REGULAR BROOKLYN PARK CITY COUNCIL MEETING Monday, July 10, 2017 Brooklyn Park Council Chambers 7:00 p.m. 5200 85th Avenue North CALL TO ORDER Mayor Jeffrey Lunde PRESENT: Mayor Jeffrey Lunde; Council Members Susan Pha, Terry Parks, Mark Mata, and Lisa Jacobson; City Manager Jay Stroebel; City Attorney Jim Thomson; Community Development Director Kim Berggren; Deputy Police Chief Todd Milburn and City Clerk Devin Montero. ABSENT: Rich Gates (excused), Bob Mata (excused) Mayor Lunde opened the meeting with the Pledge of Allegiance. 2A RESPONSE TO PRIOR PUBLIC COMMENT City Manager Stroebel stated there was a public comment last week regarding speeding along West River Road. He stated Mr. Kale had been in contact with Traffic Engineer Holstein regarding that situation. He stated they discussed a number of options that included increasing enforcement along that roadway, doing nothing, installing a blind intersection sign, installing a static speed limit mph with led lights around it or installing a radar sign which was Mr. Kale s initial request. He stated staff was still looking at which of those options or others might make the most sense for that particular situation. He stated that if they went the route of installing a radar sign in both directions, there were additional costs from $10,000 to $15,000 and was not part of the current year s budget. He stated the recommendation from staff was to work with the Police Department on increasing enforcement and potentially looking at some of the lower cost options to see if that was making an impact. He stated if those didn t, then potentially looking at additional options from Traffic Engineer Holstein. 2B PUBLIC COMMENT None. 3A. MOTION LUNDE, SECOND JACOBSON TO APPROVE THE AGENDA AS SUBMITTED BY THE CITY CLERK WITH REMOVAL OF ITEM 7.2 AND PULLING ITEM 4.4 FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION. MOTION PASSED UNANIMOUSLY. 3B PUBLIC PRESENTATIONS/PROCLAMATIONS/RECEIPT OF GENERAL COMMUNICATIONS 3B1 Mayor Lunde briefed on the donation from Gamma Omega Chapter of Minnesota ESA. 3B1 MOTION LUNDE, SECOND M. MATA TO WAIVE THE READING AND ADOPT RESOLUTION #2017-119 ACKNOWLEDGING GAMMA OMEGA CHAPTER OF MINNESOTA ESA DONATION TO
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 2 THE BROOKLYN PARK BEYOND THE YELLOW RIBBON NETWORK. MOTION PASSED UNANIMOUSLY. 4.0 MOTION LUNDE, SECOND PARKS TO APPROVE THE FOLLOWING ADMINISTRATIVE CONSENT ITEMS: (Item 4.4 was removed for separate consideration.) 4.1 TO WAIVE THE READING AND ADOPT ON SECOND READING ORDINANCE #2017-1217 ADDING CHAPTERS 104 AND 153 TO THE CITY CODE PERTAINING TO ILLICIT DISCHARGE AND STORMWATER MANAGEMENT. 4.1 TO APPROVE THE TEXT OF THE SUMMARY OF ORDINANCE #2017-1217 DETERMINING THAT IT CLEARLY INFORMS THE PUBLIC OF THE INTENT AND EFFECT OF THE ORDINANCE. 4.2 Removed from the agenda prior to the meeting. 4.3 TO APPROVE A TEMPORARY ON-SALE LIQUOR LICENSE FOR THE CHURCH OF ST. GERARD FOR THEIR CORN FEST TO BE HELD AUGUST 11-12, 2017, AT 9600 REGENT AVENUE NORTH. MOTION PASSED UNANIMOUSLY. 4.4 Council Member M. Mata stated he pulled the item because it was not a unanimous vote the last time it came to the Council. He stated he spoke with the City Manager regarding items not having a unanimous vote should not be put on consent so the Council Members didn t have to pull it off Consent to vote no on it again. He stated he would be voting against it because of the density and didn t approve of it there. Council Member Jacobson stated she voted against the project when it came to the Council the first time. She stated she was looking for a few less units and some additional parking but at this point didn t want to continue to stall the project. She stated she made her feelings known on it at that point. 4.4 MOTION JACOBSON, SECOND PARKS TO WAIVE THE READING AND ADOPT RESOLUTION #2017-120 APPROVING THE FINAL PLAT OF AMESBURY PLACE, SUBDIVIDING 8.178 ACRES INTO 42 LOTS AND ONE OUTLOT NORTHEAST OF 93RD AND REGENT AVENUES NORTH. Mayor Lunde called for a roll call vote. 4.4 THE MOTION PASSED ON A ROLL CALL VOTE AS FOLLOWS: YES PARKS, PHA, JACOBSON, LUNDE; NO M. MATA.
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 3 7.1 Housing and Development Specialist John Kinara briefed the Council on the 2017-2020 Joint Cooperation Agreement for Urban Hennepin County Community Development Block Grant (CDBG) Program. Council Member Jacobson asked who would be at the table when the decisions were made. Her concern was the Council knew the nonprofit organizations and knew the work they were doing first hand. To become just another organization on a long list of organizations in Hennepin County concerned her that the city s organizations would get left out or would not get funding to the level they did now. Housing and Development Specialist Kinara stated it was a new process. The County was in the early stages of formulating an effective framework that was going to ensure the organizations that did the actual work in their respective communities got a fair shake in receiving those grants. He stated that involving staff in the selection committee would bring that knowledge to the table when the funds were being awarded. He stated they were going to formulate criteria for those organizations to meet when they were submitting their applications. Based on the criteria, they would call the organizations, and based on the call, the organizations would receive funds accordingly. He stated Hennepin County notified them there were some cities that did not spend their 15 percent of their social services budget. He stated that money went back to the County and reallocated to other program activities and allocated to those organizations that were focused on one segment of the population and made sure they got funded. Council Member Jacobson stated her nonprofit was in Anoka County that and was how they did it and they had to become aware of the true work of the organization. She suggested at some point, whoever sat at the table, that during the year, they went and visited those organizations and got a tour of the actual programs going on to see it with their own eyes. She stated that when it came to the reporting part, that s where it got difficult. She stated they would be able to get a good idea when visiting with them if they had the financial capacity in their tracking and reporting. She thought it was going to get more difficult now and was on the organizations now to show off the work they were doing for the residents of the community. Council Member M. Mata asked if the city was going to have staff on the selection committee and because of the size of the city, would it have a larger stake in voting. Housing and Development Specialist Kinara stated city staff would be on the selection committee. EDA Director Erik Hansen and he would be there. He stated each city was awarded 15 percent of those funds to be allocated to social services. He stated that if there were many organizations in the community, it meant there would be more competition to get the
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 4 15 percent and most organizations would not receive a lot of money. He stated since the city was a bigger community with many organizations, the funding would be much lower. He stated cities with very small organizations would get their 15 percent and were likely to get more money. Council Member M. Mata stated the Council selected them through a process and it would now be done at different level than the Council. EDA Director Hanson stated the city would have a place on selection committee. He stated they had an expectation that the amount of resources that were currently going into the organizations that served in the city would continue to be at that level or higher. He stated some cities didn t use their full social services budget and they would be reapportioned based on need. He stated they were also talking to the County about the large organizations taking the spotlight and it was in the County s interest based on HUD rules and the goals they had to meet through HUD to have diversity in the organizations that received money. He stated they believed through the new process more organizations would receive more funding. He stated it was their expectation that the funding would not be reduced to the Brooklyn Park organizations than what they currently saw. He stated they would be fighting for additional resources for the community as well. Council Member B. Mata asked if some organization would not receive anything. EDA Director Hansen stated he did not track the other eight cities and how many they used. He stated they knew most of them had some sort of funding to social services and some communities didn t get to that 15 percent maximum. Council Member M. Mata asked if he was looking for the Council s option or would the option be decided later because there were three options. EDA Director Hansen stated the recommendation to the Council was to stay with the Joint Cooperation Agreement at the deferred status. Council Member Pha asked how much of CDBG money did the city receive per year and what had been the amount the city received for the last three years. Housing and Development Specialist Kinara stated the amount of CDBG funds received varied from year to year. It was based on the poverty levels, economic conditions and overcrowding of housing units in the city. He stated the city received $415,000 for 2016-2107, $454,000 for 2015-2016 and $459,000 for 2014-2015. Council Member Pha asked if it would affect all CDBG money including the money allocated for the home loan program where it was given to residents and forgiven if they lived in their home
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 5 for a certain amount of years. She asked if that would be affected too or just the CDBG money for social services. Housing and Development Specialist Kinara stated in the Joint Cooperation Agreement, the 15% was only going apply to public services. The rest of the funds would be sent to cities to be allocated by their Council. He stated the funding received for the home rehabilitation programs would still come to the city and they would come to the Council and ask to allocate it. Council Member Pha stated the Council would still allocate the rest of the money to whatever program they wanted. It was just the 15% social services, that according to Option 1, it would be the County allocating it. She stated her concern with Option 1, which she would not be in favor of, was that she didn t like giving away the local control over the social services money received and the Council would allocate it. She stated there were 43 cities and the city was a unique city and didn t believe when the County was looking at the entire County that they looked at the things the city needed and might not be something that most cities needed. She stated that as a representative of the local government, she believed the Council knew what residents needed the most. She stated that if the decision was kept to them as a Council, they would be making an impact that affected the residents more positively than if they left it up to the County to make those decisions. She stated the city might have a seat at the table, but was only one of 43 cities and didn t see it as working in the city s favor. She stated another concern was there was a minimum of $7,500 and asked if there was a maximum. She stated that of the 43 cities and 15 percent of all that money didn t want certain organizations getting hundreds of thousands of dollars from the County and some organizations getting zero dollars. When it got consolidated to the County, the County could just decide to fund 20 organizations with that combined money. She stated the city would go from a lot of organizations receiving funds to a certain groups only getting larger sums of money versus smaller amounts spread out. She stated those were some of the concerns and why Option 1 would not be the best option. EDA Director Hansen stated there were nine communities under the agreement and funding would only be able to be spent in those communities. He stated with the conversations they had with County, the city would see the same level of funding and it was just a way to streamline it. He stated the County said the communities and participants in the program were interested in seeing a streamlined efficiency to the program and still making the same outcomes and the same kind of investment. He stated the process itself had not been developed. He stated they talked about making sure there was a diversity of applicants that were receiving
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 6 funding and were expecting to have a maximum amount that any organization could get and not funding it in one organization. He stated the County said that giving a lot of CDBG money to one organization caused a problem to them because they had a timeline to spend the money and the more money they gave to one organization the longer it took them to spend the money. He stated the County would like to see those grants in smaller proportions to more organizations because they saw it impacting the community quicker. He stated the concern of making sure that a larger organization took over, they wanted to make sure that did not happen. He stated there was criteria in the process and those organizations that were served a particular interest, they made it clear to the County about the city having community organizations that served the city and maybe the surrounding community, but didn t serve the entire community, was important to them. He stated they would be addressing that to make sure they were hitting those constituent groups that were typically getting funded in the new agreement. Mayor Lunde asked if the city opted to go on its own, being an entitlement city, what the cost would be to administer it. EDA Director Hansen stated their analysis was, they would have to bring on staff to administer the program, would have additional expenses in the financial management, tracking all federal regulations, would have a direct relationship with HUD and there were some administrative costs that would be needed to take off the direct allocation to cover those costs. He stated they had been in conversations with the City of Minnetonka which was an entitlement community. They were actually opting into the Joint Powers agreement this year because they found the cost exceeded the benefits for their community. Mayor Lunde asked if the city became an entitlement city and the County said the other cities did not spend all of their money, could the city get to come to the table and help them spend that money that others didn t, or would they say no because the city was on its own and not part of agreement. EDA Director Hansen stated if city chose to be an entitlement community, it would have a direct relationship with HUD and no longer have a relationship with the County. He stated that any money that was in the Joint Cooperation Agreement would be subject to reapportionment of just those cities in that agreement. Mayor Lunde stated he was nervous too about letting the County pick and choose. He asked if there would be a point in time if the city went the County route and at the table and started to notice a pattern where the city s preferred organizations were being ignored, could the city request to go on its own. EDA Director Hansen stated the city would be locked in until September 2020 and the city could
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 7 become an entitlement community on October 1, 2020. Mayor Lunde stated that every three years the city would have a chance to say it was not working because the County was picking organizations the Council didn t feel were the best. Council Member Jacobson stated that by then it could be devastating to the nonprofits in the community. She stated it was a long time for the Council to wait to find out. She asked if they thought about inviting anyone from the County to answer any of the Council s questions related to the housing. EDA Director Hansen stated they did not invite the County. If the Council wanted them to bring a County representative, they could invite them to come to the next Council meeting. Council Member Jacobson stated the city had some nonprofits that received the city s CDBG money that also served the neighboring communities. She asked if they could still go for CDBG money in the communities that were not part of the nine cities. EDA Director Hansen stated if there was a community serving another community that was an entitlement community or under some other thing, they could pursue those funding sources for that particular community. Council Member Pha asked about the 15% administrative fee the County charged. She asked if that was on the entire amount the city received or just the from the 15 percent social services the city received. EDA Director Hansen stated the administrative fee was between 13 to 15 percent of the entire CDGB allocation. Council Member Pha asked about the home loan rehabilitation programs and if that was currently with the County or with the city to administer it. EDA Director Hansen stated the home rehabilitation program was with the County. He stated they administered it on our behalf. He stated the 13% they administered was for expenses related to the relationship with HUD. He stated there were a number of tracking systems they had to monitor, do audits, and do some fair housing activities. He stated those were above and beyond what the city did with the allocation, they had to do to maintain the relationship with HUD. Council Member Pha asked if they could explain more about the 3 rd option, which she would lean toward, which was a joint recipient status with the Council. She asked what it would look like.
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 8 Housing and Development Specialist Kinara stated the joint recipient status with Hennepin County was basically the same as entitlement community status. The only difference was the County was taking on one additional responsibility from the entitlement community. To develop the 5-year consolidated plan, which was simply a program of activities, that was done using the CDBG funds for that particular period. Council Member Pha asked if the city would still apply for the grants and the County would do a 5 year plan but the city would administer the programs and money or would the city apply for the funds. Housing and Development Specialist Kinara stated that under the joint recipient status, it meant the city that was participating would apply for grants itself. Hennepin County would take on responsibility of developing the consolidated plan to outline activities that the funds could be used for, for the next five years. 7.1 MOTION PARKS, SECOND LUNDE TO WAIVE THE READING AND ADOPT A RESOLUTION APPROVING THE 2017-2020 JOINT COOPERATION AGREEMENT FOR URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM. Mayor Lunde asked what the timeline was to make the decision. He thought Option 2, the entitlement city, had costs. He stated if the Council didn t do Option 1, the Council had two other choices. He stated that having those costs would be good to know and asked the Council if they would be interested in tabling it to get more information. He asked if it needed to get done tonight or did the Council have time. Housing and Development Specialist Kinara stated the entitlement community status and joint recipient status both had costs. He stated the actions were required to the County by July 17 because it had to be forwarded to HUD by July 24. Community Development Director Berggren asked if it was the concern explicitly related to the social services or in being in a relationship on the joint cooperation agreement. She stated the cities made the choice of having the conversation every three years if they wanted to stay with the County and let the County run the program. She stated the city had consistently came back and said yes, it was cost effective to do it. She stated the County had thrown in the added change to the social services program and just wanted to understand if it was the relationship under the Joint Cooperation Agreement of concern or was it the idea around the social services. Mayor Lunde stated he was okay with Option 1. He thought there were some good questions and was trying to get the sense if there was time to get the questions answered. He stated if they voted tonight, he would be more worried about making sure the city s social services continued.
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 9 Council Member Jacobson asked if they had time to table it to get people from the County to answer questions and there would also be a full Council. She stated it was a big decision and was a tough decision the Council had to make. She stated she wanted to make sure the Council covered all bases and if the Council didn t have time it was frustrating because she would put the motion to table it now. EDA Director Hansen stated the County had to forward it to HUD on July 24, which would be the next Council meeting. He stated if the Council wanted to take it up on July 17, they would have to have a special city Council meeting because the EDA did not have the authority over the Community Development Block Grant Program. Council Member Pha stated that in her previous conversation regarding the program with Community Development Director and EDA Director, one of things she thought she heard was that the County was still open to recommendations, which meant they could still request them to keep it the way it had been done before the JCA which was not handing over the social services to the County but keeping it. She recommended saying, the Council didn t like their suggestion and the Council would like to keep it the way they had always had it where the Council had control over the social services and the Council would like that in the JCA with them. She asked to confirm that and directed staff to go back to the County and tell them the Council wanted that to be in the JCA but wanted to keep it the way it had it before which was having control of 15% of the social services. She asked if that was an option. Community Development Director Berggren stated she didn t think the County presented it that to them that way in their conversations and, if that was the will of the Council, they could take that back to them. She stated they were presenting what they thought was the recommended strategy for the best use of staff time related to the program. She stated if the Council wanted to be in charge of how those social services were done and didn t want to use an alternative process, then they could take it back to the County and see what they would say. Council Member M. Mata stated that if the vote happened now, it would go 3 to 2 for Option 1. He stated that due to questions by the Council Members, to get more information on what other options the Council might have, and since it was a contract, asked the motioner and seconder to table it to next meeting and see if the County could attend to answer those questions. He stated he was a firm believer to put the social services back to the County. He stated he didn t think it should be the responsibility of the city because it got diluted and diluted all the way down to the lowest level and thought it was ineffective. He stated that was his opinion on it because the Council went through it every year and had been through the process in the past and was heart wrenching. He stated he saw groups that could benefit from it and saw other ones that didn t see their benefit and had to say no. He asked if it was okay with the motioner and seconder to put something before the EDA meeting next week and there was no reason
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 10 why the Council couldn t end an EDA meeting and open a special Council meeting to have the discussion item and vote on it. 7.1 MOTION M. MATA, SECOND LUNDE TO TABLE. Council Member Parks stated he would withdraw his second to the first motion. Staff brought options they recommended and had been said over and over tonight it was not cost effective to go with the other two options. He stated he didn t have a problem tabling it and liked Option 1 based on the cost effectiveness but there were some legitimate questions that came up. Mayor Lunde agreed to tabling it to get answers and where the Council felt more comfortable. He stated he had lunch with the Finance Director and talked about the budget, and the options discussed tonight would be an example where the Council needed to be aware of adding staff with one of the options. That was why he asked the questions on what the real costs were. 7.1 THE VOTE ON THE MOTION TO TABLE PASSED UNANIMOUSLY. 7.3 Mayor Lunde briefed the Council on the appointments to the Recreation and Parks Advisory Commission. 7.3 MOTION LUNDE, SECOND JACOBSON TO APPOINT THAOMEE XIONG TO THE RECREATION AND PARKS ADVISORY COMMISSION REPRESENTING THE CITY AT-LARGE EFFECTIVE IMMEDIATELY FOR THE BALANCE OF A TERM TO EXPIRE APRIL 1, 2019. MOTION PASSED UNANIMOUSLY. 7.3 MOTION LUNDE, SECOND PARKS TO APPOINT TAJIM ASLAM HAYAT TO THE RECREATION AND PARKS ADVISORY COMMISSION REPRESENTING THE CITY AT-LARGE EFFECTIVE IMMEDIATELY FOR THE BALANCE OF A TERM TO EXPIRE APRIL 1, 2018. MOTION PASSED UNANIMOUSLY. 7.4 MOTION M. MATA, SECOND PARKS TO AUTHORIZE THE BROOKLYN PARK FIRE DEPARTMENT TO RENEW AN OUTSOURCING AGREEMENT WITH THE MINNESOTA STATE FIRE MARSHAL FOR THE PURPOSE OF CONDUCTING ANNUAL INSPECTIONS OF THE CITY S SCHOOLS AND HOTELS. MOTION PASSED UNANIMOUSLY. 8.1 Planning Director Cindy Sherman briefed the Council on the notification areas for planning cases. She stated there were questions on how they did notifications, how far they went out and some concerns regarding large vacant properties and who got notified. She stated they took some of those concerns and had been piloting a different way of doing it rather than the standard notification. She stated when the Fairfield Inn came in, she showed the required notification area of 500 feet and there was a lot of vacant land in the notification
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 11 area and did not hit any residences at all. What they chose to do was take the entire development area, the master plan, and went to the edges. With the Fairfield Inn development, they went all the way to Regent Avenue to 101 st Avenue and that included the entire Wickford Village neighborhood. She stated it went from the required 61 notices to 496 notices. She stated that since the creation of the neighborhoods and the email list that had been put together, people could sign up and would get an email blast in a certain neighborhood on projects. In that case, it was part of the Founders Neighborhood and would have done an email blast to the entire neighborhood. She stated they did that now with applications for planning actions. She stated the other thing they did for notifications was posting signs, and showed an example for a proposed development. She stated it gave people passing by the notification area that something was happening on that property. Planning Director Sherman stated they had been doing the pilot project since April. She stated the piloting made sense when there were conditions that severely limited the number of people being notified. She stated they exceeded State standards in many cases with the notifications. She stated the statutes didn t require a lot of people get direct mailings and they did it on everything and published notices for all development applications which exceeded the State standards. She stated they didn t get an increase in participation with the significant amount of mailings that were done. Council Member M. Mata stated he would be in favor of not putting a boundary on the notifications from the city and at least have a minimum. He stated that everyone purchased houses with the intent of knowing what that area was going to be and were sold something when purchasing their units. He thought they wanted to know if something changed from what they had been told. He stated they also needed to take into account the scale of the development. He asked why the Liberty Oaks area did not get notified, behind the Schreiber farm, because they were just as equal distance to the project. Planning Director Sherman stated the people across the street got a notice through the neighborhood notifications. She stated she was just showing where they directly mailed and didn t include the email blast. She stated that St. Gerards Church got notified from the email list and with Liberty Oaks; the people that were signed up got notified. She stated the lowest number of registered residents by neighborhood for emails was 140 up to 400. Council Member M. Mata asked if the Council needed to do anything if they wanted to continue what they were doing and asked staff to use common sense when doing an area like that. He stated they should think about the people and residents and try to include them
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 12 because staff was asking the Council to make a motion to continue it. Planning Director Sherman stated they were doing the motion so the direction was clear because he was the only Council Member that gave direction tonight. She stated they were proposing what was written unless there was a change based on the discussion from Council. Council Member Parks stated that every couple of years the Council had asked about the notification circle. He stated he liked the way it was being done now and would vote for the motion. He stated it was important to him that even though those people were not within the circle, it was nice to notify them. He stated the way they had done it in past, there were a couple of properties where the farm fields were circled and people were not notified and that concern came up a couple years ago. He stated staff had responded to the concerns and appreciated the work done on it. He stated it was a lot better than what they had and there were more ways to notify people now than in the past. 8.1 MOTION LUNDE, SECOND PARKS TO CONTINUE A 500 FOOT NOTIFICATION RADIUS WITH ADDITIONAL NOTICES SENT VIA NEIGHBORHOOD EMAIL LISTS AND EXPANDED RADIUS WHEN ADJACENT TO VACANT LAND. Mayor Lunde stated he took the motion as a request for the Council to reaffirm what they did as things came forward. He stated the public hearing signs did generate more questions from people and that was a good thing because they wanted engagement and it seemed to work. Council Member Jacobson appreciated saying that more notification was best and the trial period was going to continue. She stated the Council was always going to hear from people who did not see the notification or signs and were not happy because they didn t know. She stated that by continuing to do the notifications, it was the Council s due diligence to inform the community. She asked if there was a way to inform the residents about what the Council s purview was. She stated the Council didn t get to decide who came to the table with development and if another drive thru came, the Council didn t choose it and couldn t necessarily send them away if it fit the zoning. She asked if something could be included in the notification related to that. Planning Director Sherman suggested an explanation on how development happened and that the city was not proposing it but was reacting to an application to the city. Council Member Pha stated she would vote for the motion and it was important of to notify the residents when something new was coming to that area. She thanked staff for piloting the program and going beyond 500 feet in certain areas especially when there were large vacant properties. 8.1 THE VOTE ON THE MOTION PASSED UNANIMOUSLY.
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 13 9A COUNCIL MEMBER REPORTS AND ANNOUNCEMENTS Mayor Lunde requested staff to look at the electronic reader boards. He stated he had been working with the VFW on their sign reader board on how often it changed messages. He stated the city had a code and helped guide how often the boards could be refreshed. He stated the VFW just wanted the opportunity of a second look on how often to allow electronic boards to refresh. Planning Director Sherman asked if he wanted staff to go down the road of changing the ordinance or just doing a study. Mayor Lunde stated it would be good to have discussion with the Council. After that discussion the Council could say they liked the way it was or had an interest in changes. He stated he would rather have a Council discussion on it before spending a lot of effort on it if there was no support for changing it. He stated that on Monday, July 17, the Council would have a special meeting immediately following the Economic Development Authority meeting. He stated it was a closed session to get an update on the HUD Fair Housing complaint. He stated he also expected next week to have another special public meeting about the discussion with Hennepin County related to CDBG. Council Member M. Mata suggested having a discussion about when the fireworks for the Tater Daze are called off due to safety, weather or other issues, instead of staff just arbitrarily picking another date and trying to get the Council together. He suggested that in the future the money went back into the budget or next year have a double show for a great display. He stated he was not in favor of city staff finding a different date to do things and it was okay to not do them if something happened. He stated those were about saving money instead of coming up with ideas to spend it and didn t need to. Council Member Jacobson stated that in 2002, the fireworks were canceled and were rescheduled at the National Night Out Celebration kick off night, which was the Friday before NNO this year. She stated they were already getting together as community and had already been published and was an idea. She stated the Council would now be doing an event on Friday, fireworks on Saturday and NNO on Tuesday nights, which was a lot in a few days. She suggested the fireworks could be launched from behind the CAC and could be seen from Central Park. Council Member Pha stated last week, Planning Director Sherman and Senior Planner Larson planned a city tour for the Planning Commissioners and other Commissioners, to tour development projects in the city. She stated it was great tour, was beneficial and everyone enjoyed it. She stated she would support it happening again next year and could be an annual
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 14 tour and was important to the Planning Commissioners who worked on those developments to see the projects happening. 9B CITY MANAGER REPORTS AND ANNOUNCEMENTS City Manager Stroebel stated he had discussed the fireworks option with Council Member M. Mata and would have Recreation and Parks Director Yungers provide background on the decision making around July 29. He stated it was a fair discussion to figure out, in a situation where they had unfortunate cancellations, what were the best plans of action and set it up ahead of time versus trying to figure it out after the fact. He gave the following community updates: July 11, 6:30-8:30 p.m., Park System Planning event at Woodland Elementary School. If not able to attend, could go online to give input July 12, 2 6 p.m., Farmers market at Zane Sports Complex July 13, 6:15-8 p.m., Summer concert at Eidem Farm featuring the Teddy Bear Band For the Council. On July 12, 5-9 p.m., there was a Visualing Density workshop at North Hennepin Community College and needed to RSVP. Community Development Director Berggren would be sending out additional information Council Member Parks stated Mr. Kale was still in the audience and asked if there was a timeline when the Council would be talking about the speeding and sign options. City Manager Stroebel stated he spoke with Traffic Engineer Holstein regarding the four options. He stated he had been in conversation with the Police Department about active enforcement and were weighing the options and prepared to move sooner than later. He stated some options being considered were things that were not originally in the budget. He asked if the Council Members in that area would like to see the options versus others to let him know. He stated there was a long history there and needed to be diligent about how they moved forward. He stated that City Engineer Holstein s thoughts were to try some of the lower cost options and see if they made difference or not and see if they needed to proceed to additional options and do it within the budget that had been allocated. Council Member Parks asked if those options would be coming for to the Council for discussion at some point. Council Member Jacobson stated she would like to see the options and see what costs would be for having actual monitoring. She stated she knew there were a couple of different versions and had various costs and appreciated seeing those soon. City Manager Stroebel stated Traffic Engineer Holstein sent out an email and would make sure
BROOKLYN PARK COUNCIL MEETING; JULY 10, 2017 Page 15 to include the whole Council on it because they might have a different perspective on it. ADJOURNMENT With consensus of the Council, Mayor Lunde adjourned the meeting at 8:45 p.m. DEVIN MONTERO, CITY CLERK JEFFREY JONEAL LUNDE, MAYOR