\joe_stuff\projects1\planning\p&fp_2008 09\LRP_FY09 13_&process.pptx Strategic Long Range Plan And Planning Process FY 2009 2013 September 3, 2008
Background & Purposes Strategic Long Range Planning Process Strategic planning is a formal process designed to help an organization identify and maintain optimal alignment with the most important elements of its environment. (Rowley, Lujan, & Dolence, 1997.) The purpose of strategic long range planning at Jefferson College is to provide the governing board, administration, faculty and staff with a blueprint for maximizing the delivery of higher education services to students and the community in a predictable, programmatic, and fiscally sound manner. The Strategic Long Range Plan is closely linked to the College's Mission and Vision and reflects its stated values. The institution wide planning process resides in the Program and Facilities Planning standing committee, reporting to the Deans Council and with linkages to the constituent groups, and other standing committees. Annually, institutional needs, derived from campus wide participation, provide the immediate operating priorities for decision making and institutional budgeting. All employees and the student senate, through htheir respective constituent groups and standing committees, have the opportunity to participate in this planning. The community is also represented through established advisory and ad hoc committees. The College continually self assesses its strengths, needs, external opportunities and constraints as well as projecting future activities, operations, and finances. The benefits that accrue from thoughtful planning include a shared sense of mission and expected accomplishments, enhanced accountability to constituents, prudent fiscal management, and superior learning for students. Jefferson College espouses the proposition that an institution that plans, implements, assesses, and documents its accomplishments also benefits through public, professional, and political recognition as an accredited institution providing high quality services. The paradigm utilized for planning, budgeting, and decisionmaking process is presented on the following page. 2
Jefferson College Planning, Budgeting g & Decision-Making Paradigm Environmental Scanning Activities (SWOTs) (Strengths, Weaknesses, Opportunities,Threats). Impact of Regulatory, Accrediting, and Funding bodies; Legislative, Social, Economic, & Demographic Analyses Regulatory Bodies: (Review/Approval) U.S. Department of Education Higher Learning Commission Criteria & Core Components Missouri Department of Higher Education Missouri Department of Elementary & Secondary Education State or Discipline Licensing/Accrediting Associations Strategic Long Range Planning s Program & Facilities Planning Committee Deans Council Administrative i ti College Board of Trustees Cabinet President Key Planning Cycle Decision-Making Cycle Consultation Cycle Institutional Constituent Groups Institutional Standing Committees Community Advisory Committees Strategic Long-Range Plan Implementation and Monitoring by P&FP Committee Office of Research & Planning \joe_stuff\projects1\planning\\paradigm2007.ppt Internal Evaluations Instructional Program Reviews Administrative i ti Program Reviews Institutional Effectiveness and Assessment Status Reports Institutional & Student Surveys 3 Revised 6 November 2007
Overview of Plan Management A system is in place to monitor the plan's activities, document progress, and make reasoned adjustments as needed. The strategic long range planning process specifies the College's strategic aims, goals, and objectives. The Program and Facilities Planning Committee annually reviews and analyzes data from internal and external sources including institutional and committee reports, fact books, program reviews, and student outcomes assessments, to assess the extent to which the planning goals are being accomplished. The Program and Facilities Planning Committee makes recommendations regarding plan modification and institutional needs to the Deans Council for consideration and adoption. The College's Board of Trustees annually considers the operating priorities submitted from the campus community and reviews and adopts the five year Strategic Long Range Plan. This process allows administrative decision makers the opportunity to modify existing, or incorporate new, plan components as needed and in a timely manner. The annual timeline for the planning process is on the following page. 4
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Mission, Vision & Values Statements Mission Jefferson College is a student centered comprehensive community college, committed to providing an accessible, quality college experience as it strives to meet the diverse needs of the students and the community. Superior teaching and services foster a supportive learning environment, which promotes intellectual, social, and personal growth. A strong general education curriculum, college transfer and technical programs, personal enrichment courses, and on campus experiences prepare students to succeed in their careers, further their education, and prosper in a diverse world. Jefferson College s ongoing assessment of students, programs and services assures that it is a responsive and progressive community college. Vision Our shared vision for Jefferson College is to become widely recognized as a premier comprehensive community college where student achievement and student success are central to every endeavor. Led by highly qualified college trustees, administrators, faculty, and staff, students master knowledge, skills, competencies, and values in a participative, innovative learning environment. The institution will be a model for enlightened, shared governance and will continue to strive for accreditation with distinction attesting to the excellence of its policies, practices, and services. 6
Values We value Student Growth Balanced opportunities for all students to encourage intellectual, personal, and social growth and continued learning Student Mastery of Skills Mastery of intellectual and technical skills that will ensure career success Student Centered Services A supportive and effective higher educational environment that enhances student learning Diversity Preparation ofstudents for excelling in a world ofcultural and intellectual diversity Assessment The use of assessment for continued student, personnel, and program improvement Shared Governance Enlightened and shared governance of the institution Professional Growth Continued professional growth within the college community that supports effective teaching and competent services Academic Freedom Academic freedom that challenges students and welcomes diversity ofthought and discussion Community Service Leadership in the cultural, educational, economic, environmental, and social development within the community 7
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Unit Assigned 1 Solidify the reputation ti of Jefferson College as a premier community college in Missouri. 1.1 Maintain maximum access to higher education. 1.1.1Maintain cost effective and efficient organizational structure and President and Trustees practices in order to keep student tuition and fees as affordable as possible while serving the needs of the institution. 1.2 Maintain excellent administrative relationships with an engaged Board of Trustees. 1.2.1Develop policies and procedures at the level of the Board of Trustees President that utilize the policy governance model dlas recommended ddby the Association of Community College Trustees. 1.2.2Implement systematic program reviews throughout all instructional President and administrative areas. 1.2.3Monitor and revise the institution's s mission and purposes as needed President to assure responsive services to students and to the service community. 1.3 Maintain and/or acquire accreditation and program certifications which attest to institutional and/or program excellence where appropriate. 1.3.1Examine and evaluate the feasibility bl of continuing and/or acquiring Deans new accreditation, licensure, or certifications for academic programs and services to students. 9
Unit itassigned 1.4 Provide leadership and foster community, economic, and cultural development. 1.4.1Utilize both our human and physical resources for community leadership President and development. 1.4.2Provide expertise to address the needs of communities and the employer President sector in the college service area. 1.5 Position the institution to readily take advantage of federal, state, and local policies designed to benefit current or prospective students. 1.5.1Continually monitor state and federal legislation and initiatives. President 1.5.2Assure appropriate institutional responses through the operation of the President administrative committee structures. 1.6 Change indicators of individual and institutional success/effectiveness from activities to an emphasis on goal setting which focuses on the achievement of desired results. 1.6.1Communicate to every student by word and deed that we share the President and Deans students' goal to be successful while enrolled at Jefferson College. 1.7 Position the institution financially so that its mission can be fulfilled. 1.7.1Ensure fiscal viability through the development of budget forecasts and Business Manager close monitoring of revenues and expenditures. 1.7.2Expand external funding opportunities for the College. Business & Industry, and Development offices 18 1.8 Etblih Establish and implement tthe institutional strategic t long range planning process. 1.8.1Review, recommend, and monitor the planning activities. Research & Planning 10
2 Maximize academic, career & technical, and personal outcomes for Jefferson College students. 2.1 Provide the opportunity for students to develop competency, knowledge, and skills to function in a diverse and global society. 2.1.1Provide programs that demonstrate value to students, the community, and the global society. 2.1.2Provide students with reliable/valid advisement and persistence information. 2.2 Actively support an environment that promotes excellence in teaching and learning. 221Provide 2.2.1Provide professional development opportunities for faculty. 2.2.2Promote, support, and recognize scholarship of teaching and learning. 2.3 Actively support a learning environment that promotes successful student outcomes. 231Provide 2.3.1Provide regularly reviewed curricula and services that demonstrate student success through multiple assessment measures of clearly defined expected learning outcomes. Unit Assigned Academic Deans ARC Academic Deans Academic Deans Academic Deans 11
Unit Assigned 2.4 Provide flexibility in offering credit and non credit coursework. 2.4.1Expand course offerings at a variety of locations throughout the College's service region as appropriate. 2.4.2Review and adjust schedule paths. 2.4.3Review and adjust methods or delivery of instruction as appropriate. 2.5 Continue to operate an Area Technical School. 2.5.1Continue to offer ATS programs that provide completing students with the knowledge, competency, and skills necessary for entry into the workforce and/or continued education opportunity. 2.6 Promote, expand, and support the College's use of educational technologies and resources. 2.6.1Promote, expand, and support on line course offerings. 2.6.2Review, adopt, and support new educaional technologies as appropriate. 2.7 Maximize transfer of credit for Jefferson College students transferring to other institutions of higher learning. 2.7.1Promote and support transfer ofgeneral education. 2.7.2Promote and support articulated transfer agreements. Dean, Learning Resources Dean, Learning Resources Dean, Learning Resources Dean, CTE Dean, Learning Resources Dean, Learning Resources Dean, Arts & Science Dean, Arts & Science 12
3 Facilitate and enhance the collegiate experience of all Jefferson College students. 3.1 Provide a wide array of student centered support services designed to enhance both the in class and out of class experiences. 3.1.1Develop and implement a student records system that will facilitate the admissions, financial aid, registration and other transaction processes. 3.1.2Introduce students new to college to the availability of student support services and to the policies and procedures ofthe College through first year experience program. 3.2 Provide students and the community with intra and inter collegiate athletic programs that support and encourage individual wellness. 3.2.1Operate the athletic facilities and equipment in support of the College's physical education courses, the intercollegiate athletic program, and the physical well being of the students. 3.3 Enhance the rates of student persistence and goal completion through the provision of a comprehensive student development system. 331Increase 3.3.1Increase student persistence and completion rates. 3.3.2Promote and strengthen the existing academic advising and retention system. 3.3.3Monitor and improve services that provide students with personal counseling and career guidance. 3.3.5Provide a state licensed and Missouri accredited Child Development Center for use by students, college employees, and the public. Unit Assigned Dean, Student Services Dean, Student Services & CAO Athletic Director Academic Deans & Dean, Student Services Dean, Student Services Student Dvlpmnt. Dean, Student Services 13
Unit Assigned 3.3.6Provide countywide leadership and support for increasing the President & All Deans county's high school students' awareness of the value of higher education. 3.3.7Provide alumni opportunities for involvement and association with Business & Industry the College, specifically to engage in life long learning, community and Development service, leadership experience and philanthropic activities. offices 3.3.8Explore opportunities for Student Center improvements as funding is Dean of Student available. Services & Business Manager 3.4 Improve upon opportunities for meaningful credit and non credit offerings courses in non traditional academic environment. 3.4.1Increase availability for students participation and personal growth in Dean, Student study skills, leadership, citizenship, community service, and wellness Services & Academic activities. Deans 14
4 Enhance student learning and institutional effectiveness through the implementation i and utilization i of electronic managerial, ileducational, and telecommunications technologies. 4.1 Install and implement automated systems to meet the computing needs of administrative, academic and office management as delineated in the College Wide Computing Plan. 4.1.1Complete all activities outlined in the Administrative Computing Project. 4.1.2Complete all activities outlined in the Academic Computing Project. 4.2 Implement and revise the Collegewide Computing Plan as needed. 421Annually 4.2.1Annually review the Collegewide Computing Plan. Unit Assigned Business Manager & Dean, Learning Resources Director of Instructional ti lsupport Center & Academic Computing Dean, Learning Resources & Business Manager 15
Unit Assigned 5 Provide educational facilities conducive to a positive teaching learning g environment. 5.1 Extend the functional usefulness of physical plant and equipment 5.1.1Establish a computerized/automated preventive maintenance program for the institution. 5.2 Maintain preparedness in the event of campus emergencies. 5.2.1Review the emergency procedures program. 5.3 Enhance the campus facilities to promote a positive learning environment. 5.3.1Implement viable projects identified din facilities plans. 5.3.2Provide timely maintenance services throughout the College campuses. Business Manager Business Manager Business Manager Director, Bldgs. & Grounds 16
6 Maintain a qualified, thriving, and productive institutional workforce. 6.1 Provide orientation and programs to support employees' success. 6.1.1Orient new employees to the characteristics of a learning centered organization and culture and to the requisite faculty and staff performance expectations leading to positive student outcomes. 6.1.2Promote staff development opportunities. 6.2 Monitor and improve employee working conditions. 6.2.1Provide a competitive compensation plan for college employees. 6.2.2Continue and enhance communications between faculty, certified, and classified staff tffand the administration. i ti 6.3 Position the institutional workforce to more reflect the St. Louis area workforce. 6.3.1Increase employee diversity within the institution. Unit Assigned Human Resources and CAO President & All Deans Human Resources President Human Resources 17