DINÉ COLLEGE Request for Proposal (RFP) PROJECT NAME: Lobbying Services - State of Arizona PROJECT NUMBER: RFP Submitted By: Hereinafter referred to as Contractor : Corporation Partnership Individual Native American-owned Firm? Yes, No State of Incorporation: In submitting the RFP response to Diné College ( College ), Contractor acknowledges that: a) Contractor has reviewed Attachments: N/A b) Contractor understands that the Contractor will be compensated for actual costs incurred during the project subject to a not-to-exceed price; c) Contractor possesses the financial ability and experience to complete the scope of the site survey Project and provide required construction services; and, d) Contractor understands that the Cost Proposal is not the only factor that will determine the selection of the Contractor firm, and that the Statement of Qualifications submitted by the Contractor will also constitute part of the criteria used in the selection. Required Information from Contractor: NOT-TO-EXCEED COST PROPOSAL: $ Total Number of Calendar Days to Complete Project: Contractor has completed/enclosed Attachment A Statement Yes, No of Qualifications : RFP SUBMISSION BY: Printed Name: Title: Mailing Address: Telephone No.: E-mail Address: Fax No.: SIGNATURE: DATE: RETURN RFP TO: Diné College, ATTN: Janet Benally, Procurement Specialist. RFP ENCLOSED P.O. Box C-12 Tsaile, AZ 86556. Delivery address: 1 Circle Drive, Route 12, Tsaile, AZ 86556 RFP DUE: RFP responses should be returned to the College no later than October 26, 2018 at 4:00 pm (MDT). Facsimiles will not be accepted. E-mail correspondences and sealed packages arriving via mail services will be accepted.
QUESTIONS: Questions may be directed to: Dr. Charles M. Roessel Work Phone: 928-724-6669 E-mail: cmroessel@dinecollege.edu The College retains the right to reject any or all of the RFP responses that it receives. Per the College s Financial Policies and Procedures, preference in the award of contracts and subcontracts shall be given to Indian-owned economic enterprises and Indian organizations.
ATTACHMENT A Statement of Qualifications (Contractor may attach documents as needed) 1. Name of Firm: 2. State License No. (if applicable): 3. License Expiration Date: 4. Years Engaged Under Present Name: 5. General Character of Work Performed by Contractor: 6. Names/Titles of Key Personnel to be assigned to Lobbying Services for the State of New Mexico Project: 7. List of completed projects similar to Lobbying Services for the State of New Mexico in past five years: 8. Names of Clients that may be contacted as references (name, phone number, name of firm, project title): (Check applicable box) Current Status with Navajo Nation, State of Arizona Procurement Office, and System for Award Management for the U.S. Federal Government: o Currently Not on Debarment Listing o Currently On Debarment Listing (Check applicable box) Contractor s firm is presently engaged in litigation? o Yes o No
ATTACHMENT B Professional Lobbying Services for the State of New Mexico i. BACKGROUND Historical Background. Established in 1968 as the first tribally controlled college in the United States. The Diné College is chartered and governed by the Tribal Council of the Navajo Nation. Diné College is affiliated with, and accredited by the Higher Learning Commission (HLC) of the North Central Association of Colleges and Schools. Diné College maintains a multi-site system with campuses and centers located at six geographical area dispersed sites in Arizona and New Mexico. ii. PROJECT SCOPE OF WORK Part A Lobbying Services Provide lobbying services for the State of Arizona and/or; Provide 24/7-24 hours and 7 days a week of consulting services primarily devoted to policy consulting, policy and legislative analysis, lobbying, government relations, deliberative events or research or/and; Establishes and maintains communication with state legislator and local and state officials involved in educational policies and/or any policies that may indirect or direct affect the interests of Diné College. Monitors and engages educational groups and lenders who would be involved in any educational legislation activities that may or will affect the Diné College. Facilitate meetings between the Diné College members and the necessary agencies and or individuals regarding issues; not limited to those described above Engages and monitors legislators and lawmakers at the municipal and state level who sponsored any bill lending reform legislation, and foster goodwill on behalf of the Diné College. The Service Provide will submit monthly and/or yearly invoices reflecting the contract which must include contractor s EIN (Employer Identification Number). The services above will also include any other tasks which both parties may agree on. The Service Provider hereby agrees to provide such Services to the Customer pursuant to the Lobbyist Regulation Act Reporting Guidelines governed by Arizona Office of the Secretary of State iii. ADDITITIONAL INFORMATION
Note: The following items constitute a general description of the terms and conditions applying to the Site Survey project. A more complete set of Terms and Conditions shall be included in a Contractual Agreement after the College issues a Notice of Award for this project. Native American Preference. Preference in the award of contracts shall be given to Indian-owned economic enterprises and Indian organizations. Notice of Intent to Award. Upon receipt and review of RFP responses, and pending the selection of a qualified Contractor, the College may issue a Notice of Intent to Award, and enter into contract with the selected Contractor to finalize terms and conditions related to the project. Notice of Award. The College will issue a Notice of Award after terms and conditions are finalized. Insurance and Performance Bonds. Per the Financial Policies and Procedures of the College, the Contractor will be required to provide insurance and performance bond for the project at 100% of the total contract price. Start date and Final Completion Date. The College will include in the Notice of Award an identified Start Date and a Final Completion Date based on the total number of calendar days required to complete the project. Contractual Agreement. The final contract that will be used between the College and the Contractor has yet to be determined. Notice to Proceed. The Contractor will begin work on the project after receipt of the College s Notice to Proceed. No materials purchased by the Contractor before a receipt of the Notice to Proceed will be reimbursed by the College. Materials Submission. The Contractor will be required to forward material submittals to the College for final selection including but not limited to lighting selections, ceramic tiles, and apartment finishes. Anticipated Program Payment Schedule. Per the Financial Policies and Procedures of the College, progress payments may be made by the College to the Contractor, on the basis of a duly certified and approved construction progress schedule. The anticipated progress payment schedule includes: Change Orders. All change orders, including time and material change orders, must be approved by the College and must be in written format. The Contractor will not be reimbursed for material purchases unless supported by a Collegeauthorized change order, signed by the Owner s Representative (as designated by the President of the College) and the Construction Project Director. Liquidated Damages. The College will apply liquidated damages at a rate of $100.00 per day for work extending beyond the Final Completion Date.
Substantial Completion. The Contractor will inform the College when the Contractor considers the project substantially complete. The College and Contractor will conduct a walk-through and prepare a punch-list of outstanding items to be completed by the Contractor. The College will retain the right to ascertain whether the project is substantially complete. Should the project be considered substantially complete; the College will then release applicable retaining for the project. Certificate of Final Completion. Upon final satisfaction of the punch-list the Contractor, the College will issue a Certificate of Final Completion to the Contractor. Per the Financial Policies and Procedures of the College, The College will retain 10% of all construction payments as insurance of proper performance of the contract. Warranty and Assurances. The Contractor will be required to issue a letter to the College on the Contractor s official letterhead that will provide a warranty on workmanship and materials used that shall be effective for no less than one year from the date of Final Completion and project acceptance.