1. What is the employment designation of the internship coordinator in your department or program? 1 Faculty 24 52% 2 Administrative 11 24% 3 Staff 11 24% 4 Graduate Student 0 0% Total 46 100% Page 1
2. Which of the following best describes the employment status of the coordinator? 1 Full Time 28 61% 3 Less than 3/4 time 15 33% 2 3/4 Time 3 7% Total 46 100% Page 2
3. In a 40-hour week, what is the nearest percentage of time the coordinator spends on administration of internships? 90 80 70 60 50 40 30 20 10 0 % Percentage of Time Each bar represents one response Answer Min Value Max Value Percentage of time spent on administration of internships Average Value 1 81 22 47 Responses Page 3
4. What other duties are assigned to faculty who serve as the internship coordinator and what percentage of time does the coordinator spend on each? Please be sure that your answers add up to 100%. # Answer Average Value Responses 5 Other (Explain) 54% 15 1 Teaching 32% 27 2 Research 32% 15 4 Other Administration 28% 23 3 Supervising Interns 20% 27 Responses to Other (Explain) : Secretary Attend community meetings Service: managing the Humanities Publication Center Student teacher supervisor Academic advisor/advising, Advising Undergraduates Part time--so non work Coordinating practicum placements Alumni Relations Greenhouse manager, manages 2-3 gardens, admin. fleet of 4 vehicles, Page 4
5. If your internship coordinator is administrative or staff, does he/she receive any increased compensation? 2 No 30 68% 3 Other or Not Applicable 13 30% 1 Yes 1 2% Total 44 100% Responses to Other or Not Applicable : other than the hourly wage, no. The person's whole responsibility is internship development and management 6. How much increased pay does the coordinator receive as a percentage of his/her entire income? 80% Page 5
7. If you are an internship coordinator, do you also supervise (grade) the students or is that handled by other people in the department? 1 Yes, I supervise and grade the students 37 82% 2 No, someone else supervises and grades the students 8 18% Total 45 100% Page 6
8. Who supervises or grades the students? 1 Faculty 8 100% 2 Administrative 0 0% 3 Staff 0 0% 4 Graduate Students 0 0% Total 8 100% Page 7
9. How important would you say internships are to your department administrators (chair, associate chairs, program heads, etc.)? Please check all that apply. 6 Very important for student learning and career preparation 32 74% 5 Important because they are a required part of the curriculum 15 35% 2 Not necessary, but okay if student desire to do an internship 8 19% 4 Absolutely important because they are required by accreditation bodies 6 14% 1 Not at all Important 0 0% Page 8
10. What are the duties and responsibilities of the internship coordinator? Please check all that apply. 1 Approves student s desired internship 38 88% 7 Gives student's grades 34 79% 2 Guides student through IRAMS Application 31 72% 6 Supervises intern off site through telephone, email, etc. as well as materials or forms turned in to BYU 31 72% office 4 Guides students in setting up own internship 30 70% 9 Promotes internships through online posting, social media, class visits, etc. 27 63% 10 Schedule and teach internship course 21 49% 3 Sets up internship for student 11 26% 8 Other duties & responsibilities not listed above (please explain): 11 26% 5 Actively supervises intern on site 5 12% Responses to Other duties & responsibilities not listed above (please explain): Set up 399R, oversee student internship assistant, divide stipend money, corresponding with student interns, corresponding with internship providers, posting positions, post-internship information gathering, class presentations, updating social media Answer questions Provide resume/cover letter critiques and other career services Career guidance and graduate school advisement Page 9
Works with Career Services to develop quality placements and advertise them Develop relationships with internship providers Accreditation responsibilities; internship luncheons; Case Conferences, etc. Manage linkedin group for students to network with potential supervisors Participates in internship fairs Build relationships with companies in order to secure good internship opportunities. Page 10
11. Who has the responsibility for performing the following functions? # Question Faculty Administrative Staff Graduate Students 1 Who approves a student s desired internship? 52 18 10 0 2 Who guides a student through IRAMS Application? 49 21 27 4 3 Who sets up internships for a student? 16 13 12 7 4 Who guides a student in setting up their own internship? 30 14 23 2 5 Who actively supervises interns on site? 20 3 2 2 6 Who supervises intern off site through telephone, email, etc. as well as materials or 49 16 13 2 forms turned in to BYU office? 7 Who gives student grades? 63 14 3 0 8 Who promotes internships through online posting, social media, class visits, etc. 30 29 28 0 9 Who schedules and teaches the internship course? 40 15 7 2 Page 11
12. Do you actively seek internships for students? 1 Yes 22 51% 2 No 21 49% Total 43 100% Page 12
13. Number of hours spent seeking internships for students per semester: 300 Number of Hours Spent per Semester 250 200 150 100 # of Hours 50 0 Each bar represents one response Other Text Responses 10 75 100 30 80 5 10 10 3-5 200 15 75 10-20 30 10 10 280 40 unlimited I cannot give the number of hours. It is more at the beginning of each semester. We spend most of the time seeking companies to come to our STEM fair to recruit our students. Page 13
14. Are internships required as part as your department accreditation? 1 Yes 15 35% 2 No 28 65% Total 43 100% Page 14
15. How many work hours are required per credit earned? 180 160 140 120 100 80 60 40 20 0 # of Hours Number of Hours Worked per Credit Each bar represents one response* *Two responses were excluded from the graph are from departments that require 300 to 400 hours to earn one credit. Since the hour requirement for those departments is not typical it was excluded from the graph. Other Text Responses 20/week for 3hr class (399R) 10 199R 200 for three credits 50-150 100-150 50-60 42-50 42 42 42 45 45 hrs./semester 42 variable, but at least 45 47 50 50 50 50 50 50 50 50 50 60 60 70 100 100 100 100 hours per credit approximately 105 126 130 160 300 Depends on student - 560 hours over 14 weeks. Not all students earn the same number of credits. It depends on the major. All of the majors except for Chemical Engineering require 60 hours per credit. Chemical Engineering requires 400 hours per credit. Page 15
16. Are internships mandatory? 1 Yes 14 33% 2 No 29 67% Total 43 100% Page 16
17. Do internships count towards completing required credit hours for the major? 1 Yes 27 64% 2 No 10 24% 3 Other (please explain below) 5 12% Total 42 100% Responses to Other (please explain below) : In one of our four programs It depends on the major. Some require internships and others do not. No major For some majors within the dept. but not for others It can count as a capstone Page 17
18. Do internships count towards completing required credit hours for the minor(s)? 2 No 21 50% 1 Yes 12 29% 3 Other (please explain below) 9 21% Total 42 100% Responses to Other (please explain below) We don't offer a minor Graduate school No minor is offered no minor We don't have minors NA For some programs within the dept. No minor n/a Page 18
19. Are internships counted as an elective? 1 Yes 20 47% 2 No 16 37% 3 Other (please explain below) 7 16% Total 43 100% Responses to Other (please explain below) : One major it's required; one it's elective; one has clinical hours In cases where a student registers for 3 hours It depends on the major Yes, for ExSci majors, but through StDev For History 199R, Hist 496R is required When not required by the major/minor Required in 1 of the 4 disciplines in the department Page 19
20. Do you have an internship syllabus? 1 Yes 36 84% 2 No 7 16% Total 43 100% Page 20
21. What are the academic requirements in the syllabus? Check all that apply: 2 Papers 29 76% 5 Log 25 66% 3 Journals 17 45% 4 Weekly Reports to Supervisor 17 45% 8 Other 17 45% 1 Readings 16 42% 7 Class Meetings 10 26% 6 Oral Presentation 9 24% Responses to Other : Internship prover evaluations Final interview with faculty coordinator Final report Evaluations and self-assessments End portfolio Thank you notes, survey, evaluations On-site Supervisor Evals Mid-semester report Advice to future interns Portfolio Project and write ups about colleagues professional qualifications and industry One exam and most majors are required to do five weekly reports. All majors must answer two emails. Learning plan, mid-term report, final evaluation, final interview Organizational chart, mission statement, portfolio/resume submission and student/employer evaluations Reports regularly but non-weekly to supervisor; submits papers, etc. to site supervisor Capstone project, agency summary, final evaluation A research paper of research poster that summarizes the findings of the internship project Page 21
22. Do you require your interns to complete a project? 1 Yes 14 33% 2 No 29 67% Total 43 100% Page 22
23. If yes, what are the guidelines for the project? Write up of professional influence of those with whom intern works Write up of industry in which they are working Write up of how they used their educational knowledge in a real-world setting Project description Write a research paper that incorporates internship experiences within broader context of organizational sociology They have to complete a project of at least 10 pages for the supervisor on site. They have to complete 3-5 goals that they desire to attain; with 3-5 objectives to complete each goal. Teaching format; copy written or on computer. Physical tangible product listed on the syllabus Only suggestions; students are supposed to coordinate with their on-site supervisor about what type of project would be most beneficial to the experience provider. Intern completes a teacher work sample They do a portfolio in which they submit evidence and artifacts demonstrating their competency in 10 domains of professional practice as well as reports and case studies which also demonstrate their knowledge and skills. It depends on the major and the internship. PowerPoint presentation summarizing the organization The Senior Capstone Project is designed to be a culminating experience toward the end of your internship experience. The project will be the capstone experience of your major studies. It will bring together all the knowledge you have gained in the major and should show your breadth of knowledge in Therapeutic Recreation. This is a project needed by the agency, not just dreamed up to provide an experience for you. It can be research-based to help the agency develop and evaluate programs and activities. Or it can be developmental in nature, helping the agency address a specific need. The project can also be a cooperative venture with other interns if the scope of the project merits, and the agency supervisor approves it. Students need to complete a research paper (abstract, introduction, materials and methods, results, discussion, bibliography) or research poster (follows the same format as the paper). It is a multifaceted portfolio Page 23
24. What kind of grade do students receive? 1 Letter (A through E, W, or I) 25 60% 2 Pass/Fail 12 29% 3 Other 5 12% Total 42 100% Responses to Other : 399R A-E, 199R pass fail 199R is pass/fail 496R is letter Most are pass/fail, but not all SP is P/F other semester letter grade Both pass/fail and graded Page 24
25. How do you evaluate the student s work and come up with the student s grade? If it's complete and submitted on time, the student receives full credit (A). If not complete or not submitted, the student fails. That part is handled by someone else. By evaluating each required component Student reports, journals and self-evaluation; on-site supervisor evaluation; faculty journal reading 199R -- Employer evaluation, Student letter 399R -- Employer evaluation, Student internship report with case studies and evaluation. We have a grading scale. Each assignment is worth a certain number of points. Each emphasis awards different point values, but the structure and assignments are the same. Through a combination of reports, papers, portfolio and work supervisor evaluation. Read weekly logs, read final report, use evaluation form filled out by onsite supervisor. Students complete weekly quizzes and write brief essays about their experiences from week to week. For multiple credit hours, they write a paper and give an oral presentation, the grading for which is guided by a rubric. Follow guide lines set up by the Health Science Dept. Employers report, students reports Supervising internship sponsor completes a survey and provided the grade Projects + employer evaluation Read papers, assign points for turning in logs and for completing required number of hours. Have written reflections once a month, have conference, have hours logs, evaluations Online exams, practical exams, affective objectives Did the student pass the open book exam, complete the number of required weekly reports, did they answer the emails, and the final report. The weekly reports and the final report must be written in a professional manner. 50% hours worked, 50% quality of product, self-evaluation, and provider evaluation NA (I don't do the grades) 75% of the grade is given by the students' faculty coordinators who oversee the academic component of the internship; the other 25% is given by the students' evaluations from their internship provider, including a record of hours worked. A grade is based on a rubric, observation, and assessment The main consideration is full completion of the required hours and two written reports. The internship supervisor's final evaluation is also instrumental in knowing if the student completed all their hours and their internship duties to the supervisor's satisfaction. Since we grade P/F, very few students do not meet the minimum requirements to pass. Hours, satisfactory approval from on-site supervisor, journal entries, self-assessment exercise and reflection paper. Page 25
Through weekly journals; review of a learning plan; a midterm evaluation completed by the student and field placement supervisor; and a final evaluation reviewed by us, the supervisor and written by the student. Papers, evaluation by employer, and oral interview We have a numerical scale for combining grades on the variety of activities. Level of work completed and demonstrated awareness of the ways in which major informs and is enhanced by the internship. Quality of work in their portfolio as well as feedback from on-site supervisors. Competency Assessment via established rubric, field team feedback, in-agency field instructor feedback, internship time logs and responses via established rubric, in-class core competency demonstration via established rubric. Read their reports as well as their supervisors' reports Coursework, final presentations, final papers Summaries submitted to me; evaluations completed by internship site-supervisors Completion of weekly e-mails, mid-term and final evaluations completed by agency intern supervisors, completion of quality projects. Completion of 400 hours, supervisor evaluations, satisfactory completion of portfolio I look at the quality of the student's results and how well the student is able to incorporate his/her findings into the work of others. I also look at the significance of the student's findings and the impact that these results have on the field. Performance with internship (based on supervisor and self-reported midterm and final evaluations) and the portfolio. Required to turn in a paper and 2 evaluation forms. Student fills one form out and the employer fills the other form out. Also, it is a Pass-Fail class. They have a series of assignments that they must complete to earn their pass/fail grade Report Page 26