POLICY ON STUDENT CONDUCT AND DISCIPLINE APPENDIX B PROCEDURES FOR CONVENING A MEETING OF THE BOARD OF DISCIPLINE

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1 POLICY ON STUDENT CONDUCT AND DISCIPLINE APPENDIX B PROCEDURES FOR CONVENING A MEETING OF THE BOARD OF DISCIPLINE 1. Introduction a) These Procedures form part of the University s Policy on Student Conduct and Discipline and should be operated alongside this Policy and its other Procedures, in order to achieve consistency across all other procedures associated with student discipline. b) These Procedures shall adhere to the principles of natural justice, namely: i. That no one shall be judge in his own cause Members of the Board of Discipline shall make decisions impartially, without prejudice or any kind of personal interest in the outcome. No one who has been a party to preferring the charge or who is from the same school or research institute as the student may sit as a member of a Board of Discipline which hears the student s case. That each party shall have the right to be heard The student shall be given sufficient notice of the date of any hearing and the opportunity to attend or be represented at the hearing in accordance with the procedures set out under Section 3 below. The student shall have the right to make representations to the Board in their defence or in mitigation, in writing, and in advance of the hearing and/or verbally in person at the hearing, or verbally through a representative at the hearing if they do not attend. c) The constitution and terms of reference of the Board of Discipline are set out in the Policy on Student Conduct and Discipline, Section Powers of the Board of Discipline a) The Board has the authority to decide whether a charge denied by a student is proven or not proven. b) In the event that a student admits a charge or denies a charge which the Board finds proven, the Board has the authority to impose a penalty which may include (but is not limited to) some or all of the following: A Formal Reprimand A requirement to make a written apology to any party concerned A fine, not exceeding 1000 A requirement, in the event of damage to or loss of property, that such damage or loss be made good, either in whole or in part A lesser mark for an assessment to which the charge relates than the mark awarded by the Board of Examiners, up to the award of a mark of zero for the assessment or module concerned A capping of a mark carried from the year of study in question into a degree classification algorithm or a capping of the overall degree classification A lesser degree classification than that awarded by the Board of Examiners Page 1 of 13

2 Suspension or permanent debarment from facilities or services provided by the University or from specific University premises Suspension from studies A delay to graduation Removal of the right to re-sit a failed module or assessment Termination of studies, with or without the right to an exit award and with or without the right to re-register for any further award of the University of Liverpool Such other penalty as may be deemed appropriate, provided that the penalty is both proportionate and relevant to the offence. The Board of Discipline will refer to Appendix I to the Policy on Student Conduct and Discipline, List of Non-Academic Offences and Indicative Sanctions, when determining which sanction/s (if any) to impose. c) The Board may also require a student to fulfil any other conditions which may be imposed. Such conditions may include (but are not limited to): Making satisfactory progress on a programme of studies Satisfactory completion of other University procedures (e.g. completion of a Declaration of Being Charged with a Criminal Offence or Acquiring a Criminal Record Whilst Registered on a Programme of Study) Compliance with specialist advice or requirements of external agencies (e.g. Probation Service, Police) Restrictions on who the student may approach to provide an academic reference Not representing the University in any paid or unpaid capacity Attending a training course or workshop Restorative action such as a written apology, or reflective statement or exercise. d) Failure of a student to comply with such imposed conditions may result in further disciplinary action being taken by the University. e) The Board may additionally recommend that the student seek support, advice or guidance from internal services or external agencies. Failure to seek such support will not result in disciplinary action, although failure to seek recommended support may not be used as a mitigating circumstance in any future disciplinary case. 3. Procedures prior to a Board of Discipline hearing a) Following referral to the Board of Discipline by an Investigating Officer, under the Procedures set out in Appendix A of this Policy, the Secretary to the Board of Discipline will be responsible for arranging the hearing. This will include: i. establishing a Board of Discipline in accordance with Section 9 of the Policy for Student Conduct and Discipline; i convening the meeting taking account of prescribed notice periods; notifying the student, her/his academic adviser, the relevant Head of the student s department or school (or nominee), the complainant (where appropriate)and the Chair of the Board of Examiners for the student s programme (where appropriate) that a case has been referred to the Board, of Page 2 of 13

3 iv. the charge which has been made against the student, of the procedure to be followed and of the membership of the Panel; making a written account of the proceedings (responsibility for this may be delegated to a note-taker); v. providing the student and complainant (where appropriate) with a written outcome after the hearing which will include wider implications, where appropriate, for their continued registration; vi. providing the student with a Completion of Procedures letter if the student does not submit an appeal to the Board of Appeal. b) The student will be given a minimum of ten working days notice of the date of the hearing. Any written communication to the student during term-time will be posted to the registered semester-time address last supplied by the student and during vacations will be posted to both the student s semester-time address and to her/his home address. It is the student's responsibility to ensure that the current address is known to the University and is correct on the Liverpool Life system. An electronic copy of any letter shall also be sent to the student s University address. For the purposes of this period of notice, the date of notification shall normally be taken to be the date on which the letter was sent to the student s University address except where the student has been denied access to this address, in which case the date of receipt of a postal copy of the letter shall apply. c) All documents submitted to the Secretary shall be sent to all parties except witnesses at least five working days before the hearing. Late submission of papers by either the Investigating Officer, the complainant or the student will not be included and it is not permitted for papers to be tabled at the meeting (with the exception of cases where proportionate adjustments have been made, as per k) below). d) Where necessary to protect the identity of individuals not involved in the case, the Secretary may redact such references. Whilst neither the Secretary nor the Investigating Officer may make gratuitous reference to a student s previous misconduct, registration or immigration status or academic performance, references made to these issues by the student or their supporters in written statements will not be redacted by the Secretary. e) In writing to the student, the Secretary shall advise her/him to consult her/his academic advisor or the Guild of Students Advice Centre in the first instance for advice. Provided that due notice is given, the student is entitled to be accompanied by one other person acting as their friend. The University discourages students being accompanied by a family member as the most effective support for a student attending a Board of Discipline hearing is provided by someone who understands the University s procedures such as the student s academic advisor or the Guild of Students Advice Centre. However, the student is at liberty to choose whoever they wish to accompany them and is strongly advised to exercise this right. f) Students are not permitted to bring legal representation to the Board of Discipline hearing. Students are, however, entitled to seek legal advice at their own expense and their statements can be compiled on their behalf by persons legally qualified. g) A person accompanying a student to a hearing as their friend may act as the student s representative and speak on her/his behalf, if the student so desires, or the student Page 3 of 13

4 may present her/his own case and have the other person present merely for moral support. In writing to the student, the Secretary shall give the student an explicit deadline by which s/he must give notice of any person who will be accompanying her/him and that person s contact details for receipt of papers. This deadline shall not be less than five working days before the date of the hearing. If the student does not provide this information by the deadline, it will be at the discretion of the Chair of the Board of Discipline whether or not the student may still be accompanied at the hearing. h) In the event that a student denies the charge, witnesses may be called by both the student and the University. Both the student (or the student's friend) and the University's Investigating Officer must ensure: i. that the names and addresses of all their respective witnesses are communicated to the Secretary to the Board not later than five working days before any date fixed for the hearing; that their respective witnesses are informed of the date, time, and place of the hearing and are able and willing to attend. It is the responsibility of each party, not the Secretary, to ensure that the witnesses are ready to appear when they are called. i) In cases where there is a complainant other than the University (usually this will be in cases of violent, indecent, disorderly, threatening, intimidating or offensive behaviour or language against that person, and in cases of sexual misconduct), the complainant may be invited to attend the Board of Discipline. In exceptional circumstances (i.e. where the complainant is unable to attend the Board due to death or incapacity), the complainant may be represented by a friend or family member. Such exceptional cases will be agreed at the discretion of the Chair of the Board, and a written record of the rationale for allowing a change to the procedure will be kept on file for the same length of time as the record of the Board meeting. j) Witnesses or complainants should be warned that they will be required to wait in an anteroom until they are called. It is not possible to run a hearing to any kind of timetable. After they have given evidence, witnesses or complainants will be required to retire to the anteroom if any need to recall them is anticipated by either party. Otherwise the Chair of the Board may ask them to leave as soon as they have finished giving their evidence. Witnesses or complainants are not permitted to remain to observe the hearing after they have given their evidence, or to take any further part in the hearing unless they are recalled. k) Witnesses or complainants in cases of a traumatic nature (such as sexual misconduct, violent or abusive conduct) will be asked if there are any proportionate adjustments the University can make in order to facilitate their participation in the hearing. Such adjustments could include providing a statement by video link, by pre-recorded video or audio, or as written evidence; providing separate anterooms for the witness/complainant and the accused student; or allowing the witness/complainant to be accompanied by a friend as they give evidence. Each adjustment will be considered on a case by case basis. l) Witnesses will not be called if a student admits a charge. Complainants may be called where a student admits a charge if they wish to express a view on potential sanctions. Page 4 of 13

5 m) The University believes that it is in the best interests of students for them to attend a hearing of the Board of Discipline so they are normally expected to attend a hearing. A student or complainant may only request a postponement of a hearing if: i. the hearing is scheduled outside of term-time and the student or complainant is unwilling to attend; in this instance, the student shall be advised of any effect which a delay in holding the hearing may have on their progression in studies or delay to graduation and the hearing should be re-arranged for a date as soon as possible after either the date on which the student or complainant indicates that they would be able to attend or the date on which the student is expected to commence their next period of studies (whichever is the earlier); or the student or complainant can provide good reason (with supporting evidence where necessary) that they cannot attend e.g. ill health, academic commitments (other than normal scheduled classes). n) Students or complainants may not normally request a postponement because of the non-availability of any person who they wish to accompany them to the hearing or of a witness. o) In any request for a postponement, the student or complainant should also indicate their earliest availability. p) Postponement of a hearing shall be at the discretion of the Secretary and Chair of the Board of Discipline on consideration of the student or complainant s request. Under normal circumstances any re-scheduling of a hearing would take place within three months at the latest and students or complainants will not be permitted more than one request to postpone. q) Where the complainant is external to the University and indicates that they are unavailable at the date selected, the Secretary and Chair of the Board of Discipline will consider ways to enable the complainant s participation, for example by video link, before arranging a postponement of the hearing. r) In the event that a student or complainant is unwilling to attend a hearing and a postponement is either not requested or not granted, the hearing shall proceed on the date set and the student or complainant must decide whether or not to attend, to nominate a friend to attend and represent them at the hearing or to be unrepresented at the hearing. In the event that the student indicates that they do not wish to attend the hearing, they must provide the Secretary to the Board of Discipline with a statement which clearly sets out whether they wish to admit or deny the charge and, if they wish to deny the charge, their case for doing so. A decision by a student or complainant not to attend the hearing shall not be regarded as valid grounds for subsequent appeal against a decision of the Board of Discipline. 4. Procedures during a Board of Discipline meeting a) If the student or complainant fails to attend the hearing, having either previously indicated their intention to do so or having failed to respond to requests from the Secretary to confirm their attendance, the Board is entitled to reach a decision in her/his absence, provided that the Board is satisfied that the Secretary has made every reasonable attempt to communicate the date and time of the hearing to the student or complainant, in accordance with the requirements under Section above. It will be Page 5 of 13

6 assumed that if the hearing proceeds in the absence of the student under these circumstances, the student has admitted the charge and the procedures will be followed accordingly. b) The following Procedures are those that will normally be followed. The Chair, after consultation with the Board and the Secretary, may modify these Procedures in exceptional or unusual cases, as long as the principles of natural justice, as set out in Section 1b) above, are maintained. c) Opening Procedure for all hearings i. The members of the Board take their places 1. i iv. The Investigating Officer, the student and any friend accompanying the student are invited to come in. The complainant (where present) is invited to come in. The Chair identifies the persons present and their roles within the hearing. These are: The Chair The student The complainant (when in attendance) The members of the Board The student s friend whose role in the proceedings should be clarified by the student. Note: it is important to establish who is presenting the case for the defence: the student or their friend. The Chair will ask the student to confirm or amend any such information given on the attendance list and will then identify the persons named and their part in the proceedings. If a student presents her/his own case then the friend will only contribute to the hearing at the request of the student in agreement with the Chair. The Investigating Officer The Secretary and any other persons present v. The Chair then explains the powers of the Board. vi. v The Chair asks the student to confirm that s/he has received copies of the papers submitted to the Board, including the charge and the notes of guidance on procedure. The Chair reads out the charge(s) against the student and asks him/her whether s/he admits or denies the charge. Where the student admits the full charge, Procedure A below will then be followed. Where the student denies all or part of the charge, Procedure B below will then be followed. d) Procedure A: to be followed where a student admits the full charge Page 6 of 13

7 i. The Chair invites the Investigating Officer to present the University s case. i iv. The Chair invites the student (or the student s friend) to make a statement. The Chair will explain that the Board will wish to hear directly from the student in her/his own words, although s/he may be supported by her/his friend. The Board then receives evidence from the Secretary of any record of previous misconduct on the part of the student and of the student s academic record and current academic standing. The Chair shall invite the student to disclose any previous unreported offences which they wish to be taken into consideration. This gives the student the opportunity to declare any such offences and have them dealt with. The disadvantage is that they may increase the penalty. The advantage is that the student cannot be charged with those same offences at a later date. v. The Chair invites the student to make a plea in mitigation. At the Chair s discretion, members of the Board may question the student but only in relation to the plea in mitigation, not in relation to the facts of the case itself. vi. v vi ix. The Chair will invite the complainant to make a statement if they wish. The Chair shall ask the student if they wish to add anything further before the Board considers the penalty. The student has the right to respond to anything raised in the complainant s statement during this time. The Chair shall ask all parties, except members of the Panel, the Secretary and any Note-Taker and/or Observer, to withdraw from the room. The Board considers its finding with regard to any penalty to be imposed. Those asked to leave the room will then be invited to return and the Chair will announce the decision of the Board in respect of any penalty to be imposed and, where appropriate, issues a warning, and then informs the student of their right of appeal. x. The Chair closes the hearing. e) Procedure B: to be followed where a student denies all or part of the full charge i. The Chair invites the Investigating Officer to present the University s case. The Investigating Officer may then call her/his witnesses (if any), and the complainant (where present). Each in turn may be questioned by: the Investigating Officer; the student or her/his friend; the complainant (where present) the Board. Page 7 of 13

8 Note: after each party and the Board has questioned a witness or complainant once, the Chair of the Board may allow each party a further opportunity to question the witness or complainant, then allow the Board members to question the witness or complainant again, in order to clarify any statements made. The Board may also wish to ask questions of the Investigating Officer. Note: In cases of a traumatic nature (such as sexual misconduct, violent and abusive behaviour), proportionate adjustments for witnesses or complainants may require statements to be given via video/audio link or as pre-recorded or written statements. The accused student or his/her friend should not question witnesses or complainants in these cases and may be asked to leave the room. Complainants will also be asked their views on what sanctions would be appropriate, should the student be found guilty, in order for the complainant to feel safe and continue their daily activities. In order to preserve the accused student s right to respond, arrangements should be made for the student to view the complainant s evidence and table questions to the Chair of the Board to ask the complainant on their behalf. The Board will use its judgment to decide whether proposed questions are reasonable. Examples of unreasonable questions would include any matter that is not relevant to the case, including questions about the complainant s previous sexual history or how they were dressed in cases of sexual misconduct. i The Chair invites the student (or the student s friend) to make a statement in their defence. The Chair will explain that the Board will wish to hear directly from the student in her/his own words, although s/he may be supported by her/his friend. The Chair shall ask the student whether s/he is willing to answer questions, making it clear that the student is not obliged to agree. Note: if the student agrees to be questioned then the Board may choose to do so after the student has made a statement and/or after the student has called any witnesses. The student may request that their friend also be allowed to contribute at this stage or after any witnesses have been called. iv. The Chair asks the student (or the student's friend) whether s/he wishes to call witnesses. If so, any witnesses nominated by the student are called in turn and questioned by: the student or her/his friend; the Investigating Officer; the complainant (where present) the Board. Note: after each party and the Board has questioned a witness once, the Chair of the Board may allow each party a further opportunity to question the witness, then allow the Board members to question the witness again, in order to clarify any statements made. The student (or the student s friend) must, however, be allowed to ask the final question of each witness, if s/he wishes to do so. Page 8 of 13

9 Should the student wish to ask a question of the Investigating Officer, they may only do this on request and through the Chair. v. The Chair then invites the Investigating Officer to sum up the case against the student. No specific penalty may be recommended. vi. The Chair then invites the defence to sum up its case. Note: the student may request that his/her friend also be allowed to make a statement at this stage if they have not already done so. v vi ix. Once the Chair is satisfied that the Board has completed its questioning and that the student has had a full opportunity to convey information to the Board, the Chair will ask all parties, except members of the Panel, the Secretary and any Note-Taker and/or Observer, to withdraw, so that the Board may consider its finding with regard to the charge. If for any reason the Panel requires further clarification of any aspect of the case from any participant, including the Secretary, then all participants must be invited back into the meeting while the questioning takes place. They will then leave the meeting again. The Board will consider its finding and those asked to leave the room will then be invited to return to hear the Board s determination in respect of the charge. x. If the charge is dismissed, the student (and complainant, where present)_is so informed and the Chair closes the hearing. xi. x xi xiv. xv. xvi. If the charge has been found proven, the Board then receives evidence from the Secretary of any record of previous misconduct on the part of the student and of the student s academic record and current academic standing. The Secretary must withhold that evidence until this point, lest it influence the Board s findings on the charge. The Chair shall invite the student to disclose any previous unreported offences which they wish to be taken into consideration. This gives the student the opportunity to declare any such offences and have them dealt with. The disadvantage is that they may increase the penalty. The advantage is that the student cannot be charged with those same offences at a later date. The Chair invites the student to make a plea in mitigation. At the Chair s discretion, members of the Board may question the student but only in relation to the plea in mitigation, not in relation to the facts of the case itself. The Chair shall ask the student if they wish to add anything further before the Board considers the penalty. The Chair shall ask all parties, except members of the Panel, the Secretary and any Note-Taker and/or Observer to withdraw from the room. The Board considers its finding with regard to any penalty to be imposed. Those asked to leave the room will be then be invited to return and the Chair announces the decision of the Board in respect of any penalty to be imposed Page 9 of 13

10 and, where appropriate, gives a warning and then informs the student of their right of appeal. xv The Chair closes the hearing. 5. Procedures after a Board of Discipline meeting a) Following a hearing of the Board of Discipline, the Secretary or the Note-Taker will prepare the minutes of the hearing for approval by the Chair. b) Following the approval of the minutes, the Secretary will notify the student in writing of the outcome of the hearing and of their right to appeal to the Board of Appeal, setting out clearly the grounds for appeal and the procedures which will be followed in considering any appeal. A copy of the letter to the student shall also be sent to the student s academic advisor, the student s Head of Department/School or Institute (as appropriate), the relevant Executive Pro-Vice-Chancellor and School/Institute Manager, and such other persons as may need to know the outcome. In the event that the student is studying on a dual award programme or is studying at the University of Liverpool on an exchange programme, relevant staff at the student s other institution may also be sent a copy of the letter. Except where a charge against a student is found not proven, the letter shall be placed on the student s central record and shall be referred to should the student appear on any further occasion before a Board of Discipline. c) The outcome letter to the student during term-time will be posted to the registered semester-time address last supplied by the student and during vacations will be posted to both the student s semester-time address and to her/his home address. It is the student s responsibility to ensure that the current address is known to the University and is correct on the Liverpool Life system. An electronic copy of the letter shall also be sent to the student s University address. d) If the student does not choose to exercise their right of appeal within the deadline set out in these procedures, they will be issued with a Completion of Procedures letter by the Secretary to the Board of Discipline. e) All decisions of the Board of Discipline shall be reported to the Senate and the Council annually on an anonymised basis. 6. Right of Appeal a) Students shall have a right of appeal against the finding of a Board of Discipline and/or a penalty imposed by a Board of Discipline, in accordance with the following provision. b) Where the student has admitted a charge, they may only appeal against the penalty. c) Complainants may only appeal against the penalty, and only in cases where they believe the Board ignored their request to apply a specific penalty in order to ensure the complainant can safely carry out their day to day activities. d) Any appeal must be submitted in writing to the Deputy Vice Chancellor, with a copy to the Secretary to the Board of Appeal, within ten working days of receipt by the student of the outcome letter. For the purposes of this deadline, the date of receipt shall normally be taken to be the date on which the letter was sent to the student s University Page 10 of 13

11 address except where the student has been denied access to this address, in which case the date of receipt of a postal copy of the letter shall apply. e) Where a student or complainant exercises their right of appeal, any decision by the Board of Discipline, including any penalties, will remain in force until the outcome of the appeal. This means that any registration or immigration implications for the student will still apply during the appeal process. f) The written appeal, which may be submitted as hard copy or electronically, must include the following: The student s name and ID number The name of the complainant (where the complainant is making the appeal) The date of the hearing of the Board of Discipline The date on which the student received the outcome letter A clear statement of the grounds on which the student is making the appeal (see sections 7 (a) and (b) below) and all supporting evidence must be submitted with the appeal. Late submission of supporting evidence may not be accepted. 7. Grounds for appeal a) Where the appeal is submitted against the finding of the Board of Discipline the grounds on which such an appeal may be submitted are as follows: i. That new information exists which, for good reason, was not available at the time of the meeting of the Board of Discipline and which could have had a material bearing on the finding itself. In this case, the student, in their statement of appeal, must provide this information, including any information to be supplied by potential witnesses, and the reason why it could not have been presented to the Board of Discipline; That there were material irregularities in the conduct of the Board of Discipline hearing. In this case, the student, in their statement of appeal, must set out details of the alleged procedural irregularity. b) Where the appeal is submitted against the penalty imposed by the Board of Discipline, the grounds on which such an appeal may be submitted are as follows: i. That new information exists which, for good reason, was not available at the time of the meeting of the Board of Discipline and which could have ordinarily been taken into account, in mitigation, by the Board of Discipline, when it determined the penalty imposed. In this case, the student, in their statement of appeal, must provide this information, including any information to be supplied by any potential witnesses and the reason why it could not have been presented to the Board of Discipline. There is compelling evidence that the penalty imposed was disproportionate to the offence. Page 11 of 13

12 i Where a complainant believes that the Board ignored their request to apply a specific penalty in order to ensure the complainant can safely carry out their day to day activities. Good reason does not include the withholding of information for any sensitive, personal, family or cultural reasons. c) In the first instance, the Deputy Vice Chancellor, or nominee, (who will not be the same person who acted as Secretary to the Board of Discipline) will review the student s appeal statement and any supporting information, and determine whether or not the student has presented evidence of grounds for their appeal to be considered. d) Where it is determined that the student has not presented evidence of grounds for appeal, the Deputy Vice Chancellor (or nominee) will inform the student in writing. There is no further right of appeal and, under these circumstances, the student will have completed the internal procedures of the University and will receive a Completion of Procedures letter from the Secretary to the Board of Appeal. e) Where it is determined that the student has provided evidence of grounds for appeal against the finding under 7(a)i above (new information), the Secretary to the Board of Appeal will provide a copy of the new information to the original Investigating Officer, who will undertake such further investigation as may be necessary. The Secretary will then convene a Board of Appeal to consider the appeal. The Investigating Officer will be required to submit, in advance of the appeal hearing, a report on this subsequent investigation. Under these circumstances the Board of Appeal will consider all information considered at the original Board of Discipline hearing, the minutes of the meeting of the Board of Discipline, as well as the student s appeal statement and supporting information and the subsequent report by the Investigating Officer. f) Where it is determined that the student has provided evidence of grounds for appeal against the finding under 7(a)ii above (material irregularities) a re-constituted Board of Discipline will be convened to consider the case de novo, taking into consideration all the documentation submitted to the first Board of Discipline but not the minutes of the meeting of that Board or the student s appeal statement. The original Investigating Officer will present the case, unless there is good reason for this to be undertaken by another person. The procedures as set out above will be followed for such a hearing. g) Where it is determined that the student has provided evidence of grounds for appeal against the penalty under 7(b)i above (new information), a Board of Appeal will be convened to consider the appeal and under these circumstances the Secretary will provide all the information considered at the original Board of Discipline hearing, the minutes of the meeting of the Board of Discipline and the student s appeal statement containing new information related to mitigation. h) Where it is determined that the student has provided evidence of grounds for appeal against the penalty under 7(b)ii above (disproportionate penalty), a Board of Appeal will be convened to consider the appeal and under these circumstances, the Secretary will provide all the information considered at the original Board of Discipline hearing, the minutes of the meeting of the Board of Discipline and summaries of recent decisions by the Board of Discipline, as reported to the Senate and the Council. i) Where it is determined that the complainant has provided evidence of grounds for appeal against the penalty under 7(b)iii above (complainant safety), a Board of Appeal will be convened to consider the appeal and under these circumstances, Page 12 of 13

13 the Secretary will provide all the information considered at the original Board of Discipline hearing, the minutes of the meeting of the Board of Discipline and summaries of recent decisions by the Board of Discipline, as reported to the Senate and the Council. j) Procedures for convening a Board of Appeal hearing are set out in Appendix C of the Policy on Student Conduct and Discipline. Page 13 of 13