Welcome to the Alabama Paper Test Administration Training State and District Testing Spring 2018 ACT WorkKeys
Today s Presenter Kellee Forkenbrock Project Coordinator, State Testing ACT, Inc. kellee.forkenbrock@act.org 2
Key Dates for Paper Testing Initial Test Date February 21, 2018 STC receives shipments wk. of February 5 th Materials picked up from STC on February 23 rd Accommodations Test Windows Initial Accoms: February 21 March 7, 2018 Makeup Accoms: March 7 13, 2018 Makeup Test Date March 7, 2018 STC receives shipments wk. of March 5 th Makeup & Accoms materials picked up on March 13 th Return Materials to STC Office Day of Testing 3
Policies and Procedures ACT WorkKeys
District Shipping Shipments first pass through a district official before being transferred to your school The Secure Test Booklet and Test Package Transfer Form must be completed 5
Testing Facility Requirements ACT WorkKeys
Selecting Rooms Page 5 Select rooms that can be: Reserved for the entire test administration Rearranged to meet requirements Quiet and distraction free; audible signals disabled Well-lighted with proper temperature and ventilation Easily accessible to bathrooms 7
Seating Arrangements Pages 6-7 The room supervisor must sit facing the examinees 8
Staff Requirements ACT WorkKeys
Selecting Testing Staff Page 8 Those ineligible to serve as staff: High school students, volunteers, and lower-division undergraduate students Anyone intending to take WorkKeys within 12 months Anyone involved with WorkKeys test prep 10
Potential Conflicts of Interest Page 8 If a relative will be testing at a school in your state, you can t: Examinee scores will be cancelled if a relative: Serve as TC or Back-up TC Served as TC/back-up TC at a school in the state Have access to secure materials Served as a RS or proctor for his/her room Had access to test materials 11
Building Test Coordinator Page 8 Prepare rooms, staff, and materials for test day Request accommodations for examinees Arrange for examinees to complete non-test portions Supervise and assist staff on test day Complete all necessary forms Return materials to STC Prepare for makeup testing 12
Room Supervisor Page 8 Administer tests for one test room Complete process to admit examinees Manage test materials for administration Read verbal instructions and time tests Complete all administration paperwork Monitor examinee progress and behavior 13
Proctors Page 10 Proctors may be rotated between rooms as long as a staff member stays in the room 14
Proctors Page 10 Help RS with examinee admission process Help manage test material distribution and return Aid timing of tests and monitor progress Report any irregularities to the RS Accompany examinees to restrooms as needed 15
Test Security Requirements ACT WorkKeys
Authorized Access Page 31 (Test Coordinator Manual) Only the STC and BTC can access test materials before test day Do not allow access to unauthorized personnel 17
Unauthorized Transfer of Materials Page 11 Test materials need ACT authorization to be transferred to other locations Scores will be cancelled if an examinee tests with unauthorized materials 18
Security of Test Materials Page 11 Test booklets cannot be photocopied Test booklet seals can only be broken by the examinee on test day Scores will be cancelled if the examinee has advance access to test content 19
Receipt and Check-In of Test Booklets Page 11 Within 24 hours of receipt, the STC must: Open the carton(s) and count all test booklets Check the serial numbers of test booklets against the WKEYM Pack/Return Slip 20
In the Event of a Security Breach Page 12 Call ACT at 800.553.6244 ext. 2800 if: Any items are missing from your shipment Received test booklets don t match serial numbers on WKEYM Slip Test booklet seals are broken at any time expect by examinee Cartons or materials seem tampered with A test booklet is lost, stolen, or missing at any time Someone had unauthorized access to the materials 21
Storage before Testing Page 17 (Test Coordinator Manual) Lock cartons in a secure place only those authorized can access 22
Secure Storage Page 18 (Test Coordinator Manual) If a safe or vault is unavailable, a locked file cabinet or closet in a locked room can be used if: Only the TC and Back-up TC have access The cabinet/closet has a built-in or heavy-duty lock whose keys are not part of a master set The room is locked when not in authorized use The location isn t accessible through a window or a dropped ceiling 23
Preparing for Test Day ACT WorkKeys
Materials Provided by Your School Page 13 The following should be supplied for each test room: Soft-lead No. 2 pencils with erasers A pencil sharpener Two timepieces Signs, cards, and materials used in admissions procedures 25
Reporting High School Code Page 14 Find high school codes at: www.actstudent.org/regist/ lookuphs 26
Rosters Page 21 27
Testing Examinees with Hearing Impairments Page 15 You do not need ACT approval to: Have an interpreter to translate spoken instructions and questions from the examinee Interpreter can not translate test questions 28
Barcode Labels Page 17 Labels are applied before the examinees complete their demographic sections 29
Administering the Tests ACT WorkKeys
Sample Test Day Schedule Page 20 ACT WorkKeys 7:30 a.m. Arrival of testing staff 7:45 a.m. Briefing session 8:00 a.m. Arrival, identification, and seating of examinees Approx. 8:15 a.m. 1) Begin reading verbal instructions 2) Distribute test materials 3) Administer 3 tests with break as directed 4) Collect/verify test materials Approx. 11:30 a.m. Dismiss examinees 31
Sequence of Tests Page 27 The tests must be administered in order for all examinees. If order is altered, answer documents will not be scored ACT WorkKeys Tests Workplace Documents Applied Math Break Graphic Literacy 55 minutes 55 minutes 15 minutes 55 minutes 32
Calculators Page 26 If a prohibited calculator is used, dismiss examinee: 33
Examinees Who Leave During a Test and Return Page 28 Collect test materials until they are readmitted Examinees are unable to make up missed time 34
Irregularities ACT WorkKeys
Irregularities Page 30 Do not submit an IR if no irregularities occur 36
Types of Irregularities Page 30 31 Types of Irregularities Group Individual Interrupting a test Examinees who leave early Disturbances and distractions Test item challenges Emergency evacuation Duplicating test materials Rescheduled examination Not marking responses correctly Missing or stolen test materials Examinees who become ill Mistiming Irrational behavior Power failure Prohibited behavior at the test site Dismissal for prohibited behavior 37
Prohibited Behavior Page 33 Types of Prohibited Behavior Looking at another s test Using unprovided scratch paper Using a prohibited calculator Not following instructions Using a calculator on other tests Engaging in criminal activity Sharing a calculator Creating any disturbance Using a smart watch Giving or receiving assistance Using any electronic device Discussing test content Attempting to take test materials Using notes or other aids Mark answers after time is called Look ahead or behind in booklet 38
Completing an IR for Examinee Dismissal Page 61 The IR should include: Time of the incident and examinee s name(s) Number of ovals filled in at the time of the incident Test room and seating location of the examinee(s) Details of the observed incident Statements you and the examinee(s) made Name of the staff who observed and was certain of the irregularity 39
Test Coordinator Procedures Page 44 After testing, the BTC must: Verify materials returned by each RS Check documents for accuracy and completion Set aside and/or order materials for makeup testing Pack materials into envelopes, polymailers, and cartons Send materials back to STC 40
Makeup Testing ACT WorkKeys
Eligibility for Makeup Testing Page 20 (Test Coordinator Information) Did the examinee show up for testing? Yes Were their non-test portions complete? No - Eligible No - Eligible Yes Were they dismissed for prohibited behavior? No Did they compete testing? Yes - Ineligible No - Eligible Yes Ineligible 42
Answer Documents for Makeup Testing Page 20 (Test Coordinator Information) New Answer Document if: Original Answer Document if: Examinee began testing Examinee was absent or late Examinee did not complete testing Examinee did not complete their non-test portions 43
Setting Aside Materials for Makeup Testing Pages 20-21 (Test Coordinator Information) Original answer documents: complete non-test portions before makeup testing New answer documents: transfer non-test information to the new document 44
Materials ACT Sends to You for Makeup Testing Page 21 Makeup Test Booklets (do not use booklets from Initial test date!) Two (2) additional answer documents Two (2) additional administration manuals Two (2) additional copies of the Test Administration Forms A Site Header Processing envelopes Other supplements, as applicable 45
Returning Materials ACT WorkKeys
Packing the Processing Envelope Page 25 (Test Coordinator Information) Envelope Colors Purple for Standard Time Gold for Accommodations Clipped together by room: Testing Staff List Test Administration Forms Answer Documents for Scoring Site Header Include, if applicable: Student Identification Forms Reader/Interpreter/Transcriber Agreements Irregularity Reports (attached to impacted answer documents) 47
Packing the Cartons Page 26 (Test Coordinator Information) 48
Accommodations and English Learner Supports ACT WorkKeys Page numbers from the Special Testing Manual
Available Accommodations Page 9 Extended and multiple-day testing sessions Test materials for people with severe visual impairments Large-print materials Sign Language Interpreters 50
Sign Language Interpreters Page 13 Must sign Exact English Signing or use Cued Speech from the reader script, not American Sign Language Will serve with the RS and administer the test for one examinee If the interpreter only signs the verbal instructions, that is an arrangement, not an accommodation 51
English Language Learners Pages 4-5 Available Test Arrangements: Word-to-word foreign language glossary Verbal/Written directions for Verbal Instructions in the examinee s native language Accommodations such as translation or interpretation will result in ACT WorkKeys-ineligible scores 52
Written Documentation Page 6 A diagnosing professional must provide documentation of the disability including all of the following: Statement of the specific disability Is current (no older than three years) Describes the problem and developmental history Describes the comprehensive assessments Describes the functional limitations Describes specific recommended accommodations Establishes the professional credentials of the evaluator 53
Accommodated Testing Pages 10-11 Accommodations test booklets have 5-digit form codes starting with R Grid the corresponding administration code on the answer document: 54
Packing the Processing Envelope Page 78 Clip together the following by room: Testing Staff List Test Booklet Count Form S & D Testing Accommodations Roster Seating Diagram Testing Time Verification Form Administration Report Irregularity Report (if applicable) Reader s/ Interpreter s Agreement 55
For Information or Help ACT State Testing Customer Service: 800.553.6244 ext. 2600 Paper Testing: statetesting@act.org Online Testing: workkeys@act.org Hours: Monday Friday (except holidays): 7:00 a.m. 5:00 p.m. (Central Time) Test Day/1 st Day of Testing Window: 6:00 a.m. 6:00 p.m. (Central Time) 2015 by ACT, Inc. All rights reserved. 56
If you have additional questions Kellee Forkenbrock Project Coordinator, State Testing ACT, Inc. kellee.forkenbrock@act.org 57