Accreditation Update President's Council. Dr. Stacy Thompson Jim Matthews October 25, 2017

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1 Accreditation Update President's Council Dr. Stacy Thompson Jim Matthews October 25, 2017

2 Accreditation Update We are fully Accredited There are new and revised Standards that we must be in compliance The new ACCJC regime is looking at revised down the number of Standards (from 128 statements) The New ACCJC looks to support the Colleges not to sanction them

3 What has been done in last year? Follow-Up Report on Recommendation #1 (SLOs) sent to the ACCJC ACCJC Team Visited in April and reported that we now meet the Standards on this recommendation ACCJC Commission Awarded Chabot with a 7 year accreditation term from October 2015 to October 2022

4 Timeline For Accreditation : Advise the governance committees on their sections of the new Standards 2018 September 2019: Draft the Midterm Report on how the College has resolved all of the Recommendations and our Actionable Improvement Plans October 2019 Submit Midterm Report to the ACCJC January 2020: ACCJC Acts on our Midterm Report January 2021?: Start on the 2022 Institutional Self Evaluation Report October 2022: ACCJC team Visit

5 Committees and/or Departments and the Standards All Standards: Academic Senate Classified Senate Student Senate President s Council Academic Services and ALO Committees charges assigned to oversee Accreditation Planning & Resource Allocation Program & Area Review

6 Standard 1A Standard 1A Mission (Educational Purpose, Institutional priorities, resource allocation, Decision-making) Planning & Resource Allocation Academic Senate Classified Senate Student Senate President s Council

7 Standard 1B Standard 1B Assuring Academic Quality and Institutional Effectiveness (Student outcomes, student equity, Institutional Set Standards, Program Review, Broad Planning and evaluation) Planning & Resource Allocation Program and & Area Review Outcomes & Assessment Student Access, Success & Equity Curriculum Committee Office of Institutional Research

8 Standard 1C Standard 1C: Institutional Integrity (Accuracy of Information, Catalog information, Communication to the Public, Publications, Standards of integrity) Outcomes & Assessment Student Access, Success & Equity Academic Services Departments Student Services Departments Webmaster

9 Standard 2A Standard 2A Instructional Programs (Degrees and certificates, pre-collegiate programs Student learning outcomes, Professional standards of instruction, evaluation of courses, student success, academic program review) Curriculum Committee on Online Learning (COOL) Outcomes and Assessment PROGRAM & AREA REVIEW College Enrollment Management Academic Services

10 Standard 2B Standard 2B Library and Learning Support Services (Quantity, depth and variety of services including Library collections tutorial services, evaluation of these services, security of services) Academic Pathways and Student Success (APSS) Division

11 Standard 2C Standard 2C Student Support Services: (Quality of Services. DE services, learning support outcomes, equitable access, Co-curricular and athletic programs, counseling, academic advising, transfer policies, admission policies) Curriculum Office of Student Life Student Services Departments Academic Pathways and Student Success (APSS) Division Health, Physical Education & Athletics Division Academic Services

12 Standard 3A Standard 3A Human Resources (Appropriate and sufficient personnel, employment policies and practices for orientation, oversight, evaluation, and professional development, maintains appropriate programs that support its diverse personnel, has code of professional ethics for all of its personnel) Professional Development Administrative Prioritization Classified Prioritization Faculty Prioritization

13 Standard 3B Standard 3B Physical Resources (Safe and sufficient physical resources. Plans, acquires or builds, maintains, evaluates and upgrades or replaces its physical resources. Longrange capital plans support institutional improvement goals and reflect projections of the total cost of ownership of new facilities and equipment.) Facilities & Infrastructure Technology Health & Safety Campus Safety and Security

14 Standard 3C Standard 3C Technology Resources (Technology services, facilities, hardware, and software. Plans for updates and replacing technology. Maintains to assure reliable access, safety, and security. Appropriate instruction and support for faculty, staff, students, and administrators, in the effective use of technology and technology systems. Policies and procedures guide the use of technology) Facilities & Infrastructure Technology Instructional & Services Technology Committee on Online Learning (COOL) Professional Development Technology Services

15 Standard 3D Standard 3D Financial Resources (Sufficient to support and sustain student learning programs/services and improve institutional effectiveness. Appropriate distribution of resources programs and services. Planning is integrated with and supports all planning, Financial information is disseminated throughout. All constituencies have opportunities to participate. Monitors student loan default rates, revenue streams) College Enrollment Management Grants & New Categoricals Planning & Resource Allocation Administrative Services Financial Aid Office

16 Standard 4A Standard 4A Decision Making Roles and Processes (Institutional leaders create and encourage innovation leading to institutional excellence and supports involvement by constituencies, in which they are involved. Establishes and implements policy and procedures authorizing administrator, faculty, and staff participation in decision-making processes. Makes provisions for student participation in which students have a direct and reasonable interest.) Academic Senate Classified Senate Student Senate President s Council IEPI Group

17 Standard 4B and 4C Standard 4B Executive Officer Standard 4C Governing Board TBA

18 Recommendation 1 As was noted by the 2009 evaluation team, in order to meet the Standards, the team recommends that the College expedite the development, assessment, dialogue and improvement plans related to the course and program learning outcomes. The College needs to ensure that student learning outcomes for all courses and programs are clearly, accurately, and consistently available to students and the public in both print and electronic documents, including course syllabi and the catalog. (Standard II.A.1.c, II.A.2.c, II.A.2.e, II.A.2.f, II.A.2.i, II.A.6, II.A.6.c, ER 10, ER 19) and College Plan 2. Status: ACCJC accepted Follow-up Report

19 Recommendation 2 In order to improve its effectiveness, the College should document ongoing Service Area Outcomes (SAO) assessments and the appropriate measures implemented to improve services to students in all areas of the College. (I.B.3, I.B.5, II.B.3.a, II.B.3.b, II.B.3.c, II.B.4) Status: SLOAC committee merged into Outcomes and Assessment Committee. SAO included in Purpose Student Services and other department includes SAOs in Program review

20 Recommendation 3 To improve its effectiveness, the College needs to complete, document, and communicate the new shared governance structure and evaluate the effectiveness to make needed improvements. (Standards I.B.I, I.B.2, I.B.3, I.B.4, I.B.6, IV.A.I, IV.A.2, IV.A.3, IV.A.5, IV.B.2.a, IV.B.2.b, IV.B.2.d, IV.B.3.g) and College Plan 1 Status: New Governance Structure created and committees are meeting this year.

21 Recommendation 4 In order to improve its effectiveness, the College should evaluate its process for prioritization of classified staff positions and make modifications as needed. (III.A.2) Status: Classified Prioritization Committee formed.

22 Recommendation 5 In order to improve its effectiveness, the College should adopt a process for prioritization of administrative positions, and evaluate the effectiveness of that process. (III.A.2) Status: Administrator Prioritization Committee.

23 Recommendation 6 In order to improve its effectiveness, the College is urged to update their committee webpages to reflect current information. (Standards IV.A, IV.A.1, IV.A.2, IV.A.2.a) Status: New Governance committees formed and governance pages updated Webmaster Hired

24 Recommendation 7 In order to improve its effectiveness, the College needs to provide ongoing professional development for faculty, staff, and administrators to develop a clear understanding of the relationship between outcome assessment results, program review, and effective utilization of data for improvement of student learning to improve communication, innovation, and integrated planning processes and strengthen institutional effectiveness. (Standard I.B.3, I.B.6, II.A.2.e, II.A.2.i, II.A.6.c, III.A.5) Status: Included in the accepted Follow-up report.

25 Actionable Improvement Plan 1 College Plan 1: The College commits to completing the work on the shared governance committee structure and document in the Academic Year. Status: Completed and implemented in 2017

26 Actionable Improvement Plan 2 The College commits to increase to 100% the number of programs with ongoing assessment of learning outcomes by June Complete PLO assessment and reflection, and use achievement of these outcomes as an additional basis for awarding degrees and certificates by June The College commits to increasing course level assessments to 100%. The college commits to assessing institutional level assessments. The college commits to completing comprehensive learning outcomes assessment for all GE courses by June The College commits to complete its comprehensive learning outcomes assessment for all GE courses by June The College commits to achieving the ACCJC SLO rubric from Proficiency to Sustainable Continuous Quality Improvement Status: See Follow-up Report

27 Actionable Improvement Plan 3 College Plan 3: The College commits to developing ways to address the shortfall in equipment and library materials funding for when the Bond funding runs out. Status: New Bond???