other contact by taxing authorities we are available to represent you. Fees for these services will be in addition to the fees charged for the preparation of your tax returns. Our firm must electronically transmit your returns to the taxing authorities rather than you. We will provide you a paper copy of the income tax returns for your review prior to electronic transmission. After you have reviewed the returns, you must provide us with signed authorizations indicating that you have reviewed the return and that, to the best of your knowledge, you feel it is correct. We cannot transmit the returns to the taxing authorities until we have the signed authorization. Therefore, if you have not provided our firm with your signed authorizations by the due date we will place your return on extension, even though it might already have been completed. In that event, you will be responsible for ensuring that any payment due with the extensions is timely sent to the appropriate taxing authorities. You will also be responsible for any additional costs our firm incurs arising from the extension preparation. Additionally, please note that all tax payment due dates remain the same even if your return is e-filed. You must ensure that your payment of any tax balance due is timely remitted on or before the due date. There are options to pay your balance due using electronic funds withdrawal or by mail. If you choose to pay the balance due by mail, payment must be postmarked on or before the due date to avoid penalties

40 Santa Ynez Valley Union High School District August 18, 2014 Page 3 Vavrinek, Trine, Day & Co., LLP has owners that are not licensed as certified public accountants, as permitted under Section 5079 of the California Business and Professions Code. It is not anticipated that any of the nonlicensee owners will be performing services on this engagement. We appreciate the opportunity to serve you and trust that our association will be a long and pleasant one. Vavrinek, Trine, Day & Co., LLP Approved: By: Entity: Date:

41 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: From: Subject: Board of Education Scott Cory, Superintendent Approval of Engagement Letter with Vavrinek, Trine, Day & Co., LLP for Completion of Santa Ynez Valley Union High School Building Corporation s State Controller Special Districts Report Consent Agenda: X Background Special Districts are required annually to submit a Financial Transactions Report to the State Controller (Government Code Section 53891) within 110 days when electronically filed after the close of the district s fiscal year. The Santa Ynez Valley Union High School Building Corporation is active and is the non-profit organization used to finance the 2007 Certificates of Participation and the 2009 Municipal Lease. The Santa Ynez Valley Union High School Building Corporation is classified as a Special District, and as such, the District must submit the State Controller s Financial Transaction Report in the format prescribed by the State Controller. The District has historically contracted the completion of this report out to Vavrinek, Trine, Day & Co., LLP. The attached engagement letter represents the scope of work performed by Vavrinek, Trine, Day & Co., LLP, the responsibilities of the District, and the fee for providing this service. The fee for this service is $ This service is budgeted for annually and is included in the Adopted Budget for Santa Ynez Valley Union High School District. Fiscal Impact $ Funding Source: Unrestricted General Fund Recommendation (For Action/Consent items only) Approve the engagement letter with Vavrinek, Trine, Day, & Co., LLP for preparation of the State Controller s Special Districts Financial Transaction Report. Respectfully submitted, Scott Cory Superintendent Prepared by: Nicole Evenson Attachment(s)? X Yes (if so, please attach) No PowerPoint Overhead Consultant 41

42 Vavrinek, Trine, Day & Co., LLP Certified Public Accountants V A L U E T H E D I F F E R E N C E August 18, 2014 Nicole Evenson Santa Ynez Valley Union High School District School Building Corporation P.O. Box 398 Santa Ynez, California Dear Nicole: This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. We will perform the following services: We will compile, from information you provide, the Special Districts Financial Transaction Report (SDFTR) that includes year-end balance sheets and the related statements of income, retained earnings, and other related information in the form described by the State Controller from the year ended June 30, 2014, and issue accountant's reports thereon in accordance with Statements on Standards for Accounting and Review services issued by the American Institute of Certified Public Accountants. As a result of the filing instructions management has elected to omit substantially all of the disclosures required by accounting principles generally accepted in the United States of America. You are responsible for: a. The preparation and fair presentation of the SDFTR in accordance with the prescribed format of the State Controller. b. Designing, implementing, and maintaining internal control relevant to the preparation and fair presentation of the SDFTR. c. Preventing and detecting fraud. d. Identifying and ensuring that the District complies with the laws and regulations applicable to its activities. e. The selection and application of accounting principles. f. Making all financial records and related information available to us and for the accuracy and completeness of that information Aspen Street Rancho Cucamonga, CA Tel: Fax: F R E S N O L A G U N A H I L L S P A L O A L T O P L E A S A N T O N R A N C H O C U C A M O N G A R I V E R S I D E S A C R A M E N T O 42

43 Santa Ynez Valley Union High School District School Building Corporation Page 2 We will conduct our compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation differs significantly from a review or an audit of financial statements. A compilation does not contemplate performing inquiry, analytical procedures, or other procedures performed in a review. Additionally, a compilation does not contemplate obtaining an understanding of the District's internal control; assessing fraud risk; testing accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, or the examination of source documents (for example, cancelled checks or bank images); or other procedures ordinarily performed in an audit. Accordingly, we will not express an opinion or provide any assurance regarding the financial statements being compiled. Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts. However, we will inform the appropriate level of management of any material errors, and of any evidence or information that comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will inform you of any evidence or information that comes to our attention during the performance of our compilation procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your internal control as part of this engagement. If, for any reason, we were unable to complete the compilations of your SDFTR, we will not issue reports on such statements as a result of this engagement. You are responsible for making all management decisions and performing all management functions and for designating an individual who possesses suitable skill, knowledge, or experience to oversee any bookkeeping services, tax services, or other services we provide. In addition, you are responsible for evaluation the adequacy and results of the services performed and accepting responsibility for such services. Jeffrey A. Carter is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. We estimate that our fees for these services will be $425 for the compilation. The fee estimate is based on anticipate cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the week performed. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Vavrinek, Trine, Day & Co., LLP has owners that are not licensed as certified public accountants as permitted under Section 5079 of the California Business and Professions Code. It is not anticipated that any of the non-license owners will be performing audit services for the District

44 Santa Ynez Valley Union High School District School Building Corporation Page 3 We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, regarding this engagement, please contact Jeffrey Carter at (909) If you agree with the terms of our engagement as described in this letter, please sign below and return to us in the enclosed envelope, and keep the enclosed copy for your records. Very truly yours, JAC/sab Jeffrey A. Carter, Partner of VAVRINEK, TRINE, DAY & CO., LLP Agreed to by: Signature: Print Name: Print Title: Date: For the Santa Ynez Valley Union High School District Building Corporation

45 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: From: Subject: Board of Education Scott, Cory Superintendent Approval Teacher Induction Memorandum of Understanding between Santa Barbara County Education Office and Santa Ynez Valley Union High School District Consent Agenda: X Background This is an agreement with the Santa Barbara County Education Office for the purpose of the Teacher Induction Program. First and Second year teachers are required to participate in this program to clear their credential Fiscal Impact Funding Source: General Fund ($50.00 per applicant) Recommendation That the Board of Education approves the Teacher Induction MOU between Santa Barbara County Education Office and Santa Ynez Valley Union High School District. Respectfully submitted, Superintendent Prepared by: Laura Cypert Attachment(s)? X Yes (if so, please attach) No PowerPoint Overhead Consultant 45

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49 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: From: Subject: Board of Education Scott Cory, Superintendent Approval of Contract between the Santa Ynez Valley Union High School District and Liebert Cassidy Whitmore. Consent Agenda: X Background This is an ongoing partnership with the Liebert Cassidy Whitmore and the Santa Barbara Legal Consortium, which is a membership of small and mid-sized school districts in Santa Barbara County. As a member of the legal consortium, the Santa Ynez Valley Union High School District receives modest legal services and professional development related to personnel law at a discounted rate. Fiscal Impact Funding Source: General Fund ($5,855.00) Recommendation That the Board of Education approves the contract between the Santa Ynez Valley Union High School District and Liebert Cassidy Whitmore Respectfully submitted, Superintendent Prepared by: Laura Cypert Attachment(s)? X Yes (if so, please attach) No PowerPoint Overhead Consultant 49

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56 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9 th, 2014 To: From: Subject: Board of Education Scott Cory, Superintendent Approval of Registrar Job Description and Salary Schedule Consent Agenda: X Background Due to a resignation by an employee in the Guidance Department there is now an opportunity to create a new job description that best meets the needs of that office. The attached job description reflects these needs with the new title of Registrar. This requires board approval prior to opening the position and beginning the hiring process. The salary for this position will remain the same as the Guidance Technician position that was vacated and thus results in no extra expense to the district. Fiscal Impact Cost Neutral Funding Source Unrestricted General Fund Schedule: Step 1: $ 30,696 (Annual base salary) Step 2: $ 32,361 Step 3: $ 34,113 Step 4: $ 35,962 Step 5 $ 37,910 Step 6: $ 39,956 Recommendation That the Board of Education approves the job description and salary schedule for the position of Registrar. Respectfully submitted, Superintendent Prepared by: Scott Cory Attachment(s)? X Yes (if so, please attach) No PowerPoint Overhead Consultant 56

57 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT CLASS TITLE: REGISTRAR BASIC FUNCTION: Under the direction of the principal, establish and maintain the cumulative academic records and transcripts of district students, including enrolling students and verifying residency documentation, and perform a variety of technical and clerical duties in support of the guidance office. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: Establish and maintain cumulative records and transcripts for District students. Act as custodian of student records and provide copies to appropriate personnel including institutions of hiring education as requested and required; assess and collect fees as necessary. Verify enrollment or graduation status for various outside agencies as necessary. Enroll new students according to established procedures including verifying enrollment eligibility. Withdraw students according to established procedures. Communicate with students, parents, and District personnel and outside agencies to exchange information and resolve issues or concerns; request student information from other schools as necessary. Keep student data current by inputting new or revised information related to records maintained in the student information system. Compile information and prepare and maintain a variety of records and reports related, but not limited to, student information, office activities, schedules, grades, academic eligibility, and others as requested or required; maintain confidentiality of sensitive and privileged information. Initiate and answer phone calls; screen and route phone calls; greet the public; provide information regarding admissions and records policies and procedures to outside agencies, students and parents; respond to inquiries and provide technical information related to school programs, schedules, activities, policies, and procedures. Maintain a variety of logs, records, and files related to the guidance office; sort, classify and file materials in alpha, numeric or other established sequence. Assist with the organization of and/or coordinate various mandatory and voluntary testing programs. Coordinate the local scholarship program including communicating with all stakeholders, publishing the scholarship handbook, and coordinating the annual Senior Awards Night. Assist with the coordination of graduation activities including, but not limited to, verifying the graduation status for each senior, ordering diplomas, and publishing the commencement program. Prepare and organize the summer mailer registration packet and coordinate summer registration days. Perform a variety of technical and clerical duties in support of administration and the guidance 57

58 Registrar - Continued Page 2 office; assist in planning, scheduling, planning and preparing for events. Type letters, memoranda, forms, applications, handbooks, newsletters and other materials from straight copy, rough drafts or oral instructions; review and proofread documents for accuracy and completeness. Maintain supply and material inventory of assigned area as required; order, receive and distribute materials, equipment and supplies as directed. Translate oral and written communications as assigned by the position. Attend assigned meetings and conferences. OTHER DUTIES: Train and provide work direction and guidance to student assistants as directed. Perform other related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Guidance office policies and objectives. Modern office practices, procedures and equipment. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Correct English usage, grammar, spelling, punctuation and vocabulary. Operation of a computer and assigned software. Record-keeping and report preparation techniques. Telephone techniques and etiquette. ABILITY TO: Perform a variety of technical and clerical duties in support of the guidance office. Prepare and maintain a variety of manual and automated records and reports for the guidance office. Read, interpret, apply and explain rules, regulations, policies and procedures. Learn District organization, operations, policies and objectives. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Operate a variety of common office equipment including a computer and assigned software. Maintain records and prepare reports. Work independently with little direction. Work confidentially with discretion. Understand and follow oral and written instructions. Answer telephones and greet the public courteously. Type or input data at an acceptable rate of speed. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and two years responsible clerical experience working in a school setting and/or college-level coursework in a related field. 58

59 Registrar - Continued Page 3 SALARY: $30,696-39,965 WORKING CONDITIONS: ENVIRONMENT: Office environment. Constant interruptions. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Hearing and speaking to exchange information in person or on the telephone. Seeing to read a variety of materials. Sitting or standing for extended periods of time. Bending at the waist, kneeling or crouching to file or retrieve materials. 59

60 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9 th, 2014 To: From: Subject: Board of Education Scott Cory Approval of SYVUHSD Management Initial Bargaining Proposal Consent Agenda: X Background In accordance with collective bargaining laws under which the District negotiates with employees, the District is required to post its initial proposal during two consecutive public meetings. Proposals from the District, the Santa Ynez Valley Union High School District Faculty Association, Classified Management and Classified Employees are being submitted for your approval. See attachments with this board report. Plan The District, in cooperation with the Santa Ynez Valley Union High School District Faculty Association, Classified Management and Classified Employees, will approach this year s negotiations using a collaborative model. This model has been successfully used by the District and the three bargaining groups in previous years. Fiscal Impact The fiscal impact of the negotiations is unknown at this time. Recommendation That the Board of Education accepts the initial District, Santa Ynez Valley Union High School District Faculty Association, Classified Management and Classified Employees Faculty Association bargaining proposals. Respectfully submitted, Superintendent Prepared by: Paul Turnbull Attachment(s)? X Yes (if so, please attach) No PowerPoint Overhead Consultant 60

61 To: SYVUHSD Superintendent Cory From: Faculty Assn Chip Fenenga Re: Negotiations The Faculty Assn would formally like to start negotiations for the 2014 school year. We appreciated the good faith that has happened the last years and hope this continues. Respectfully, these are the issues we have already broached with Superintendent Cory: 1) Addition of position or stipend for Robotics 2) Addition or stipend for Spanish Language work for Senor Gonzales 3) Hourly wage increase from $25 to? 4) Change is salary schedule for teachers teaching a 6 th assignment from current 1/5 to? 5) Change in contract language for discretionary leave to no reason needed on district leave request form 6) Maintenance of medical 7) Increase on the salary schedule 8) Possible addition of vision care to benefits This just formalizes the issues and hopefully allows for the district to look at costs and see what is possible. Thank You, Chip Fenenga Faculty Assn President 61

62 July 29, 2014 TO: Santa Ynez Valley Union High School District Board of Education FROM: Santa Ynez Valley Union High School District Classified Management Employees SUBJECT: Opening Negotiations Salary: Classified Management respectfully requests a 5% salary increase, matching a neighboring Districts agreement. Salary increase to be on schedule. Management requests an additional 2 steps of increase to align with the classified group which has 6 steps. Health: Classified Management would like the Board to continue covering the health and dental premiums including any increase over the current cap of $11,628 level per employee up to 100%. Management would like the cap to be raised to current premium as this is a repetitive Topic every year. Longevity Classified Management requests the use of the revised formula for years worked. After 10yrs the District would issue a 2% increase of the employees current salary to their schedule, with a 2% increase for every four year anniversary thereafter. This is a small, but important way to acknowledge the dedication and contribution of employees who stay with the District. Work Schedule Classified Management requests a similar work calendar as neighboring districts. One such classified management group has a 225 day calendar. Santa Ynez has holidays equaling a 247 work calendar, with the exception of one Classified Management Position which has 220. Will feel it is pertinent to point out that our groups work continues after regular hours and remotely without any additional compensation. Additionally If, after the agreement is ratified, the Board and another bargaining unit agree to a higher rate of compensation and/or a higher district-contribution toward health benefits, the Classified Management bargaining unit will be eligible for the higher rate and/or contribution as well. Respectfully Richard Wilson Classified Management Employees Representative 62

63 Santa Ynez Valley Union High School Classified Employees Santa Ynez Valley Union High School District 2975 East Highway 246 Santa Ynez, CA We, the Classified Employees of Santa Ynez Valley Union High School, hereby request maintain current benefits package including medical and dental. Additionally, we request vision coverage. We request to add four steps in column to reward dedication and continued learning within our job classifications. Additionally, whenever possible we would appreciate off campus training sessions and seminars to increase proficiencies. We also request to increase the Longevity Salary Table in increase as follows: Proposed Schedule Current Schedule 10 Years = $ Years = $ Years = $1, Years -= $ Years = $1, Years = $1, Years + $2, Years = $2, Years = $2, Years = $2,400 NOTE: We recognize that the salary tables above represents 12 month annualized salary amounts; schoolterm positions (10 month or 11 month positions) shall be calculated on position's FTE percentage of salary schedule The request for the Longevity Salary Table increase is due to the fact that the previous schedule is years old. Our estimate is that it is about 20 years old and does not reflect the current value of a monetary reward. If, after an agreement with the classified employees bargaining unit is ratified, the Board and another bargaining unit agree to a higher rate of compensation and/or a higher district-contribution toward health benefits, the Board agrees to provide the classified employees the higher rate of compensation and/or health benefits contribution. Please know that the Classified State is fully dedicated to the welfare of our student s education and are grateful to be part of their success. Respectfully submitted, Susan Godé and Warren Dickey 63

64 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT 2975 E. Highway 246!P.O. Box 398!Santa Ynez, CA!93460 Phone: !Fax: September 9 th, 2014 To: From: Re: Members of the General Public SYVUHSD Faculty Association SYVUHSD Classified Management Employees SYVUHSD Classified Employees SYVUHSD Governing Board Scott Cory, Superintendent, SYVUHSD Initial Proposals for Collective Bargaining Negotiations The governing board of the SYVUHSD, in compliance with Government Code Section 3547, makes the following initial proposal to the SYVUHSD Faculty Association, SYVUHSD Classified Management Employees and SYVUHSD Classified Employees: District s Initial Proposal Negotiate a fair, equitable and fiscally prudent collective bargaining agreement, including Article 4 (Compensation), Article 5 (Health and Welfare Benefits) and Article 9 (Evaluation). The Board and administration look forward to an early and amicable settlement of this round of negotiations. 64

65 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: From: Subject: Board of Education Scott Cory, Superintendent Adoption of the Resolution for Adopting the Gann Limit Action Agenda: X Background Proposition 4, enacted in 1979, limited the growth in government spending to be no faster than the growth in population and inflation. This limitation on government spending became known as the Gann Limit. Each year, a school agency s Gann Limit is increased for both inflation and population (for school agencies, population is measured by the change in ADA). Fiscal Impact: $0.00 Funding Source: n/a Recommendation (For Action/Consent items only) Approve Resolution for Adopting the Gann Limit. Respectfully submitted, Scott Cory Superintendent Prepared by: Nicole Evenson Attachment(s)? X Yes (if so, please attach) No PowerPoint Overhead Consultant 65

66 RESOLUTION Santa Ynez Valley Union High School District RESOLUTION FOR ADOPTING THE GANN LIMIT WHEREAS, in November of 1979, the California electorate did adopt proposition 4, commonly called the Gann Amendment, which added Article XIII-B to the California Constitution; and WHEREAS, the provisions of that Article establish maximum appropriation limitations, commonly called Gann Limits, for public agencies, including school districts; and WHEREAS, the District must establish a revised Gann Limit for the 2013/2014 fiscal year and a projected Gann Limit for the 2014/2015 fiscal year in accordance with the provisions of Article XIII-B and applicable statutory law; NOW THEREFORE BE IT RESOLVED that this Board does provide public notice that the attached calculations and documentation of the Gann Limits for the 2013/2014 and 2014/2015 fiscal years are made in accord with applicable constitutional and statutory law; AND BE IT FURTHER RESOLVED, that this Board does hereby declare that the appropriations in the Budget for the 2013/2014 and 2014/2015 fiscal years do not exceed the limitations imposed by Proposition 4; AND BE IT FURTHER RESOLVED, that the Superintendent provides copies of this resolution along with the appropriate attachments to interested citizens of this district; PASSED AND ADOPTED by the Board of Education of the Santa Ynez Valley Union High School District this 9 th day of September, 2014, by the following vote: AYES: NOES: ABSENT: ABSTAINED: Bruce Porter, President Santa Ynez Valley Union High School District Board of Education 66

67 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: SEPTEMBER 9, 2014 To: Board of Education From: Scott Cory, Superintendent Subject: Certification of Sufficiency of Textbooks and Instructional Materials for the School Year. Action Item: Background As of this date, all Santa Ynez Valley Union High School District students have textbooks provided for every subject needed. Further, we have ordered enough textbooks to allow for a class set in each core subject so that students do not have to bring textbooks to class daily. Issue This is to certify as of this date that each pupil, including English learners, in the Santa Ynez Valley Union High School District has been provided with sufficient textbooks and instructional materials that are aligned to the academic content standards and consistent with cycles and content of the curriculum frameworks in the following subjects: Mathematics Science History/Social Science English/Language Arts Sufficient textbooks or instructional materials have also been provided to each pupil enrolled in world language or health classes, and laboratory science equipment is available for science laboratory classes offered in grades 9-12, inclusive. Respectfully submitted, Scott Cory, Superintendent Prepared by: Mark Swanitz, Principal Attachment(s)? Yes (if so, please attach) No PowerPoint Overhead Consultant 67

68 RESOLUTION Santa Ynez Valley Union High School District RESOLUTION REGARDING SUFFICIENCY OF TEXTBOOKS and INSTRUCTIONAL MATERIALS: WHEREAS, the Board of Education of the Santa Ynez Valley Union High School District, in order to comply with the requirements of Education Code sections held a public hearing on September 9, 2014, at 6:00 pm, which is on or before the eighth week of school, and which did not take place during or immediately following school hours, and; WHEREAS, the governing board provided at least 10 days notice of the public hearing posted in at least three public places within the district that stated the time, place, and purpose of the hearing, and; WHEREAS, the governing board encouraged participation by parents, teachers, members of the community, and bargaining unit leaders in the public hearing, and; WHEREAS, information provided at the public hearing and to the governing board at the public meeting detailed the extent to which textbooks and instructional materials were provided to all students, including English learners, in the district, and; WHEREAS, the definition of sufficient textbooks or instructional materials means that each pupil has a textbook or instructional materials, or both, to use in class and to take home, and; WHEREAS, sufficient textbooks and instructional materials were provided to each student, including English learners, which are aligned to the academic content standards and consistent with the cycles and content of the curriculum frameworks in the following subjects: Mathematics Math 90 Algebra 1 Geometry: Applying, Reasoning, Measuring Math 101 Algebra 1 Geometry: Applying, Reasoning, Measuring Geometry Geometry: Applying, Reasoning, Measuring Algebra 2 Algebra 2 Hon Alg 2 Algebra 2 Pre Calc Advanced Mathematical Concepts Hon Pre Calc Advanced Mathematical Concepts AP Calculus AB Calculus of Single Variable AP Calculus BC Calculus Graphical, Numerical, Algebraic AP Statistics The Practice of Statistics, 2nd Edition Science Integrated Science Agriculture Earth Science Biology Science Spectrum: A Physical Approach Modern Biology Modern Earth Science Agriscience: Fundamentals and Application, 3 rd Edition Modern Biology 68

69 Honors Biology AP Biology Agriculture Biology Chemistry AP Chemistry AP Physics 1 AP Physics C Veterinary Science History/Social Science Frosh Core Social Studies World Cultures AP European History United States History AHC History 107/108 AP United States History American Government Economics AP U.S. Govt and Politics Agricultural Economics Agriculture Government Policies English/Language Arts READ 180- Title 1 Comp CP English 1 CP English 1 Honors English 1 Comp CP English 2 CP English 2 Honors English 2 Comp CP English 3 CP English 3 AP Lang/Composition Comp CP English 4 CP English 4 AP Lit/Composition Biology: Concepts and Connections 5th Edition Biology AP Edition, 9 th Edition The Science of Agriculture, A Biological Approach Modern Biology Chemistry 2007 Edition Chemistry by Zumdahl Physics by Walker Physics for Scientists and Engineers with Modern Physics Intro to Veterinary Science World History: The Modern World World History: The Modern World A History of Western Society, AP Edition,10 th Edition The Americans: Reconstruction through the 21 st Century American Pageant 13th Edition AP American Pageant 13th Edition AP American Government Magruders Economics: Principles in Action American Government Institutions and Policies, AP Edition, 13 th Edition Economics: Principles in Action Economic Application to Agriculture and Agribusiness 4 th Edition American Government Magruders Utilizes READ 180 Intervention Program Literature and Language Arts, 3rd Course Literature and Language Arts, 3rd Course Literature and Language Arts, 3rd Course Literature and Language Arts, 4th Course Literature and Language Arts, 4th Course Literature and Language Arts, 4th Course Literature and Language Arts, 5th Course Literature and Language Arts, 5th Course The Norton Anthology of World Masterpieces Volume 1 & 2 5th Edition Literature and Language Arts, 4th Course Literature and Language Arts, 4th Course The Norton Anthology of World Masterpieces Volume 1 & 2, 5th Edition WHEREAS, sufficient textbooks or instructional materials were provided to each pupil enrolled in foreign language or health classes, and; WHEREAS, laboratory science equipment was available for science laboratory classes offered in grades 9-12, inclusive; THEREFORE, IT IS RESOLVED that for the 2014/2015 school year, the Santa Ynez Valley Union High School District has provided each pupil with sufficient textbooks and instructional materials aligned to the academic content standards and consistent with the cycles and content of the curriculum frameworks. 69

70 I HEREBY CERTIFY the foregoing to be a full, true, and correct copy of a resolution duly adopted by the Santa Ynez Valley Union High School Board of Education at a regular meeting of said Board held at Santa Ynez, California on September 9, PASSED AND ADOPTED by the Board of Education of the Santa Ynez Valley Union High School District this 9th day of September, 2014, by the following vote: AYES: NOES: ABSENT: ABSTAINED: Bruce Porter, Board President ATTEST: Scott Cory, Board Secretary 70

71 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: From: Subject: Board of Education Scott Cory, Superintendent Energy Conservation Project Action Agenda: X Background As a part of our Proposition 39 energy services project, this resolution meets requirements for the proper and legal execution of a performance contract with Johnson Controls International. Fiscal Impact Approximately $269,960 with minimal variances allowed for based on annual enrollment of students participating in the National School Lunch Program. Funding Source: California Clean Energy Job Act (Proposition 39) Recommendation (For Action/Consent items only) Approve the resolution as written. Respectfully Submitted, Scott Cory, Superintendent Prepared by: Scott Cory Attachment(s)? X Yes (if so, please attach) X Yes PowerPoint Overhead Consultant 71

72 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT RESOLUTION NUMBER ENERGY CONSERVATION PROJECT- PURSUANT TO GOVERNMENT CODE SECTIONS to , APPROVING PERFORMANCE CONTRACT WITH JOHNSON CONTROLS, INC. AND AUTHORIZING THE SUPERINTENDENT OR HIS DESIGNEE TO EXECUTE AGREEMENTS AND TAKE OTHER REQUIRED APPROPRIATE ACTIONS WHEREAS, it is the policy of the State of California and the intent of the State Legislature to promote feasible means of energy conservation and feasible uses of alternative energy supply sources; and WHEREAS, California Government Code sections to authorizes public agencies, including School Districts, to enter into energy service contracts and related agreements to implement the State s conservation and alternative energy supply source policy if the District board finds that it is in the best interests of the District to enter into such energy service contract, and that the anticipated cost to the District for thermal or electrical energy or conservation services provided by the energy conservation facility under the contract will be less than the anticipated marginal cost to the District of thermal, electrical or other energy that would have been consumed by the District in the absence of those purchases; and WHEREAS, Johnson Controls, Inc. ( JCI ), in connection with Santa Ynez Valley Union High School District ( District ) staff, have completed an assessment of the District s current energy usage and projected energy used with and without the installation of energy conservation facilities and recommends the installation of energy conservation facilities in the form of the Lighting Retrofit project ( Project ); and WHEREAS, based upon the reports, analysis, and presentations by JCI, the anticipated cost to the District for the Project will be less than the anticipated marginal cost to the District of thermal, electrical, or other energy that would have been consumed by the District in absence of the Project; and WHEREAS, on August 5, 2014 the District published notice of its intent to consider entering into a Performance Contract with JCI for the Project; and WHEREAS, the Board now proposes to enter into the Performance Contract with JCI for the Project; and, NOW, THEREFORE, based upon the above referenced recitals, the Board hereby determines, finds, declares, and orders as follows: 1. It is in the best interests of the Santa Ynez Valley Union High School District to enter into a Performance Contract with Johnson Controls, Inc. for the Lighting Retrofit project ( Project ). 1 72

73 2. The anticipated cost to the District for thermal or electrical energy services provided under the Performance Contract will be less that the anticipated marginal cost to the District of thermal, electrical, or other energy that would have been consumed by the District in the absence of purchases under the Performance Contract. 3. The District s Superintendent or his designee is authorized and directed to negotiate, execute, acknowledge, and deliver the Performance Contract (subject to approval by the District s legal counsel) and with any changes, insertions, and omissions therein as may be approved by the officer who executes said Performance Contract, such approval to be conclusively evidenced by such execution and delivery of the Performance Contract. PASSED AND ADOPTED by the Board of Education of the Santa Ynez Valley Union High School District this 19 th day of August, 2014, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Board of Education President/Clerk/Secretary Santa Ynez Valley Union High School District I HEREBY CERTIFY that the foregoing resolution was duly and regularly introduced, passed and adopted by the Governing Board of the Santa Ynez Valley Union High School District at a regular meeting of said Board held on August 19, Secretary of the Governing Board 2 73

74 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9 th, 2014 To: From: Subject: Board of Education Scott Cory, Superintendent Proposition 39 Savings- to- Investment (SIR) Calculation Action Item: X Background A required part of the Proposition 39 energy services process, it is necessary to demonstrate to the board that the district meets or exceeds the minimum SIR requirement of 1.05 as set forth by the California Energy Commission (CEC). A representative from Johnson Controls International will present information confirming that the SIR for our energy services work is Fiscal Impact N/A Funding Source: N/A Recommendation (For Action/Consent items only) Approve that the SYVUHSD has met the SIR requirement as set forth by the CEC. Respectfully Submitted, Scott Cory, Superintendent Prepared by: Scott Cory Attachment(s)? Yes (if so, please attach) X No PowerPoint Overhead Consultant 74

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81 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: From: Subject: Board of Education Scott Cory, Superintendent JCI Energy Services/Performance Contract Action Agenda: X Background Proposition 39 pre-work is complete and a performance contract with Johnson Controls International (JCI) is ready for final review and action by the board. Fiscal Impact $269,960 Note: This is amount is subject to the number of students enrolled in the National School Lunch Program on an annual basis. The variance should be minimal. The ten-year energy savings projection as a result of the work to be performed is estimated at $232,639. Funding Source: California Clean Energy Job Act (Proposition 39) Recommendation (For Action/Consent items only) Approval of the performance contract with JCI. Respectfully Submitted, Scott Cory, Superintendent Prepared by: Scott Cory Attachment(s)? X Yes (if so, please attach) X Yes PowerPoint Overhead Consultant 81

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103 SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Date: September 9, 2014 To: From: Subject: Board of Education Scott Cory, Superintendent Approval of Unaudited Actuals Report Action Agenda: X Background School Districts are required to annually submit a report by September 15 th to their local County Education Office and the California Department of Education detailing the prior fiscal year s activity. This report, or the Unaudited Actuals, is the basis for the required annual audit performed by Vavrinek, Trine, Day, and Co., LLP. Fiscal Impact: $0.00 Funding Source: n/a Recommendation (For Action/Consent items only) Approve the Unaudited Actuals report. Respectfully submitted, Scott Cory Superintendent Prepared by: Nicole Evenson Attachment(s)? X Yes (if so, please attach) No PowerPoint Overhead Consultant 103

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