DOCUMENTS NEEDED FOR NAAC VISIT Dr.M.G.SETHURAMAN PROFESSOR OF CHEMISTRY THE GANDHIGRAM RURAL INSTITUTE (DEEMED TO BE UNIVERSITY) GANDHIGRAM - 624 302, DINDIGUL, TAMIL NADU E-mail: mgsethu@gmail.com Mobile:+91-9443021565 1
LIST OF DOCUMENTS NEEDED FOR NAAC VISIT (SECTION WISE) 2
Academic Section 1. Courses recognition by UGC 2. AICTE recognition certificate original 3. NCTE recognition certificate original 4. List of courses offered 5. Syllabus copies 5 years 6. Deans meeting minutes 5 years 7. HoDs meeting minutes 5 years 8. Research Advisory Committee Meeting 9. CBCS regulations 3
Academic Section Contd.. 10. Admission policy 11. List of students admitted course-wise in the last 5 years 12. Course-wise student strengths 5 years 13. Applications sold programme-wise in the last 5 years 14. List of students from other States ( last 5 years yearwise) 15. List of students from other Countries (last 5 years) 4
Academic Section Contd. 16.List of students electives 17.List of add-on courses 18.List of bridge course 19.Academic calendar ( 5 years) 20.Prospectus ( 5 years) 21.List of FDPs conducted 22.Ph.D. Rules 23.Department-wise Ph.D. Scholars list ( 5 years) 24.Department-wise M.Phil. Scholars list (5 years) 5
Academic Section Contd. 25. List of National Conferences organized 26. List of International Conference organized 27. Fellowship availed by the scholars 28. List of students permitted to go abroad 29. Advertisement for admission 30. DST Inspire fellowship, Rajiv Gandhi National Fellowship etc. 6
Audit Section 1. Internal verification of stock report 2. Library stock report 3. Assets Register 4. Condemn article action 7
Authorities Section 1. UGC certificate course-wise approval 12B, 2F DU 2. MoA copy 3. Amendment of MoA approved copy 4. BoS constitution for various studies 5. Bye-laws copyamendment of Bye-laws approved copy 6. Action taken reports 8
Authorities Section Contd. 7. Chancellors appointment 8. Meetings of statutory bodies of university last 5 years minutes BoM Planning & Monitoring Board Academic Council Finance Committee 9
Dean, Students Welfare 1. Hostel regulations 2. List of Co-curricular programmes organized at the University level 3. Welfare scheme for students and beneficiary list (5 years) 4. Appointment of Warden and Deputy Warden etc. 5. Hostel committee minutes 6. Hostel expenditure 7. Hostel Bills 10
Controller of Examinations 1. Examination rules 2. CFA/ESE marks 3. Examination schedule 4. Appointment of Examiners 5. Appointment of Chief Superintendent for Semester Examinations and Central evaluation 6. Central evaluation 7. Approval of results 11
Controller of Examinations Contd 8. Results details (Course-wise details 5 years) 9. Nos. of appeals (Course-wise details 5 years) 10.Nos. of malpractices (Course-wise details 5 years) 11.Exam. Related complaints (Course-wise details 5 years) 12.List of students awarded Ph.D. (5 years) 12
Development Section 1. Land Document 2. List of equipments costing more than 1 lakhs purchased during 2010-2015 3. Infrastructure added in the last 5 years 4. Plan, Non-plan allocation grant-in aid letters 5. Building Committee Proceedings 6. Development activities carried out in the last 5 years 7. Department-wise allocation and expenditure 13
Establishment Section 1. VC appointment 2. Registrar appointment orders 3. Staff appointment orders 4. Staff Profile 5. Recruitment Rules of the University 6. List of Technical & Non-teaching staff 7. Staff probation declaration 8. Increment 9. CAS 10.DPC / APC 11. LTC availed 14
Establishment Section Contd 12.No. of staff deputed in the Refresher Courses / Orientation Courses 13.Discipline Proceedings 14. List of Adjunct Faculty/Visiting Professors 15.List of staff who attended the 3 week Refresher/Orientation Programme 16.List of staff who attended the Winter school/summer school 17. Visits abroad by Faculty 18. Staff advertisement 15
Finance Section 1. List of consultancy projects with revenue generated 2. Audited statement of accounts 3. Finance committee proceedings 4. Statement of Plan/Non-plan in the last 5 years (yearwise) 5. Revised Budget estimation 6. Budget estimation 7. UC for Projects 8. UC for UGC 16
Finance Section Contd 9. AG audit report in the last 5 years (year-wise) 10.LF audit report in the last 5 years (year-wise) 11.Special Grants received 12.Details of corpus fund 13.Unit cost of education 14.Financial rules 17
Reservation Cell 1. List of Scholarship details 2. List of Scholars availing OC, BC, ST and ST category 3. List of Single Girl child scholarship 4. List of Research fellowships 18
Research and Development 1. Research Project rules 2. List of Research projects proposal forwarded 3. List of Research projects sanctioned 4. List of Projects carried out 5. List of Projects Completed (5 years) 6. List of MoUs signed with activities 19
CHECK LIST FOR DOCUMENT VERIFICATION (DEPARTMENT WISE) 20
Category I: Curricular Aspects 1. BoS constitution 2. BoS proceedings 3. Syllabus pre-revised 4. Syllabus revised 5. Feasibility committee report 6. Learning outcome and specific objectives of learning 7. List of major elective, non-major elective, modular and skill-based courses offered by the department 21
Category I: Curricular Aspects Contd. 8. Feedback 9. Parent meeting minutes 10. Student enrichment lectures (list and programme details) 11. Academic schedule 12. Time table for students 13. Work allotment for staff 22
Category-II: Teaching-Learning and Evaluation 1. Year-wise details of student admitted 2. Applications Vs. admitted 3. Admission register 4. Student profile analysis report 5. List of slow & fast learners-remedial programme arranged 6. Course materials 7. PPTs & e-materials 8. Faculty bio-data 9. Awards & Honors received by the faculty 23
Category-II: Teaching-Learning and Evaluation Contd 10. Student attendance 11. Staff attendance 12. Internal assessment register 13. ESE statements received from Controller of Examinations 14. Result analysis report 15. Internal exam answer script 16. Internal exam time-tables copies 17. ESE time-tables copies 18. Details of field visit/internship/industrial visits 19. Student assignments & seminars 24
Category-III: Research, Consultancy and Extension 1. Thrust area of research 2. List of scholars 3. Scholar attendance 4. Project proposals submitted 5. Project reports completed 6. Progress reports of scholars 7. Research colloquium circulars 8. Ph.D. awarded - list & M. Phil., 9. Ph.D. thesis & M. Phil.. theses 10. Paper published - reprints 11. Books authored 12. Books edited 25
Category-III: Research, Consultancy and Extension Contd 13. Chapters in books 14. Consultancy undertaken with revenue details 15. Extension activities reports 16.VPP details 17. MoUs signed with activities carried out 18. Conferences organized 19. Conferences attended and papers presented 20. Conferences proceedings 21. Participant list in the Conferences organized 26
Category-IV: Infrastructure and Learning Resources 1. Physical facilities available 2. Department library stock register 3. Furniture & other stock registers 4. Equipment purchase order 5. Annual maintenance contract 6. Equipments log book 7. Department library issue register 8. E-resources available 27
Category-V: Student Support and Progression 1. Gurukula allotment 2. Gurukula activities reports 3. Student progression details 4. Placement details 5. Student participation in events 6. Student association activities 7. Alumni meeting 28
Category-VI: Governance Leadership and Management 1. FDP attended 2. Orientation & Refresher courses organized / attended 3. Department faculty meeting 4. Department committee meeting 5. Corporate social responsibility 6. Funds mobilized 7. Training programmes organized 29
Category-VI: Innovative and Best Practices 1. Innovative practices of the Department 2. Best practices of the Department 30
Dr.M.G. SETHURAMAN mgsethu@rediffmail.com Mobile: 9443021565 31