MINUTES KCTCS Board of Regents Academic Affairs and Curriculum Committee Meeting June 11, There was a quorum present at the meeting.

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1 MINUTES KCTCS Board of Regents Academic Affairs and Curriculum Committee Meeting June 11, 2009 Committee Members Present: Mr. Larry D. Savage, Chair Mr. Paul C. Callan, Jr., Vice Chair Ms. Ginger M. Carroll Mr. Jackie B. Cecil Ms. Johnna Reeder Ms. Marcia L. Roth Dr. Joseph B. Wise, III CALL TO ORDER Academic Affairs and Curriculum Committee Chair Savage called to order the meeting of the Kentucky Community and Technical College System Board of Regents Academic Affairs and Curriculum Committee at 1:28 p.m. (ET), June 11, The meeting was held in Multipurpose Room B at the Georgetown Plant of Toyota Motor Manufacturing, Kentucky located in Georgetown, Kentucky. Chair Savage announced that the press was notified of the meeting on June 5, There was a quorum present at the meeting. APPROVAL OF MINUTES MOTION: Mr. Cecil moved and Ms. Carroll seconded that the March 12, 2009, Academic Affairs and Curriculum Committee meeting minutes be approved. VOTE: The motion was approved by unanimous consent. ADDITIONS OR CHANGES TO THE AGENDA Chair Savage called for additions or changes to the agenda. Hearing none, the meeting continued with the next agenda item. ACTION: RATIFICATION OF NEW CREDIT CERTIFICATE AND DIPLOMA PROGRAMS RECOMMENDATION: That the KCTCS Board of Regents ratify the approval of new credit certificate and diploma programs listed in the agenda materials. Chair Savage called on KCTCS Chancellor Keith Bird to provide additional information related to the recommendation. Dr. Bird noted that the certificate and diploma programs were listed on pages of the agenda materials. Some of the certificate programs listed are a result of rolling over an existing curriculum to a new integrated curriculum with multiple exit points. All certificate programs included on the list are applicable toward at least one degree program, and additional resources are not required for their implementation. MOTION: Mr. Callan moved and Ms. Roth seconded that the Academic Affairs and Curriculum Committee recommend that the KCTCS Board of Regents ratify the approval of the new credit certificate and diploma programs listed in the agenda materials. 59

2 ACTION: NEW PROGRAM PROPOSALS Chair Savage welcomed the following college representatives who assisted with the program proposal presentations: Big Sandy Community and Technical College Dr. Nancy Johnson, Provost Ms. Arlene Butcher, Associate Dean of Academic Affairs Madisonville Community College Dr. Judith L. Rhoads, Madisonville Community College President/CEO Mr. Ronnie Birdsong, Applied Technology Division Chair Dr. Deborah M. Cox, Chief Academic Officer Mr. Don Lomache, HVAC Program Coordinator Chair Savage called on Dr. Bird to present the program proposals. ASSOCIATE IN APPLIED SCIENCE IN SURGICAL TECHNOLOGY FOR BIG SANDY COMMUNITY AND TECHNICAL COLLEGE RECOMMENDATION: That the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Surgical Technology, a diploma in Surgical Technologist, and a certificate in Surgical Technology Bridge Program for Big Sandy Community and Technical College to be implemented in spring Dr. Bird noted that seven other KCTCS colleges offer an associate degree in surgical technology (Bluegrass, Bowling Green, Jefferson, Hazard, Madisonville, Somerset, and West Kentucky) and that diploma programs are offered at Ashland, Bluegrass, Bowling Green, Jefferson, Madisonville, Maysville, Owensboro, Somerset, Southeast Kentucky, and West Kentucky. The proposed credit hour Surgical Technology program prepares graduates to work under the supervision of a surgeon to ensure that the operating room environment is safe, that equipment functions properly, and that the operative procedure is conducted under conditions that maximize patient safety. Students will take a 3-credit hour math course, choosing either Applied Mathematics or College Algebra and Functions. A local needs survey conducted in fall 2008 revealed 16 immediate openings for a surgical technologist and an anticipated need of 10 additional positions annually over the next four years. According to statistics provided in the Occupational Outlook Handbook, Edition, employment of surgical technologists is expected to grow 24 percent between 2006 and 2016, much faster than average for all occupations, as the volume of surgeries increases. Median annual earnings of wage-and-salary surgical technologists were $36,080 in May 2006, with the middle 50 percent earning between $30,300 and $43,560. Funding will be through the provision of space and necessary equipment at the local hospital (fully equipped operating room and classroom). Initial start-up and operating expenses, including faculty salary, will be through the use of Perkins funds. Reallocation of internal funds will be used for supplies. It was noted that internal reallocation of resources will be used to fund program expenses if additional funding is unavailable in the future. It was further noted that classroom 60

3 space is available in Highlands Regional Medical Center. Laboratory facilities will be available through a collaborative partnership with Highlands Regional Medical Center. MOTION: Mr. Callan moved and Mr. Cecil seconded that the Academic Affairs and Curriculum Committee recommend that KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Surgical Technology, a diploma in Surgical Technologist, and a certificate in Surgical Technology Bridge Program for Big Sandy Community and Technical College to be implemented in spring ASSOCIATE IN APPLIED SCIENCE IN AIR CONDITIONING TECHNOLOGY FOR MADISONVILLE COMMUNITY COLLEGE RECOMMENDATION: That the Board of Regents approve an Associate in Applied Science (AAS) in Air Conditioning Technology for Madisonville Community College to be implemented in fall Dr. Bird noted that 14 KCTCS colleges offer diplomas in the proposed program area and three colleges, Bluegrass, Bowling Green, and Big Sandy, offer the associate degree. Madisonville currently offers diploma and certificate credentials in Air Conditioning Technology. Equipment and supply budgets exist for this program. Classroom space is available in the new Brown Badgett, Sr. Energy and Advanced Technology Center. No additional funding will be needed. In the program, students will learn about installing and servicing heating, air conditioning, and refrigeration equipment. Academic courses, theory courses, and laboratory experiences are designed to promote success in the air conditioning field. The program articulates to the Bachelor of Science (BS) in Applied Technology at Western Kentucky University (WKU) and provides the first two years of that degree. Graduates of the credit hour Air Conditioning Technology program will be qualified for job titles such as Heating, Air Conditioning, Ventilation, and Refrigeration Maintenance Technician; Heating and Air Conditioning Mechanics and Installers; and Refrigeration Mechanics and Installers. Within the service area of Madisonville Community College, students who complete the diploma credential in the Air Conditioning Technology program average $19,760 per year as beginning employees. Ms. Reeder invited staff and faculty to visit the Duke Energy s Envision Center in Erlanger, Kentucky. The center is a demonstration facility that shows the future of energy with smart grid technology, smart homes, smart cars, advanced metering, etcetera. It was suggested that curriculum committees go through the center as a group. Dr. Bird noted that the invitation fits nicely with the systemwide Energy Committee s work. It was also noted that the college is incorporating green initiatives, like geothermal energy, into the curriculum related to heat pumps. MOTION: Mr. Callan moved and Dr. Wise seconded that the Academic Affairs and Curriculum Committee recommend that the KCTCS Board of Regents approve an Associate in Applied Science (AAS) in Air Conditioning Technology for Madisonville Community College to be implemented in fall

4 ACTION: KCTCS COLLEGES CANDIDATES FOR CREDENTIALS RECOMMENDATIONS: That the KCTCS Board of Regents approve the awarding of KCTCS colleges candidates for degrees and diplomas and ratify certificates as presented in the supplemental booklet, KCTCS Candidates for Credentials January 7, 2009, through April 21, 2009, with the credentials (degrees, diplomas, and certificates) to be awarded to the candidates upon certification that the requirements have been satisfactorily completed. That the KCTCS Board of Regents approve the awarding of associate degrees as presented in the supplemental booklet, KCTCS Candidates for Credentials January 7, 2009, through April 21, 2009, to KCTCS college candidates who have met all requirements for programs approved by the University of Kentucky (UK) Board of Trustees, with the degrees to be awarded to the candidates by UK upon certification that degree requirements have been satisfactorily completed. Chair Savage called on Dr. Bird to present the candidates for credentials. Dr. Bird noted that for the period of January 7, 2009, through April 21, 2009, there were 15,588 credential requests (8,639 of which are unduplicated), including 8,749 certificates; 1,530 diplomas; 1,373 associate in arts; 662 associate in science; and 3,274 associate in applied science. The credentials are to be awarded to the students upon certification that the requirements for the credentials have been satisfactorily completed. MOTION: Mr. Cecil moved and Dr. Wise seconded that the Academic Affairs and Curriculum Committee recommend: That the KCTCS Board of Regents approve the awarding of KCTCS colleges candidates for degrees and diplomas and ratify certificates as presented in the supplemental booklet, KCTCS Candidates for Credentials January 7, 2009, through April 21, 2009, with the credentials (degrees, diplomas, and certificates) to be awarded to the candidates upon certification that the requirements have been satisfactorily completed. That the KCTCS Board of Regents approve the awarding of associate degrees as presented in the supplemental booklet, KCTCS Candidates for Credentials January 7, 2009, through April 21, 2009, to KCTCS college candidates who have met all requirements for programs approved by the University of Kentucky (UK) Board of Trustees, with the degrees to be awarded to the candidates by UK upon certification that degree requirements have been satisfactorily completed. 62

5 ACTION: PROPOSED POLICY REVISION KCTCS BOARD OF REGENTS POLICY 4.12 COLLABORATIVE PROGRAM DEVELOPMENT RECOMMENDATION: That the KCTCS Board of Regents approve the proposed revision of KCTCS Board of Regents Policy 4.12 Collaborative Program Development. Chair Savage called on Dr. Bird to present this item. Dr. Bird noted that the proposed policy revision was an Information Item at the March 13, 2009, KCTCS Board of Regents meeting. There is a national trend to deal with credit creep by reducing the total number of credit hours in programs. Of the 161 KCTCS AAS programs/options, 105 programs are above 68 credit hours. Specific policy revisions include the following: Charge the KCTCS President (or designee) with developing curriculum frameworks that shall include (but not be limited to) the consistent use of prefixes, common course numbering, and the elimination of unnecessary duplication in all KCTCS curricula. Set total credit hour limits as follows: o Associate in Science (AS): 60 credit hours, eliminating the 72 credit hour maximum. o Associate in Arts (AA): 60 credit hours, eliminating the 72 credit hour maximum. o Associate in Applied Science (AAS): credit hours rather than the current An exception to the total credit hour limit may be made by the KCTCS Board of Regents if a program has external degree requirements which must be met necessitating an exception request. Documentation (such as specialized accreditation requirements and/or the results of a detailed industry validation of a specialized curriculum) must be submitted to the KCTCS Board of Regents with the request for an exception to the total credit hour limit. o Diploma: credit hours rather than the current o Certificate: credit hours (no change). Set a two-year timeline for existing programs to come into compliance with the revised credit hour requirements. The Committee discussed the proposed policy, noting that Board policy is broad while operational policies, procedures, guidelines, rules, etcetera are found at different levels within the organization. As a result of an operational question raised, the KCTCS Chancellor was asked to review the process for awarding a second associate degree as an operational followup within the unit and to give guidance for curriculum chairs regarding the line in Board Policy 4.12 related to diplomas (that is, a work experience component between 1 and 12 credit hours). MOTION: Ms. Roth moved and Mr. Callan seconded that the Academic Affairs and Curriculum Committee recommend that the KCTCS Board of Regents approve the proposed revision of KCTCS Board of Regents Policy 4.12 Collaborative Program Development. 63

6 UPDATE: ACCREDITATION VISIT Dr. Bird noted that Bowling Green Technical College hosted an accreditation Visiting Committee for initial membership with the Commission on Colleges of the Southern Association of Colleges and Schools (SACS) April 28-30, The visit was excellent, and the Visiting Committee s report will be presented at the June 2009 SACS meeting. Dr. Bird further noted that Dr. Nathan Hodges, Bowling Green Technical College President/CEO, and the college faculty and staff did an outstanding job. UPDATE: KENTUCKY WINS Dr. Bird noted that even with the economic downturn, KY WINS continues to remain active. As of April 22, 2009, KY WINS has funded 25 career pathway projects and 761 business and industry training projects, with 619 completed and 142 active. Over 127,000 participants are projected to be served through training and assessment. Reports to identify the number of classes and participants that are offered for credit versus non-credit are being developed. UPDATE: BACCALAUREATE STUDENT TRANSFER Dr. Bird noted that the committee had an extensive discussion on baccalaureate student transfer. He reported that the committee discussed the following: KCTCS Transfer Website, including transfer planning, financial aid and scholarships, transfer tips, and frequently asked questions about transfer. Plans are underway to add systemwide transfer agreements and transfer events. Kentucky Academic Advising Association (KACADA) Annual Conference and Transfer Pre-Conference in April Kentucky Association of Collegiate Registrars and Admissions Officers/Kentucky Community and Technical College System 2009 Transfer Fairs. University of Louisville (UofL) Transfer Workout, which is a direct result of KCTCS President Michael B. McCall s meeting with UofL President James Ramsey. Statewide Transfer Committee Meeting in March Council on Postsecondary Education Transfer Feedback Report. Kentucky Public Postsecondary Institutions Transfer Scholarships Awarded Fall 2008, including the number awarded to minorities. 64

7 CHAIR S COMMENTS OF APPRECIATION Chair Savage noted that this was Dr. Wise s last Academic Affairs and Curriculum Committee meeting because his term as regent was ending. He complimented Dr. Wise for his open-minded and collegial approach and thanked him for his support and contributions. Dr. Wise noted that his service on the Board has been a growing and pleasurable experience. He further noted that it was an honor to serve the citizens of Kentucky as a KCTCS Regent. Chair Savage also thanked Dr. Bird for his service to KCTCS and expressed appreciation for Dr. Bird s dedication and vision for the System. He noted that Dr. Bird s professional contributions to the state as KCTCS Chancellor has benefited hundreds of thousands of Kentuckians. Chair Savage further noted that it was an honor to work with Dr. Bird and extended best wishes to Dr. Bird as he retires from KCTCS to pursue other career opportunities. Dr. Bird noted that the work of the Committee impacts every credential awarded and that the heart of the colleges is in the work done by the KCTCS Board and its committees. Chair Savage reported that Mr. Callan and he gained approval of the other Committee members for Dr. Bird to present the Academic Affairs and Curriculum Committee s report at the June 12, 2009, KCTCS Board of Regents meeting in honor of Dr. Bird s service to KCTCS. NEXT MEETING Chair Savage announced that the next regular meeting of the KCTCS Board of Regents Academic Affairs and Curriculum Committee is September 24, ADJOURNMENT Dr. Wise moved and Ms. Reeder seconded that the meeting adjourn. VOTE: The motion was approved unanimously, and the meeting adjourned at 2:47 p.m. (ET). 9/24/09 Date Approved by the Academic Affairs and Curriculum Committee Michael D. Quillen Committee Chair 65

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