APPROVED MORAINE VALLEY COMMUNITY COLLEGE 9000 West College Parkway Palos Hills, IL 60465 The Governing Board of Moraine Valley Community College, District No. 524, Regular Meeting, was held on Tuesday, October 13, 2015, in the Board Room D219, 9000 West College Parkway, Palos Hills, Illinois 60465. I. CALL TO ORDER The meeting was called to order by Chairman Joseph Murphy at 6:00 PM. II. ROLL CALL Present: Joseph Murphy, Chairman; John Coleman; Kimberly Hastings; Michael Murphy; Susan Murphy; Eileen O Sullivan; Sandra Wagner; Karim Awwad, Student Trustee Absent: None III. MINUTES The Board of Trustees, having reviewed the unapproved Minutes of the Public Hearing of September 16, 2015, and the unapproved Minutes of the Regular Meeting of September 16, 2015, and there being no further corrections to the minutes, the minutes are approved as recorded. IV. AUDIENCE PARTICIPATION V. BOARD REPORTS AND/OR REQUESTS 5.1 Student Trustee Report Mr. Awwad reported that Constitution Day was held September 17. Students answered trivia questions and saw presentations by the Cook County Sheriff s Office. An Interfaith Dialogue panel was held on September 24 on the topic of death and dying with representatives from various religions, including Baptist, Catholic, Orthodox, Islam, Judaism, and Sikh. The panel was attended by more than 200 students and faculty members, and the panelists shared traditions and
Minutes of the Regular Meeting of October 13, 2015 Page 2 beliefs about death and dying. The college s honor students participate in community service events each month and this month they worked in food pantries or food kitchens in the community. Money Talk Mondays take place on Mondays in the U building from 12 to 1 p.m. to share financial aid topics to help students increase their financial literacy. The college s Alpha Iota Lambda chapter of Phi Theta Kappa will host a student conference showcasing various topics of interest to students in October. More than 160 students are expected to attend. Mr. Awwad concluded his report with a short video of students expressing their pride in being Moraine Valley students. VI. REPORTS OF ADMINISTRATION 6.1 Presentation to Sue Linn On behalf of the Board and the administration, Mrs. Wagner and Mr. Coleman presented Sue Linn, Executive Director of the Foundation, with a retirement gift and thanked her for her many years of service at the college since 1991 and to the community as the Director of the Foundation. 6.2 Presentation to Frances Hoak On behalf of the Board and the administration, Chairman Murphy presented Fran Hoak, Library Assistant, with a retirement gift and thanked her for her years of service to students since 2002. 6.2 President s Report Campus Safety Procedures Chief Patrick O Connor reviewed the qualifications and continuous training of the college s police department staff and the procedures in place for handling security and threat situations on the campus. Enrollment Report Sadya Khan, Director of Institutional Research and Planning, provided an enrollment report, indicating that enrollment is down by less than two percent in headcount and three percent in credit hours this fall compared to last fall. She indicated that nationally, colleges and universities are experiencing declines in enrollment, due to such factors as economic recovery, which can flatten enrollment because more jobs are available, and a decline in numbers of graduating seniors. While official figures from the Illinois Community College Board (ICCB) are not available yet, an informal poll showed that no area colleges are up in enrollment for this fall. Most are down anywhere from three to five percent and some community colleges are in double-digit negatives. In conclusion,
Minutes of the Regular Meeting of October 13, 2015 Page 3 Ms. Khan reported that, thanks to the work of Marketing and Student Development, dual credit enrollments have increased substantially, which has had a positive effect on enrollment figures for fall. She also indicated that a more detailed enrollment report will be available on the webpage for Institutional Research at the end of the month. Dr. Jenkins reported that Dr. Jo Ann Jenkins will provide a report to the Board on dual credit at the next meeting or at the Board retreat in December. She reported that the state still has not approved a budget. Monetary Award Program (MAP) grants for students are a major issue. Federally funded programs, such as Adult Basic Education and Perkins, which flow through the state, are also on hold as a result, although the college is continuing to support these programs. Dr. Jenkins reported that she and other college presidents have been invited to a meeting at the Governor s office on October 22. She will go to the meeting prepared with information about the hardships that Moraine Valley students are facing as a result of the state s stalled budget. VII. COMMUNICATIONS 7.1 Letter from Illinois Community College Board (ICCB) and Certificate of Recognition 7.2 Tree Campus USA 2014 Chronicle of Higher Education Recognition VIII. FINANCIAL STATEMENT 8.1 Treasurer's Report Treasurer's Report showing an ending balance of $ 160,093,712.76 will be filed for audit. (DOCUMENT A - SUPPLEMENT TO MINUTES) 8.2 Budget Report (DOCUMENT B - SUPPLEMENT TO MINUTES) CONSENT AGENDA (IX XII): It was moved by Mr. Coleman and seconded by Mrs. Wagner to approve the following consent agenda items: IX. WARRANTS Mr. Sterkowitz read the warrant summaries as presented to the Board.
Minutes of the Regular Meeting of October 13, 2015 Page 4 9.1 Account Expenditure Summaries 9.2 Education Fund $ 5,556,493.30 9.3 Operation & Maintenance Fund 1,113,776.76 9.4 Operation & Maintenance Fund (Restricted) 466,152.63 9.5 Bond & Interest Fund -0-9.6 Auxiliary Enterprise Fund 1,952,252.25 9.7 Grants & Contracts Fund 258,267.11 9.7A College Activity Clubs 13,643.74 9.8 Restricted Purpose Fund 28,520.70 9.9 Federal Fund 196,793.84 9.9B Tort & Audit 45,000.00 9.9C Working Cash Fund -0- (DOCUMENT C - SUPPLEMENT TO MINUTES) X. REPORT OF PERSONNEL Chairman Murphy publicly identified the nature of the agenda items contained in the Report of Personnel. 10.1-1 Full-Time Jehan Chapple - Library Acquisitions Assistant, Learning Resource Center effective 10/19/15 Amanda Mesirow - Coordinator, Code of Conduct, Student Services effective 10/19/15 Nagieh Omer - Admissions Recruiter, Enrollment Services effective 10/19/15 Lori Sanders - Director, IT Project Management, Information Technology effective 10/19/15 (DOCUMENT D - SUPPLEMENT TO MINUTES) 10.1-2 Part-Time/Supplemental/Other (DOCUMENT E - SUPPLEMENT TO MINUTES) 10.1-3 Salary Revisions
Minutes of the Regular Meeting of October 13, 2015 Page 5 10.1-4 Leave of Absence Scott Leturno - Academic Technology Professional and LMS Administrator, Information Technology - L.O.A. (FMLA) Intermittent 9/14/15-9/13/16 Michelle Miller - Research Analyst, Institutional Research & Planning L.O.A. (FMLA) 11/9/15-2/26/16 Shelita Shaw - Assistant Professor, Communications, Liberal Arts - L.O.A. (FMLA) Intermittent 9/17/15-9/16/16 (DOCUMENT F - SUPPLEMENT TO MINUTES) 10.1-5 Resignations/Terminations Lisa Cockerham - Walmart Brighter Futures 2.0 Project Manager, Corporate, Community and Continuing Education - resignation effective 10/2/15 Jermaine Ford Business Services Consultant, Corporate, Community and Continuing Education - resignation effective 10/7/15 (DOCUMENT G - SUPPLEMENT TO MINUTES) 10.1-6 Reclassifications (Promotions, Transfers, Corrections, etc.) Jeffrey Christ from Instructor, Philosophy, Liberal Arts to Assistant Professor - effective Academic Year 2015-2016 (DOCUMENT H - SUPPLEMENT TO MINUTES) XI. UNFINISHED BUSINESS XII. NEW BUSINESS Chairman Murphy publicly identified the nature of the agenda items contained in New Business. Secretary Susan Murphy read into the record by title the resolution for Agenda Item 12.2 as follows: Resolution providing for the issue of not to exceed $10,250,000 General Obligation Refunding Bonds of Community College District No. 524, County of Cook and State of Illinois, for the purpose of refunding certain outstanding bonds of said Community College District, providing for the levy of a direct
Minutes of the Regular Meeting of October 13, 2015 Page 6 annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. Chairman Murphy explained that this is a first step in a process that will allow the Board to refinance existing debt and possibly save money for taxpayers. He clarified that this action would take place only if the market conditions were advantageous; it does not obligate the college to do so. Mr. Sterkowitz indicated that additional information will be shared with the Board at the November meeting. 12.1 Annual Life Safety Submission: Building F Re-roofing & Campus Security Upgrades It is recommended that the Board of Trustees approve the life safety project as outlined on the attached application. (DOCUMENT I - SUPPLEMENT TO MINUTES) 12.2 Resolution Providing for the Issue of General Obligation Refunding Bonds of the District for the Purpose of Refunding Certain Outstanding Bonds of the District, Providing for the Levy of a Direct Annual Tax Sufficient to Pay the Principal and Interest on Said Bonds, and Authorizing the Sale of Said Bonds to the Purchaser Thereof It is recommended that the Board of Trustees approve the Resolution providing for the issue of not to exceed $10,250,000 General Obligation Refunding Bonds of Community College District No. 524, County of Cook and State of Illinois, for the purpose of refunding certain outstanding bonds of said Community College District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. (DOCUMENT J - SUPPLEMENT TO MINUTES) 12.3 Affiliation Agreement with Palos Community Hospital (Nursing Refresher Update) It is recommended that the Board of Trustees approve the affiliation agreement with Palos Community Hospital for Nursing Refresher Update. (DOCUMENT K - SUPPLEMENT TO MINUTES)
Minutes of the Regular Meeting of October 13, 2015 Page 7 12.4 Affiliation Agreement with Lakeview Family Medical Care (Medical Assistant) It is recommended that the Board of Trustees approve the affiliation agreement with Lakeview Family Medical Care for Medical Assistant. (DOCUMENT L - SUPPLEMENT TO MINUTES) 12.5 Affiliation Agreement with Treatment Alternatives for Safe Community (TASC) (Addictions Studies) It is recommended that the Board of Trustees approve the affiliation agreement with Treatment Alternatives for Safe Community (TASC) for Addictions Studies. (DOCUMENT M - SUPPLEMENT TO MINUTES) 12.6 Clinical Education Agreement with Adventist Midwest Health (Respiratory Therapy, Medical Assistant) It is recommended that the Board of Trustees approve the clinical Education agreement with Adventist Midwest Health for Respiratory Therapy and Medical Assistant. (DOCUMENT N - SUPPLEMENT TO MINUTES) 12.7 Chrysler Mopar Career Automotive Program (CAP) School Agreement It is recommended that the Board of Trustees approve the Chrysler Mopar Career Automotive Program (CAP) School Agreement. (DOCUMENT O - SUPPLEMENT TO MINUTES) ROLL CALL VOTE TAKEN on Consent Agenda Items 9.1, 9.2, 9.3, 9.4, 9.5, 9.6, 9.7, 9.7A, 9.8, 9.9, 9.9B, and 9.9C; 10.1-1, 10.1-2, 10.1-3, 10.1-4, 10.1-5, and 10.1-6; and 12.1, 12.2, 12.3, 12.4, 12.5, 12.6, and 12.7: Yes: Student Advisory: Coleman, Hastings, M. Murphy, S. Murphy, O Sullivan, Wagner, J. Murphy Yes Motion carried. XIII. MISCELLANEOUS
Minutes of the Regular Meeting of October 13, 2015 Page 8 XIV. AUDIENCE PARTICIPATION XV. CLOSED SESSION It was moved by Ms. O Sullivan and seconded by Mrs. Murphy to move to closed session for purposes of discussing matters related to pending litigation pursuant to Section 2(c)(11) of the Illinois Open Meetings Act. Chairman Murphy indicated that no action would be taken after the closed session. ROLL CALL VOTE TAKEN on motion to move to closed session: Yes: Student Advisory: Coleman, Hastings, M. Murphy, S. Murphy, O Sullivan, Wagner, J. Murphy Yes Motion carried. The Board moved to closed session at 6:57 PM, returning to open session at 7:35 PM. Roll Call: Coleman, Hastings, M. Murphy, S. Murphy, O Sullivan, Wagner, J. Murphy, Awwad XVI. ADJOURNMENT The meeting adjourned at 7:38 PM.