Welcome to SunGard SCT Banner Open Learning: Registration Before we get started. Familiarize yourself with the virtual classroom interface Review rules of etiquette 2 Virtual Classroom Etiquette CHAT Use chat to ask questions Use private chat when you have to step away for a minute AUDIO If you do not have a mute button, *6 = mute and *7 = un-mute 3 1
In Case of Difficulties. Close your web browser and re-log into the event Send a private chat message to the moderator Contact virtual classroom support Press *0 to reach technical support or dial 888-272-2939 (U.S.) / 610.578.6323 (International) 4 Introductions Name Organization Title/function Job responsibilities SCT Banner Experience Expectations 5 Agenda Definition of Open Learning Registration (OLR) Baseline Highlights Modules Impacted OLR: Catalog OLR: Schedule OLR: Registration OLR: Academic History OLR: Set up 6 2
Definition of Open Learning:Registration Flexible, student centric registration and fee processing Completely date driven and student-centric Replaces Part Of Term (POT) processing Section level registration controls Provides the ability to integrate true Open Learning in a traditional model Easier to define institutional policy in a decentralized environment Supports Continuous/Open Entry and Continuing Education 7 OLR Baseline Highlights No major changes to baseline registration new window to enter student selected registration start/end dates New registration table Additional Registration Table (SFRAREG) Learners may extend the completion date of their registration buy more time Non-term based registration history display No conversion required 8 Open Learning Registration Modules impacted Catalog Schedule Registration Academic History 9 3
OLR: Catalog Course Title Added to Key Block of all Catalog Forms Added to Existing Course list of values Basic Course Information Form - SCACRSE Duration and Duration Units Duration Unit Validation Form - GTVDUNT Indicators for existing Long Title/Syllabus Schedule Type Instructional Method GTVINSM 10 OLR: Catalog (Cont.) Course Detail Information Form - SCADETL Course Title added to Existing Courses list of values from corequisite and equivalent blocks Additional Fee Types Fee Type Validation Form STVFTYP Course Description 32,000 characters Supplement to or in place of 60 character Course Text 11 OLR: Catalog (Cont.) Course Syllabus Form - SCASYLB Long Course Title URL for course content Learning Objectives Technical Requirements Required Materials Course Search Form - SCASRCH Non-term specific search capability 12 4
OLR: Catalog (Cont.) College/Department Text SCATEXT 32,000 characters Supplement to or in place of 60 character College/Department text Bulletin Report SCRBULT New parameters to uses Long Course Title and New Course Description Duration will be printed if entered 13 OLR - Schedule Overview Part of Term is not required Instructional Method, Section Duration, Registration From/To date range, Learner Start From/To date range Instructors may be assigned without defined meeting times User defined Meeting type (i.e., purpose of meeting) now available class, chat, etc. 14 OLR Schedule (Cont.) Open Learning Section Default Rules SOAORUL Specify college, department, campus, schedule type, and instructional method combinations Override indicator Section Form - SSASECT Instructional Method Duration and Duration Units Learner Start Dates Census date(s) Maximum Extensions Meeting Type 15 5
OLR Schedule (Cont.) Section Detail Form - SSADETL Section Fees Preferable over rules defined in SFARGFE for Open Learning registrations Predictable results Track by CRN Simplifies troubleshooting and refunding Fee types Flat, by Billing Hr, by Credit Hr, by Duration Unit Section Level Mass Fee Population Process - SSPMFEE 16 OLR Schedule (Cont.) Section level rules - SSARULE Registration and Census Dates Registration Status Codes Refunding Rules Extension Rules Schedule Open Learning Rule Default Process - SSPRDEF May be defaulted from Default Rules Form-SOAORUL, Batch process-ssprdef (post-section creation), rolled via SSRROLL, entered manually Section Syllabus Form - SSASYLB Copy function (all blocks) 17 OLR Schedule (Cont.) Section Level Rules Refunding- SSARULE For status codes defined with Ext = N Can refund tuition, fees, and extension fees For status codes defined with Ext = Y Can only be used against individual extensions Fee Reversal DD code processing Returns 100% of all charges to the student including any extension monies 18 6
OLR Schedule (Cont.) Section Web Controls Form (SSAWSEC) Override term level rules (SOATERM) Schedule Section Query Form SSASECQ OLR fields added, including from/to dates, title, instructional method, duration/duration units, etc. Block Schedule Control Form SSABLCK and Block Schedule Section Query - SSABSCQ Instructional Method, Registration from/to dates added Section Comment Form Long Comments window added 19 OLR Schedule (Cont.) Term Roll Process - SSRROLL New Parameters Roll Section Syllabus Create Section Rules Class Schedule Report SSRSECT and Section Tally Report - SSRTALY** New Parameters Schedule Type Instructional Method** Print Long Course Title** Print Long Section Title** 20 OLR: Registration New window added to SFAREGS processing Displays permitted start dates, permitted end dates and duration User must enter either start OR end date Corresponding date will be calculated based on calendar day equivalency defined in GTVDUNT for section duration code 21 7
OLR: Registration (Cont.) Additional Registration Information Table SFRAREG Maintains start/end dates from registration OL selected and derived dates Otherwise section POT start/end dates Extension Number zero (0) denoting original registration Assessment date will not be populated for original registration record 22 OLR: Registration (Cont.) Extension Processing - SFARHST Can be used to view all registration activity Is used to process extensions for OL registrations ONLY Extension Restrictions Enter registration status code - new start/expected completion date and appropriate fee calculated Fee may be waived New SFRAREG record generated 23 OLR: Registration (Cont.) Extension Withdrawal Processing SFARHST Change the status code on the extension Extension must be future dated Status code must be defined on STVRSTS with withdrawn and extension indicators = Y Refunding rules for status code defined in SSARULE will be used Does not allow student to be dropped or withdrawn from original course 24 8
OLR: Registration (Cont.) Changed/Modified Forms Student Course Registration Form SFAREGS Student Course Registration Audit Form SFASTCA Enrollment Verification Request Form SFARQST 25 OLR: Registration (Cont.) Changed Reports/Processes Student Schedule Report SFRSCHD Class Roster SFRSLST Registration Codes Enrollment Verification Report SFRENRL Print birth date parameter Registered, not Paid Process SFRRNOP 26 OLR: Registration New Process Auto Grade Assignment Process SFPAGRD Assesses Incomplete grades for Open Learning registrations Can be run for an individual CRN; term; date range; schedule type; instructional method; instructor Assigns user-defined grade to all un-graded registrations records past a specified grace period (calendar days) 27 9
OLR: Academic History Transcript Type Rules Form SHATPRT Long Title indicator Course Maintenance Forms SHATCKC/SHATCKS Start/End Dates, Number of Extensions Grade Roll - SHRROLL Grade Term Roll Long Section Title 28 Open Learning Setup Open Learning Setup Schedule Type Validation Form - STVSCHD Instructional Method Validation Form - GTVINSM Registration Status Code Validation Form STVRSTS Duration Units Validation Form GTVDUNT Meeting Type Validation Form GTVMTYP Fee Type Form - STVFTYP 30 10
Open Learning Setup (cont.) Term Control Form - SOATERM Open Learning Section Default Rules Form - SOAORUL Registration Date Defaults Census Dates Override allowed? Registration Status Codes with Usage Cutoff Percentages 31 Open Learning Setup (cont.) Open Learning Section Default Rules Form - SOAORUL (Cont.) Extension Rules Can only be defined for a status code defined with Ext checked in STVRSTS Ext Percent percentage of original duration to be granted Ovr can defaulted rule be changed when applied to student 32 Open Learning Setup (cont.) Open Learning Section Default Rules Form - SOAORUL (Cont.) Refunding Rules Does not use static dates Percent or Duration Complete compared to individual student s progress in the course Extension Refund will only be used if student withdrawing from course and extensions applied 33 11
Open Learning Setup (cont.) Schedule Form SSASECT Section Detail Form - SSADETL Schedule Processing Rules SSARULE Rule Default Process SSPRDEF Fee Assessment Control Form SSADFEE Section Level Fee Mass Population Process - SSPMFEE 34 Summary Definition of Open Learning Registration (OLR) Baseline Highlights Modules Impacted OLR: Catalog OLR: Schedule OLR: Registration OLR: Academic History OLR: Set up 35 Questions and Answers 12
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