College of Engineering and Computer Science (ECS) Rules and Regulations of the Faculty including Engineering and Computer Science Faculty Guidelines

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1 College of Engineering and Computer Science (ECS) Rules and Regulations of the Faculty including Engineering and Computer Science Faculty Guidelines Adopted April 2, 1993 Latest revision April 2015

2 Table of Contents College of Engineering and Computer Science page Rules and Regulations of Faculty Part I Organization A1.1 Part II Authority A1.10 Part III Engineering and Computer Science Faculty Guidelines A1.11 Guidelines on Promotion Faculty Guidelines on Promotion B1.1 Biomedical and Chemical Engineering B2.1 Civil and Environmental Engineering B3.1 Electrical Engineering and Computer Science B4.1 Mechanical and Aerospace Engineering B5.1 Guidelines on Tenure Faculty Guidelines on Tenure C1.1 Biomedical and Chemical Engineering C2.1 Civil and Environmental Engineering C3.1 Electrical Engineering and Computer Science C4.1 Mechanical and Aerospace Engineering C5.1 Guidelines on Appointments and Reappointments of Academic Professionals D1.1 Guidelines on Faculty Evaluations E1.1 Guidelines on Administrative Appointments and Reappointments F1.1 Guidelines on Creating, Modifying, Suspending or Terminating Programs G1.1 Appendix Form A: Summary of Professional Activities Form B: Evaluation of Candidate s Professional Activities (1 page included) Form C: Report and Recommendations on Non-Tenured Faculty

3 PART I ORGANIZATION SECTION A - Composition The Faculty of the College of Engineering and Computer Science comprises all faculty members holding tenured or tenure-track appointments in the College. (Others affiliated with the College are subject to these Rules and Regulations with regard to academic matters.) The College has four primary academic units, namely, Biomedical and Chemical Engineering, Civil and Environmental Engineering, Electrical Engineering and Computer Science, and Mechanical and Aerospace Engineering. SECTION B - Officers Officers of the Faculty shall be the Dean, a Faculty Chair, and a Faculty Chair Elect, the last two being elected officers. All members of the Faculty, with the exception of the Dean, Associate Deans, and Assistant Deans, the chairs of academic units shall be eligible to be elected officers. 1. Election of Officers a. The Faculty Chair and the Faculty Chair Elect each shall serve from the first day of the Fall Semester until the first day of the following Fall Semester. The Faculty Chair Elect shall be elected by ballot and will become Faculty Chair the following academic year. b. A slate of nominees for the office of Faculty Chair Elect shall be presented to the Faculty by the Faculty Council1 at its February Meeting. Additional nominations may be made from the floor at that meeting. Within one week of the February Meeting, the Faculty Chair Elect shall have mailed an election ballot, containing a slate of nominees for the office of Faculty Chair Elect, to all members of the faculty. c. The ballots shall be marked by faculty members and shall be submitted by mail to the (current) Faculty Chair Elect by a specified date set in advance by the Faculty Council, but not later than the last week of February. Each member of the Faculty shall vote for only one candidate. The candidate receiving the largest number of votes shall be declared elected. All members of the Faculty shall be eligible to vote. d. In the event that the Faculty Chair cannot complete a term of office, the vacancy shall be filled for the remainder of the term by the Faculty Chair Elect and, failing that, the vacancy shall be filled by an eligible faculty member selected by the Faculty Council. In the latter case, an election shall be held to elect a Faculty Chair for a term of office commencing from the first day of the following Fall Semester in addition to a Faculty Chair Elect as stipulated above. It shall be the responsibility of the Faculty Council to A1.1 Revised & Approved February 2005

4 conduct the election. With the exception of timing, the election shall be conducted as indicated in paragraphs b and c above. 1 The composition of the Faculty Council and procedures for election of its members are discussed in Section F of these Rules and Regulations. 2. Duties of Officers a. The responsibilities of the Dean shall be: 1. to preside at the regular meetings of the Faculty and at special Faculty Meetings called by the Dean; 2. to implement the academic decisions of the Faculty and to enforce its Rules and Regulations; 3. to appoint Committee Members as hereinafter provided; 4. to represent the concerns of the Faculty (and its members) to the University administration and others; 5. to present, for endorsement by the Faculty, that faculty member, (normally an Assistant or Associate Dean of the College), who will assume the duties and responsibilities of the Dean in his or her absence except as excluded elsewhere. (This will be on an interim basis until the Dean resumes his or her duties.) b. The responsibilities of the Faculty Chair shall be: 1. in the absence of the Dean, to preside at regular Faculty Meetings and at all special faculty meetings called by the Dean; 2. to act as presiding officer at special Faculty Meetings other than those called by the Dean; 3. to serve as Chair of the Faculty Council; 4. to report to the Faculty any problems that arise in the implementation of Faculty actions; 5. to see that routine functions of the Faculty are carried out through its committees; and, 6. to represent the concerns of the Faculty to the College administration and others. c. The duties of the Faculty Chair Elect, which, excluding 8 and 9 below, may be assigned to the Faculty Clerk (a specified employee of the Dean's Office) shall be: 1. to see that the Minutes of Faculty Meetings are recorded, published, and distributed prior to the next regularly scheduled meeting of the Faculty; A1.2 Revised & Approved February 2005

5 2. to see that an Agenda for each Faculty Meeting is distributed at least seventy-two (72) hours prior to the meeting; 3. to keep the Rules and Regulations of the Faculty up-to-date and to distribute the current version after changes are made; 4. to conduct elections, count ballots, and certify the results to the Faculty; 5. to keep current a list of faculty members as defined in Section A of these Rules and Regulations; 6. to be secretary to the Faculty Council; 7. to perform other functions normally considered to be the duties of the secretary of an organization; and 8. to call organizational meetings of the Tenure and Promotions Committee and the Committee on Academic Affairs for the purpose of electing committee chairs and recorders (These meetings shall be held during the month of April.); 9. to oversee, as the responsible Faculty officer, the tasks specifically assigned in these Rules and regulations to the Faculty Clerk. SECTION C - Functions of the Faculty The Faculty conducts its business through its Committees and at regular or special meetings of the Faculty as a whole. It shall advise on all matters affecting the College, such as its organization and administration. It shall have jurisdiction (sometimes delegated to a constituent faculty group, by action of the Faculty), over all academic matters. These shall include: 1. the academic requirements for the admission of students; 2. the academic requirements for degrees; 3. the adoption, periodic review, suspension, and termination of courses and curricula, and programs; 4. the standards for instructional quality; 5. recommendations for the appointment, reappointment, promotion and tenure of its members; and, 6. recommendations for the appointment, review, and reappointment of its academic administrators such as deans, administrative unit heads, academic unit chairs, and institute directors and program directors. A1.3 Revised & Approved February 2005

6 SECTION D - Faculty Meetings 1. Times of Meetings a. There will be five regular meetings of the Faculty during the academic year. Meetings will be held on Fridays during the Semester and will commence at 3:30 pm. Regular meetings may not be held during University recesses or on holidays. The calendar of meetings for the following academic year will be published by the outgoing Faculty Council and announced at the final Regular meeting of the Faculty for the academic session. b. Special Meetings of the Faculty may be called by the Dean, the Faculty Chair, a majority of the Faculty Council, or the Faculty Chair Elect. In the last case, the call for a meeting requires a petition requesting the meeting signed by a minimum of fifteen Faculty members representing at least half (3) of the primary academic units in the College. A Special Meeting must be held within ten (10) class days from the date of a valid petition to the Faculty Chair Elect. The notice and agenda of a Special Meeting shall be given to Faculty members at least seventy-two (72) hours in advance of the meeting. Only those agenda items specified in the meeting notice may be considered at a Special Meeting of the Faculty. 2. Conduct of Meetings a. Faculty Meetings shall be conducted under parliamentary rules as described in 'Robert's Rules of Order'. To transact business a quorum must be present. A quorum shall be 30 per cent (30 %) of the members of the Faculty exclusive of those on leave, as certified by the Faculty Chair Elect. Proxies shall not be included in determining the presence of a quorum. b. All members of the Faculty shall be entitled to vote. Faculty members must be in attendance at a meeting in order to exercise their right to vote, except when teaching or other University duties require their presence elsewhere, or when their absence is due to illness or injury. In such cases, a Faculty member may designate in writing to the Faculty Chair Elect, in advance but following notice of the meeting, a proxy for a particular meeting, or when a regularly scheduled class coincides with the usual times for Faculty Meetings, for a period of one semester. 3. Visitors a. Any Syracuse University faculty member who is not a member of the Faculty of the L.C. Smith College of Engineering and Computer Science and/or any administrator of Syracuse University may attend a Meeting of this Faculty. Such a person may, by majority consent, after invitation or permission is sought from the Faculty, participate in its deliberations, but may not vote. b. Any person who is not a faculty member or an administrator of Syracuse University may attend a Faculty Meeting by majority consent. He/she may participate in deliberations at that Meeting, with majority consent, but may not vote. A1.4 Revised & Approved February 2005

7 SECTION E -The University Senate Representatives of the College to the University Senate shall be elected from those Faculty Members who are eligible for membership in the Senate. All faculty members have the right to vote in selecting the College's representatives. Election of representatives shall conform to the following Guidelines. 1. Voting shall be by ballot. 2. The Faculty Council shall prepare a list of the eligible faculty members and a list of its nominees. These lists, together with ballots and return envelopes, shall be sent to each eligible faculty member no later than one week after the regular February Meeting of the faculty. Ballots shall be submitted to the Faculty Chair Elect by a specified date set in advance by the Faculty Council, but no later than the last week of February. 3. The members of the Faculty receiving the largest number of votes shall be declared elected and certified as such to the University Senate by the Dean. 4. Members of the University Senate shall be elected to two-year staggered terms commencing the first day of the Fall Semester following the date of election. 5. When a vacancy occurs in the College's delegation to the Senate, such vacancy shall be filled for the remainder of the term of service by the eligible faculty member who stood next in order (votes) on the most recent ballot; failing that, the vacancy shall be filled for the remainder of the current term of service by an eligible faculty member selected by the Faculty Council. If it is not the last year of the term of the faculty member's service, then the position shall be filled for the remaining year(s) in accordance with the election process above (2). 6. The election shall be conducted in accordance with the following procedures: a. The ballot will include all nominated eligible members of the Faculty willing to serve, if elected. b. For each office or committee, all members of the Faculty may vote for any candidates appearing on the ballot. For each office or committee, each member of the Faculty may vote for as many candidates as there are vacancies to be filled, but may not assign more than one vote to any candidate. c. All ballots that are correctly marked for the election of a member of the Faculty to an office or committee shall be counted in the election, summing the number of votes each candidate received to produce an ordered list of candidates for that office or committee. d. For each office or committee, the faculty member receiving the highest number of votes is elected. (If there is a tie amongst two or more faculty candidates, then the Faculty Council will select one of them, who is thereby elected.) The selected person will have his/her name struck from the list of faculty candidates for that office or committee, along with any other names that have become ineligible (due to rules governing the A1.5 Revised & Approved February 2005

8 composition of the committee). This procedure is repeated until all vacancies are filled or the list of candidates is exhausted. Following election, and before the last working day in April, the Faculty Chair Elect shall convene the delegation for the purpose of selecting a Chair to serve for one year from the first day of the Fall Semester. The duties of the Chair shall be to ensure the presentation of matters of concern to the College before the University Senate and to report on actions of that body to the Faculty. SECTION F - Committees of the L.C. Smith College of Engineering and Computer Science. 1. Standing Committees a. The Standing Committees of the Engineering and Computer Science Faculty shall be the: 1. Faculty Council, 2. Tenure and Promotions Committee, and 3. Committee on Academic Affairs. b. The Tenure and Promotions Committee and the Committee on Academic Affairs shall include students. c. The faculty members on the Standing Committees are elected by the LCS Faculty at large. d. A quorum of a committee shall be at least half the elected members 2. 2See 'conflict of interest/commitment' clause, Promotions and Tenure Committee (f.iv). e. Faculty Council i) The Faculty council shall have nine members, eight from the faculty and the Dean ex officio. ii) The members of the Faculty Council shall be the Faculty Chair, the Faculty Chair elect, the immediate past Faculty Chair, the Dean and representatives of the faculty elected at large according to the following: two from Electrical Engineering and Computer Science, one from Biomedical and Chemical Engineering, one from Civil and Environmental Engineering and one from Mechanical and Aerospace Engineering. Academic unit chairs may not serve as elected representatives of academic units. f. Tenure and Promotions Committee A1.6 Revised & Approved February 2005

9 i) The Tenure and Promotions Committee shall consist of the Dean of the College (exofficio and without vote on matters regarding tenure, with vote on matters regarding promotion), seven faculty members, up to one graduate student, and up to one undergraduate student. [The student members may not have their primary academic affiliation in the same academic unit.] Four of the faculty members are to be full professors and are elected to represent the academic units; one elected from Electrical Engineering and Computer Science, one from Biomedical and Chemical Engineering, one from Civil and Environmental Engineering and one from Mechanical and Aerospace Engineering. The remaining three faculty members are to be elected at large and at least one but no more than two of these members can be full professors. Chairs of academic units are not eligible to serve as elected members of this committee. ii) Faculty members will be elected for a single two-year term and may not immediately succeed themselves on the Tenure and Promotion Committee. iii) The Committee shall elect a Chair and a Recorder at its organizational meeting. The Chair shall be selected from the professors who are serving the second year of their terms. iv) The first meeting of the Committee shall be called in the first week of each semester. At that meeting, a schedule of meeting times for the semester shall be agreed, and the names of candidates to be considered presented. If a faculty or student member elected to the College Committee on Tenure and Promotions has a conflict of interest or of commitment5 that will prevent his/her full participation in the work of the Committee, the discussion of cases before it, or voting on those cases, he/she shall resign from the Committee at its first meeting. A replacement for the resigning member shall be identified by special election to complete the vacated term of service. v) If the Dean has a conflict of interest with respect to a particular case, he/she shall recuse himself/herself from all meetings or parts of meetings at which that case is discussed. g. Committee on Academic Affairs The Committee on Academic Affairs shall consist of the Dean or his/her designee (ex officio with vote), one faculty member from each of the academic units, up to one graduate student, and up to one undergraduate student. The Committee shall elect a Chair and Recorder at its organizational meeting. h. Election of Members of Standing Committees Election of faculty members to staggered terms on Standing Committees shall be conducted by ballot as described in Section E for election to the University Senate, except as provided for in the foregoing. The terms for these newly elected Committee members shall start on the first day of the Fall Semester. Vacancies A1.7 Revised & Approved February 2005

10 among the elected faculty representatives shall be filled as described in Section E for vacancies in the College delegation to the University Senate. 5 A 'conflict of interest' occurs when a member of the Committee has connections to a candidate (e.g. i) a graduate student when his/her major advisor is a candidate; ii) a faculty member is intimately involved in a research project with a candidate, or iii) there are familial relationships) such as to raise the question of whether the Committee member can be seen to be impartial. Conflicts of 'commitment' occur when a member of the Committee has academic or external commitments which preclude regular and predictable attendance at meetings. This may be unavoidable for some members when the Committee has so broadly based a membership and course schedules are so complex. This clause provides for the evaluation of these issues in the first week of the semester, offering the opportunity for immediate and appropriate action. It is expected, that barring unanticipated transient problems (e.g. short term illness), the Committee will normatively meet with all members in attendance (cf. Section F.d) when considering cases for either tenure or promotion. Student members elected to Standing Committees shall be in good academic standing and must be elected by the students of the College, following procedures established by the Committee on Academic Affairs. Student members shall ordinarily serve for one year, but they may be re-elected to serve for a second year. 2. Temporary Committees or Task Forces The Faculty at its meetings, and through the Faculty Council, may establish temporary (ad hoc) committees or task forces to study specific problems. Such groups shall continue in existence at the pleasure of the Faculty but shall be considered to be discharged on receipt and acceptance of their final reports. SECTION G - Committee Responsibilities 1. The Faculty Council The responsibilities of the Faculty Council shall be: a. to prepare the agenda for all regular meetings of the Faculty; b. to assign matters that are raised in Faculty meetings to the appropriate standing or temporary committees; c. to keep itself informed of the progress of all committees and arrange for the presentation of their reports to the Faculty; d. to suggest and review long range goals and intermediate objectives as pertain, among other things, to instruction and research; e. to review the organization and administration of the College and present recommendations as appropriate; f. to nominate candidates for Faculty Chair, Faculty Chair Elect, for delegates to the University Senate, and for Standing Committees of this Faculty as elsewhere designated in these Rules and Regulations; A1.8 Revised & Approved February 2005

11 g. to prepare a report summarizing the work of the various committees and the actions of the Faculty at the end of the academic year; (This report will be submitted to the Faculty at the first meeting of the following academic year.) h. to interpret these Rules and Regulations in situations where ambiguities arise, and, to act on behalf of the Faculty on all matters requiring action prior to the next regularly scheduled meeting of the Faculty. These actions must be submitted for approval by the Faculty at its next regular meeting. 2. Tenure and Promotions Committee The duties of the Tenure and Promotions Committee are to review and recommend actions on tenure and promotion of Faculty members as described in - the LCS Faculty Guidelines on Tenure; the LCS Faculty Guidelines on Promotion and the LCS Faculty Guidelines on Appointment and Reappointment of Academic Professionals. The Committee shall keep under continual review and make appropriate recommendations concerning all policies and procedures affecting tenure and promotion of faculty members. The Committee shall submit to the Faculty Chair a report summarizing its work for the academic year. 3. Committee on Academic Affairs The Committee on Academic Affairs shall address (1) all academic matters pertaining to graduate and undergraduate level courses and programs, and (2) all issues concerning graduate and undergraduate students. These include: a. new courses and programs offered by the College; b. changes in existing courses or programs; c. the suitability of required and elective courses in non-engineering and computer science departments of the University; d. degree requirements; e. academic evaluation, standards and criteria; f. periodic reviews of the status of programs with respect to needs being met, conformity to quality standards, and future trends; g. suspension or termination of programs; h. academic honesty, including disciplinary procedures. The Committee shall also serve as an advisory body on all other matters pertaining to academic affairs. The Committee shall submit to the Faculty Chair a report summarizing its work for the academic year. A1.9 Revised & Approved February 2005

12 PART II - AUTHORITY SECTION A - Scope of Authority The Faculty of the L.C. Smith College of Engineering and Computer Science shall be bound by these Rules and Regulations, as they now exist or may, hereafter, be amended, except that the Rules and Regulations of superior bodies of the University, including the University itself, shall take precedence over those of the College. Others affiliated with the College are subject to these Rules and Regulations with regard to academic matters. These Rules and Regulations supersede all previous Rules and Regulations of this Faculty and shall remain in effect until they are superseded or amended. The Faculty Council shall be responsible for assuring the orderly implementation of these Rules and Regulations within the two-year period following their adoption. SECTION B - Amendments Amendments to these Rules and Regulations require four steps as follows: 1. Copies of a proposed amendment must be distributed to the Faculty at least one week prior to a regular faculty meeting; 2. The proposed amendment must be introduced (moved and seconded) at the regular faculty meeting. It may be discussed and modified (amended); however, if modifications substantially change the intent or substance of the proposed amendment, step 1. must be repeated. 3. The proposed amendment must be put on the table until the next regular faculty meeting. 4. To be approved, the proposed amendment must be removed from the table and passed by a two-thirds vote. If, however, modifications are made at any meeting that substantially change the intent or substance of the proposed amendment, then steps 3. and 4. must be repeated. A1.10 Revised & Approved February 2005

13 PART III - ENGINEERING AND COMPUTER SCIENCE FACULTY GUIDELINES The main text (but not the appendices) of the following LCS Faculty Guidelines, some cited heretofore, shall be treated as parts of the Rules and Regulations of the Faculty: Tenure Promotion Appointment and Reappointment of Academic Professionals Administrative Appointments and Reappointments Creating, Modifying, Suspending and Terminating Programs A1.11 Revised & Approved February 2005

14 PART B. ECS FACULTY GUIDELINES ON PROMOTION The composition of the Tenure and Promotions Committee of the College is set forth in Part I. Section F. f. i) of the Rules and Regulations of the Faculty. The responsibilities of the Committee with respect to promotion are set forth in Part I. Section G. 2. Promotion from Assistant Professor to Associate Professor for a tenure-track faculty member is automatically granted when s/he is granted tenure. No separate promotion evaluation shall be conducted for tenure-track assistant professors. The following sections apply to all faculty except tenure-track assistant professors. SECTION A - Eligibility A faculty member in the College who has completed the minimum time in rank, as specified in the Faculty Manual, is eligible for consideration for promotion. The procedure for promoting research and instructional professionals in the College shall be subject to the same requirements for time in rank. Research professionals shall be subject to evaluation with respect to research and service to the profession; teaching and university service will not be considered. Instructional professionals shall be subject to evaluation of teaching and service to the profession; research and university service will not be considered. The credentials of retiring faculty members will be evaluated for the purpose of endorsing the award of the designation 'Emeritus', as in Professor Emeritus, upon their retirement. The Dean shall inform eligible members of the faculty, by February 1, of their eligibility for consideration for promotion in the following academic year. In exceptional cases, a chair, director, administrative unit head or an academic unit promotions committee may request that a faculty member be considered for promotion before completing the minimum time in rank. SECTION B - Criteria for Promotion of Faculty Members 1. To be promoted to Assistant Professor, a person should a) normally have been awarded doctorate or appropriate terminal degree and b) show potential for high quality teaching, scholarship and service to the University and the profession. 2. To be promoted to Associate Professor, a candidate a. must have demonstrated high quality teaching, scholarship, and service to the University and the profession, and b. must have shown very high quality performance in either teaching or scholarship.2 2. It is the intent of the faculty that the qualifier on performance in teaching and scholarship be interpreted to mean demonstrated quality, as judged internally and externally (referees), based on performance at the time of review. B1.1 (revised and approved April 17, 2015)

15 3. To be promoted to Professor, a person a) must have demonstrated very high quality teaching, scholarship and service to the University and the profession, and b) must have demonstrated excellence in either teaching or scholarship3. Evidence of excellence in teaching may include classroom effectiveness, course initiation and development, laboratory development and improvement, and the authorship of textbooks and/or articles in engineering and/or computer science education publications. Scholarship is interpreted as the creation, clarification and creative application of knowledge. Evidence of excellence in scholarship may include the authorship of articles in refereed journals, research monographs, technical reports, published conference papers, papers presented at technical meetings, the development of a productive research program, the award of external funding for the research program, the receipt of prizes and awards, and the attainment of a national and/or international professional reputation. Service, while secondary, will be evaluated. Demonstration of high quality service includes professional activities that advance teaching, scholarship or other societal goals within the College, the University or beyond. SECTION C - Evaluations by Academic/Administrative Units Each academic/administrative unit shall maintain a set of written promotion procedures (included as Sections B2-B5 of these Guidelines) which are consistent with the Rules and Regulations of the College and the University. These procedures shall be reviewed each spring by the Tenure and Promotions Committee of the College. Promotions shall be first considered in the academic units. A candidate for promotion shall supply the unit's promotions committee with the information called for in University Form A (entitled Summary of Professional Activities and included here in the Appendix of these Guidelines) and other supporting documents such as course evaluations by students, descriptions of special instructional accomplishments, reprints of published research, a list of research proposals and awards, lists of thesis and dissertation students, together with the titles of their works and degree completion dates, a record of professional activities, names of persons who may serve as references, and a statement of professional goals and objectives. In Form A, publications and talks should be listed chronologically under the headings Published Books, Journal Articles, Articles Published in Conference Proceedings, Technical Reports, and Conference and Seminar Talks. The academic unit promotion committee shall submit its report to the College Tenure and Promotions Committee by October 8 th for evaluation. 3. The faculty asserts that the terms 'high quality', 'very high quality' and 'excellence' represent a graded series of performance measures (excellence being the most demanding). The faculty recognizes that the 'objective measures' of performance can vary between the 'fields/disciplines' represented in the College, given their very different discipline related 'norms' for scholarly communication and recognition. Therefore, the College shall apply its criteria in an appropriate disciplinary context. B1.2 (revised and approved April 17, 2015)

16 The candidate shall be informed, in writing, of their unit's approval or disapproval of their promotion. The academic unit committee shall provide 'a sense of the committee' statement on its recommendation to the candidate. Candidates not recommended for promotion by their academic unit may request that the case be considered by the College Tenure and Promotions Committee. Following the academic unit vote, the following documents shall be supplied to the College Tenure and Promotions Committee for each promotion to be considered at the request of the academic unit or candidate: 1. For tenure track and tenured faculty, the candidate's Form A and all supporting documents, including at least six (6) letters of recommendation from persons outside the University to establish the case that the candidate's work is well-regarded by his or her peers. At least six (6) of the letters should be sought from persons selected by the academic unit promotions committee. (Each letter should be accompanied by a brief statement of the recommender's qualifications to provide the recommendation.) In addition, for all faculty, 2. An evaluation of the candidate by the academic unit promotions committee. 3. The vote of the academic unit promotions committee. 4. An evaluation of the candidate by the unit chair/director/administrative head. The College Tenure and Promotions Committee will consider only those cases for which the supporting documents have been received by October 8 th. SECTION D - College Evaluations The Office of the Dean shall provide the Chair of the Tenure and Promotions Committee with the names of candidates eligible for consideration for promotion in advance of its first meeting in the first week of each semester. The Chair of the Tenure and Promotions Committee shall call a meeting of the Committee in the first week of each Semester. At that meeting, the following actions will be taken: 1. The Committee will establish a regular schedule of meetings for the semester in order to provide for the proper consideration of the cases before it. Issues of 'conflict of commitment' will be considered in the development of that schedule. 2. Members of the Committee will, given the names of the candidates before it, declare and discuss any possible 'conflicts of interest'. 3. If conflicts of commitment or interest arise, the processes delineated in Part I, Section F, f.iv) shall apply. Consideration of Cases 1. When recommended by an academic unit, the case for a candidate's promotion shall be presented to the College Tenure and Promotions Committee by an individual chosen by the candidate from B1.3 (revised and approved April 17, 2015)

17 within his/her academic unit, or from another academic unit, subject only to the restriction that the presenter cannot be serving, at the time the case is presented, as a Member of the College Tenure and Promotions Committee. In the situation of a candidate who had not been recommended by his or her unit, the unit head/chair/director and a representative of the unit promotions committee shall also be invited to appear before the College Tenure and Promotions Committee. 2. After discussing each case in detail, the College Tenure and Promotions Committee may take a preliminary, unofficial, vote by secret ballot on its recommendation for promotion. Based on this vote, the Committee may decide to continue its evaluation of the candidate. Additional information may be sought from (1) the candidate, (2) other faculty members, (3) additional students, or (4) other sources inside and outside the University. Every effort shall be made to document and evaluate this new information in a timely fashion. 3. Subsequently, an official vote on each candidate for promotion shall be taken. Each voting member shall have an equal vote. Members must vote to approve or disapprove the promotion, abstentions are not allowed. By agreement with the Chair and the Recorder, a member may submit an absentee ballot. A promotion shall be approved if it receives affirmative votes from at least two-thirds of the Committee. 4. For promotion cases other than from Associate Professor to Professor: 4.1 After the final vote is taken, the Committee Chair shall inform each candidate, in writing, of the approval or disapproval of his or her promotion. The division of the vote and a 'sense of the committee' statement on its recommendation shall be provided to the candidate, and he/she be advised that the decision can be appealed to the Senate Committee on Appointment and Promotions. 4.2 The Chair of the College Committee shall supply the documents required by the Senate Committee by their deadline date. These documents are: a) Four copies of Form A: Promotion Application (6 pp.), and four copies of Form B: Evaluation of Candidate's professional Activities (1 p.); [Forms A and B should be supplied for each person considered, whether approved or denied.] b) Four copies of a summary report listing the names of those considered and the action taken; c) Four copies of a record or log of the following activities of the promotions committee: times/locations of all meetings; list of attendees at each meeting; duration of each meeting; significant actions taken at each meeting; letter to the candidate indicating approval or denial of promotion. [It is the interpretation of the Senate Committee on Appointment and Promotions that the letter is to contain justification for the action taken by the college or program committee.] B1.4 (revised and approved April 17, 2015)

18 Note: Text of Senate Language, 16. April 1975 as cited in the Memorandum of November from the Secretary of the Senate. 5. For promotion from Associate Professor to Professor: 5.1 For each candidate, the Tenure and Promotions Committee must submit a report on the recommendation concerning promotion to the Office of the Vice-Chancellor for Academic Affairs in accordance with the date specified by that office. This report must incorporate the academic unit report and the report from the unit's chair/director and/or administrative head. 5.2 The Dean shall also prepare and submit a report on each candidate to the Vice Chancellor for Academic Affairs by the date specified. SECTION E Notice of Promotion By the end of the Spring semester in which the evaluation process is completed, the Dean shall notify candidates for promotion whether they will be promoted, effective July 1 of the same year. Table B1 summarizes the important dates for the application and evaluation of promotion cases for tenure and tenure-track Faculty members. B1.5 (revised and approved April 17, 2015)

19 Table B1 Timelines for Promotion Application and Evaluation All promotion cases are initiated in a Spring Semester and are completed in the Spring Semester of the following year. The following table summarizes the dates for actions (for tenure and tenure track faculty members only) Date Action Assignee Feb 1 Candidate receives notification of eligibility for Dean of ECS consideration during coming year. Department chair will also receive a copy of the notice. April 1 Candidate submits Dossier and Forms to Academic/Administrative Unit Candidate April 1-Oct 8 Evaluation by Academic/Administrative Unit Academic Unit Oct 8 Department/Academic Unit submits report along with the Dossier and Forms of promotion evaluation to the college committee, and a separate letter from the Department Chair Committee of the Academic Unit Department Chair Oct 8 Evaluation by college committee College committee College committee inform candidate the College P&T committee chair outcome of evaluation College committee report to the Office of the Vice-Chancellor for Academic Affairs if it is a promotion from Associate Professor to Professor case College P&T committee chair End of the following Spring Semester Other dates Week 1 of each Spring Semester Each Spring Semester Dean report to the Office of the Vice-Chancellor for Academic Affairs if it is a promotion from Associate Professor to Professor case Dean notifies candidate of the status and result of their promotion application Dean supplies list of eligible candidates to Chair of college P&T committee Departmental and College P&T committees review procedures for promotion and tenure Dean of ECS Dean of ECS Dean of ECS Departmental and college P&T committee B1.6 (revised and approved April 17, 2015)

20 PROCEDURES DEPARTMENT OF BIOMEDICAL AND CHEMICAL ENGINEERING PROCEDURES AND CRITERIA FOR PROMOTION Approved Fall The Promotion Committee shall consist of all tenured and tenure-track faculty of the Department and the Department Chair, who will be ex-officio of the Committee, with the exception of the candidate or candidates for promotion. 2. The Department Chair shall convene the Promotion Committee no later than four weeks before the start of the semester in which the candidate is being considered for promotion. 3. The faculty member being considered for promotion shall submit supporting documentation no later than six weeks before the start of the semester in which the candidate is being considered for promotion to the Department Chair, who shall supply copies thereof to the other members of the Committee. The required documentation is listed in the ECS Rules and Regulations of the Faculty: Faculty Guidelines on Promotion. 4. The Committee shall elect a Chair and Recorder. 5. The Committee Chair shall obtain the written assessments of at least six external evaluators who are deemed to be experts in the candidate s research and/or teaching specialty. The evaluators shall be chosen by the Committee from a list of names proposed by the candidate and by the Committee members. 6. The Committee Chair shall acquire student input on the candidate which may include an assessment of the candidate s performance from current students and alumni, student course evaluations with interpretive commentary, and comments from faculty on the candidate s teaching at the graduate and undergraduate levels. 7. Approval or disapproval of the candidate s promotion shall be decided by a secret ballot of all faculty members of the Committee who are at the rank for which the candidate is being considered or higher. Any member can petition to the Committee to be excused from voting. Approval of promotion shall require affirmative votes by at least two-thirds of all eligible voters able to vote. Absentee ballots will be permitted. An abstention is counted as a negative vote. The ballots shall be collected by the Committee Chair and counted in the presence of the full Committee. 8. The Committee Chair and the Recorder shall prepare a written report stating the results of the ballot and the reasons for approval or disapproval, and shall circulate this report to the other members of the Committee. The report may include a minority opinion. The members of the Committee shall signify their approval by signing the report within the period of time specified by the Committee Chair. Any disagreements concerning the wording of the report shall be resolved by the Committee. B2.1

21 9. The final version of the report and all pertinent documentation, as described in the ECS Faculty Guidelines on Promotion, shall be submitted by the Department Chair to the College Tenure and Promotions Committee no later than the end of the sixth week of the semester in which the candidate is being considered for promotion. The Department Chair shall also submit a written evaluation of the candidate for promotion to the College Tenure and Promotions Committee no later than the end of the sixth week of the semester in which the candidate is being considered for promotion. 10. The candidate shall be informed by the Department Chair, in writing, of the Department Promotion Committee s and the Chair s evaluations. In the case that the candidate is not recommended for promotion, the candidate shall be informed in writing of the reasons for non-recommendation of promotion. Candidates who are not recommended for promotion by the Department Committee may request that the case be considered by the College Tenure and Promotions Committee. CRITERIA The criteria to be used for the promotion shall be consistent with the rules of the College and University. CRITERIA FOR PROMOTION TO ASSOCIATE PROFESSOR The three categories the Department considers in evaluating a candidate s qualifications for promotion to Associate Professor are teaching, scholarship, and service to the University and the profession. For promotion to Associate Professor, the candidate should demonstrate high quality performance in teaching, scholarship, and service to the University and the profession. The candidate should also have demonstrated very high quality performance in either teaching or scholarship. The guidelines to be used by the Department Promotions Committee in interpreting the above criteria are outlined below. 1. Teaching High quality performance in the discharge of teaching duties is to be measured by the candidate s contributions to the items listed below: classroom performance; supervision of undergraduate research; laboratory development and improvement; course development and initiation; undergraduate advising; incorporation of state-of-the-art technology in the curriculum; preparation of lecture notes course and laboratory supervision. B2.2

22 Very high quality performance would be evinced by significant pedagogical contributions as evidenced by acceptance/interest in these contributions outside the University. In addition to the items mentioned before, outstanding performance in teaching is also to be measured by the candidate s contributions to the following items: authorship of textbooks; authorship of articles in engineering education publications; invited lectures on teaching support received for educational programs and/or laboratory development. 2. Scholarship High quality performance would require the candidate to establish an independent research program. This achievement is evaluated based on authorship of refereed journal articles, research textbooks, and monographs. External research support would be desirable. Additional research contributions to consider are: graduate advising; research papers presented at technical conferences; patents; invited lectures at technical conferences, other universities, and research laboratories prizes and awards for scholarship; services as a reviewer of books, journal articles, and external agency research proposals; citations to published research. Very high quality performance would require, in addition, that the candidate s research work show evidence of making an impact on a national level. External research support would be important. 3. Service to the University and Profession High quality performance requires the candidates to have served on several Department, College, or University committees. Service to the profession is encouraged. The various areas of services are: participation on Department, College or University Committees; advising to student organizations and activities; development of interdisciplinary programs or centers; professional consulting; membership and officer in pr ofessional societies at the local or national levels; symposium and workshop or short-course organization. B2.3

23 CRITERIA FOR PROMOTION TO PROFESSOR The three categories the Department considers in evaluating a candidate s qualifications for promotion to Professor are teaching, scholarship, and service to the University and the profession. For promotion to Professor, the candidate should demonstrate a very high quality performance in teaching, scholarship, and service to the University and the profession. The candidate should also have demonstrated excellence in either teaching or scholarship. The guidelines to be used by the Department Promotions Committee in interpreting the above criteria are outlined below. 1. Teaching Very high quality performance in the discharge of teaching duties is to be measured by the candidate s contributions to: classroom performance; undergraduate advising; laboratory development and improvement; course development and initiation; incorporation of state-of-the-art technology in the curriculum; preparation of lecture notes; course and laboratory supervision. Excellent performance would be evinced by substantial pedagogical contributions such as teaching techniques or textbooks which have obtained national recognition. In addition to the items mentioned above, excellent performance in teaching is also to be measured by the candidate s contributions to the following items: authorship of textbooks; authorship of articles in engineering education publications; invited lectures on teachings; support received for educational programs and/or laboratory development. 2. Scholarship Very high quality performance in scholarship would require the candidate to establish an independent research program. Evaluation of this attainment is based on sustained efforts in authorship of refereed journal articles, research textbooks, and monographs. External research support would be important. Additional research contributions to consider are listed below: graduate advising; research papers presented at technical conferences; patents; invited lectures at technical conferences, other universities, and research laboratories; prizes and awards for research; services as a reviewer of books, journal articles, and external agency research proposals; citations to published research. B2.4

24 Excellent performance would require, in addition, that the candidate establish a national reputation in a research area. Evaluation of this attainment is based on the level of achievement of the above items. Sustained external research support should be demonstrated in most cases. 3. Service to the University and Profession Very high quality performance would require, in addition, that the candidate to have served on several Department, College, or University Committees. Service to the profession is encouraged. The various areas of service are listed below: participation on Department, College, or University Committees; advising to student organizations and activities; development of interdisciplinary programs or centers; professional consulting; membership and leadership in professional societies at the local and national levels; symposium and workshop or short-course organization. Revised: 10/17/07 gcm B2.5

25 DEPARTMENT OF CIVIL & ENVIRONMENTAL ENGINEERING PROCEDURES AND CRITERIA FOR PROMOTION MEMBERSHIP (Revised: March 8, 2005) The Promotions Committee should have the following membership: a. Four elected faculty members, and b. Two elected student representatives, one graduate and one undergraduate student. DUTIES OF THE COMMITTEE Normally the Committee should hold no less than three meetings. The Committee Chair shall record the time, place, duration, and attendance of each meeting for inclusion in the Committee s final report. The agenda of the first meeting should include: 1) Review and discussion of criteria for promotions. 2) Distribution of resumes of the candidates to be reviewed with any support documentation. 3) Scheduling of subsequent meetings. If the case load is large, more than two additional meetings will be necessary. The second meeting should be concerned primarily with the first round of discussion of the qualifications and accomplishments of the candidates being reviewed, and comparison with the criteria adopted at the first meeting. If one meeting does not complete the first round of discussion, it shall be continued at the next meeting. The final meeting or round of meetings should involve final discussion of each candidate being reviewed, and final Committee action on each case. REPORTS OF COMMITTEE ACTION The Committee Chair shall report in writing to each candidate being reviewed the Committee s action in his or her case, and if appropriate, its recommendations for strengthening his or her record. If a candidate for promotion is disapproved, the reasons must be stated. The Committee Chair shall also prepare a written report to the College Tenure and Promotions Committee concerning those Faculty members who are candidates for promotion in the current year. The report is due within four weeks of the semester in which the College Promotion Committee is to consider the case, and shall include a record or log of the following activities: 1) The times and locations of all meetings. B3.1