ONLINE COURSE SYLLABUS Instructor: Trina Dendy Office Location: 116, Douglas Building, Mayhew Campus, EMCC Office Phone: 662-243-1986 E-mail: tdendy@eastms.edu Office Hours: 2:00-3:00 Monday/Wednesday, 1:00-3:00 Tuesday/Thursday, 8-12 Friday Course Number and Title: SPRING 2017 BOT 1413 Records Management (MSVCC) Course Description: This course focuses on the systems approach to managing recorded information in any form. Emphasis is placed on the three categories into which records generally fall and the treatment of these categories in proper management, storage, and retrieval. (3 sch: 3 hr. lecture) Prerequisite: None Semester Credit Hours: 3 Required Text: Records Management, Tenth Edition, Read & Ginn, ISBN# 978-1-305-11916-1 Student Learning Outcomes 1) Analyze storage and retrieval procedures in alphabetic, numeric, geographic, chronological, and subject filing systems. a) Code, sort, and file paper documents. b) Prepare cross references when necessary. c) Apply ARMA rules for filing and retrieving documents and for storing electronic information. 2) Explain how computer indexes and database software is used in records management. a) Describe classifying electronic records using metadata, taxonomies, and file plans. b) Explain how databases can be used in records management and e-commerce. c) Discuss electronic records safety and security. 3) Describe records retention, retrieval, and transfer both physically and electronically. a) Explain the use of a records retention schedule. b) Describe retrieval, requisition, charge-out, and follow-up procedures. c) Discuss records activity, transfer methods, and procedures. d) Describe the difference between active and inactive records, and indicate how each is determined. e) Specify the recommended time period records should be retained. f) Describe the appropriate methods for destruction of records. ELEARNING ATTENDANCE (per the EMCC catalog) All students are expected to attend and participate in class and submit assignments on a regular basis, at least weekly. Attendance is taken regularly each week based on the submission of weekly assignments or as otherwise noted in the syllabus. In all cases, attendance is taken at least weekly. Distance learning students are subject to EMCC s excessive absence policy. If a student Page 1 of 7
is considered absent for a given week by the instructor, the student will have accrued one absence. A student will be withdrawn from the class upon the 3rd unexcused absence. WITHDRAWAL PROCEDURE FOR ONLINE STUDENTS (per the EMCC catalog) Students who want to withdraw from a class must visit the EMCC campus where the student registered to pay for and complete a withdrawal form. For students who are unable to visit campus: Call the Business Office to pay for a withdrawal form by credit card and contact the Registrar's Office at your campus to provide course information and a fax number. The staff person will complete the form and fax a copy to you for your signature. It must be signed and returned by fax to the Registrar's Office for processing. Unless the staff person receives your signed form, your withdrawal request will not be processed and your class (es) will not be withdrawn. HONESTY POLICY A hallmark of any profession is integrity and honesty. Academic honesty is expected of all students; therefore, each student is expected to accomplish his/her own work. Academic misconduct includes, but is not limited to, deceptive acts such as the following: 1. plagiarizing from any source 2. cheating in any manner on tests, papers, reports, etc. 3. turning in work as their own when, in fact, it was not their work 4. improperly using technology 5. stealing, buying, or selling course materials 6. either impersonating another student during a test or having another person assume one's identity during a test 7. deliberately conveying false or misleading information 8. reusing some or all of a paper written for previous or other courses (self-plagiarizing) When academic misconduct has occurred, the instructor has the responsibility of assigning an appropriate penalty in accordance with the instructor s institutional policy. This may include failure of the assignment, failure of the course, or dismissal from the institution. GRADING Weekly assignment grades will be posted within 7 working days of due date. Grades for this course will follow the standards published in the EMCC College Catalog. A (100-90) B (89-80) C (79-70) D (69 60) F (59 or below) All work must be completed by the posted due date. Late work will receive a grade of zero. Students who have questions about a grade received should immediately contact the instructor to resolve the issue. This action must occur within the week of the grade posting. After this time, it Page 2 of 7
will be assumed that the grade has not been disputed and it will become a matter of record as it stands. Evaluation Procedure: Homework 35% Tests 40% Final Exam 25% ONLINE TESTING (per the EMCC catalog) Students taking an online course are required to take one or more proctored exams. The student is responsible for making an appointment with a designated proctor at an approved testing location for taking any proctored exam. Appointments must be made in advance. Proctored Testing Lab Rules: Personal belongings will not be allowed at the computer while testing. Personal belongings must be placed on a table provided in the Testing lab. It is in your best interest not to bring valuable items to the Testing Lab East Mississippi Community College is not responsible for lost or stolen items. No food, drinks or tobacco products allowed in the lab. No children allowed in the lab. NO CELL PHONES ALLOWED, even to be used as calculators! Students suspected of cheating may be reported to the Associate Dean of elearning. Students are NOT allowed to leave the testing lab during the test for any reason. Tests will be closed if a student leaves the lab. PROCTORED FINAL EXAM The final proctored exam will be comprehensive. Final exams must be taken at an approved proctored testing site which will require the student to travel to their college. It is your responsibility to contact the proctor at your community college & schedule a time for these exams. You will have to travel to your community college and show the proper I.D. to access any proctored exam. You will not be able to use your textbook, notes, or any other materials for this exam unless stated by the instructor. MSVCC GRIEVANCE POLICIES Students who register through the MSVCC will be subject to the disciplinary policies and procedures of the student s host college. (The host college is the institution where the student registers for the class.) Any student who wishes to make a complaint regarding any aspect of the MSVCC must take the following steps: Page 3 of 7
1. Discuss the problem with the faculty member, staff member, or administrator involved. Direct communication between the two parties usually resolves most of the problems. 2. If informal efforts to resolve the problem are not productive, the complainant should then contact the Director of elearning at the student s host college to help in processing the complaint. (Host College is the institution where the student registers for class.) 3. If the complainant, at this point, wishes to file a formal complaint, he or she should express the specific nature of the complaint and the remedy sought in writing to the providing college s Director of elearning with a copy sent to the host college s Director of elearning (if different). The providing Director of elearning will then refer it to the appropriate person for disposition. A response will be made to the complainant within 15 working days by the providing college. (The providing college is the institution teaching the course.) 4. If the student is not satisfied with the resolution of the grievance, that student must follow the procedures prescribed by the student s providing college in writing. The appeal must be made in writing within five working days. 5. Students who do not submit a written appeal by the appointed date forfeit any further consideration in this matter. MSVCC DISCIPLINE POLICY Students who register through the MSVCC will be subject to the disciplinary policies and procedures of the student s host college. (Host College is the institution where the student registers for class.) EMCC CALENDAR DATES: Students should make note of the established semester withdrawal dates. The online drop/add period ends on the day after the online class begins. DISABILITY SERVICES East Mississippi Community College seeks to comply with the letter, intent and spirit of Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Section 504 and ADA require institutions not to discriminate against students with disabilities and to make all offering and programs of the College accessible. East Mississippi Community College provides reasonable accommodations for student with disabilities through Disability Support Services (DSS). DSS verifies eligibility for accommodation and works with eligible students who have self-identified and provided current documentation. Students should schedule an appointment with the designated DSS staff member on their respective campus to establish a plan for reasonable accommodations and services. Scooba Campus: Maggie Dale (662) 476-5048 or (662) 476-5000 Golden Triangle Campus: Cathy Kemp (662) 243-1979 or (662) 243-1900 EMCC NOTICE OF NON-DISCRIMINATION STATEMENT Page 4 of 7
East Mississippi Community College is committed to assuring that the College and its programs are free from discrimination and harassment based upon race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, gender identity, genetic information, status as a U.S. veteran, or any other status protected by state or federal law. The following offices have been designated to handle inquiries regarding the non-discrimination policies: Office of the District Director of Human Resources, Payroll and EEOC/OCR 1512 Kemper Street Scooba, Mississippi 39358 662.476.5274 Office of the Dean of Students & District Director of Recruitment District Disability Services Coordinator 8731 South Frontage Road Mayhew, MS 39753 662.243.1979 Office of the Executive Vice President Title IX Coordinator 8731 South Frontage Road Mayhew, MS 39753 662.243.1900 SACSCOC Accreditation Statement East Mississippi Community College (EMCC) is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award certificates and the associate degree. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia, 30033-4097 or call (404) 679-4500 for questions about the accreditation of EMCC. The Commission is only to be contacted if there is evidence that appears to support an institution's significant noncompliance with a requirement or standard. All normal inquiries about the institution, such as admission requirements, financial aid, educational programs, and other college related information should be addressed directly to the College and NOT to the office of the Commission on Colleges. Spring Tentative Schedule Week 1 January 16-22 **Review course syllabus, tentative schedule and tentative test schedule **Buy book **Read Chapter 1 and Chapter 2 **Answer Chapter 1 questions in Canvas **Answer Chapter 2 questions in Canvas Page 5 of 7
Week 2 January 23-29 **Take Chapters 1-2 open book test **Read Chapter 3 **Check your knowledge of Rules 1-4 **Check your knowledge of cross references Week 3 January 30 - February 5 **Application 3-1 **Application 3-2 **Answer Chapter 3 Review Questions in Canvas **Begin reading Chapter 4 Week 4 February 6-12 **Check your knowledge of Rules 5-8 **Check your knowledge of cross references **Begin working on presentation that is due April 17!!! Week 5 February 13-19 **Application 4-1 **Application 4-2 **Answer Chapter 4 review questions in Canvas Week 6 February 20-26 **Read Chapter 5 **Answer Chapter 5 review questions in Canvas **Check your knowledge of Rules 9-10 **Check your knowledge of cross references Week 7 February 27 - March 5 **TEST 2 on Chapters 3-5 (this is a proctored test) **Read Chapter 6 **Answer Chapter 6 review questions in Canvas Week 8 March 6-12 **Read Chapter 7 **Answer Chapter 7 review questions in Canvas **Read Chapter 8 **Answer Chapter 8 review questions in Canvas Page 6 of 7
Spring Break March 13-19 Week 9 March 20-26 **Read Chapter 9 **Answer Chapter 9 review questions in Canvas **Test Chapters 6-7 (timed test taken at home) Week 10 March 27 - April 2 **Read Chapter 10 **Answer Chapter 10 review questions in Canvas **Open book test, Chapters 8-10 Week 11 April 3-9 **Read Chapter 11 **Answer Chapter 11 review questions in Canvas **Read Chapters 12 **Answer Chapter 12 review questions in Canvas **Read Chapter 13 **Answer Chapter 13 review questions in Canvas Week 12 April 10-16 **Test covering chapters 11-13 (to be taken at home) **Presentation Due Week 13 April 18-21 **Final Exam covering the 10 filing rules, Chapters 3-5 Page 7 of 7