Using the Advisor Workstation for SSAT Test Scores and the Standard Application Online

Using the Advisor Workstation for SSAT Test Scores and the Standard Application Online

What is an Advisor? An Advisor is a role your school or organization can be designated as by a student that allows you to over see aspects of the student's application or testing process. Using the Advisor Workstation, you can: Manage SSAT scores or applications (SAO) on behalf of a student/family. Send scores to schools where the student is applying via the MAP. Monitor the status of a student s applications as well as upload documents for the application.

Choose your training destination Select a training area by clicking on one of the boxes below: The Basics Score Advisor Workstation Student Portal How Students Designate You as an Advisor SAO Standard Application Online Advisor Workstation

Log into your MAP Go to enrollment.org and click on LOGIN in the top right corner of the webpage. This will direct you to the Member Access Portal page, where you can log in. Or click here. Enter your user name and password

Assign Score Recipients On Your MAP (Member Access Portal) Score Advisor Workstation 2016-2017

Select the Score Workstation link

Score Advisor Workstation By selecting the red Scores tab you can view all of the students who have designated you as their Score Advisor. You will be able to see, at a glance, how many students for which you have been designated to serve as the Score Advisor. You must be designated as a Score Advisor for EACH test that the student takes in order to send those scores on behalf of the student.

Score Advisor Workstation You will see all students that have listed your school or organization as Advisor. The last column lists the number of scores for which a student has named you Advisor. Click the red plus sign to the left of the student s name to view specific score information. You must be designated as a Score Advisor for EACH test that the student takes in order to send those scores on behalf of the student. A student can designate a Score Advisor at ANY TIME. Number of SSAT test scores on file per student

View Available Scores To view the details of the available scores, click on the + next to the Student ID. You will then see the Test Date, the Scores, and any Score Recipients that have been designated (along with which scores, by date, were sent).

Scores Advisor Workstation If a family forgets to designate your organization as the Score Recipient, but you are a score advisor, you can access the students record and add yourself. Simply click on the plus sign next to that student s name to show content. Then search for your organization under Choose a School. Then, Add Recipient. You will then be able to see the entire score pdf on your Scores Workstation.

Sending Scores to Schools Under Add New Recipient, first choose the desired Test Date in the dropdown box. Then select Search for a School. A dialog box will open allowing you to search by school name. Click the Add Recipient button to enter this request. Dialog box will open when you select Add Recipient

Test score delivery Test scores are sent immediately, unless the test has not yet been scored. Test scores for a recent test will go to the indicated recipients once processed and released.* If you are a score recipient, scores will show here when scored. *Since the system operates in real time as soon as you click Add Recipient they are sent/received by the school. You can not un-send scores once they are sent.

How Students Assign Your Organization as a Score Advisor 2016-2017

How to Assign a Score Advisor From inside the Student Portal, the student selects Check Scores icon.

Step 1 - Assign a Score Advisor The student selects Assign Advisor link.

Step 2 Choose School The student will type in the NAME of the school who will serve as their Advisor and press Search. Then, a list of possible choices will appear. The student selects their program from the list. The Advisor is added and the student will see a confirmation pop-up.

Instructions for the Standard Application Online (SAO) Advisor Workstation 2016-2017

Select the Applications icon

Using the SAO Advisor Workstation By selecting the Advisor Workstation tab in your MAP you can view all of the students who have designated you as their SAO Advisor. On the Monitoring tab of this view, you will be able to see, at a glance, the status of their application components: Date Appears = Document submitted to system on date shown Assigned = Document has been assigned to a specific recommender/teacher Pending = Document has not yet been submit to the system

SAO Advisor Workstation Monitoring Application Details: Click the + next to the student s name to view details. You will see a table showing the application to your organization along with the details of the application components.

SAO Advisor Workstation - Monitoring SSAT Scores: To learn if SSAT scores are available, look at the SSAT Score tab in Monitoring. SSAT Scores will appear as: YES = This student has SSAT scores on file and has sent them to this school. NO = This student has taken the test and has assigned the school as a score recipient but SSAT has not released the scores yet. N/A = This student does not have SSAT scores on file OR has not assigned the school as a recipient for any available test scores.

SAO Advisor Workstation - Monitoring Advisor Supplement: The Advisor Supplement feature allows for the Advisor to upload a PDF of any additional recommendations or materials. It is a customizable piece you can share with the schools where a student is applying. For example, if you would like to include a personalized letter per school (Dear Admissions Director at XYZ Academy) this is where you can do so. To attach the file, simply click Choose File and then locate the file on your computer to upload. NAME, STUDENT Note: You may only upload one document here. The document must be saved as a PDF. The document can be multiple pages, but must be saved as a single file.

SAO Advisor Workstation - Management Placement Director Recommendation Management tab: You will see the status of each recommendation as Choose File, View, or Submitted: Choose File = Select this button to browse your computer and upload teacher recommendations as PDFs. View = After you upload a recommendation, you are able to click this link to view the PDF. Submitted = The teacher completed the form directly online. In this case, you are not able to view the form from this screen. You can view the recommendation or form from your Incoming Applications workstation. You are not able to edit or delete this document.

SAO Advisor Workstation - Management Placement Director Recommendation Management tab: To upload a document, select Choose File. Locate the file you wish to upload from your computer. The upload file must be saved as a PDF. Each file may not exceed 3MB. Select Save & Submit* Note: Select your files carefully; Once uploaded you are not able to remove a document. If you find you have uploaded a document in error, please contact The Enrollment Management Association immediately. *We recommend doing these uploads in small batches of 5 students at time to prevent any loss of work encountered by trouble with your browser or internet connection during the process.

Questions? Contact Us! Member Hotline: 609-683-5550 Email: members@enrollment.org Student & Family Hotline: 609-683-4440 Email: info@ssat.org