Preparing Gradebooks for Printing Progress Reports The following steps will guide you through entering certain information in GradeQuick so that the information will print on 9 week Progress Reports. 1. Go to www.edline.net Log into Edline 2. You must install the plug in the first time you use GradeQuick on each computer you use. From the top navigation bar, click Tools > Get GradeQuick Web plug-in. 3. Go to Tools > Semester 1 (11-12) GradeQuick Web. Or the current semester. 4. Click Window from the menu bar and choose your homeroom class. It should be named Kindergarten. 5. To sort student names alphabetically, click on one of the student names and then click the up arrow on the small toolbar. 6. All report card skills are assessed in the Skills area of GradeQuick. Before proceeding to the skills area, you must have an assignment column for the term you wish to enter skill grades for. Click the Add New Test icon on the toolbar. 7. Click OK to any boxes that pop up. If necessary, change the term number field to the term you wish to assess. 8. Click the Edit Skills icon on the toolbar. 1
9. Skills must first be imported. If your skills are visible, proceed to the next step. If your skills are not visible do the following: Click Import. Choose Kindergarten.skf. Click Open. 10. There are 2 different ways to assess skills: 1) By skill for the class (steps 11-16) 2) By student (steps 17-20) Note: Skills are only imported once at the beginning of the year. 11. To assign grades to Skills for the whole class by individual skill, click the name of the skill. 12. Click the Student Assessments tab (toward the right). 13. All skills, except the first (Instructional Reading Level) and the last (Parent Conference Requested) will receive a 1, 2, 3, or 4. You may type the grade, choose from the drop down menu, or fill the entire column by right-clicking and choosing Fill Current Column. 14. The first skill (Instructional Reading Level) requires a numeric value that should be typed into the field. Note: N/A may be entered if this is not assessed during the marking period. 15. The last skill, Parent Conference Requested, requires an X when necessary. 16. To return to the gradebook spreadsheet, click the Gradebook Spreadsheet icon on the toolbar. 2
17. To assess skills by student, click View > Student Summary View. 18. Click the Skill Assessment tab. 19. Click in the cell you want to record a skill grade for. You may type the grade, choose from the drop down menu, or fill the entire column by rightclicking and choosing Fill Current Column. Note: If you choose to fill the current column, you will have to change the first skill and the last skill to the appropriate entry. 20. To move to the next student, click the drop down box next to the student name and choose the next student. 21. To enter Comments for each student, make sure you are in your Kindergarten class, click the Memo icon on the big toolbar. 22. Choose Student Memo and then click OK. 23. Click the drop down arrow next to Note to Student and choose Term # Memo where # is the current Term number. 24. Type the comment for the selected student. Use the spell check function by clicking Edit > Spell Check Memo. **NOTE** You may choose to insert quicknotes instead of typing each comment. Note: you can spell check all memos by choosing Edit > Spell Check all Memos from the gradebook spreadsheet) 3
To insert a quicknote, choose File > Insert quicknotes. Highlight the quicknote, and then click the button Insert Quicknote into Memo. You can also create your own quick notes! 25. When finished with one student, you may switch to the next student by clicking the drop down box next to the student s name and selecting the next student. Or use the red arrows. When prompted to keep your changes, click Yes. If finished with all students, click File > Exit memo. 26. To indicate a student is Working Below Grade Level in Reading or Working Below Grade Level in Math, make sure you are in the Kindergarten class. Choose View > Student Info and choose R# Reading BGL and M# Math BGL (where # is the current Term number). Click OK. 27. Enter an X in the appropriate column. Hide these columns by going to View->Student Info and un-highlighting these fields (click on the highlighted field and the highlight will be removed). 28. Term 4 Only: Add the Promotion Grade. Add the Promotion Grade in the Kindergarten gradebook. Go to View > Student Info. 29. In the next window that appears, scroll to locate Promotion Grade. Highlight Promotion Grade and click OK. The column will appear in the gradebook. You may type the promotion grade (or retention grade) for each student or fill the entire column by right-clicking and choosing Fill Current Column. 4
Printing Progress Reports 1. Make sure you are in your Kindergarten class, click Reports and choose Brevard Elementary Progress Reports > Term # (Kindergarten). (# represents the current term. This demonstration uses Term 1). 2. Click the Select Students icon to choose the students you would like to print. By default, all students are chosen. 3. Click the Print icon. 4. Choose your Secure Print printer and then click Properties. 5. Choose the Output Options tab. (Note: different printers may have different options) 6. Change the Duplex mode to Long edge. Click OK. Click OK again. 7. Your print job will process and will be available for printing for 3 days. If you do not get to the Cannon within 3 days, just repeat these 6 steps. 5
Posting the Progress Report to Edline 8. After entering skill assessments and comments, choose Reports > Edline Reports > Brevard Kindergarten Progress Report (Term #). 9. By default all students are selected, but if necessary, click the Select Students icon and choose the students you wish to post for. 10. Click the Post to Edline icon. 11. Type the name of the folder that will contain the reports on your Edline page in the report Description field. 12. Click Send This Report. 13. The reports will process and you should see a message indicating so on your screen. Do not click the browser Stop or Back buttons. 14. You should then see the Upload Results. In this example, 20 reports were uploaded successfully. 6
Quick Checklist 1. Enter skill grades for all students in your Kindergarten class 2. Enter Term Memos for all students in Homeroom class. 3. Mark Working Below Grade Level for Reading/Math in the Student Info area in the Homeroom class as needed. Troubleshooting 1. If there is no Term # column in the skills area, put a test column for that term in your gradebook. 2. If comments are not showing up on the Progress Report, check to make sure you have inputted the comments into the Kindergarten gradebooks and have chosen the appropriate term #. 7
Cool Things that may make your life easier! Edline/GradeQuick Web A. Post a weekly student and/or class memo to Edline. B. Print a spreadsheet of skills for the whole class C. Print a spreadsheet of your students that include things like name, address, phone number, birthday, etc. D. Use the seating chart to group student, print for substitute, print for field trips E. View student attendance. A. Post a weekly student and/or class memo to Edline. 1. Add a student memo by clicking the Memo icon on the toolbar. 2. Choose Student Memo and then click OK. 3. By default, Note to Student is selected. Leave it on this choice 4. Type a note to each student. You can switch student by using the drop down arrow next to the student name. When finished entering notes for all students, click the red x to close. 5. To enter a class memo that will appear for every student, click the Memo icon on the toolbar. 6. Choose Report Memo and then click OK. 8
7. Type a report memo and then click the red x to close. 8. Click Reports > Edline Reports > Note To Student/Report Memo Only report. 9. Click the Select Students icon on the toolbar. 10. By default, only the first student is chosen. Select the students to post report for by highlighting. You can click the Select All button if you wish to post for all students. Click OK. 11. Click the Print > Send to Edline menu options 12. On the next screen, select your option. If you choose the 3 rd option, you can skip steps 9 & 10. Click OK. Note: These options say files. A file is your gradebook file for your class. 13. On this screen DO NOT change the Class ID field. (This is the address. Without this, Edline doesn t know where to send the reports) Type the name of the folder that will contain the reports on your Edline page in the report Description field. 9
14. Click Send This Report. Edline/GradeQuick Web 15. The reports will process and you should see a message indicating so on your screen. Do not click the browser Stop or Back buttons. 16. You should then see the Upload Results. In this example, 20 reports were uploaded successfully. 17. The folder with the reports will appear on your Edline class page under Contents. B. Print a spreadsheet of skills for the whole class 18. While in viewing the GradeQuick spreadsheet, click the Skills icon. 19. Click the Skills Reports icon. And from the fly out menu, choose Skill Spreadsheet Reports > Skill Report Term 1 (Choose the term you wish to print) 10
20. The spreadsheet will open Edline/GradeQuick Web 21. Click the Print icon, choose your printer, and print the report. C. Print a spreadsheet of your students that include things like name, address, phone number, birthday, etc. 22. While viewing the GradeQuick spreadsheet, click the Print icon in the upper left corner. 23. The report will open in a Print Preview Window. 24. Click Students > Student Info from the menu options. 25. The Information About Each Student window will open. Choose the information you would like to include on your report and then click OK. 26. The report will list the items you chose. 27. Click the print icon, choose the printer, and print your report. 11
D. Use the seating chart to group students, print for substitutes, etc. 28. While viewing the GradeQuick spreadsheet, click the Seating Chart icon. 29. Choose the options for student and teacher desks. 30. You can move the seats around by clicking and dragging. 31. You can print the seating chart. Click File > Print, choose your printer, and print. E. View student attendance. 32. While viewing the GradeQuick spreadsheet, click the attendance icon. 33. You can click the arrows to move between weeks. 34. You can change viewing options by choosing View > Options. 35. Note: Attendance is sent to Edline from the Brevard Public School Student Information System. As long as you are taking your attendance in the SIS, Edline will update every evening. If you change attendance information in Edline, it will be overwritten during the next upload. 12