Phase 3 User Guide: Developing a Community Profile

Phase 3 User Guide: Developing a Community Profile Evidence2Success PHASE 3 1

Evidence2Success Phase 3 User Guide: Assessing Your Community s Needs and Resources Contents I. Introduction 3 II. Community Assessment Workshop 5 III. Relevant Milestones and Benchmarks 7 IV. Content Matrix 9 V. Community Resources Assessment Workshop 15 VI. Relevant Milestones and Benchmarks 16 VII. Content Matrix 18 2

Introduction Evidence2Success is a framework for improving well-being and development in children and youth. It brings together public systems, schools, neighborhoods and elected officials to invest in programs that are tested and effective for improving outcomes. Local data, system practice changes and strategic financing help communities implementing Evidence2Success to invest more effectively in their young people by increasing the community s focus on prevention and early intervention. This user guide is for Evidence2Success coordinators who are leading their community boards through the work of Phase 3. This phase, Develop a Community Profile, is organized around two workshops: The Community Assessment Workshop The Community Resources Assessment Workshop Despite the similarity of their names, these workshops build capacity for two very different types of assessment. The first assesses outcomes and levels of risk and protection in the youth of the community. The second assesses resources available in the community to address priority outcomes, risk factors and protective factors. The two assessments together make up the community profile that gives this phase its name. To set the stage for Phase 3: The board, which was convened and oriented in Phase 2, is now fully operative, with workgroups that have been set up to take on specialized areas of work. Fund mapping is underway. The Youth Experience Survey (or a similar survey) has been administered. Now, in Phase 3, survey data and administrative data are brought together and examined carefully to identify the needs of the community s youth. This is done in the Community Assessment Workshop, which leads to consensus around a set of priorities. The priorities consist of up to two to three outcomes and three to five risk or protective factors to be addressed in the community through programming decisions made in Phase 4. Does this mean it is time to select programs? No, not yet. We are still in Phase 3; the next workshop is the Community Resources Assessment Workshop. In this workshop, the programs and services available in the community are compared to your priorities to see which priorities are not being addressed and which populations are not being served. This is a key step in helping community and systems use resources more wisely, because it allows for the community board to prioritize investment in programming that would fill a critical service or programming gap. The resulting gaps analysis heavily informs program selection and strategic financing in Phase 4 and program implementation in Phase 5. All of this begins with the data. Developing a portrait of the strengths and needs of your community s youth often helps board and workgroup members develop a more concrete understanding of the planning steps to come and the Evidence2Success process overall. 3

USING THIS GUIDE This user guide is for the Evidence2Success coordinator, who is the primary facilitator of both Phase 3 workshops. Each workshop is generally delivered to the appropriate workgroup rather than the board as a whole. As you know from Phase 2, workshop materials come from several sources, including Communities That Care (CTC) and the Evidence2Success website. The purpose of this guide is to help you find and integrate the materials for the workshops. In Phase 3, you will rely heavily on the CTC facilitator guides for each workshop. Handouts and worksheets come from both sources. As in Phase 2, they can all be found under password protection on the Evidence2Success section of the Annie E. Casey Foundation s website: http://cms.aecf.org/evidence2success/. Be sure to read all materials thoroughly and watch the videos as you get ready. You will walk through each workshop with your coach as part of your preparation. This user guide alerts you to areas where the Evidence2Success workshop differs from the CTC version. These are called out in the content matrix for the Community Assessment Workshop, starting on page 9, and the content matrix for the Community Resources Assessment Workshop, starting on page 20. Typically these differences involve Evidence2Success-specific terminology or handouts and only require minor adjustments. The CTC facilitator guides contain detailed instructions on logistics, room setup and preparation for each module and each workshop as a whole. This user guide does not duplicate those instructions; it only mentions instances where deviations are in order. ORIENTING NEW PARTICIPANTS If new members will be joining the workgroup for this phase, it is appropriate to hold a makeup session before this workshop to cover relevant material from the community board orientation from Phase 2. We suggest the following modules from that workshop in order to ensure that all members are grounded in basic Evidence2Success concepts: Introduction to Evidence2Success The Big Picture (CTC) Foundations of the Operating System (CTC) The Evidence2Success Process Introduction to Strategic Financing For those who are new to the Evidence2Success effort or who have not seen the video How Evidence2Success Is Making a Difference for Kids and Families, provide the link by email beforehand: http://www.aecf.org/blog/new-video-how-evidence2success-is-making-a-differencefor-kids-and-families/ 4

About the Community Assessment Workshop The Community Assessment Workshop has two goals: Complete an assessment of local youth outcomes and the risk and protective factors that predict those outcomes Use the collected data to select priorities for preventive action in your community The CTC Facilitator Guides provide most of the content and preparation advice you need to facilitate this workshop. Two primary differences distinguish the Evidence2Success process from the CTC process: 1. The primary source of data used in this workshop is the Evidence2Success Youth Experience Survey (YES). Other surveys may be used instead of YES, as long as they focus on risk and protection as well as outcomes. A good example of a possible substitute is the Student Health and Risk Prevention (SHARP) Survey. 2. Certain outcomes (and risk and protective factors) that may be of interest to the community are intentionally not measured by YES, because they are captured more effectively in administrative data. The specific items are covered in Session 1, Module 2 (Public Data) and are listed in the Evidence2Success handouts for that module. The data workgroup will want to obtain these data for use in setting priorities. The number of indicators to be obtained from administrative data is relatively small. For the most part, a community should rely on the accuracy of survey data. WHO IS THIS WORKSHOP FOR? The Community Assessment Workshop is intended for the data workgroup (which might be called the risk and protective factor assessment workgroup). In most communities, this workgroup is formed during the Community Board Orientation. Group norms may already be established. If not, then extra time may be needed for the members to get used to working together. Why do we recommend holding the workshop for the workgroup rather than the entire community board? First, because the workgroup, with 5 7 members, is smaller than the full board. A smaller group size tends to promote decision making and efficient use of time. Moreover, the workgroup can include people with special data skills who are not necessarily members of the board. It can also include community representatives with a strong interest in the language of data; their knowledge of the community is essential. The different backgrounds of the workgroup members add a richness of perspectives to the work. Since the workgroup is more narrowly focused than the community board, its members must be willing to read and thoroughly digest data reports before meetings and arrive at meetings prepared to get down to business. In many communities, the entire community board takes a strong interest in the data and wants to undertake community assessment at the board level. This can work as long as the membership is 5

not too large. Community board members are very busy people, however. It can be difficult to ensure that all board members devote adequate time to the burden of preparing for meetings. Consequently, we recommend that this workshop be conducted at the workgroup level. It is also possible that groups will try to influence the assessment process to get their own agency s priorities recognized as the community s. It is useful to have an outside layer of review of the assessment results to prevent this from happening. Thus, we recommend having the workgroup complete the community assessment and having the board review the results. In any case, it should be recognized that the community board bears the ultimate responsibility for the community assessment. If a workgroup performs the assessment, the workgroup is acting on behalf of the board. The board must retain ownership of the process; the workgroup needs to keep the board informed. Your coach can help you identify ways to keep your board engaged. These might include outreach or recruitment for workgroups. The community board rejoins the process at the meeting in which the data workgroup presents its proposed priorities. TIMING OR CONTENT ADJUSTMENTS This workshop was designed to be completed in two sessions. The first session provides an overview of the community assessment process, after which the group looks at YES data and discerns key findings. The session concludes with an overview of public (administrative) data and some decisions about what public data to collect and how to manage the data collection. This session is approximately three hours long. The second session is devoted to priority setting. It is two hours long. The second session does not take place immediately after the first session to allow time for collecting administrative data. Community boards may be interested in shortening the workshops or holding them closer together to speed up the process. If so, coordinators should discuss this with their coach as they begin planning for the workshop. The first module of Session 1 contains videos that review key concepts: 1. Prevention Science 2. Social Development Strategy 3. Science of Risk Factors 4. Background on Risk Factors in Each Domain (community, family, school, peer/individual) These videos may be assigned to watch as preparation for the first session. The videos on domains and risk factors are password protected. Users must have log-in credentials on the Evidence2Success and CTC sites in order to view them. Your coach can direct you to the right people for granting access. Allow a week of lead time when making these requests. 6

If everyone reads the data reports ahead of time, this may also improve the group s efficiency. Milestones and Benchmarks Addressed in the Community Assessment Workshop Please read all the milestones and benchmarks for Phase 3 before the workshop. FOR SESSION 1 Milestone 3.1. The community board has the capacity to prioritize YES and administrative data. Benchmarks 3.1.1 Complete administration and analysis of YES if it has not been completed yet. 3.1.2 Form workgroup to support data analysis and community priority setting. 3.1.3 Decide who will be involved in prioritization process. (This group could be larger than the board). 3.1.4 Hold workshop for the community board or data workgroup to familiarize members with the YES data. 3.1.5 Identify questions for data workgroup and data partner(s) to answer through disaggregated data analysis and administrative data. 7

FOR SESSION 2 Milestone 3.2 Prepare YES and administrative data for prioritization. Benchmarks 3.2.1 Data workgroup and data partner(s) prepare Youth Experience Survey data and administrative data for prioritization. 3.2.2 Data workgroup makes initial recommendations about priority outcomes and risk and protective factors (based on disaggregation). Milestone 3.3 Identify priority outcomes, risk factors and protective factors. Benchmarks 3.3.1 Hold workshop for community board (or other group identified in 3.1.2) to agree on priority outcomes, risk factors and protective factors. 3.3.2 Prepare summary of decisions from priority setting. 3.3.3 Brief key leaders and champions on decisions from priority setting. 3.3.4 Distribute summary of decisions from priority setting to broader community and key leaders and champions. LOOKING MORE DEEPLY AT YOUR COMMUNITY S DATA The workgroup should first digest the information in the YES report thoroughly. After this, the workgroup may find it useful to focus on specific populations, who might be defined by neighborhood (geography), gender or race or ethnicity. To do so, the workgroup might wish to examine disaggregated data. Community members generally have a strong idea of whether a closer look might be needed for particular groups or neighborhoods. Disaggregated data can be requested from the organization that produced the YES report. There is often a charge for producing additional reports. These requests should be made sparingly and, ideally, should originate within the community. Otherwise there is a danger of stigmatizing the very populations most in need of assistance. The goal of examining disaggregated data is to determine (1) whether the population shares the same priority outcomes, risk factors and protective factors as the community as a whole and (2) whether the same tested, effective programs are appropriate for this population. The goal of Evidence2Success is to improve outcomes and to decrease inequities and disproportionality. 8

Community Assessment Session 1 Content Matrix The tables below show the materials for each session of the Community Assessment Workshop. The fourth column shows any adjustments that need to be made to CTC modules. These adjustments have to do with language or terminology and are found in the To Note column of the content matrix. As the facilitator of this workshop, you will need to integrate these materials in as seamless a manner as possible. All materials can be accessed through the Casey site for Evidence2Success: http://cms.aecf.org/evidence2success/. If you have any questions, be sure to discuss them with your coach. For more information on terminology differences between Evidence2Success and CTC, see the User Guides for Phases 1 and 2. As you prepare, be sure to read the Facilitator Guide Introduction as well as the materials in the matrix. Prepare an agenda for each session. Include the objectives for the session. Session 1 Module Time Materials To Note Advance Preparation 1: Overview of the Community Assessment Process (CTC) 30 min Use the agenda you prepared. Prepare using the Facilitator Guide for the CTC Community Assessment Workshop Session 1. CTC Module 1: Overview Use the web-streamed presentation and the Facilitator Documents packet. Handouts: Use the CTC Participant Handout packet Remind the group that we re combining materials from both Evidence2Success and CTC in this workshop. When you see or hear references to health and behavior problems, point out that this phrase refers to outcomes. References to the CTC youth survey should be understood as referring to the Evidence2Success Youth Experience Survey (or the SHARP Survey in Utah). If the workgroup has established ground rules or has adopted the If community board leaders, such as the chair, are attending the workshop, they may be invited to speak and give an update on progress. Invite them far enough ahead so that they have time to prepare and provide suggested talking points. Prepare an agenda for participants (based on the Evidence2Success sample). Include the workshop s goals and objectives. If the group has established ground rules, then bring the rules written on a 9

Session 1 Module Time Materials To Note Advance Preparation Substitute the handout Evidence2Success Outcomes, Risk Factors and Protective Factors for the CTC handout Risk Factor Definitions. community board s ground rules, then use them instead of the ones in the facilitator guide. Use the handout Evidence2Success Outcomes, Risk Factors and Protective Factors instead of the CTC handout Risk Factor Definitions. flipchart to use instead of the suggested ground rules in CTC. Post a flipchart for the parking lot and create a sign-in sheet. The videos on prevention science and risk factors are repeated from earlier workshops. If everyone is already familiar with them, you can assign them to be watched at home as part of the preparation for this session. The group will need log-in information for this (see page 6). 2. Youth Experience Survey and Key Findings 90 min CTC Module 2: CTC Youth Survey and Key Findings Use the web-streamed presentation for this module Handouts: Use the handouts provided in the CTC handout packet (with the substitutions specified below). Do not use the first two handouts listed under Additional Handouts: CTC Youth Survey Scale Dictionary Sample CTC Youth Survey Charts (This information is contained in the YES survey reports.) Provide copies of the community s YES data report. Complete the advance preparation steps in the CTC facilitator guide. For slide 2-3 (the video on the CTC Youth Survey), use the CTC handout 10

Session 1 Module Time Materials To Note Advance Preparation YES data report SPECIAL CASE: Sites using the SHARP Survey should use their survey report. Use the Evidence2Success Survey Review and Report Out worksheet instead of the CTC worksheet with the same name. FAQ: CTC Youth Survey, which was designed for the activity. All the questions and answers apply to the Evidence2Success Youth Experience Survey. Don t use the Evidence2Success FAQ on the Youth Experience Survey; it is an informational one-pager for community members. For slides 2-14 through 2-17, have them refer to their YES reports as the video explains how to read the charts. 3. Existing Public Data 60 min CTC Module 3: Existing Public Data Use the web-streamed presentation for this module. Handouts: Use the handouts provided in the CTC handout packet (with the substitutions specified below). Remind the group that Evidence2Success usually refers to health and behavior outcomes or developmental outcomes rather than health and behavior problems. Moreover, Evidence2Success takes a broader view of outcomes to focus on. It even includes a few physical health outcomes that can be improved through behavior changes. The same Complete the advance preparation steps in the CTC facilitator guide. Do not use the evaluation forms in the packet; an observer will supply the appropriate forms. 11

Session 1 Module Time Materials To Note Advance Preparation Use the Evidence2Success handout Indicators: Risk Factors, Protective Factors and Outcomes instead of the CTC handout Indicators: Risk Factors, Protective Factors, & Problem Behaviors. principles about risk and protection apply, however. Use the Evidence2Success worksheet Collecting Public Data: Sources rather than the CTC worksheet Collecting Public Data. Evaluation form (to be supplied by Penn State) 12

Community Assessment Session 2 Content Matrix Session 2 Module Time Materials To Note Advance Preparation 1. Overview of the Prioritization Process (CTC) 10 min Prepare using the Facilitator Guide for the CTC Community Assessment Workshop Session 2. Use the agenda you prepared. CTC module 1: Overview Use the web-streamed presentation for this module. Invite community board members or the workgroup chair) to give an update on recent progress (if there has been any since Session 1). Remember: If the workgroup has established ground rules or has adopted the community board s ground rules, then use them instead of the ones in the facilitator guide. Prepare a participant agenda that contains the goal and objectives for the session. Post a flipchart for the parking lot and create a sign-in sheet. Use the CTC Participant Handout packet. 2. Identify and Recommend Priorities 110 min CTC Module 2: Identify & Recommend Priorities Use the web-streamed presentation for this module. Remind participants that, if they hear health and behavior problems in a video or see it on a worksheet, they should think of outcomes instead. Although the aim of Evidence2Success is to improve Complete the advance preparation steps in the CTC facilitator guide. Make copies of completed Survey Summary Sheet. 13

Session 2 Module Time Materials To Note Advance Preparation Handouts: Use the handouts in the participant packet. Sample PowerPoint Presentation: Sharing Proposed Priorities outcomes for all children in the community, you may include priorities that focus on particular populations within the community. These may be defined by neighborhood, age, gender or race or ethnicity. Not only will a report have to be drafted on the proposed priorities, but the workgroup (or its delegates) will have to present their proposed priorities to the community board. Use the PowerPoint file in the Evidence2Success Materials column as a guide. 14

About the Community Resources Assessment Workshop The goal of the Community Resources Assessment workshop is to build the community board s capacity to assess existing resources (i.e., programs and services), identify gaps in the service array to address priority outcomes, risk and protective factors and prepare to select tested, effective programs to address the gaps. The workshop is delivered in a series of three sessions. The workshop follows the community board s selection of two or three priority outcomes and two to five priority risk and protective factors. The CTC Facilitator Guides provide most of the content and preparation advice you need to facilitate this workshop. The Evidence2Success resources assessment process, like the CTC process, follows these three steps: 1. Identify resources 2. Assess resources 3. Analyze gaps The three sessions of the workshop correspond to these steps. Because fund-mapping information is used in the workshop, fund mapping should be complete or nearly complete when Session 1 begins. WHO IS THIS WORKSHOP FOR? This workshop, like the previous one, is intended for a workgroup in this case, the resources assessment and evaluation workgroup, which is acting on behalf of the community board. This workgroup was formed during the community board orientation. In addition to the current workgroup members, you should also recruit any community leaders or individuals who have expert knowledge of the community s services and resources, if those people are not already part of this workgroup. There are generally 5 10 participants in these sessions. Representatives from the data workgroup (or risk and protective factor workgroup) are invited to provide background information on the community assessment during Session 1. A motivated community board might wish to do the community resources assessment instead of delegating the task to a workgroup. This approach can be successful. Ultimately, however, we believe this demanding and time-consuming process is best left to a workgroup. The community board remains involved in the process. The board plays a very active role in the planning activities in Phase 4. TIMING OR CONTENT ADJUSTMENTS This workshop was designed to be completed in three sessions, each lasting two to three hours. The timing may differ substantially, depending on the techniques used for gathering information. Be sure to talk through the flow of the sessions with your coach as you plan the workshop. 15

PREPARING TO FACILITATE Read the CTC facilitator guides for the Community Resources Assessment Workgroup, including the Facilitator Guide introduction. Follow the preparation suggestions in the CTC facilitator guides. In addition, as you begin the community resource assessment process, we suggest holding a brainstorming session with the community board to identify all the programs serving youth in the community that address the priority outcomes, risk factors and protective factors. The workgroup will do a similar brainstorming session and the two sets of results can be combined. Milestones and Benchmarks Addressed in the Community Resources Assessment Workshop The following milestone and its benchmarks are addressed by the three sessions in this workshop. Please take this opportunity to reread all the milestones and benchmarks for Phase 3 and note how the work of milestones 3.4 and 3.5 relate to this milestone. Milestone 3.7 Conduct assessment of gaps in program or service array. Benchmarks 3.7.1 Create workgroup to conduct assessment of gaps in program or service array. 3.7.2 Involve service providers and other youth service agencies in assessment. 3.7.3 Hold Community Resources Assessment Workshop for board or workgroup. 3.7.4 Identify existing tested, effective (proven) and promising programs that address the priority outcomes, risk factors and protective factors (drawing on information collected through fund mapping). 3.7.5 Identify gaps in promising or tested, effective program array. 3.7.6 Brief community board and key leaders/champions on gaps analysis. 3.7.7 Prepare and distribute report. Fund Mapping and Resources Assessment Fund mapping is a valuable component of Evidence2Success with great potential for transforming the way public systems invest in services for children and families. At this point in the Evidence2Success process, the fund-mapping information becomes a vital source of information in the community resources assessment process. The coordinator should check in with the finance lead occasionally to time the start of community resources assessment to coincide as closely as possible with the completion of the fund map s community contracting data analysis. 16

The fund-mapping process requires collection and analysis of services and programs offered in the community, including the outcome areas addressed, the level of prevention and whether the programs are included in the Blueprints database. The list of programs identified through fund mapping are categorized by public agency staff according to broad outcome areas rather than specific outcomes, e.g., the outcome area educational skills and attainment as opposed to outcomes such as academic performance or school suspension/expulsion. The resources assessment workgroup will need to consider the prioritized outcomes and narrow the list of programs to those which address those priority outcomes. This can be done with the help of the Blueprints for Healthy Youth development search function. Instructions for this narrowing process are given in the content matrix below. 17

Community Resources Assessment Workshop Session 1 Content Matrix The tables below show the materials for each session of the Assessing Community Resources Workshop. The fourth column shows any adjustments that need to be made to CTC modules. These adjustments have to do with language or terminology and are found in the To Note column of the content matrix. As the facilitator of this workshop, you will need to integrate these materials in as seamless a manner as possible. In the content matrix below, worksheet and handout titles are given in boldface type for ease of reference. All materials can be accessed through the Casey site for Evidence2Success: http://cms.aecf.org/evidence2success/. Because fund-mapping information is used in the workshop, fund mapping should be nearly complete when Session 1 begins, or at minimum have the analysis of the community contract data in hand. If you have any questions, be sure to discuss them with your coach. As you prepare, be sure to read the Facilitator Guide Introduction as well as the materials listed here. Pay special attention to the potential pitfalls discussed in that document. Prepare an agenda for each session. Include the objectives for the session. Session 1 Module Time Materials To Note Preparation 1: Overview of the Community Resources Assessment Process 15-45 min Use the agenda you prepared. CTC Module 1: Use the web-streamed presentation, the Facilitator Guide and the Facilitator Documents on the website. Remind the group that Communities That Care (CTC) is the operating system behind Evidence2Success. As before, we re combining materials from both sources in this workshop. When you see or hear references to health and behavior problems, subtly point out that this phrase refers to outcomes. References to the CTC youth survey should be understood as referring Prepare an agenda (including goals and objectives) and a sign-in sheet. Prepare using the Session 1 Facilitator Guide for this workshop. Contact participants to assign the videos to be watched before the workshop. If key leaders are attending the workshop, they may be invited to speak and give an update on progress. Invite them far enough 18

Session 1 Module Time Materials To Note Preparation Handouts: Use the CTC Participant Handouts packet (with the substitutions specified in the To Note column). to the Evidence2Success Youth Experience Survey. ahead so they have time to prepare. Provide suggested talking points. Note that certain videos are optional, depending on whether review of key concepts is needed. 2: Identify Resources CTC Module 2: Use the web-streamed presentation. Handouts: Evidence2Success Outcomes, Risk Factors and Protective Factors Process for Assessing Community Resources (in the CTC Participant Handouts packet) Resource Inventory Worksheet Community Resources Assessment The first activity is a brainstorm of agencies and programs that focus on the priority outcomes, risk factors and protective factors. (Include your priorities in the brainstorm.) Note that agencies includes public agencies, such as child welfare. It may be helpful to do this brainstorm with the community board as well in order to compare results. To identify the Blueprints programs already in your community that address the priorities, we recommend starting with the fund-map community contracts data. This data identifies specific Blueprints programs being implemented by the agency. This list should be supplemented in consultation with community board Prepare a flipchart page with your prioritized outcomes, risk factors and protective factors with definitions for display. Provide copies of resource directories and service guides for table group activity. Provide extra blank Resource Inventory Worksheets to be used as a master sheet for each table group. (Use them for outcomes as well as risk and protective factors.) Have electronic spreadsheet Agency Master List on your computer and ready for entry of data. If you prefer not to use an electronic spreadsheet, create a chart on flipchart paper to record the resource inventory summary for the group. Create 19

Session 1 Module Time Materials To Note Preparation Questionnaire (see the To Note column to the right). members and other Evidence2Success partners. One way to do this is through the Community Resources Assessment Questionnaire. Because fund mapping begins before priorities are selected, the fund-map templates categorize target outcomes in broad areas, which the workgroup will have to examine closely in order to find programs targeting the community s priorities. three columns: one for Agency Name, the other for Priority Outcome/Risk or Protective Factors. Use the search function on the Blueprints website to determine whether the program addresses a priority outcome, risk factor or protective factor. (If possible, programs should address a priority outcome and a priority risk factor.) Include these programs on the Agency Master List of programs that address community priorities. 3: Plan Community Inventory CTC Module 3: Use the web-streamed presentation. Handouts: CTC Handouts packet Handout: What Is a Tested, Effective Program? Before you begin, do a reality check on the programs listed on the Agency Master List. Ask, Who in this room has a high level of familiarity with any of the agencies/systems listed? Can these people fill in or find out the information needed (from the surveys or slides 5 and 6) for each agency? If so, then the needed information may be obtained through their regular contacts, and the phone surveys may not be Complete the advance preparation steps in the CTC facilitator guide. Use the handout What Is a Tested, Effective Program instead of the CTC handouts on Blueprints standards and levels of evidence. 20

Session 1 Module Time Materials To Note Preparation Evaluation form for Session 1 (supplied by Penn State team) needed for those agencies. The surveys will only be needed where workgroup members (or community board members) are not familiar with these agencies or their programs. For the Blueprints activity, search for your priority outcomes as well as the risk and protective factors. If you combine all priorities in one search, however, the lists generated may be too short. Start with separate searches to see how many programs you find. 21

Community Resources Assessment Workshop Session 2 Content Matrix Session 2 Module Time Materials To Note Preparation 1: Overview of the Community Resources Assessment Process 15-45 min Use the agenda you prepared. CTC Module 1: Use the web-streamed presentation. In the welcome activity, ask about interesting conversations they had in getting information whether in person or by phone. Prepare an agenda (including goals and objectives) and a sign-in sheet. Prepare using the Session 2 Facilitator Guide for this workshop. Handouts: Use the CTC Participant Handouts, making substitutions specified in the To Note column. 2: Analyze Initial Survey Results 75 min CTC Module 2: Use the web-streamed presentation Phone (or in-person) survey results Handouts CTC Packet Remind the group that the CTC module focuses on an initial list of community resources gathered by short telephone surveys. In Evidence2Success, the list is compiled from several sources, including brainstorming by board or workgroup members, a survey and telephone surveys. The resulting list is analyzed the same way, however. Create a list that sorts the community resources into three groups: those addressing our priorities, those not addressing our priorities and those we are not sure about. Prepare flipcharts for the table group activity, one sheet for each priority outcome, risk factor or protective factor. Write the name of the priority across the top and 22

Session 2 Module Time Materials To Note Preparation What Is a Tested, Effective Program? Use the handout What Is a Tested, Effective Program rather than the CTC handouts about Blueprints criteria and levels of evidence. make three columns labeled Blueprints, Other Strong Evidence and Other Programs. Prepare a flipchart sheet with instructions for the table group activity: 1. Find programs targeting your priority outcome, risk factor or protective factor. 2. Determine the level of evidence. 3. Write results on your flipchart paper. 3: Understand Service Gaps 75 min Handouts: CTC handouts packet Session evaluation form (to be supplied by Penn State) In slide 4 (Gaps in Tested Program Delivery), point out that there are also gaps where system practices need additional support in evidence or in policies and practices supporting implementation of tested, effective programs. Also point out that the community will want to include a mix of different types of prevention; see the Types of Prevention handout in the CTC handouts packet. For more information on public system practices, you can consult the Phase 4 manual Public Complete the advance preparation steps in the CTC facilitator guide. 23

Session 2 Module Time Materials To Note Preparation System Guide to Using and Supporting Tested, Effective Programs. 24

Community Resources Assessment Workshop Session 3 Content Matrix Session 3 Module Time Materials To Note Preparation 1: Overview of This Session 15 min Use the agenda you prepared. Copies of the community assessment report summary CTC Module 1: Use the web-streamed presentation. Handout: Evidence2Success Outcomes, Risk Factors and Protective Factors When you see or hear references to health and behavior problems, subtly point out that this phrase refers to outcomes. References to the CTC youth survey should be understood as referring to the Evidence2Success Youth Survey. Prepare an agenda (including goals and objectives) and a sign-in sheet. Prepare using the Session 3 Facilitator Guide for this workshop. Check with your coach if you have programs the team feels meet the strong evidence category but are not on Blueprints. Your coach will provide guidance on additional information to gather and may have other helpful information as well. Post bike rack or parking lot, and list of prioritized outcomes, risk factors and protective factors. 2: Analyze Gaps and Make Recommendations 75 min CTC Module 2: Use the web-streamed presentation. Handouts: Complete the advance preparation steps in the CTC facilitator guide. CTC handouts packet Have copies of the completed interview questionnaires, blank Gaps 25

Session 3 Module Time Materials To Note Preparation Analysis worksheets, and Blueprints summaries available for teams to use in gaps analysis. Make copies of the Blueprints Program Research Worksheet for each participant. 3: Plan Community Resources Assessment Report 75 min CTC Module 3: Use the web-streamed presentation. Handouts: CTC handouts packet Sample Community Resources Assessment Report from the Facilitator Documents Session Evaluation Forms to be supplied by the Penn State team Complete the advance preparation steps in the CTC facilitator guide. 26