Expression of Interest (EOI) For LAND SURVEYING WORK UNDER

Expression of Interest (EOI) For LAND SURVEYING WORK UNDER ENGINEERING SECTION INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI Guwahati - 781 039, India Phone: (0361) 2582061, 2692771 Fax: (0361) 2692771, 2690762 AUGUST, 2018

I N D E X Sl.No. CONTENTS Page No. 1. Text of Advertisement 1 Invitation For Expression of Interest 2. Letter of Invitation 2 3. Background 3 4. Aims & Objectives 3 5. Term of Reference 3 6. EOI Processing Fee 3 7. Venue & Deadline for Submission of Proposal 3 8. Validity of Offer 4 9. Payments 4 10. Instructions 4 11. Qualification Criteria 5 12. Evaluation Criteria & Method of Evaluation 5 13. Response 6 14. Conflict of Interest 7 15. Condition under which EOI is issued 7 16. Last Date of submission of 7 17 EOI FORMATS i) Format - 1 8 ii) Format 2 9 iii) Format - 3 10 iv) Format - 4 11 v) Format - 5 12 vi) Format - 6 13 vii) Format - 7 14 viii) Format - 8 15 18. PRICE BID 16

1. TEXT OF ADVERTISEMENT Indian Institute of Technology Guwahati Guwahati-781039, Assam Ph-0361-2582061,2692771,Fax-0361-2692771,2690762 EXPRESSION OF INTEREST No. IITG/ENGG/18 / EOI /01. dated. 25.07.2018. Sealed EOI IS invited from experienced and competent firms for Land surveying works at IITG Campus. Download of EOI document From 01.08.2018 to14.08.2018. For further details visit IITG website www.iitg.ac.in. Any further clarification including corrigendum, addendum, amendments, time extension etc. to the above tender will be posted in the website only. Bidders should therefore regularly visit the website. HOS(Engg) 1 P a g e

2. LETTER OF INVITATION ENGINEERING SECTION INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI Guwahati - 781 039, India Phone: (0361) 2582061, 2692771 Fax: (0361) 2692771, 2690762 No. Dated: 25.07.2018 Dear Sir/Madam, Engineering Section, Indian Institute of Technology Guwahati invites sealed Expression of Interest (EOI) from interested firms for selection of the surveyor for their miscellaneous land survey works at the campus. The EOI Document containing the details of qualification criteria, submission requirement, brief objective & scope of work and method of evaluation etc. is enclosed. The EOI Document is also available on the IITG website www.iitg.ac.in. You may submit your responses in sealed envelopes in prescribed format to the undersigned latest by 21.08.2018: The Head, Engineering Section Indian Institute of Technology Guwahati Guwahati - 781 039, India Queries if any may be referred in writing at e-mail: sunirmal@iitg.ac.in. No personal communication will be entertained. S. No. Critical Dates Date Time 1. Publishing Date 03.08.2018 2. Document Download Start Date 07.08.2018 12.00 hrs 3. Document Download End Date 17.08.2018 12.00 hrs 4. Bid Submission Date 21.08.2018 Up to14.00 hrs 6. Bid Opening Date 21.08.2018 16.00 hrs Yours faithfully, Encl.: EOI Document. HEAD, Engineering Section Indian Institute of Technology Guwahati 2 P a g e

3.1 Background: Indian Institute of Technology Guwahati was established in 1994. The campus is on a sprawling 285 hectares plot of land on the north bank of the river Brahmaputra around 20 kms from the heart of the city. The campus area is comprised of hilly and plain terrain which needs to be developed for further use of infrastructure. 3.2 The campus has been developing fast and with the development of a such big campus, the areas were partly surveyed keeping in mind the required development. As such, the Institute s original master plan is under partial modification and the total survey and its details will give a final shape in this effect. 4.0 Aims & Objectives: The objective of the land survey is to ensure proper planning to build up the infrastructure in the campus on requirement basis. Survey work is carried from part to whole basis with real data analysis so that any chances of misinterpretation in this regard can be avoided. The basic aim and objective is to develop a planned campus after details obtained from land surveying. 5.0 Term of Reference: (a) The scope of work includes cleaning and preparation of the area for collection of data, taking of initial and final spot levels, preparation of drawings including preparation of contour map at an interval of not more than 5.00m, preparation of level book, preparation of profile, estimation of cutting and filling etc. all complete. (b) Levelling work with highly precise total station equipment. (c) Construction of permanent BM pillars at suitable locations as directed by the Engineer-in -charge. indicating all details as desired during taking the spot level as per drawing and design of the B.M pillar attached. 6.0 EOI Processing Fee A non-refundable processing fee for Rs. 2,000/- (Two Thousand Rupees only) in the form of a Demand draft or a Pay Order drawn in favour of IIT, Guwahati Payable at Guwahati has to be submitted along with the EOI response. Bids received without or with inadequate EOI processing fees shall be liable to get rejected. 7.0 Venue & Deadline for submission of proposal Proposal, in its complete form in all respects as specified in the EOI, must be submitted to IITG, Engineering Section at the address specified herein earlier. In exceptional circumstances and at its discretion, IITG may extend the deadline for submission of proposals by issuing an amendment to be made available on the IITG website, in which case all rights and obligations of ITG and the bidders previously subject to the original deadline will thereafter be subject to the deadline as extended. 3 P a g e

8.0 Validity of Offer & Regarding: (a)the offer for EOI as per this document shall be valid for a period of 1 (One) year initially which may be extended further if required by IITG. (b)the Institute reserves the right to curtail/ enhance the scope of the work stated above or cancel, if required, without assigning any reason thereof. (c)the firm at their own must visit and examine the probable sites of work and its surroundings and obtain all information that may be necessary for execution of work prior to submitting the bid for actual assessment of the work. 9.0 Payments: (a) The payment will be made for complete work as per the work order to be issued by the competent authority. After completion of work at each level, the bill will be finalised and released as per actual work done supported by drawing and measurement. (b) For each consecutive work, even at the same location, separate repeat work order will be issued and the payment will be finalised for each order only. (c) The rate shall be inclusive of cess, tax, royalty, loading, unloading and transportation etc. of all the materials to work site at IITG campus, Guwahati-39. (d) No payment will be made for the work which is claimed without relevant work order. (e) The firm shall arrange all the plants, equipment, machineries etc. required for the works for which no extra charges will be paid. 10.0 Instructions: 10.1 The Expression of Interest is to be submitted in the manner prescribed below: - All information as detailed below is to be submitted in one hard copy and one soft copy in CD in sealed envelopes: - PART-A: TECHNICAL BID: a) Applicant s Expression of Interest as per Format-1. b) Organizational Contact Details as per Format-2. c) Experience of the organization as per Format-3. d) List of three (03) experts of the firm as per Format-4. e) Financial strength of the company as per Format-5. f) Additional information as per Format-6. g) Declaration as per Format-7. h) Power of Attorney in favour of Authorized Signatory with long and short signatures of Authorized person. i) The firm must have its office at Guwahati(Assam) and as such details of office and its allies must be supported. PART-B: PRICE BID: a) Format for submission of PRICE BID as per Format-8 10.2 EOI documents have been hosted on the website www.iitg.ac.in and may be downloaded from the website. 4 P a g e

The bidders are expected to examine all instructions, forms, terms and other details in the EOI document carefully. Failure to furnish complete information as mentioned in the EOI document or submission of a proposal not substantially responsive to the EOI documents in every respect will be at the Bidder s risk and may result in rejection of the proposal. 11.0 Qualification Criteria: Following will be the minimum pre-qualification criteria. Each eligible firm should possess all the following pre-qualification criteria. Responses not meeting the minimum pre-qualification criteria will be rejected and will not be evaluated. Sl. No. 1. 2. 3 4 Pre-qualification Criteria The applicant shall be a firm/ company/partnership/proprietorship firm registered under Indian Companies Act, 1956/the Partnership Act, 1932 and who have their registered offices in India and must have an office in National Capital Region of Delhi The firm should have experience of having undertaken similar works in CPWD, Railways, and State PWD, MES or any other Government / public sector organizations. The firm should have completed the land survey work of value not less than Rupees Two lakhs in total in any one year during last 5 years ending on 31st March, 2018. The average annual financial turnover of the firm/contractor during the last three (3) years, ending 31 st March, 2018 must not be less than Rs 60,000.00 thousand (Rupee Thirty Thousand only). The firm / contractor must submit a list of key personnel employed along with their bio-data in the along with the application. The minimum requirement of key personnel available with the firm shall be as below: i)surveyor-1 No with qualification diploma in Civil Engineering/Surveying + 3 yrs Experience. ii) Draughtsman-1 No with qualification Diploma in draughtsmanship + 3 yrs. Experience iii) Helper -5 Nos with Experience in similar jobs Supporting Compliance document Copy of Certificate of Incorporation and Partnership deed, if any Copy of Work Order / Contract Format-5 to be certified and validated by Chartered Accountant (CA) of the Bidder s Organization Attach format (4) for total strength. 6. PAN No. / GST Registration No Submit documents 7 The Bidder must have an office in Guwahati 12.0 Evaluation Criteria and Method of Evaluation: Details of branch offices in State/UTs other than Delhi/NCR area if any, may be submitted a. Screening of EOIs shall be carried out as per eligibility conditions mentioned in this document and based on verification of testimonials submitted in the technical bid. b. The firms, who satisfy the qualifying criteria in technical bid, will be eligible for opening the price bid. Based on the rates quoted, the selection of the firm will be done as per the provision of contract of the Institute. The rate quoted for the works 5 P a g e

will be valid for one year and there will be no enhancement of the rate except in case of any extra notification issued from GOI. c. The bidders who qualifies during their technical bid evaluation will be eligible for opening their technical bid. The price bid of the unqualified bidders will not be opened and their sealed price bid will be returned accordingly. d. EVALUATION PROCEDURE FOR TECHNO-COMMERICAL BID TO QUALIFY FOR OPENING OF PRICE BID FOR AWARD OF WORK Sl.No. Qualifying Criteria DOCUMENTS/EVIDENCES REQUIRED FROM THE BIDDER A Registration Registration certificate from any Govt. / Semi Govt. Dept. / Autonomous Body B EOI Processing Fees Rs.2000.00 in the form of Demand draft/ Banker s cheque favour of IIT Guwahati payable at Guwahati. C EOI As per Format-1 D Organizational Contact As per Format-2 Details E Experience As per Format-3 F List of three (03) As per Format-4 experts G Financial strength of As per Format-5 the company H Additional information As per Format-6 I Declaration As per Format-7. J Power of Attorney In Non-Judicial stamp paper K Details of Guwahati Name, address, phone no, etc Office L GST registration GST registration certificate. M PAN Copy of PAN Card N ESIC & EPF registration Copy of ESIC & EPF registration O Current labour license Copy of current labour license P Turn-over Annual turnover certificate or Audited Balance sheet by authorized chartered accountant from Construction of similar works of last 3 consecutive years. i.e. 2017-18, 2016-17 & 2015-16. Techno-Commercial bids which do not fulfil the minimum qualifying criteria specified above shall be rejected and shall not be considered for further evaluation. The owner reserves the right to take inputs regarding performance of a bidder on any similar work (on-going or completed) from a client whether disclosed in the tender or not. If any such report from the client is found to be un-satisfactory, the tender is liable to be rejected at the Technical Evaluation stage. 13.0 Response: 13.1 Bidders must ensure that their Bid response is submitted as per the formats attached with this document. Special comments on the objectives and scope of the service projected in the enquiry may also be submitted along with the offer. 6 P a g e

13.2 Application in sealed cover super scribed, as EOI for Land Survey work under Engineering Section, Indian Institute of Technology Guwahati 14.0 Conflict of Interest: 14.1 Where there is any indication that a conflict of interest exists or may arise, it shall be the responsibility of the Bidder to inform IITG, detailing the conflict in writing as an attachment to this Bid. 14.2 IITG will be the final arbiter in cases of potential conflicts of interest. Failure to notify IITG of any potential conflict of interest will invalidate any verbal or written agreement. 14.3 All legal disputes will be subjected to jurisdiction of Guwahati High Court only. 14.4 The firms, who satisfy the qualifying criteria in technical bid, will be eligible for opening the price bid. Based on the rates quoted, the empanelment will be done as per the provision of contract of the Institute. The rate quoted for the works will be valid for one year and there will be no enhancement of the rate. 15.0 Condition under which EOI is issued: The EOI is not an offer and is issued with no commitment. IITG reserves the right to withdraw EOI and or vary any part thereof at any stage. IITG further reserves the right to disqualify any bidder, should it be so necessary at any stage. 16.0 Last date of submission of EOI: The last date of submission of EOI is 21.08.2018 (14.00 hrs.). Bid Opening Date & Time is 21.08.2018 (16.00 hrs.) 7 P a g e

17.0 FORMATS FOR SUBMISSION: To, The Head, Engineering Section Indian Institute of Technology Guwahati Guwahati-781039 FORMAT 1 APPLICANT S EXPRESSION OF INTEREST Sub: Submission of Expression of Interest for Land Survey work under Engineering Section, Indian Institute of Technology Guwahati Dear In response to the Invitation for Expressions of Interest (EOI) published on Assam Tribune, dated.03.08.2018, for the above purpose, we would like to express interest to carry out the above proposed work. As instructed, we attach 2 sets of the following documents in separately sealed envelopes and one soft copy: 1. Organizational Details (Format-2) 2. Experience in related fields (Format-3) 3. List of experts / consultants on payroll at least 3 (Format-4) 4. Financial strength of the organization (Format-5) 5. Additional information (Format-6) 6. Declaration (Format-7) Encl.: As above. Note: This is to be furnished on the letter head of the organization. Sincerely Yours, Signature of the applicant [Full name of applicant] Stamp... Date: 8 P a g e

FORMAT 2 S. No Organizational Contact Details 1. Name of Organization 2. Main areas of business Type of Organization Firm/ Company/ partnership firm registered under the Indian Companies Act, 1956/the 3. partnership Act,1932 Whether the firm has been blacklisted by any Central Govt. / State Govt./PSU/ Govt. Bodies / Autonomous? 4. If yes, details thereof. 5. Address of office with telephone no. & fax Address of offices In i) National 6. ii) All other State/UT s 7. Contact Person with telephone no. & e-mail ID Enclose: - 1. Copy of Certificate of Incorporation. 2. Copy of Article of Association in respect of 3 above. 3. Undertaking in respect of 4 above. Signature of the applicant Full name of the applicant Stamp & Date 9 P a g e

FORMAT 3 Experience in Related Fields Overview of the past experience of the Organization in all aspects related to Brand Building related Sl. No. Items Number of Assignments during last 5 years Order Value of each assignment in Lakhs of Rs. (Enclose copy of each order) Mention the name of Client/ Organization (Enclosed completion certificates) 1. Experience of assignments of similar nature 1.1 Experience in carrying out similar assignments in Government 1.2 Experience in carrying out similar assignments in Public sector Decision of Evaluating Committee in ascertaining similar nature and similar assignment will be final. Signature of the applicant Full name of applicant Stamp & Date 10 P a g e

FORMAT 4 List of experts of the firm ( at least 3 ) Sl. No Name Designation Qualification 1. 2. 3. 4. 5. 6. Relevant Experience Signature of the applicant Full name of applicant Stamp & Date 11 P a g e

FORMAT 5 Sl. No. Financial Year Financial Strength of the Organization Whether profitable Yes/No Annual net profit (in Crores of Rs.) Overall annual turnover (in Crores of Rs.) 1 2015-16 2 2016-17 3 2017-18 Note: Please enclose auditor s certificate in support of your claim. Annual turnover from only Consultancy services rendered in India (in Crores of Rs.) Signature of the applicant Full name of applicant Stamp & Date 12 P a g e

FORMAT 6 Additional Information S.NO Description No. of pages 2. Additional information to support the eligibility (Not more than 2 pages). Signature of the applicant Full name of applicant Stamp & Date 13 P a g e

FORMAT -7 Declaration We hereby confirm that we are interested in competing for the LAND SURVEY WORK at IITG campus, Guwahati. All the information provided herewith is genuine and accurate Authorized Person s Signature: Name and Designation 14 P a g e

FORMAT -8 DRAWING OF B.M PILLAR 15 P a g e

PART-B: PRICE BID Sl No Item of work Unit Rate in figure Rate in words 1 Clearing grass and removal of rubbish, including uprooting wild, vegetation, grass, bushes, shrubs, by manual means. 2 Surveying land including collection of data, contour map, taking level with high precise total station type level instrument, preparation of level book with initial and final spot levels, preparation of profile drawings in colours and estimate for cutting and filling, etc. all complete as directed by the Engineer in charge. 3 Construction of B.M brick pillars of size 350mmX350mmX450mm as per drawing at FORMAT -8 including plastering, painting one coat of synthetic enamel paint, witting B.M:00.00 on the top of the pillar, etc all complete as directed. Per100 sqm Per sqm Each Seal and Signature of Firm with date 16 P a g e