School of Design 05/13/2016 Committees and Bylaws

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1 School of Design 05/13/2016 Committees and Bylaws Mission: Provide an innovative professional design education that offers a rich academic experience in an environment of inclusion and access through inspired, student-centered learning, creative activities and research that improves the quality of life in South Dakota, the region, the nation and beyond. Vision: Establish a School of Design with nationally recognized and professionally accredited programs that are better coordinated, fiscally managed, and charged to serve the public good through engaged scholarship, creative activities, innovative research and stewardship within a global society. In order to accomplish this mission and achieve our vision, we have agreed upon the following School committees and by-laws. Promoting self-governance and collaborative effort within the School is consistent with the academic and administrative priorities of South Dakota State University. The authority of the School of Design in regard to these bylaws shall be vested in its voting members. A. School B. Faculty a. (Academic Units) The School of Design is composed of six academic units, five (5) programs and one (1) Department. The academic units of the school are: Program in Art Education, Program in Studio Art, Program in Graphic Design, Program in Interior Design, Program in Landscape Architecture, and a Department of Architecture. Each unit is led by either a Department Head or a Program Coordinator. a. (Voting Members) The School of Design recognizes the following classifications of faculty positions as members of the School with full voting privileges: i. Professorial Faculty are those who hold tenure track appointments or are tenured including Professor, Associate Professor, Assistant Professor. ii. Lecturers are term faculty appointments (full-time or part-time) and include Instructors, Lecturers, and Senior Lecturers. b. Voting shall take place either by secret ballot or show of hands. Director or faculty may request, by simple majority vote, when a secret ballot is to be employed. c. (Non-Voting Members) Affiliated faculty must be approved by the School and are eligible to teach courses and to serve on graduate committees. The Director following faculty review and recommendation makes affiliated faculty appointments. The Graduate Council must also approve affiliated faculty serving on graduate committees. P a g e 1 11

2 Affiliated faculty are not eligible to serve on standing School committees or to vote on School issues. d. (Eligibility to Serve / Restrictions) All faculty with Professorial or Lecturer appointments are eligible to serve on School committees with the exception that only tenured faculty may serve on the School Promotion and Tenure Committee. C. Undergraduate Students The undergraduate student body is comprised of all students in the School of Design who have formally declared a major within the disciplines and are enrolled full or part-time. D. Graduate Students The graduate student body is comprised of all students in the School of Design who have been formally admitted into a master s program and are actively enrolled for graduate credits. E. School Meetings a. The Director shall schedule four School meetings during the Academic Year. The purposes of these meetings will be: a) to share pertinent information about School, College, and University issues; b) to receive recommendations from School committees and to deliberate upon those issues; c) to take formal actions on committee recommendations; and d) any other purpose deemed appropriate and necessary by the Director. Roberts Rules of Order shall be used to conduct official business. All other business will be conducted by informal agreement. Full-day faculty retreats may also be held. Additional meetings may be called by the Director or upon the request of a simple majority of School faculty eligible to vote. b. For purposes of voting, two conditions must be met to constitute a quorum at School meetings: a) 2/3 of the total School of Design Faculty, and b) faculty representation from every unit (department or program) within the School. The intent of this paragraph is to allow all units within the School, regardless of their size, the opportunity to be part of all meetings. School policy or procedures may also be voted upon electronically providing faculty have 72 hours to review the materials and vote. Program Assistant will receive and count electronic votes and convey the results to the Director. c. All faculty members and the graduate student representative will be notified of School meetings and an agenda will be provided at least 48 hours in advance. Minutes from each meeting will be taken by the Program Assistant and made available, usually posted to the School server, to School members within four working days of the meeting. The graduate student representative shall be excused from any agenda item regarding faculty, personnel and student evaluation. P a g e 2 11

3 d. Minutes from the previous meeting shall be approved at the next School meeting after any corrections are made. e. One graduate student representative elected by the Graduate Student Organization (GSO) and one alternative shall have an advisory role in all matters other than those involving student and faculty evaluation/assessment. f. One undergraduate student representative nominated by faculty and appointed by the Director shall have an advisory role in all matters related to the undergraduate programs other than those items related to student and faculty evaluation/assessment. g. As part of the College of Arts and Sciences, Department Heads and program coordinators within the School are to be included in all CAS meetings, committees, etc. F. School Leadership and Administration a. Director: serves as the chief executive officer of the School and is responsive to the faculty of the School and represents the School to all internal and external constituents. i. The process for selecting the Director is the same as that used in any other internal or external professorial faculty search with the exception that the Chair of the search committee will be a serving Department Head appointed by the Dean. The search committee will make a recommendation to the Dean; the Dean to the Provost, Provost to the President, and the President will seek SDBOR approval of the hire. ii. The workload for the Director will be determined in consultation with the Dean. iii. The annual evaluation of the Director s performance of assigned duties and responsibilities will be conducted by the Dean using the same process described for the Faculty Annual Review. iv. According to South Dakota State University Policy 4.2 (Five Year Review of Administrator), the Dean shall conduct a formal review of Director every five years. See Administrator.pdf for a full description of this process. b. Assistant Director: the policy and procedures for appointing and compensating Administrative Assistants at the College and School levels can be found at Related-Salaries.pdf c. Department Heads: serve as the operating officer of the Department and are responsive to the faculty of the Department and represents the Department to all internal and external constituents. i. The process for selecting the Department Head is the same as that used in any other internal or external professorial faculty search with the exception that the Chair of the search committee will be a serving Department Head or Program Coordinator appointed by the Director of the School. The search committee will P a g e 3 11

4 make a recommendation to the Director to the Dean; the Dean to the Provost, Provost to the President, and the President will seek SDBOR approval of the hire. ii. The workload for the Department Head will be determined in consultation with the Director and approved by the Dean. iii. The annual evaluation of the Department Heads performance of assigned duties and responsibilities will be conducted and approved by the Dean by using the same process described for the Faculty Annual Review. iv. According to South Dakota State University Policy 4.2 (Five Year Review of Administrator), the Dean shall conduct a formal review of Department Head/Director every five years. See for a full description of this process. Departmental status within the School should not lessen the department s or Department Head s involvement or privileges within the CAS. d. Program Coordinators: are recommended by the faculty of the program and subject to and approved by the Director. See Appendix A for a general list of duties and workload adjustments. e. Coordinator for First-year and collaborative curricula: The School shall appoint one faculty member with responsibility for coordinating shared courses for the School of Design (DSGN). The assignment may include: teaching in first-year; implementing University retention policies and other assignments as pertinent. Workload will vary based on assignment. f. Coordinator Recruitment and Retention: The School shall appoint one faculty member with responsibility for developing recruitment materials and outreach efforts to appropriate audiences, identify new recruitment opportunities and recruitment events, and initiate School retention events in freshman and sophomore year. Workload will vary based on assignment. g. School Library Committee: Each program will have the opportunity to appoint a faculty member to the Committee as part of their general service. The Committee shall elect the chair who serves as the library liaison. Duties include identifying new acquisitions that support the School s teaching mission and represent current course offerings. h. School of Design leadership is charged with developing and maintaining a five-year strategic plan that supports the CAS and University plans. School of Design plan should include: development of certificates, minors, undergraduate and graduate degrees; advanced DSGN courses that meet the School of Design requirement for collaborative studios; and ongoing development of a common first-year, specifically DSGN 151 and DSGN 152. Development of School of Design traditions that may include but not limited to School Back to School Event, Scholarship Banquet, and School Lecture Series, etc. P a g e 4 11

5 G. School Committees a. School Promotion and Tenure Committee shall consist of three elected tenured faculty except in cases of promotion to Full Professor when the Committee shall consist of all Full Professors. Exception. When there are not enough eligible full professors within the School, some members could be tenured associate professors from within the School or alternative full professors from a unit outside the School. As indicated in the standards document, COHE will oversee the election of the P&T Committee from among tenured faculty. Appointment or election of alternate to meet exception. One time appointments will be made by COHE based on School of Design Standards. If an alternate is required for more than a year an election will be conducted by COHE following contract procedures. i. The committee will oversee the election of the Chair of the P&T Committee from among Full Professors. See Appendix B for School of Design approved policies and procedures for election of the Tenure and Promotion Committee. 1. Promotion and Tenure Committee (see appendix B). b. Membership on all other School Committees shall consist of at least two School faculty, up to two graduate students, and up to two undergraduate students if available and appropriate. Faculty members normally volunteer for those committees in which they are most interested; the Director in consultation with School leadership team makes final appointment. The Committee shall elect committee chairs. When possible, faculty shall serve a staggered three-year term on the Committee. When possible, junior faculty shall serve on at least one but not more than two committees at one time. c. School Committee assignments for the academic year will be made in the School meeting held before classes start in August, or as necessary throughout the academic year. d. Current School Committees include: i. Curriculum Committee oversees curriculum development and assessment of student learning outcomes and makes recommendations for curriculum changes to the school leadership. The Committee shall also assess how courses reflect the overall student learning outcomes developed by the School for both the undergraduate and graduate degrees. The Committee will include representation from each program. P a g e 5 11

6 ii. Ad-Hoc Committees may be set up at any time to address the needs of the School: 1. Search Committees charged with the task of making recommendations to fill school positions and will consist of at least three faculty members and up to one student. At least one member of the search committee will be a female or a member of an underrepresented group. The Committee Chair must be a full-time faculty member. 2. As per accrediting cycle School programs will designate committees for self-study accreditation review as required. 3. The School shall constitute a Policy Review Committee consisting of at least four faculty and up to one student to address needed changes in the bylaws and standards documents, add to School procedures documents, and address changes in the University and College policy in regard to how they impact School policy. The committee meets every five years or as needed. 4. Additional committees shall be formed in response to University, College or School needs. H. Awards and Recognitions: The School shall have annual opportunities to nominate faculty and students for awards and recognitions offered by professional associations, the School, the College, and University. The School will recognize faculty and student: Service, Teaching and Scholarship/Research/Creative activity annually. I. University/College/School Committees: General expectations are: Faculty from the School s Departments are expected to serve both the School and College. In addition to service within the School, College representation of units with department status is expected. a. Assistant Professors serve at the School and College level. b. Associate Professors serve at the School, College and University level. c. Full Professors serve at the College, University and Discipline level. d. Faculty Senate: eligible School members interested in serving may put their name forward for election by the College faculty. e. College of Arts and Sciences Academic Council: The School shall elect one member to serve for a three-year term as a representative of the school. Departments shall elect one member to serve a three-year term as a representative of the department. Faculty may be elected for a second term but may not serve more than two consecutive terms. J. Amending the Bylaws a. The Director or any other faculty member with voting privileges may propose an amendment to the bylaws. The proposed change must be available to faculty for discussion at a faculty meeting at least two weeks prior to the meeting. Changes in bylaws require 2/3rds of the faculty to approve them. P a g e 6 11

7 Committees and Bylaws were approved by the leadership of the School of Design at the Program Coordinator s meeting held on March 29, Committee and Bylaws were approved by the programs and department: Landscape Architecture approved on April 8, Benham, Burger, James approved via vote. Interior Design approved on May 12, Bashore, McKillip, Willman approved via vote. Studio Art approved on April 8, 2016 during faculty meeting. Behl, Cempellin, Reichardt, Stemwedel, Wallace approved; French, Wicks absent. Graphic Design approved on April 8, 2016 during faculty meeting. Clark, Melkumyan, Meek approved; Carton against; Hardin absent. Architecture approved on May 13, 2016 via from Dept. Head Rex. Approved by: Tim Steele Director, School of Design _6/27/15 Date Dennis R. Papini Dean, College of Arts and Sciences Date Dennis Hedge Interim Provost & VP for Academic Affairs Date P a g e 7 11

8 Appendix A School of Design (version 05/25/15) Program Coordinator Positions (graphic design, interior design, landscape architecture, studio art) All the duties and responsibilities of the Program Coordinator are conducted under the supervision of the Director and are subject to approval from the Director. The Program Coordinator receives three workload units per semester in order to provide program leadership, coordination and administrative support in the ongoing development, implementation and administration of the curriculum, assessment and accreditation processes including: Collaborates with Director and faculty to ensure that the program aligns and meets the School of Design s mission, vision and goals; Collaborates with the Director and program coordinators to strengthen the existing programs and ensure their success; Works with the Director to determine existing and future needs of the program including: course schedules, course topics, instructor assignments, methods of instruction and locations; Assists Director and leading faculty in assessing the program and evaluating its effectiveness; Assists Director and leading faculty in performing program review; Assists the Director in ensuring curriculum currency with industry trends that meet student learning outcomes; Ensures curriculum and assessment support and meet CIDA, LAAB and NASAD accreditation standards and uphold national distinction in education quality; Coordinates with Director on accreditation preparation and visits; provide faculty leadership and direction in preparing for accreditation; Completes documentation and coordinates major and minor curriculum changes with Director; Coordinates internships and special projects where appropriate; Maintains the equipment and facilities associated with the program; Serves as liaison with students, faculty, staff and design community to facilitate program objectives; Assists the Director with developing a budget for the program; Works with Director to monitor program expenditures to ensure that budget allocations are aligned; Takes the lead and works with faculty to recruit and retain students in the program; Reviews transcripts and transfer requests and works with professional advisors to ensure student success. P a g e 8 11

9 Appendix B Tenure and Promotion Committee School of Design Version 11/04/2015 School Promotion and Tenure Committee shall consist of three elected tenured faculty except in cases of promotion to Full Professor when the Committee shall consist of all full professors. As indicated in the standards document, COHE will oversee the election of the P&T Committee from among tenured faculty. All documents, deliberations, and any discussions pertaining to the Committee are considered confidential. Nothing associated with the work of the Committee should be discussed with any individual outside of the Committee and the Director/Department Head. The Committee elects the Chair of the Committee (see School of Design Committees and Bylaws). The Chair s responsibilities are as follows: Convening the Committee, presiding over deliberations, recording decisions and votes, developing the narrative, and signing committee documents, as necessary; Ensuring the accuracy of evaluative narratives, including the addition of minority opinions in the narrative; Communicating to the Director/Department Head requests from any committee member(s) for information needed for the evaluation of applications; Transmitting all deliberative documents, results of votes, minutes, and any other document pertaining to the committee to the Director/Department Head. The Committee member s responsibilities are as follows: Reviewing the materials (portfolio or dossier) of applicants for promotion or tenure in a timely fashion. Review must take place in the department offices; Actively participating in the deliberations on the merits for promotion or tenure; Expressing support of, abstention from or opposition to the application; Voting on the Committee s recommendation and delivering the outcome to the Director/Department Head (voting is done via anonymous ballots); Maintaining confidentiality regarding application materials and the content of deliberations. P a g e 9 11

10 Procedures and Guidelines The University Faculty Handbook and BOR-COHE contract provide the guiding principles for the committee s operation procedures. Procedures The Committee meets to review, evaluate and deliberate regarding applications for promotion or tenure. The evaluation and deliberation examines the performance of the applicant in all areas of assigned responsibilities as described in the applicant s workload documents. The deliberation should be an honest discussion and objective assessment leading to an informed decision. Following the deliberation, the committee votes, and the results of the vote are recorded in the minutes. The recommendation will be transmitted to the Director/Department Head with an evaluative narrative reflecting the substance of the deliberation. A positive recommendation must be supported by a majority of the Committee. If an elected member of the Committee is being reviewed, the Director will inform COHE of the situation, and then select a professor or associate professor from the School to serve as a substitute for that one application. Minutes Minutes will be used only to summarize the rationale or reason used to arrive at a recommendation as expressed in a summary written letter added to the dossier. Minutes will be destroyed at the end of the committee work. Guidelines for Evaluative Narrative The evaluative narrative should include a careful assessment of the applicant s performance, thereby providing rationale and justification for positive or negative recommendation. The evaluation of performance should be based on the School of Design and University criteria for promotion or tenure, as described in the Faculty Handbook and School Standards Document, and are to include teaching, research, and service. The evaluative narrative should strive to reflect the diverse views expressed during deliberation and found in the minutes, and should include all views even those that are contrary to the final recommendation. The success of the School in its mission depends on the cooperation and collaboration of its members. An assessment of the collegiality of the applicant should be part of the evaluation of the application (See COHE Appendix G). When the support for an application is not unanimous, the Committee recommendation may be accompanied by a report of the dissenting view. P a g e 10 11

11 Department/Program Approvals The faculty of the Department of Architecture met Wednesday, September 2, 2015 at 12pm for a weekly faculty meeting. The "School of Design Tenure & Promotion Committee Policies & Procedures was considered and it was unanimously agreed that the document conveys the necessary information for faculty moving through the various formats of this process. The Tenure and Promotion Committee Policies and Procedures were approved via a verbal vote in the Landscape Architecture program faculty meeting held at 12:00pm on August 26, The Graphic Design and Studio Art Program Faculty voted via to accept (yes) or reject (no) the Tenure and Promotion Document put forward. The document was voted to be accepted (yes) by the majority of the faculty. One (no) vote was recorded. The Interior Design Program met on September 9, 2015 for a bi-weekly faculty meeting and the Tenure and Promotion Committee Policies and Procedures was approved unanimously. P a g e 11 11