Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 1

UW Colleges Senate Policy Faculty Personnel Policy #501 Criteria and General Procedures for Appointment, Retention, Tenure Progress, Tenure, and Promotion (Bylaws) ========================================================== Revision Ratified by the Senate, October 8, 1988, p. 9, Appendix 13 Revision Adopted by the Senate, May 13, 1989, p. 6, Appendix 11 Revision Ratified by the Senate, October 7, 1989, p. 5, Appendix 11 Revision Initiated by the Senate, May 9, 1992, p. 5, Appendix 11 Revision Adopted by the Senate, January 15, 1993, p. 6, Appendix 9 Revision Adopted by the Senate, October 1, 1994, p. 7; see May 7, 1994 minutes, Appendix 19 Revision Adopted by the Senate, May 6, 1995, p. 7 Revision Adopted by the Senate, March 9, 1996, p. 4 Revision Initiated by the Senate, November 16, 1996, p. 6-7 Revision Adopted by the Senate, January 25, 1997, p. 8 Revision Adopted by the Senate, January 24, 1998, p. 7 Revision Adopted by the Senate, January 10, 2001, p. 25 Revision Adopted by the Senate, March 2, 2001, p. 36, Appendix 2 Revision Adopted by the Senate, January 16, 2002, p. 37, Attachment 2 Reorganized and Renumbered March 15, 2002 Revised by the Senate, May 7, 2004 Revised by the Senate, March 3, 2006 Revised by the Senate, April 28, 2006 Revised by the Senate October 17, 2008 Revised by the Senate (FPSC) March 5, 2010 Revised by the Senate (FPSC) April 23, 2010 Revised by the Senate (FPSC) 2010-10-22 Revised by the SSC (2010-11-15) Revised by the Senate (FPSC) 2012-03-16 Revised by the Faculty Council of Senators (FPSC) 2012-04-27 Revised by the Faculty Council of Senators (FPSC) 2013-01-09 Revised by the SSC 2013-02-25 Revised by the Senate (FPSC) 2013-04-26 Revised by the Faculty Council (FPSC) 2014-03-14 Revised by the Faculty Council (FPSC) 2014-04-25 Revised by the Faculty Council (FPSC) 2016-11-04 Procedures specified in the following documents must be followed: A. Wis. Stats. Chapter 19, Subchapter IV (Open Meeting Law) B. Wis. Stats. Chapter 36 C. Wis. Administrative Code D. UW System Faculty Personnel Rules E. UW Colleges Faculty Handbook F. UW Colleges Constitution (See especially Chapter 5.00, Definitions of Tenure Appointment and Probationary Appointment; Chapter 6.00, Written Notice of Non-Renewal; Chapter 6.01, Reconsideration of Non-Renewal; Chapter 6.02, Appeals Against Non-Renewal.) G. UW Colleges Senate Policies (including but not limited to the following): IP #321 Counting Ad Hoc Experience for Probationary Appointments FPP #510: Institutional Need and Tenure Positions FPP #509: Faculty Affiliation for Deans Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 1

* All timeline provisions refer to business days. Where specific dates are indicated, it shall be interpreted to refer to that date, except when that date falls on a non-business day, where the deadline will become the next available business day. I. Introduction General Criteria Procedures Revised by the Senate October 17, 2008 Items F & G Revised 2012-04-27 Item H Revised by the Faculty Council (FPSC) 2016-11-04 A. Effective Date. This document is effective, beginning with the fall 1993 semester and applies to continuing tenured faculty and new faculty appointed for the Fall, 1993 semester. All probationary faculty hired before the effective date shall have the option of being considered for tenure under either the criteria prevailing before the effective date of this document or the criteria specified in this document. B. Deliberations and Votes. Materials used in the deliberations for retention, tenure, and promotion shall be the same for both department and campus. Evaluation procedures for retention, tenure, and promotion shall include a recorded vote, except in cases of secondary department or secondary campus deliberations. An affirmative vote requires a majority of yes votes from those present who have the right to vote. No person shall vote on or participate in deliberations at more than one level of any personnel action. The vote for tenure and promotion to associate professor shall be a single vote, except in extenuating circumstances. The provost, in consultation with the department chair, shall determine when a split vote would be appropriate. C. Class Visitations. The department chair shall coordinate class visitations with the faculty member. Visitation reports shall be sent to the department chair with copies to the faculty member visited, the Regional Executive Officer and Dean, and the appropriate campus committee(s). Departments are responsible for ensuring that visits are conducted, over the course of the tenure track or period of post-tenure review, in an appropriate balance to the modes of instruction performed by the faculty member in a typical year. 1. Face-to-face Delivery. Class visitations shall be conducted according to Senate and departmental policies. 2. Online and Blended Delivery. Whenever possible, the visitor should have online teaching experience. The visitation should be congruent with the time period and/or content of a face-to-face class visit, as determined by the department. The department Chair is responsible for ensuring the visitor is granted student-level access to the course. The instructor shall limit the visitor s access to the elements necessary for the agreed upon visit. Visitors shall take note of separately evaluating the design of the course from the instruction of the course, especially in cases where the instructor being evaluated did not design the course. 3. Other Modes of Delivery. Class visitations shall be conducted according to departmental policies unique to other modes of instruction. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 2

D. Disagreement Between Campus and Department on Professional Development. Whenever a campus committee fails to support a candidate for retention, promotion, or tenure based on a judgment of inadequate professional development, in spite of an affirmative recommendation from the department, the department shall be consulted for a full and substantive explanation of its decision before the initial vote is transmitted to the Regional Executive Officer and Dean. Following this consultation, the local committee may reconsider its initial vote. E. Appointments Split Between Departments and/or Campuses. The following order of deliberations shall occur in the case of appointments split between home and secondary departments and/or campuses: 1. For third-year retention/tenure progress review, tenure, and promotion cases in which an appointment is split between a home department and a secondary department, the secondary department shall forward to the home department a formal recommendation for personnel action. Both departments shall consider the same set of materials submitted by the probationary candidate. The home department shall consider the secondary department s recommendation in its deliberations on the personnel action. Whenever a secondary department fails to support a probationary candidate for tenure progress review/third-year retention, tenure, or promotion, the secondary department shall be consulted for a full and substantive explanation of its decision before the home department s vote is taken. In the deliberations of the home and secondary departments, only the home department s deliberations shall include a recorded vote. 2. For third-year retention/tenure progress review, tenure, and promotion cases in which an appointment is split between a home campus and a secondary campus, the secondary campus shall forward to the home campus a formal recommendation for personnel action after the secondary campus has received the department s vote on the personnel action. Both campuses shall consider the same set of materials forwarded by the department. The home campus shall consider the secondary campus s recommendation in its deliberations on the personnel action. Whenever a secondary campus fails to support a probationary candidate for tenure progress review/third-year retention, tenure, or promotion, the secondary campus shall be consulted for a full and substantive explanation of its decision before the home campus s vote is taken. In the deliberations of the home campus and secondary campus, only the home campus s deliberations shall include a recorded vote. F. Requesting Reasons for Non-Renewal. When a faculty member receives notice of non-renewal of a probationary appointment from the provost, he/she has the right to request and receive written specific reasons for the decision if he/she makes the request within 10 working days. Such reasons shall be provided within 10 working days of the request and become a part of the personnel file of the individual. The provost will notify the candidate if non-renewal is affirmed after reconsideration. See Chapter 6.00. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 3

G. Requesting Reasons for Nonsupport of a Promotion. Whenever a department, campus committee or the provost fails to support a candidate for promotion, the provost will notify the candidate, and the candidate has the right to request and receive written specific reasons for the decision if the candidate makes the request within 15 working days. Such reasons shall be provided within 10 working days of the request and become a part of the personnel file of the individual. The provost will notify the candidate if non-support is affirmed after reconsideration. H. Copies of Personnel Action Correspondence. Unalterable copies, either written or in pdf electronic format, of all personnel action correspondence, with respect to this document, shall be sent to the faculty member involved and to the provost, the director of the UW Colleges Department of Human Resources, the appropriate Regional Executive Officer and Dean(s), the appropriate department chairperson(s), and the chairperson(s) of appropriate campus committee(s). II. Minimum Criteria and Procedures for Initial Faculty Appointments Revised by the SSC 2013-02-25 A. Criteria for Appointment of Probationary Tenure-Track Faculty. The UW Colleges will seek to employ those faculty who, because of their academic preparation and other experience, exhibit the potential for outstanding teaching, scholarly activity, and professional University service. In addition, since many UW Colleges campuses have some one- or two-person departments, and faculty are often required to teach a wide range of courses, the candidate's academic preparation and experience in the discipline must be broad as well as deep. The appropriate degree(s) as well as other minimum academic preparation for appointment shall be determined by the Provost in consultation with the appropriate department chair(s). Normally the appropriate degree will be the terminal degree in the discipline. Any exceptions or special circumstances applicable to an appointment shall be included in an annual report to the UW Colleges Faculty Professional Standards Committee. Criteria shall apply to part-time as well as full-time appointments. 1. Instructor. Probationary appointments at the rank of Instructor may be made for those individuals who have not completed an appropriate degree or other academic requirements specified by the department(s). Understandings regarding degree completion shall be included in the letter of appointment. Progress toward degree completion shall be included in the third-year tenure-progress review and shall be considered in annual retention recommendations. 2. Assistant Professor. Probationary appointments at the rank of Assistant Professor will be made for individuals with an appropriate degree and other academic requirements specified by the department(s). 3. Associate Professor. Appointments at the rank of Associate Professor may be made in exceptional circumstances and with approval of the department and the Provost Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 4

for individuals who have achieved at least that rank at another accredited college or university. 4. Exceptions to criteria for 1 and 2 above. At times, when the employment pool is limited, temporary suspension of a department's degree standards for initial appointment may be required. A request for suspension of the degree standards, accompanied by supporting evidence, should normally be made by the department chair to the Provost on an annual basis prior to the initiation of the hiring process. The letter of appointment should clearly state the academic credentials accepted for initial appointment and additional academic expectations to be met for retention, tenure, and promotion in rank. B. General Procedures for Appointment of Probationary Tenure-Track Faculty (See Chapter 5.00). At the time of the original appointment, the appointment letter issued by the chancellor shall state the particular conditions a faculty member must meet during his/her probationary period, whether imposed by the department, local campus, or UW Colleges central administration. Conditions imposed after the appointment has been made shall be included only after consultation with all constituencies. Copies of the appointment letter shall be provided to the department and the campus. The department shall also provide the faculty member with a copy of Senate policy #501. 1. Split Appointments. In appointments involving two departments and/or campuses, the appointment or reappointment letter shall specify a "home" department and a "home" campus. 2. Prior Service. If prior service is granted at the time of the initial appointment, the appointment letter shall so state. In such cases, all personnel decisions shall take into account years of prior service. 3. Fractional Years. Initial probationary appointments for a fractional year shall be considered as whole year appointments. 4. Part-time Appointments. The procedures described above shall apply to part-time as well as full- time appointments. III. Criteria and Procedures for Retention of Probationary Tenure-track Faculty Revised by the Senate (FPSC) 2013-04-26 Revised by the Faculty Council (FPSC) 2014-04-13 Revised by the Faculty Council (FPSC) 2016-11-04 A. Criteria for Retention of Probationary Tenure-Track Faculty 1. The individual has made appropriate progress toward meeting the criteria for tenure as described in IV. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 5

2. The individual has either made progress toward or received an appropriate degree or has made progress toward the academic preparation as indicated in the letter of appointment. Additional Consideration. The requirement for an appropriate degree may be waived in cases of outstanding professional accomplishment widely recognized in the discipline. B. Procedures for Retention of Probationary Tenure-Track Faculty Revised by the Senate March 5, 2010 Revised 4-23-10 Revised by the Senate 2012-03-16 Revised by the Senate (FPSC) 2013-04-26 Revised by the Faculty Council (FPSC) 2014-03-14 Revised by the Faculty Council (FPSC) 2016-11-04 1. General Retention Procedures a. September 1. By September 1, of each academic year the provost shall provide appropriate department chairs, campus committee chairs, and Regional Executive Officer and Deans with a complete roster of probationary faculty. Information regarding prior years of service granted, number of years on UW Colleges tenure track, leaves of absence, and other pertinent information shall be included. b. Department's Role in Retention Decisions. The department executive committee is the first body to make retention decisions regarding probationary faculty. If a decision is negative, the process stops and the faculty member is notified of his/her non-retention by the provost as described in sections 2-5 below. c. Campus' Role in Retention Decisions. If the department's recommendation is positive, it is forwarded to the campus committee for retention which, in turn, forwards both its and the department's recommendations to the Regional Executive Officer and Dean. d. Regional Executive Officer and Dean's Role in Retention Decisions. If the department's recommendation is positive and the campus committee s recommendation is negative, the Regional Executive Officer and Dean shall notify the provost who shall notify the faculty member as described in sections 2-5 below. If the recommendations of both the department and campus committee for retention are affirmative and the Regional Executive Officer and Dean concurs, he/she, after notifying the provost, shall notify the probationary faculty member of retention decision. If the Regional Executive Officer and Dean does not concur with the affirmative recommendations, he/she shall consult the department and the campus committee for retention. If, following consultation, the Regional Executive Officer and Dean still does not concur, he/she shall advise the department and campus committee for retention in Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 6

writing of his/her continuing non-concurrence and forward all recommendations to the provost, who shall then make the final decision and notify the faculty member. 2. Procedures for Retention of First-Year Probationary Faculty (Note: timelines subject to change on notification from the provost). a. November 30. By November 30, class visitations shall be conducted by at least two different members of the appropriate department. b. January 4. The probationary faculty member shall submit the retention dossier to the department. c. February 1. By February 1, the department executive committee shall forward its recommendation to the campus committee for retention. For affirmative recommendations, reasons for continuing the appointment shall be provided. If the recommendation is negative, no further action shall be taken by the campus committee and the department executive committee shall also notify the provost who shall notify the faculty member of the non-renewal for the next academic year. d. February 15. By February 15, the campus committee for retention shall forward to the Regional Executive Officer and Dean both its and the department's recommendations. For affirmative recommendations, reasons for continuing the appointment shall be provided. e. March 1. By March 1, notification of either retention or non-retention shall be given to the faculty member. If the recommendation is affirmative, and the Regional Executive Officer and Dean concurs, he/she, after notifying the provost, shall notify the probationary faculty member of retention decision; these notifications shall include copies of the department and campus letters along with his/her evaluation of reasons for continuing the appointment. If the recommendation of the campus committee is negative, the Regional Executive Officer and Dean shall notify the provost, who shall notify the probationary faculty member of the non-renewal for the next academic year. f. In cases of initial probationary appointments for fractional years, the first year retention process shall be waived without prejudice. The retention decision shall be considered positive. 3. Procedures for Retention of Second-Year Probationary Faculty (Note: timelines subject to change on notification from the provost). The rationale for the earlier timeline of the Procedures for the Retention of Second- Year Probationary faculty is to be in compliance with UWS 3.09. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 7

a. November 1. By November 1, class visitations shall be conducted by at least two different members of the appropriate department. The following exception to this rule is granted for one visitation letter for second-year probationary faculty of the CTA department: One letter may be based on a visitation to a directed play during the spring term of the first year of service as a faculty member of the Colleges. b. November 7. The probationary faculty member shall submit the retention dossier to the department. c. December 1. By December 1, the department executive committee shall forward its recommendation to the campus committee for retention. For affirmative recommendations, reasons for continuing the appointment shall be provided. If the recommendation is negative, no further action shall be taken by the campus committee, and the department executive committee shall also notify the provost who shall notify the faculty member of the non-renewal for the next academic year. d. December 10. By December 10, the campus committee for retention shall forward to the Regional Executive Officer and Dean both its and the department's recommendations. For affirmative recommendations, reasons for continuing the appointment shall be provided. e. December 15. By December 15, notification of either retention or non-retention shall be given to the faculty member. If the recommendation is affirmative and the Regional Executive Officer and Dean concurs, he/she, after notifying the provost, shall notify the probationary faculty member of retention decision; these notifications shall include copies of the department and campus letters along with his/her evaluation of reasons for continuing the appointment. If the recommendation of the campus committee is negative, the Regional Executive Officer and Dean shall notify the provost, who shall notify the probationary faculty member of the non-renewal for the next academic year. 4. Procedures for Tenure Progress Review and Retention of Third-Year Probationary Faculty (Note: timelines subject to change on notification from the provost). A special tenure progress review shall be conducted in the third year of the candidate's probationary appointment. Criteria and Procedures for the Third-Year Tenure Progress Review shall conform as closely as possible to the "Criteria and Procedures for Tenure and Promotion to Associate Professor," included in Section IV of this document. Tenure Progress reviews provide an opportunity for both department and campus to inform The candidate of progress toward tenure. The absence of concerns, or the indication of Satisfactory progress toward tenure, should not be construed as a commitment to make a positive recommendation at the time of the tenure decision. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 8

a. November 30. By November 30, class visitations shall be conducted by at least two different members of the appropriate department. b. January 4. Probationary faculty member shall submit retention and tenurereview dossier to the department. c. April 3. In the case of an appointment split between a home department and a secondary department, by April 3 of the faculty member s third year of probationary appointment, the secondary department shall forward to the home department its recommendation in the personnel case. d. April 15. By April 15 of the faculty member's third year of probationary appointment the department executive committee shall evaluate the candidate's general progress toward tenure and toward meeting the particular conditions noted in the letter of appointment. If the results of the tenure progress review justify retention, the department shall forward to the campus committee for retention its recommendation for continuing the appointment the next academic year along with reasons why the appointment should be continued. At the same time, the department shall forward a copy of its tenure progress review, including recommendations for improvement, to the appropriate Regional Executive Officer and Dean(s). If the results of the tenure progress review do not justify retention, the department shall notify the campus retention committee of its decision not to retain and no further action shall be taken by the campus committee. The department shall also notify the provost who shall notify the faculty member that the next academic year will be his/her terminal appointment year. e. April 22. In the case of an appointment split between a home and a secondary campus, the secondary campus s committee for retention shall receive the same documentation regarding the department s decision as the home campus, and shall forward to the home campus its recommendation in the personnel case by April 22. f. May 1. By May 1, the campus committee for retention shall forward to the Regional Executive Officer and Dean both its and the department's recommendations. For affirmative recommendations, reasons for continuing the appointment shall be provided. The committee shall also forward a copy of its tenure progress review, including recommendations for improvement, to the appropriate Regional Executive Officer and Dean(s). g. May 15. By May 15, notification of either retention or non-retention shall be given to the faculty member. If the recommendation is affirmative, the Regional Executive Officer and Dean shall include with the notification of retention copies of the department and campus tenure progress reviews along Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 9

with his/her evaluation of the candidate's general progress toward tenure, based upon information contained in the tenure progress reviews. The Regional Executive Officer and Dean shall also send copies of his/her evaluation to the department chair and the chair of the campus committee for retention. If the recommendation of the campus committee is negative, the Regional Executive Officer and Dean shall notify the provost who shall notify the probationary faculty member of the non-retention decision and that the next academic year will be his/her terminal appointment year. 5. Procedures for Retention of Fourth-Year and Fifth-Year Probationary Faculty (Note: timelines subject to change on notification from the provost). a. The deadline for submission of the retention dossier for fourth- and fifth-year probationary faculty shall be at the discretion of the department chair, but no earlier than January 4 and no later than April 1. b. April 1. By April 1, class visitations may, at the discretion of the department, be conducted by one or more members of the department. c. April 15. By April 15, the department executive committee shall forward its recommendation to the campus committee for retention. This recommendation shall include a nomination for early tenure where applicable (see Section IV.C). For affirmative recommendations, reasons for continuing the appointment shall be provided. If the recommendation is negative no further action shall be taken by the campus committee, and the department executive committee shall also notify the provost who shall notify the faculty member that the next academic year will be his/her terminal appointment year. d. May 1. By May 1, the campus committee for retention shall forward to the Regional Executive Officer and Dean both its and the department's recommendations. For affirmative recommendations, reasons for continuing the appointment shall be provided. e. May 15. By May 15, notification of either retention or non-retention shall be given to the faculty member. If the recommendation is affirmative and the Regional Executive Officer and Dean concurs, he/she, after notifying the provost, shall notify the probationary faculty member of retention decision; these notifications shall include copies of the department and campus letters along with his/her evaluation of reasons for continuing the appointment. If the faculty member is nominated for early tenure and accepts the nomination, the process of collecting letters and other tenure processes can start on this date. If the recommendation of the campus committee is negative, the Regional Executive Officer and Dean shall notify the provost, who shall notify the probationary faculty member of the non-retention decision and that the next academic year will be his/her terminal appointment year. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 10

IV. Criteria and Procedures for Tenure and Promotion to Associate Professor (3/9/96-section IV added) Revised by the Faculty Council (FPSC) 2016-11-04 A tenure/promotion decision for each full or part-time probationary tenure-track faculty member must be made within seven years of the date of the initial appointment. A leave of absence, sabbatical leave, or faculty development assignment shall not constitute a break in continuous service nor shall it be included in the probationary period. Additional circumstances that do not constitute a break in continuous service and that shall not be included in the seven year period include responsibilities with respect to childbirth or adoption, significant responsibilities with respect to elder or dependent care obligations, disability or chronic illness, or circumstances beyond the control of the faculty member, when those circumstances significantly impede the faculty member's progress toward achieving tenure. It shall be presumed that a request made under this section because of responsibilities with respect to childbirth or adoption shall be approved. A request shall be made before a tenure review commences. A request for additional time because of family or disability reasons here indicated shall be submitted to the provost who shall consult with the faculty member's department chair and Regional Executive Officer and Dean. The provost shall specify the length of time for which the request is granted. A denial of a request shall be made in writing and shall be based upon clear and convincing reasons. More than one request may be granted. However, the total, aggregate length of time granted to a faculty member for all requests, except for a request with respect to childbirth or adoption, is not expected to exceed one year. A. Criteria for Tenure and Promotion to Associate Professor 1. The individual has compiled a record of teaching effectiveness and has skillfully fulfilled teaching responsibilities for preparation and presentation of information in the discipline. Consideration will include, but not be limited to, lecture and laboratory preparation and presentation; resourcefulness, imagination, and competence in teaching; evidence of course improvement where the need was indicated by self- or external evaluation; and evidence that students have been provided with a sound background in the discipline. 2. The individual has demonstrated evidence of professional development through any of the following: research, including research on teaching methods; professional contributions to the discipline through scholarly publication; presentations of papers at state, regional, or national meetings of professional associations; art exhibits and performances involving outside peer review; active participation in professional meetings or associations beyond attendance; or other professional contributions recognized by one's professional peers external to the UW Colleges. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 11

3. The individual has demonstrated significant achievement in one or both of the following: a. University service through contributions at the campus, department, UW Colleges-wide or all-university level. b. Public service to the community in areas related to his/her academic expertise or professional competence. This could include courses and other professional community service activities provided through Continuing Education Extension. 4. The individual has received an appropriate degree or the academic preparation as indicated in the letter of appointment. Additional Consideration. The requirement for an appropriate degree may be waived in cases of outstanding professional accomplishment widely recognized in the discipline or in cases where, at the time of hiring, it was not specified as a requirement for promotion. B. Procedures for Tenure and Promotion to Associate Professor (Note: timelines subject to change on notification from the provost). Revised by the Senate March 5, 2010 Revised by the SSC 2013-02-25 Revised by the Faculty Council (FPSC) 2016-11-04 1. April 1. By April 1 of the fifth probationary year, the Office of Academic and Student Affairs shall provide the department chair a random selection of 100 names of the faculty member's former students enrolled through the fall semester of the fifth year of the probationary period. Criteria for the selection of students shall include a final grade of C or better; the department may determine further criteria. 2. July 1. By July 1 the department chair shall send students letters requesting an evaluation. Distinction shall be maintained between department and candidate-generated letters from former students. 3. October 1. By October 1 departments shall notify candidates for tenure of the upcoming tenure consideration and that January 4 (or an earlier date set at the discretion of the department) is the deadline for completion of their personnel file. 4. November 30. By November 30, two class visitations conducted by at least two different department members must be completed. 5. January 4. By January 4 (or an earlier date at the discretion of the department) all materials must be received by the department chair; any materials received late shall not be considered, unless the provost approves their inclusion. In cases of split appointments, a copy of the candidate s dossier must also be received by the secondary department by January 4. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 12

6. January 12. In the case of an appointment split between a home department and a secondary department, the secondary department shall forward its recommendation in the personnel case to the home department by January 12. 7. January 25. By January 25 the department executive committee shall forward its affirmative recommendation, including complete documentation, to the campus committee for tenure. A negative department recommendation shall also be sent to the campus committee, and no further action shall be taken. The department chair shall also notify the Regional Executive Officer and Dean, who shall notify the faculty member that the next academic year will be his/her terminal appointment. This notification constitutes official notification for the purposes of appeal. The department chair shall also inform the provost of the department's negative recommendation. 8. January 30. In the case of an appointment split between a home campus and a secondary campus, the secondary campus shall receive the same documentation regarding the department s decision as the home campus, and shall forward its recommendation in the personnel case to the home campus by January 30. 9. February 15. By February 15, if both the department and the campus recommendations are affirmative, the campus committee for tenure shall submit both recommendations to the Regional Executive Officer and Dean, along with specific reasons for arriving at an affirmative recommendation. If the campus does not concur with the department's affirmative recommendation, it will advise the department of its reasons. 10. March 1. By March 1, if the campus decision is negative, an effort shall be made to resolve campus committee and department differences (see I.D). If the campus and department differences cannot be resolved, the committee chair shall notify the Regional Executive Officer and Dean, who shall notify the faculty member that the next academic year will be his/her terminal appointment. This notification constitutes official notification for the purposes of appeal. The committee chair shall also inform the provost of the committee's negative recommendation. 11. March 15. If both the department and the campus recommendations are affirmative, by March 15, the Regional Executive Officer and Dean shall forward both recommendations, his/her own recommendation, and complete documentation to the provost. If the Regional Executive Officer and Dean does not concur with the affirmative recommendations, he/she shall consult both the department and the campus committee for tenure. If, following consultation, the Regional Executive Officer and Dean still does not concur, he/she shall advise the department and campus committee for promotion in writing of his/her continuing non-concurrence and forward all recommendations to the provost. 12. May 15. The provost shall review the recommendations. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 13

See Table 1 at the end of this policy for all tenure-track deadline dates. C. Procedure for Early Tenure and Promotion to Associate Professor (Rewritten and adopted by the Senate April 28, 2006) Revised and Renumbered by the Senate 2010-10-22 Revised by the Senate 2012-03-16 Revised by the Faculty Council (FPSC) 2016-11-04 1. Early tenure may be granted in the exceptional case where a probationer has clearly exceeded normal expectations in the areas relevant to the annual progress review. Tenure-track faculty may be nominated for early tenure, except that: a. No consideration of early tenure shall be given to probationers who received one or more years of credit towards tenure upon their original faculty appointment. b. No consideration of early tenure shall be given to probationers who have not yet received a positive vote for their third year retention and progress-towards-tenure decision. 2. Nominations shall be made by two tenured members of the member's department(s). Nominations must be made no earlier than April 15 of the probationer s third year and no later than April 15 of the probationer s fourth year. If a Regional Executive Officer and Dean wants an early tenure decision for a faculty member, he or she shall ask the chair of the candidate's department(s) to consider a departmental nomination for early tenure. 3. The academic department's executive committee shall be the first to decide whether or not to proceed on the nomination for tenure prior to the sixth year of probation, and shall then consult with the appropriate campus committee on whether or not to proceed. This shall occur at the time of the 3 rd -year or the 4 th -year retention decision, April 15 in the academic year before the year for which a tenure decision has been requested. If the probationer s campus retention committee supports the nomination, the chair of the campus committee shall notify the probationer s executive committee no later than May 1st. The executive committee must then notify the probationer no later than May 15th of the same year. The probationer will have two weeks to accept or decline the nomination for early tenure. 4. If the probationer receives an affirmative vote for early tenure from both the department and the campus retention committee, the remaining procedures shall be the same as in Faculty Personnel Policy #501 IV.B. 5. If the early tenure process goes ahead and the probationer receives a negative vote for early tenure, a vote shall be taken for retention, applying the standard appropriate to the candidate's year in the tenure process. 6. The option of early tenure may be invoked only once during an individual's probationary period. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 14

V. Criteria and Procedures for Promotions Revised by the Faculty Council (FPSC) 2016-11-04 Criteria and Procedures shall apply to part-time as well as full-time faculty unless otherwise stated in the original appointment letter. A. Criteria for promotions 1. To Assistant Professor. A faculty member whose initial appointment was at the rank of Instructor may be considered for promotion to the rank of Assistant Professor if the appropriate degree or the academic preparation as indicated in the letter of appointment is completed and the individual is evaluated as having demonstrated satisfactory progress toward the tenure criteria for teaching and either University or public service. 2. To Associate Professor. A faculty member who was tenured at the rank of Assistant Professor may be considered for promotion to the rank of Associate Professor if he/she meets all criteria for tenure. 3. To Professor. For promotion to the rank of Professor, the faculty member must demonstrate that the following criteria have been met: a. Sustained effectiveness in teaching, as described in the criteria for tenure. b. Continued professional growth since promotion to Associate Professor with evidence of a strong record of publication or research or other professional contributions recognized by one's professional peers external to the UW Colleges. c. Outstanding achievement in one or both of the following: 1. effective leadership within the campus and department or at a Collegeswide or system level. 2. extensive public service within the community in areas related to his/her academic expertise or professional competence. This could include courses and other professional community service activities provided through Continuing Education Extension. d. An appropriate degree from a graduate program. Normally the appropriate degree will be the terminal degree in the discipline. Additional Consideration - For all promotions, the requirement for an appropriate degree may be waived in cases of outstanding accomplishment widely recognized in the discipline or in cases where, at the time of hiring, it was not specified as a requirement for promotion. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 15

B. Procedures for Promotion (Note: timelines subject to change on notification from the provost) Revised by the Senate March 5, 2010 Revised by the Faculty Council (FPSC) 2016-11-04 1. By May 1, nominations of faculty for promotion shall be submitted to the chair of the department, campus committee for promotions, and the Regional Executive Officer and Dean. 2. By June 1, the chairpersons of the department and the campus committee for promotions shall confer to make certain there is agreement that the promotion should be processed. 3. January 4. By January 4 (or an earlier date at the discretion of the department), all materials in support of the promotion must be received by the department chair; any materials received late shall not be considered, unless the provost approves their inclusion. In the case of a split appointment, a copy of the candidate s dossier must also be received by the secondary department by January 4. 4. January 12. In the case of an appointment split between a home department and a secondary department, the secondary department shall forward its recommendations in the personnel case to the home department by January 12. 5. January 25. By January 25, the department shall forward its affirmative recommendation, including complete documentation to the campus committee for promotion. A negative department recommendation shall not be sent to the campus committee, but the department shall inform the campus committee and the candidate that no recommendation will be forthcoming, and no new action shall be initiated during that academic year. 6. January 30. In the case of an appointment split between a home campus and a secondary campus, the secondary campus shall receive the same documentation regarding the department s decision as the home campus, and shall forward its recommendation in the personnel case to the home campus by January 30. 7. February 15. If the department's recommendation is affirmative, by February 15, the campus committee shall forward its affirmative recommendation, along with the department's affirmative recommendation, to the Regional Executive Officer and Dean. If the campus does not concur with the department's affirmative recommendation, it will advise the department of its reasons. An effort shall be made to resolve campus committee and department differences. See Introduction, D. If agreement is not reached, the department shall notify the candidate, and no further action shall occur. 8. March 15. By March 15, the Regional Executive Officer and Dean shall forward both positive recommendations, his/her own recommendation, and complete Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 16

documentation to the provost. If the Regional Executive Officer and Dean does not concur with the affirmative recommendations, he/she shall consult the department and the campus committee for promotions. If, following consultation, the Regional Executive Officer and Dean still does not concur, he/she shall advise the department and campus committee for promotion in writing of his/her continuing nonconcurrence and forward all recommendations to the provost. 9. May 15. The provost shall review the recommendations, along with all materials used in the promotion review process and shall transmit his/her recommendation to the chancellor. As soon as possible but no later than May 15, the provost shall notify the candidate, the department chair, and campus committee, and the Regional Executive Officer and Dean whether the chancellor is recommending the candidate for promotion to the Board of Regents. 10. Late Spring. Upon the affirmative recommendation of the chancellor and approval of the UW Board of Regents, the chancellor shall officially notify the faculty member, with copies to the department chair, the chair of the campus committee for promotion, and the Regional Executive Officer and Dean. See Table 2 at the end of this policy for promotion deadline dates. VI. Establishing and Interpreting Criteria and Procedures for Personnel Actions Primary responsibility for establishing and interpreting criteria and procedures for appointment, promotion, and tenure rests with departments, campuses, and the Senate (as consistent with Wis. Ch. 36, UW System regulations, and the Colleges constitution). Criteria and procedures relating to personnel actions shall be established only with approval of the appropriate department, campus, or Colleges governance body. When questions arise regarding implementation of criteria or procedures, determination of whether a policy issue is involved shall be made by the appropriate governance body. In making that determination "policy" (as related to personnel matters) includes, but is not limited to, establishing procedures or criteria that might reasonably be expected to influence the composition of a candidate pool or the basis for selecting candidates from a pool. When there is disagreement as to whether a policy issue is involved, resolution shall be made by the Senate Steering Committee. When two or more faculty senators so request, resolution instead shall be made by the faculty senators acting as a body of the whole. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 17

Table 1: Tenure-track Deadline Dates & Actions Action 2 1st yr. 2nd yr 3rd yr. 4th yr. & 5th yr. 6th yr. Retention, Tenure and Promotion Deadlines 1 Policies governing material submission: FPP FPP FPP FPP FPP #501.02 #501.02 #501.01 #501.02 #501.01 Office of Academic Affairs & Student Affairs provides Dept Chair a list of 100 random former student names: Dept Chair sends out letters to former students requesting an evaluation of candidate: Provost provides list of probationary faculty to Dept. & Campus Committee Chairs, and Regional Executive Officer Dept Chair notifies candidate of upcoming Tenure & Promotion Review: (none) (none) (none) (none) 1-Apr (none) (none) (none) (none) 1-Jul 1-Sept 1-Sept 1-Sept 1-Sept 1-Sept (none) (none) (none) (none) 1-Oct Two class visits by: 30-Nov 1-Nov 30-Nov (none) 3 30-Nov Fall (for Additional student surveys of instruction (beyond Fall & Spring (none) 5th year (none) regularly scheduled in IP 301.01.I) Spring only) 4-Jan to 1- Deadline for submission of materials to Dept: 4-Jan 7-Nov 4-Jan 4-Jan Apr For Split Dept Appointments, Secondary Dept reports to Home Dept: (none) (none) 3-Apr (none) 12-Jan Department reports to Campus Committee, REO and Provost (depending on its recommendation): 1-Feb 1-Dec 15-Apr 15-Apr 25-Jan For Split Campus Appointments, Secondary Campus reports to Home Campus: Campus Committee reports to Regional Executive Officer If Campus Committee decision is negative, deadline to resolve difference with Dept: Regional Executive Officer Notifies Candidate & Provost if affirmative recommendation. If negative Provost notifies candidate: (none) (none) 22-Apr (none) 30-Jan 15-Feb 10-Dec 1-May 1-May 15-Feb (none) (none) (none) (none) 1-Mar 1-Mar 15-Dec 15-May 15-May 15-Mar Provost reviews the recommendation (none) (none) (none) (none) 15-May NOTES: 1. If a deadline date falls on a non-business day, the deadline reverts to the next business day. 2. See specific policy section for each year that provides details regarding these actions. 3. Visitation for 4th and 5th years is at discretion of dept. but if done, must be by 1-Apr. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 18

Table 2: Promotion Review Deadline Dates & Actions Action 2 Promotion (alone) 1 Policies governing material submission: FPP #501.01 Faculty Nomination submitted to Dept & Campus Committee Chairs and Regional Executive Officer Dept and Campus Committee Chairs determine if promotion should proceed: Deadline for submission of materials to Dept: For Split Dept Appointments, Secondary Dept reports to Home Dept: Department reports to Campus Committee: For Split Campus Appointments, Secondary Campus reports to Home Campus: Campus Committee reports to REO if affirmative recommendation. See V.B.7 for action if negative recommendation: REO Notifies Provost when concurring with affirmative recommendations. See V.B.8. for action when not concurring: Provost Notifies Candidate, Dept, Campus Committee and REO if the Chancellor will recommended candidate for Promotion to the Board of Regents: Once approved by the Board of Regents, the Chancellor notifies the candidate, Dept., Campus Committee, and REO: 1-May 1-Jun 4-Jan 12-Jan 25-Jan 30-Jan 15-Feb 15-Mar 15-May Late Spring NOTES: 1. If a deadline date falls on a non-business day, the deadline reverts to the next available business day. 2. See specific policy section that provides details regarding these actions. Faculty Personnel Policy #501 (Revised 01/16/02; Reorganized and Renumbered 3/15/02) 19